Project Scheduling With MS Project 2007

8/13/2019 Project Scheduling With MS Project 2007

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Dr . Essam Zaneldin

Project Scheduling Using MS Project 2007

Dr. Essam Zaneldin, Ph.D., P.Eng.

United Arab Emirates University

http://www.uaeu.ac.ae/



Dr . Essam Zaneldin

Main Objectives

Use Microsoft Project software for

scheduling real-world projects

Determine the project’s duration

Determine activities’ times

Identify the critical path(s)

Determine activities’ floats (TF & FF)

Determine activities’ lag times



Dr . Essam Zaneldin

What to Do?

Open a New Project

Setup Your Project

Input Project Activities

Enter dependency List

(Logical Relationships) Show Critical Path(s)



Dr . Essam Zaneldin

Create Milestones

Subtasks (Sub-Activities)

Activities’ Relationships

Identify Activities’

Constraints Create Recurring Tasks

View the Project’s Network

What to Do?



Dr . Essam Zaneldin

Scheduling with MS Project

Open a New Project:

Dr. Essam Zaneldin

Task Pane Gantt Chart Pane



Dr . Essam Zaneldin


The Project’s Gantt Chart (Bar Chart):

Dr. Essam Zaneldin


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Setup Default Options:

Once the file is open, use theTools-Option menu to startsetting up the file

Using the “Schedule” tab,

adjust default options asshown in the figure. Importantones are: scheduling fromstart date, duration entered indays, default task type is“Fixed Duration” and new

task are not effort driven The third and fourth options

will not let the duration changeautomatically when resourcesare added or removed

Click the Set as Default

button, then the OK buttonDr. Essam Zaneldin

Duration =Work

Units




Setup Default

Options:

Use the Tools-

Option menu tostart setting upthe file

Using the “View” tab, adjust theview options asshown in thefigure

On theTask pane




Setup Default

Options:

Use the Tools-Option

menu to start setting upthe file

Using the “General”

tab, adjust the generaloptions as shown in the

figure. Click the Set as Default

button, then the OK

button




Save Your ProjectUsing the “File Save-As” option

Dr. Essam Zaneldin




Setup Project Start Date:

From the Project menu, use Project Information to specifythe project start date as December 01, 2012

When finished click the OK button

Dr. Essam Zaneldin




Setup WorkingTimes:

From the main menu,

use “Tools-Change

Working Time” to

setup working time (or

use the right mouse

button on the Gantt

chart calendar at the

top and select “Change

Working Time”)

Dr. Essam Zaneldin




Setup Working

Times:

Go to the “Work

Weeks” tab and

then click on the

“Details

” button




Setup Working

Times:

Change workdays as

appropriate

Dr. Essam Zaneldin




Setup Working

Times:

Change dailywork hours as

appropriate

Dr. Essam Zaneldin




Setup Working

Times:

To change work days

of the week, click on

the “Create New

Calendar” button

Make a copy of the

“Standard” calendar

then click OK




Setup Project Calendar: Select all tasks then right click and select “Task Information” and

from the “Advanced” tab, select the calendar you want to use thenclick the OK button

Right click in the Gantt Chart pane and select “Nonworking Time”

to specify the

Calendar used

and to change

the pattern

When finished

click the OKbutton




Setup Time Scale:

Use the right mouse button

on the Gantt chart calendar

and select Timescale.

Set the Middle Tier units asmonths labeled as shown

Also, set the Bottom Tier

units as days labeled as

shown

Use the Size textbox toadjust the view of the Gantt

chart as desired

Then click OK




Setup the Layout:

Use the Format-Layout

menu option to select

how you want the bar

chart to look You can also change the

date format the way you

want it to be displayed

Then click OK

Use the Tools-Option menu and then the View

tab to set up the date

format the way you want

it to be displayed in the

table (at the left side)

On theGantt chartpane

On theTask pane



Scheduling with

MS Project

Input Project Activities:

Enter activities’ names in the

Gantt sheet with their durations

in the two columns as shown in

the figure

Dr. Essam Zaneldin



Specify Relationships (Dependencies):

In the predecessors column, type the row numbers of the

predecessors separated by commas

Alternatively, drag from the middle of one task (curser turns

into four arrows) into another task. Automatically, a

relationship will be inserted and predecessor ID is written

into the Predecessors column

Scheduling with

MS Project



Dr . Essam Zaneldin


Specify Relationships (Dependencies):

