STUDENT PASSPORT PROJECT

Project Team:

1 -Ali Mohammed Al-Feteisi2 -Zaid Saleh Said Al Obaidani

OUTLINES1. Project Overview

1.1 Purpose, Scope, and Objectives

1.2 Assumptions, Constraints and Risks

1.3 Project Deliverables

1.4 Schedule and Budget Summary

2. Project Organization

2.1 External Interfaces

2.2 Internal Structure

2.3 Roles and Responsibilities

3. Managerial Process Plans

3.1 Start‑up Plan

3.2 Work Plan

3.3 Project Tracking Plan

3.4 Project Closeout Plan

1 .PROJECT OVERVIEW

Nowadays, the travel and tourism move is going so fast towards

better knowledge techniques and better education .Learning

process begun to be the main concern that most of stakeholder

insist to have among the new upcoming generations .

Therefore, most of families and parents especially used to take

their children to a foreign countries in order to get a better

language skills and a better learning interaction in a adequate

atmosphere .

1 .PROJECT OVERVIEW

1.1 Purpose, Scope, and Objectives

We as a developers came with a technical solution to make the booking and

traveling process become easier to the student and to the parent as well .

We gathered more than 4 specific main places that most of traveler went to

before traveling, which are travel agencies, airports, embassies, and main

institutes in one easy and interactive platform.

The period time of project plan is 83 days starting from 21-Oct-2015 till 17-03-

2015 ,and we are targeting three main criteria’s at first :

• High School Student.

• Academic Students (University and college students).

• Amateurs.

1 .PROJECT OVERVIEW

1.1 Purpose, Scope, and Objectives

We could enhance it furthermore in the near future to include more than those

specific categories of people, and provide other related services to it .

However, we have a several needs as a developers that we will select to be

achieved through the design of the application which are :

1. Student details information.

2. Contact and Scheduling (travel agencies + airport + institutes).

And other deliverables that the customer will find it easier for him rather than

the usual booking process such as :

3. Travel abroad with cheap price.

4. Simplify the process of getting visa and insurance.

5. Contact with institutes regarding study nature.

1 .PROJECT OVERVIEW

1.2 Assumptions, Constraints and Risks

Assumptions for the Project :

Assumptions are circumstances and events that need to occur for the

project to be successful, but are outside the total control of the project

team. Assumptions are accepted as true and are often without proof or

demonstration. So through the analysis of project we found the following :

• All resources required by the developers will be exist and easy to

require.

• During the rainy season, cheap labor will be available.

• The important stakeholders will come to the next meeting.

1 .PROJECT OVERVIEW1.2 Assumptions, Constraints and Risks

After we showed the assumptions, we moved now to show the main resources

of a project which are :

Technical Resources : Which are the software to be used during design

process:

1. Oracle Development Package.

2. Android Studio

3. Adobe Photoshop.

Other Resources :

1. Reviews with other corporations as mentioned before

(Airports, Travel Agencies).

2. Updated database of Travel tickets.

3. Updated Visa forms, and direct contact to embassies.

1 .PROJECT OVERVIEW

1.3 Project Deliverables

Project Deliverables Description

Written report of Technical RequirementsWritten description of minimum technical

requirements for the needs by the developers , and meets needs of Consumer Protection initiative

Written acknowledgement of top 3 travel agencies responses

Evaluate travel agencies responses and determine top 3 scores based on evaluation process; respond

to the agencies challenges

Written Assessment of current reproduction processes

A written assessment of each member of the team document reproduction needs and requirements

Establishment of an on-going Maintenance & Operation Plan for

Program

Security of the Program will be subject to audit every three years either by the developers

themselves or selected 3rd party, or the state Auditor's office

1 .PROJECT OVERVIEW1.4 Schedule and Budget Summary

The Schedule of the Project plan is attached with MS Project Chart, the

following picture is a snapshot of the main schedule plan.

1 .PROJECT OVERVIEW1.4 Schedule and Budget Summary

The budget of the project is as following :

Purpose Amount

Staff 900 RO

services 600 RO

Backup 200 RO

Total 1700 RO

2 .PROJECT ORGANIZATION

2.1 External Interfaces

Figure (1): External interface of the main interface for the application

2 .PROJECT ORGANIZATION

2.1 External Interfaces

Figure (2 + 3): External interface list of institutions and registration pages .

2 .PROJECT ORGANIZATION

2.2 Internal Structure

The project sections will consist of:

- List of countries in Europe.

- List of institutes and universities.

- List of known travel agencies with names of people to

contact with.

- Updated list of known travel agencies to contact with

regarding the payment and residence issues.

- Schedule of travel plans from the airports database.

2 .PROJECT ORGANIZATION

2.2 Internal Structure

Development Team Tasks :

•Application Develop

Developer1

•Database design

Developer2

•Test application

success

Tester

2 .PROJECT ORGANIZATION

2.3 Roles and Responsibilities

Project Manager : The ones who is in charge of the plan, the project, the

decisions, and the team. He is the main supervisor of the project and the

development process .

Project Team : Consist of developers, designers, and marketers. They play

an important role as each one of them present his ideas and do his part

towards the achieving the goals of the project.

Project Sponsor : The main contributor to the project, who could fund and

support the project financially and non-financially .

3 .MANAGERIAL PROCESS PLANS

3.1 Start up Plan

3.1.1 EstimatesAccording to the following estimate, the project take 4 months to be done, and the cost will come in about 900.0 OR.

