Project Portfolio Management

Business Priorities Presentation

AgendaAgenda

Business Drivers / Challenges

Business Capabilities

Summary and Next Steps

Demonstration

Business Context 70 percent of projects fail to meet schedule, cost, and quality goals

Gartner

50 percent of projects are delivered over budget

Gartner

Fewer than 40 percent of projects met business objectives one year after initiation

KPMG

80 percent of IT organizations are putting processes in place to improve alignment

Forrester

Business Drivers

Align investments with business strategy

Measure corporate performance

Manage the costs of projects and programs

Optimize resource allocation across theorganization

Maximize productivity of individuals working on projects

Business

Select project proposals that have the highest value

Execute projects effectively

Collaborate and manage project work

Have the right people for the right job at the right time

Optimize investment return vs. cost

Choose investments objectively instead of subjectively

Challenges

Challenges

Track time spent on managed work

Provide meaningful reports on business initiatives

Alleviate management concern over complexity and high cost of IT

Prove the business value of IT projects

ITChallenges

A solution should help… …by providing the ability to

ALIGN INVESTMENTS WITH BUSINESS STRATEGY

Define, prioritize, and communicate the actual business strategyConsistently evaluate, rank, and rate competing investment requestsEnsure investments are properly aligned with business strategy

MEASURE CORPORATE PERFORMANCE

Use key performance indicators (KPIs) for corrective actionsUse early indicators of project performance to support decision makingProvide better visibility into and control of risk factors and issues

MANAGE THE COSTS OF PROJECTS AND PROGRAMS

Predict financial performanceGain visibility into work efforts across business unitsOptimize initiatives to increase productivity with fewer resources

OPTIMIZE RESOURCE ALLOCATION ACROSS THE ORGANIZATION

Build a skills inventoryEffectively allocate resourcesTrack resource performance

MAXIMIZE PRODUCTIVITY OF INDIVIDUALS WORKING ON PROJECTS

Share and find project artifactsEnsure project leaders communicate clear objectives about work performance

Solution Support

AgendaAgenda

Business Drivers / Challenges

Business Capabilities

Summary and Next Steps

Demonstration

[ Insert Demo Title ]Demo

AgendaAgenda

Business Drivers / Challenges

Business Capabilities

Summary and Next Steps

Demonstration

Solution’s Business DriversALIGN INVESTMENTS WITH BUSINESS STRATEGY

MAXIMIZE PRODUCTIVITY OF INDIVIDUALS WORKING ON PROJECTS

OPTIMIZE RESOURCE ALLOCATION ACROSS THE ORGANIZATION

MANAGE THE COSTS OF PROJECTS AND

PROGRAMS

MEASURE CORPORATE

PERFORMANCE

Sophistication of the SolutionALIGN INVESTMENTS WITH BUSINESS STRATEGY

MAXIMIZE PRODUCTIVITY OF INDIVIDUALS WORKING ON PROJECTS

OPTIMIZE RESOURCE ALLOCATION ACROSS THE ORGANIZATION

MANAGE THE COSTS OF PROJECTS AND

PROGRAMS

MEASURE CORPORATE

PERFORMANCE

Phase 1

Provides basic support for the most critical elements of the business driver

Phase 2

Provides adequate, typical support for critical and priority elements of the business driver

Phase 3

Provides thorough, streamlined support for the business driver that enables differentiated levels of performance

Range of Business Capabilities

Business Driver: Align investments with business strategy

Phase 1 Phase 2 Phase 3

Communicate business strategy effectively by using diagrams, charts, and written descriptions, and then collect, update, and manage initiative requests and related information

Collect project investment requests and establish a system to rank and assess them

Prove investment worth by defending investment positioning

Collect and objectively prioritize business drivers, and then drive consensus among executives

Identify and select project investment requests by scoring that is aligned with business drivers

Select investments based on rational decisions rather than emotions

Provide organizational control and action according to business strategy

Enable a rationalized approach to choose which investments have the highest return and alignment to business strategy

Enhance the business value of the portfolio, to ensure that the mix of investments aligns to established business strategy

Range of Business Capabilities

Business Driver: Measure corporate performance

Phase 1 Phase 2 Phase 3

Report corporate effectiveness or failure

Get early performance information regarding projects

Identify and collect information about project risks and issues

Make KPIs and underlying performance data available organization-wide

Make better decisions by standardizing work effort reporting

Identify and fix problems at a project level by using risk mitigation

Automate action on trends, alerts, and performance

Transmit work effort to LOB and financial systems, pull metrics from financial systems, and combine the results in a comprehensive corporate reporting portal

Build tools to support a comprehensive risk management program

Range of Business Capabilities

Business Driver: Manage the costs of projects and programs

Phase 1 Phase 2 Phase 3

Measure financial performance per project

Maintain a list of projects that is distributed to executives across the organization

Track organization-wide budget performance

Track financial performance consistently across all projects and initiatives

Eliminate duplicate work effort by making work performed and the results more visible

Select investments based on prioritized business value and budget

Ensure that project financial data automatically flows into and from financial systems

Reduce effort on low-value projects and programs

Plan demand-management scenarios and make informed decisions about outsourcing

Range of Business Capabilities

Business Driver: Optimize resource allocation across the organization

Phase 1 Phase 2 Phase 3

Assess capacity vs. demand on a skill level

Assign resources as they're needed without formal processes

Track resource performance per project manually

Find the right people based on matching their skills, identify optimal project start dates, and assess when to delay projects

Select the right resource based on skill set and availability, make resource assignments centrally visible, and communicate effectively with resources

Automate resource tracking

Understand organizational capabilities across work management scenarios, make headcount and outsourcing decisions, and normalize capabilities decisions from multiple sources

Make smart scheduling decisions about the planning horizon based on forecasted projects and programs

Plan demand-management scenarios and make informed decisions about outsourcing

Range of Business Capabilities

Business Driver: Maximize productivity of individuals working on projects

Phase 1 Phase 2 Phase 3

Increase worker productivity and the consistency of deliverables

Enable project teams to understand a basic schedule and deadlines for work assignments

Collectively create, find, and store project artifacts in real time

Ensure that project schedules and deadlines are enforced

Improve cross-team collaboration

Provide a single interface to enter time information, and automatically post employee work data in billing systems

AgendaAgenda

Business Drivers / Challenges

Business Capabilities

Summary and Next Steps

Demonstration

Potential Business Benefits

Optimize the portfolio of initiatives to maximize business value

Enable highly efficient and productive project teams

Save time and money executing projects

Standardize investment procedures, rules, and plans

Next Steps

Discuss your priorities with ITMap to systems requirements

Understand what can be leveraged

Develop a high-level road map for deploying integrated capabilities

Translate back into business capabilities enabled/supported

Review the proposed business capability road map

© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing

market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.