Project Portfolio ManagementProject Portfolio

Management for Asean Architects and Engineers

presented by:Rahayu S. Arifin

Indonesian Society of Project Management

Proffesional

Background:

Based on previous round table discussions we found out that many initiatives should be gathered or considered within ASEAN ARCHITECTS AND ENGINEERS ORGANIZATION

Every country is a unique. They have own building codes, regulation, process, certifications, etc. Every country has own priority in phasing development.

Every country has different maturity level, some has worldwide capabilities level, some still developing national certification, some is still in the middle of process to establish national certification, some concentrate on fresh graduate capabilities development program, etc.

MRA and AAC Secretariatunique development

AA

PEEP MRA

Knowledge sharing ?

Stated owned

corporation

relationship

in ACEPECC

PPP within

Asean Project Funding?

Harmonization program?

MRA and AAC Secretariat ?

Process to accept the foreign PE

pilot project

in each

Member

State National certification

Building code

among asean

countries

Develop

approach to

establish

MRA

Liberalizatio

n of engineering

services ?

World BankADB

IDB APEC

????IM

F

????????????

Different

missionDifferent

developm

ents planDifferent

codeDifferent

???? Different

????

Different ????

STRONG STRONG AND AND

SOLIDSOLID ASEAN ASEAN

ARCHITECTS ARCHITECTS AND AND

ENGINEERSENGINEERS

ASEAN ARCHITECS AND ENGINEERS ORG. External and Internal Forces

Which one ?Working on all projects at the time

Working on projects which have apropriate resources

This leads to seizures, delays, insufficient resources,collisions, move nowhere

Preffered way, leads to better timing in general, could prevent teams from overloading

• Formal Acceptance • Completion Report• Gate 4 Presentation

• Strategic Benefit• Financial Benefit• Project Timing• Project Risk• Project Integration

• Open Plan Schedule • Project Status• Risk and Issue Log• Mitigation Plans• Change Request

Phas

es

Decisions Gates

Execute/ControlIdea PlanningProceed as a

Pending Project

• Sponsor Acceptance• Closing Documents Completed

Authorize ProjectCommit Resources

Project Initiation

• Project Performance:• Resource Forecasts

Approve Closure

Project Planning

Proj

ect M

anag

emen

t D

eliv

erab

les

Port

folio

Crit

eria

Project Monitoring and Control

• Project Proposal Form• Gate 1 Presentation

• Business Requirements • Project Benefits • Impact Assessment

• Business Case• Project Charter• Risk and Issue Log• Communication Plan• Gate 2 Presentation

21Close

4Approve

Implementation

3

Decision Gate Example:

PORTFOLIO MANAGEMENT CRITERIA

DOING THE DOING THE RIGHTRIGHT WORKWORKPROJECT MANAGEMENT DELIVERABLES

DOING THE WORK DOING THE WORK RIGHTRIGHT

Project Portfolio ManagementThe objective of PPM is to create the mix of projects most likely to support the achievement of the organization's goals, aligned with the preferred strategies, and within the organization's resource (people and funding) constraints

Alignment Alignment with Business with Business Objectives Objectives

Integrated Delivery Integrated Delivery Framework Framework

Real-time Executive Real-time Executive Decision SupportDecision Support

Collaboration and Collaboration and Project Project ManagementManagement

Portfolio Portfolio ManagementManagement

Investment, Resource and Investment, Resource and Prioritization DecisionsPrioritization Decisions

Integrated Portfolio of Managed Integrated Portfolio of Managed ProjectsProjects

Consistent, Repeatable Project Consistent, Repeatable Project DeliveryDelivery

EnterpriseEnterpriseResource Resource ManagementManagement

Tools, Technology, Training and Knowledge Transfer Tools, Technology, Training and Knowledge Transfer

Programs, InitiativesPrograms, Initiatives

Business Business StrategyStrategy

ProjectsProjects

Portfolio Management: Aligning Initiatives To Strategy

Project Portfolio Management

1.   Identification of needs and opportunities2.   Selection of best combinations of projects (the

portfolios)3.   Planning and execution of the projects (project

management)4.   Deliverables launch5. Realization of benefits

Evaluation (cont.) Filter and Valve

Funded Projects

Decision gates also control the flow of

incoming projects and protect the portfolio

from being overloaded.

STRATEGIC CRITERIA

Proposed Projects

“Project Parking

Lot”

STA

RT

Gate 1

Gate 2

Decision gates screen out misaligned

projects from the portfolio.

Initiatives Selection Approach

Project Portfolio Management

Implementation Strategy to set up ASEAN

ARCHITECTS AND ENGINEERS Project

Portfolio Management

ASEAN ARCHITECTS AND ENGINEERS PPM FRAMEWORK

Definition

Who do ASEAN ARCHITECTS AND ENGINEERS want to be? How are ASEAN ARCHITECTS AND ENGINEERS positioned in their stakeholders?

How is ASEAN ARCHITECTS AND ENGINEERS offering unique in the marketplace?How do we differentiate ASEAN ARCHITECTS AND ENGINEERS from the other organizations?

Business Architecture

Process Organization Technology

Vision/Strategic Intent

Value Proposition

Business Model

Definition

What is ASEAN ARCHITECTS AND ENGINEERS offering? Who are ASEAN ARCHITECTS AND ENGINEERS offering it to? How will ASEAN ARCHITECTS AND ENGINEERS deliver it?What are the critical capabilities required? How will ASEAN ARCHITECTS AND ENGINEERS secure those capabilities?

Business Architecture

Process Organization Technology

Vision/Strategic Intent

Value Proposition

Business Model

ASEAN ARCHITECTS AND ENGINEERS PPM FRAMEWORK

Definition

What processes do ASEAN ARCHITECTS AND ENGINEERS need to support the business model?What ASEAN ARCHITECTS AND ENGINEERS organization functions are required to support that processes?What technology characteristics are required to run that processes?

Business Architecture

Process Organization Technology

Vision/Strategic Intent

Value Proposition

Business Model

ASEAN ARCHITECTS AND ENGINEERS PPM FRAMEWORK

Questions?

Questions and Questions and AnswerAnswer

www.iampi.org

THANK YOUTHANK YOU