Costs   Total

Direct cost

Team  

Developer1 200.0 OR

Developer2 200.0 OR

Designer 50.0 OR

Marketer 50.0 OR

Contributors (Travel Agencies, Airports …

etc.)300.0 OR

Total direct cost   800.0 OR

PM cost   100 RO

Overall project cost   900 RO

3 .MANAGERIAL PROCESS PLANS

3.1 Start up Plan

3.1.2 Staffing

Staff Type staff personnel Duration required

Programme developer Contractor Phase 3 – development

Database developer Contractor Phase 3 – development

Application designer Contractor Phase 3 – development

Marketer Contractor Phase 4 – after testing

3 .MANAGERIAL PROCESS PLANS

3.1 Start up Plan

3.1.3 Resource Acquisition

• Development resources:- 2 computers with (windows 8.1) OS.- Database Server.- Network establishment with Access to internet.- Backup device.

• Test resources: - 1 android built in device - 1 pc - Server connection

• Product resources: - Evaluator person - 1 mobile device

3 .MANAGERIAL PROCESS PLANS

3.1 Start up Plan

3.1.4 Project Staff Training

Since all the staff are in contract and they have will based skills,

they need a training in meeting the schedule plan for each phase.

The Training will take 2 weeks, and it will be supervised by the PM,

and it will be located in another company before starting the real

project.

3 .MANAGERIAL PROCESS PLANS

3.2 Work Plan

3.2.1 Work Breakdown Structure

Developing Student Passport Application

1.0 Planning

1.1 Plan Requirements

1.2 Plan Design

2.0 Implementation

2.1 Implement

2.2 Test

3.0 Present and Recheck

3.1 Taking Feedback

3 .MANAGERIAL PROCESS PLANS

3.2 Work Plan

3.2.2 Schedule Allocation

Task NameResource

NameMilestone Duration Start Finish

Dependent task

Analysis -Scope phase

27 days 3/1/2016 30/1/2016 -

Get Feedback PM, Psponser - 2 days 1/2/2016 3/02/2016Developing prototypes

Review Functional

SpecificationsDevelopers - 4 days 5/02/2016 9/02/2016

Complete Design

3 .MANAGERIAL PROCESS PLANS

3.2 Work Plan

3.2.3 Resource Allocation

The Resource that will be used is listed in section 3.1.3 (Resource Acquisition).

3.2.4 Budget Allocation

Type of service needed/Resource Cost

Travel 50.0 RO

meetings None

Computing resource 300.0 RO

software tools 50.0 RO

Special testing and simulation facilities 150.0 RO

Administrative support 50.0 RO

Total 600.0 RO

3 .MANAGERIAL PROCESS PLANS

3.3 Project Tracking Plan

3.3.1 Requirements Management

Change Request

INITIATIONPreliminary Scope

High –level Impact Analysis 

PLANNING

Impact Analysis Planning Document

 

DEVELOPMENT

Requirements Collection

Documentation

Review

 VERIFICATION & VALIDATION

BASELINE TRACEABILITY

3 .MANAGERIAL PROCESS PLANS

3.3 Project Tracking Plan

3.3.2 Schedule Control

Table following lists each schedule control technique used in the project plan:

Technique Relatedness to the actual scheduling

Performance Reviews

 

As we have done this approach we compared through dates, and the percentage of work done within the same duration. It

found that it’s really affective.

Critical Path Method

 

We Predicted the project duration by analyzing the sequence of activities that has the least amount of scheduling flexibility. It really enhance the duration and time needed through the real

scheduling.

3 .MANAGERIAL PROCESS PLANS

3.3 Project Tracking Plan :

3.3.3 Budget Control :

After analysis of budget needed in part (3.2.4) and Estimates in part

(3.1.1) It found that the needed budget match the estimates, and that is

against the risk of losing the price needed or lowering its cost .

3.3.4 Quality Control :

As used in the last stage of requirement management (Verification and

validation) is the main concern of how good the quality presented if the

application and the real product, and is it really match the world standards

and invokes all aspects need without any errors made.

3 .MANAGERIAL PROCESS PLANS

3.3 Project Tracking Plan :

3.3.5 Reporting

Type of

Communication

Communication

Schedule

Typical

Communication

Mechanism

Who Initiates Recipient

Status Report every Friday team meeting Project Manager Project Team

Schedule and

Effort Tracking

Report

weekly email Project Manager Developers

Project Review monthly face to face Project Manager Project Team

Risk Mitigation

Status

as mitigation

actions are

completed

emailresponsible team

memberProject Manager

Supplier

Management

at project life

cycle gatesvideoconference Program Manager

Project Manager,

Program Sponsor

3 .MANAGERIAL PROCESS PLANS

3.3 Project Tracking Plan :

3.3.6 Project Metrics

This job has been assigned to the marketing team, so that he keep

evaluate the project process along with the PM, and validate it.

3 .MANAGERIAL PROCESS PLANS

3.4 Project Closeout Plan :

To achieve the project plan to be work as planned we need to

enclosed it with reports of lessons learned and analysis of project

objectives , and also addressing the staff assignments in the same

report , which will be presented to the PM eventually .

NO. Risk Type Possible Risks

1 Technology Software components that should be reused contain defects that limit their functionality.

2 People Required training for staff is not available.

3 Tools Required tools are not available.

4 Requirements Requirements do not match what customer wants.

5 Estimation The time required to develop the software is underestimated