Once relationships are entered, a 34-day schedule, in this example,

will result (or 46 to 48 days including weekends)

Dr. Essam Zaneldin



Dr . Essam Zaneldin


Specify Relationships:

You may see the duration of the project by using the Project

menu, Project Information, and then the Statistics button

Dr. Essam Zaneldin



Dr . Essam Zaneldin

Scheduling with MS ProjectShow Critical Path(s):

The critical path(s) can be shown more clearly by showing these paths in a

different color

To show critical path(s) in a different color, use the Format-Gantt Chart

Wizard option then follow the four steps shown below:

1 2

3

4

Finish



Dr . Essam Zaneldin


Format Critical Activities:

The critical path(s) can be clearly shown by showing these paths in a different

pattern

To show critical path(s) in a different pattern, use the Format-Bar Styles

option then choose the pattern you want for critical activities, as shown below:

Critical Activities



Dr . Essam Zaneldin


Critical Path(s):

The Gantt chart of the project with critical activities shown in red color and in a

different pattern:

Critical Activities

Dr. Essam Zaneldin



Dr . Essam Zaneldin

Scheduling with MS ProjectFormat Activity Bars: To format activity bars, use the Format-Bar Styles option then choose the

Text tab to do that, as shown below. You may select to show the information

you want on the left side, right side, top, bottom, or inside the bar.



Dr . Essam Zaneldin


Creating Milestones for your Project:

A milestone is a reference point that

marks a major event in a project and

is used to monitor the project's progress

Any task with zero duration is

automatically displayed as a milestone

Dr. Essam Zaneldin



Dr . Essam Zaneldin


Creating Milestones for your Project:

Testing

Analysis

Report

Presentation

Dr. Essam Zaneldin



Dr . Essam Zaneldin


Creating Milestones:

You can mark any other task of any duration as a

milestone

With the milestone selected in the grid, right click &select ”Task Information”

On the “Advanced” tab, type the milestone duration in

the “Duration” box

Select the “Mark task as milestone“ check box, and

then click OK

MS Project displays the milestone symbol in the

Gantt Chart view on the first or last day of the task



Dr . Essam Zaneldin


Creating Milestones:



Dr . Essam Zaneldin


Formatting Milestones:

Milestones:

Testing

Analysis

Report

Presentation

Right click in the

Gantt Chart pane

and select “Bar Styles”

to format milestones



Dr . Essam Zaneldin


Indenting Subtasks (Sub-Activities):

Indent



Dr . Essam Zaneldin


Indenting Subtasks (Sub-Activities):



Dr . Essam Zaneldin


Change Activities Relationship Types:

The types of relationships between activities can be changed

from the Finish-to-start (FS) default relationships to any of

the other ones (SS, FF, or SF)

To do this for any two activities, double click on the link

between these two activities and then change the

Dependency Type as required. Notice that you can also

specify the Lag time as needed (see screen capture below):

Dr. Essam Zaneldin



Dr . Essam Zaneldin

Scheduling with MS ProjectChange Constraint Types:

The types of constraints of activities can be changed from the As-Soon-

As-Possible (ASAP) default constraint type to any of the other ones

To do this for an activity, select the activity and then from the Project

menu select the Task Information option and choose the Advanced

tab to change the Constraint type as required (see screen capturebelow):

Dr. Essam Zaneldin



Dr . Essam Zaneldin


Create Recurring (Repetitive) Tasks:

Use the Insert-Recurring Task menu to insert anew repetitive task: Example: Weekly Meetings

Dr. Essam Zaneldin



Dr . Essam Zaneldin


Create Recurring (Repetitive) Tasks:

Use the Insert-Recurring Task menu to insert anew repetitive task: Example: Weekly Meetings

Recurring Tasks



Dr . Essam Zaneldin


Final Shape of the Project’s Gantt Chart:

Dr. Essam Zaneldin



Dr . Essam Zaneldin


View the Project’s Network:

From the View menu, select the Network Diagram option to

view the network (precedence diagram) of the project. Notice

that critical activities are shown in red and have bold borders

Dr. Essam Zaneldin



Dr . Essam Zaneldin



To specify what data to view in the box of each task, use

Format-Box Styles menu option

Dr. Essam Zaneldin





To design your own box for tasks, click on the “More Templates”

button

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Project Scheduling With MS Project 2007

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