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Project Server Conference 2006
Report on Key Benefits for Delta DentalQuoc Le
Carl Paul
Beverly Powell
Chris Custer
Slide - 2
Quick Hits on P12 Integration is the Main Story
Across the Data Platform
Among Reporting Tools
With SharePoint and with Office 12
Great New Features
Example: Multi-Level Un-do
Resource Plans
Proposals
Centralized Scheduling Engine
Slide - 3
Other Key Stories
TimeControl timesheets third-party add-in lets Delta do allocated costs
UMT Portfolio Management acquired by Microsoft — permits greatly increased IT and portfolio governance
IIL Training capabilities could supplement our services
Quantum PM Schedule Auditor could enhance our services
Slide - 4
How Big is P12?
“…is this a breadbasket or a refrigerator or is it something in between, bigger than a breadbasket, smaller than a refrigerator. Mike [Anguillo, project manager] says this is a sub zero, this is the biggest set of innovations we've done in Project in a long, long, long time. ”
– Steve Ballmer
Slide - 5
Enterprise-Ready Performance
PWA is now a SharePoint site
Improved Error logging
Dashboard can be customized at home page
UMT Portfolio Management
Pairwise comparisons of drivers, projects, constraints
Scatter diagrams
Efficient frontier diagram
Slide - 6
PWA for the Enterprise
In P12, a user group can have a different look and feel applied to its PWA home page and customized by the Project Server Administrator.
Example:1. An executive group can have its PWA site
include Key Performance Indicators (KPI) for Portfolio Enterprise Projects
2. PM and Team members group can have their PWA site include Milestone Status reports
Note: Sharepoint Portal services and Score Card Server will need to be included with P12 in order to create KPI.
Slide - 7
Enterprise-Ready Performance - 2
Architecture – new .NET middle layer Includes timesheets that are a separate module,
but which can be integrated into your accounting rules
Support for PM Maturity Process Understand scheduling through visibility of actions,
using multi-level undo Admin Time becomes a task itself or resource
exception
Slide - 8
Enterprise-Ready Performance - 3
Maintenance/Ops time is a separate task — no Admin Plans needed!
Integration with Outlook and other Office tools, no ActiveX interaction needed: speeds delivery of forms to users in the formats/tools that they are used to
Has been road-tested with huge projects Stryker Project 300,000 tasks 30,000 cross project links
Slide - 9
Enterprise-Ready Performance - 4
Project 2003 P12
LAN WAN LAN WAN
Open file-1 34s >1000s 70s 80s
file-2 35s >1000s 12s 17s
Full save 22s >1000s 22s 22s
Assumptions: Medium project (1,800 tasks, 200 resources, 9,000 assignments). P2003 uses a terminal server across the WAN.
Slide - 10
Portfolio Management in P12 - 1
The “Proposals” area in PWA gives you a quick start with a project schedule
Use before an “official” project
• Costs may increase
• Knowledge gained at this phase not needed for long term
• Only need “partial” schedules, as you are not required to complete a full set of dates
• All time, all work IS tracked
The “TeamBuilder” webpart will show resource availability, if you have permissions
Slide - 11
Portfolio Management in P12 - 2
Resource Plan
New feature: FTE unit for resources
Helps track work, deliverables, assignments
New Feature: Deliverables
Like Milestones, but independently tracked
Can be linked between projects
Not for tracking costs (done separately)
Slide - 12
Portfolio Management in P12 - 3
Support for Master Projects
Architecturally, Peak Load support
Real-Time reporting
Drill-in-place for sub-projects within Project Center
Dependencies (live-links with drill-down)
Easy integration and automation Extend the program with unlimited custom
fields
Slide - 13
Portfolio Management in P12 - 4
More support for Master Projects
Rich Events Workflow Engine
Unified SharePoint
Multiple tracking of costs with timephasing of resources, tasks, etc.
Visibility and Insight tools Enterprise reports from SQL
Slide - 14
P12 Timesheets - 1
Standalone package
Different fiscal periods supported
Billable/non-billable time supported, as well as overtime
Maximum 24 hours per day entry per resource
Future time reporting
More timesheets views
Slide - 15
P12 Timesheets - 2
Can have two tasks with the same name
Can start next week’s task this week
Can set a resource as his or her own timesheet approver
Allows administrative time/calendar exceptions
Slide - 16
P12 Timesheets - 3
Approvals & Audits — Now possible
“Surrogate Timesheets” For business users — will let PM do their
timesheets For all — will allow easy vacation substitutes
Closing Tasks enabled
Resources now have a “Timesheets Manager” (does the global permissions) and a “Default Assignments Owner” (progresses the tasks)
Slide - 17
More on P12 Timesheets
Can bulk create (but not bulk-delete!) 52 weeks of timesheets
Workflow-based
Accept
Reject
Recall
Administrative Time with restrictions on who approves and the effects on availability
Slide - 18
Answers to Our Questions
TimeControl (add-in module)
Tracks Allocated Costs as we do
Allows import/export of Excel and flat files
Is process-oriented (customizable)
Example: rejected timesheets imports can follow a review/exception process that you design
Allows procedures with vendors for faster payment and resulting discounts
Integrates with P12, Project 2003, Primavera, Mercury, and other well known PMIS packages
$120 a license in volume purchases over 100
Slide - 19
UMT Portfolio Management Portfolio Planner: Designed to balance and align
resource utilization with business demands, while allowing the flexibility to create multiple scheduling and resource capacity scenarios
Portfolio Dashboard: Designed to achieve full visibility over the status of project portfolios, enabling clients to make timely, fact-based decisions that optimize their companies' performance
Slide - 20
UMT Portfolio Management (continued)
Portfolio Builder: Designed as a single data-entry point to capture everything you need to know on each proposed project, from investment cost and benefits, to scope, dependencies, risk and alignment, to strategic objectives, which can then be used to generate business cases
Portfolio Optimizer: Designed to assist clients in aligning their project portfolio with business strategy and in optimizing the portfolio against multiple constraints, including cost and resource (See next slide)
Works with P12, Project Pro 2003, Primavera, Mercury, other PMIS packages
Slide - 21
UMT Portfolio Management (continued)
Slide - 22
Project Pro Usability Scheduling is more Transparent
Visibility of the effect of changes: color-coded
Task drivers: warnings re “specialness” of tasks
New Templates/Visual Reports, using Excel reports with charts and graphs for reporting
Better data connectivity between Project Server and Project Pro:
Web service calls for data (v. ODBC)
Incremental saves of data, even better performance
Faster opening of files
Use of local caching will improve response times
Slide - 23
Project Pro Usability (continued)
More and better canned reports for Project Pro
More visual data, more easily available through Excel charts (integration with reports)
Slide - 24
Questions?
Perhaps some answers
Reference materials
Handouts from vendors and conference program
DVDs are on the way