Date post: | 16-Aug-2015 |
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www.projectagency.co.uk
Your thoughts…
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So what is project sponsorship like in yourorganisation?
www.projectagency.co.uk 2
APM
Project Sponsorship
Bridging the Gap By Ron Rosenhead
www.projectagency.co.uk
Your thoughts…
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So what is project sponsorship like in yourorganisation?
http://bit.ly/1L5OaOg
www.projectagency.co.uk
Who am I?
• International trainer consultant & coach • Professional speaker• Personally trained over 12,000 people
• Author:
Strategies for Project Sponsorship Deliver That Project
• Blogger• Tweeter
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www.projectagency.co.uk
Order of play
• Research on project sponsorship
• What sponsors should be doing
• Group work….what can we do to bridge gap…..?
• Some ideas…..what we can do….
• Q&A
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Overall objective
Increase the probability of project success
“I hit so many walls, people did not support the change and there was no budget. A project with no structure which fizzled out. I learned a valuable lesson; never attempt to deliver a project without a sponsor” Anon PM
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All reports point to the
importance of sponsor role
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Standish
“66% of executive sponsors do a poor job & shirk their responsibilities….
However, it is not their fault, because no one has educated them about their roles & responsibilities.”
Standish, The Chaos Manifesto
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www.projectagency.co.uk
• 85% of organisations had sponsors in place
• 83% of organisations don’t train or support or guide sponsors
• 100% of respondents believed that having a good sponsor was key to project success
BIG stats
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Active sponsorship makes a difference
11from PMI’s Pulse of the Profession
www.projectagency.co.uk
Webinar on Project Governance – What gives you mostproblems from 14 different criteria (March 2013)
Project Sponsorship – top problem
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From APM Webinar – accelerated delivery & performance http://bit.ly/1ALPPhQ
GlaxoSmithKline
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Success will come if you obtain:
Executive Management Support:
‘The most important person in the project is the executive sponsor….. is ultimately responsible for the success and failure of the project’
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From: PMI Executive Guide 2012
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Wasted time, wasted money?
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PMI Pulse of Profession 2013
There was a +29% variance with good sponsorship in place
but when there wasn’t good project sponsorship there was a
‐13% variance of ‘Project Failure’ that is, there was a 13% more
likely chance of the project not delivering what was
expected
www.projectagency.co.uk
£100m portfolio
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New cost: with poor project sponsorship ‐ £113m
New cost: with active project sponsorship ‐ £71m
http://bit.ly/1M5wZwx
www.projectagency.co.uk
The 9 sponsor ‘types’ + 1!
1. The absent sponsor2. The busy sponsor3. The uninterested sponsor4. The inexperienced sponsor5. The sponsor who wants to be the project manager6. The sponsor who gets involved too late7. The untrained sponsor8. The sponsor who is part of a committee of sponsors9. The saboteur or just plain bad sponsor
+ 1: The effective project sponsor
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www.projectagency.co.uk
Question…..
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Is your company missing an opportunity to bemore effective & impact the bottom line?
www.projectagency.co.uk
Summary
• Statistics make grim reading
• Sponsor is a key role in project management
• Many sponsors are:
not trained not effective
• Active projects sponsorship makes a big difference –(bottom line difference)
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What should the sponsor be doing?
http://bit.ly/1M8a8Ac
How was it developed?
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• Researched what sponsor supposed to do – NEW!
• Experience• Stories sent to us (20‐1)• Spoke to sponsors • Looked at ‘JD’s’• Field test
www.projectagency.co.uk
Checklist for project sponsors
• Provides direction & guidance
• Works to support/dev charter
• Identifies and quantifies business benefits
• Makes go/no go decisions• Evaluates success on
completion
• Negotiates funding• Actively paticipates in
planning• Reviews, approves changes
to plans • Identifies steering grp
members• Gains agreement of
stakeholders when differences occur
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Checklist continued
• Assists project when required
• Helps resolve inter boundary issues
• Supports PM in conflict resolution
• Advises PM on protocols, political issues
• Makes project visible in company
• Encourages stakeholder involvement
• Chief risk taker
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???
???
www.projectagency.co.uk
What should the sponsor be doing?
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Gap
http://bit.ly/1M8a8Ac
www.projectagency.co.uk
Activity
• What can we do to bridge the gap between the what the sponsor should be doing and what they actually do?
• Get together in groups and come up with somepractical suggestions
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www.projectagency.co.uk
http://bit.ly/1Gjo2Yg26
www.projectagency.co.uk
Jack Sparrow (Johnny Depp)
“The problem is not the problem. Your attitude to the problem, is the problem.”
With acknowledgement to Walt Disney
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Further develop your PEOPLE skills
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Raise your head above the parapet
“If you are going to get your head kicked in, get it kicked in early”
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Bypass…..but beware…..
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SayNO
butDon’t say
NO by…….31
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Say no by using PM processes
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Training or presentation
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Coach your sponsor……
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Milestones and the sponsor
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• Link payments to milestones by contractors
• Project sponsor to sign off thepayment – responsible: link toGateway review
www.projectagency.co.uk
Get your own coach to help you, coach sponsor
“The problem is not the problem. Your attitude to the problem, is the problem.”
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http://bit.ly/1Gjo2Yg
www.projectagency.co.uk
http://bit.ly/1TzWBCO
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Conclusion 1
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• Trying to increase the probability of project success
• Stats – not very positive
• Active sponsorship can make a big difference
• Checklist for the role of sponsor – gap
www.projectagency.co.uk
Conclusion II
• Your ideas for improving the situation – narrowing gap
• Given you some of my ideas… people
• http://projectagency.co.uk/project‐sponsorship/
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Contact Information:
Ron Rosenhead
Project Agency
Phone: 020 8446 7766
Mobile: 07973 735078
http://projectagency.co.uk/project‐sponsorship/