ProjectManagementPresentation11-02-11

8/6/2019 ProjectManagementPresentation11-02-11

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Ian Whitburn

Dukesbridge House

23 Duke StreetReading RG1 4SA

Tel : 07862 686303Website : www.idprojectmanagement.co.uk

Project and Time Management

Ian Whitburn

What is Project Management?What is a Project?

When did Project Management start?

Time Management ExerciseModern Project Management

Management GameConstruction Project Management

Lean ConstructionManagement Game

Lessons and Summary


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Ian Whitburn

Dukesbridge House



ABOUT MEGained an Diploma and Degree in Building

Started work in the construction industry in 1983.

Gained a Masters Degree in Project Management in 2000.

Am a Member of the Chartered Institute of Building and

Association of Project Managers.

Have worked on these projects as a Consultant Project Manager.


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Ian Whitburn

Dukesbridge House



What Is Project Management?

Project Management is About People Getting Things DoneTom Taylor APM

Discipline of Planning, Organising, Securing and Managing Resources to bringabout the Successful Completion of Specific Goals and Objectives

Wikipedia


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Ian Whitburn

Dukesbridge House



So What Is A Project?

BEGINNING | MIDDLE | END

Constructing a building for occupation is a temporary thing so what else?


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Ian Whitburn

Dukesbridge House



How Old Is Project Management?

SIR CHRISTOPHER WREN | THOMAS TELFORD | ISAMBARD KINGDOM BRUNEL

Mechanisation of work

Craft based skills

Breakdown of workManagement and workers

Fredrick Winslow Taylor

(1856 1915)


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Ian Whitburn

Dukesbridge House



Fathers of Project Management

Forecasting Gantt ChartPlanning

Organising Modern Variation - ProgramCommanding Evaluation and Review

Coordinating Technique (PERT diagram)

Controlling

Henri Fayol Henry Gantt

(1841 1925) (1861 1919)


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Ian Whitburn

Dukesbridge House



Gantt and PERT Example

Making a cup of tea

ACTIVITIES DURATION (secs)

Fill the kettle 23

Boil water 200

Get teapot and mug from cupboard 14

Warm teapot (Lead 165) 35

Get teaspoon from drawer 5

Put teabag in teapot 9

Put in one sugar 13

Fill teapot with hot water 26

Stir tea in teapot 11

Let tea brew 30

Pour tea 15

Pour in milk 20

Stir tea in mug 11


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Ian Whitburn

Dukesbridge House



Modern Project Management


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Ian Whitburn

Dukesbridge House



Importance of Project Management

How Many Fs

Project Management Roots

Defence

Aerospace Armed Forces

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Ian Whitburn

Dukesbridge House



Importance of Project Management

SO WHAT WENT WRONG?

Immediate cause was the failure of the O Ring but!

Equal if not more important was a flawed decision

making process NASAs project managementwas at fault:

Doubts not clearly stated nor emphasised. Safety compromised - waived set launch constraints. Internalisation of problems. Breakdown in interfacing and communication. Position reversed to accommodate a major customer. Procurement of cheapest suppliers.

Work breakdown too great to manage effectively.


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Ian Whitburn

Dukesbridge House



Construction Project Management

Project Launch Scheme DesignDetailed Design /

Bid & AwardConstruction Handover

Balanced brief,

budgetand programme

Reviewedbuildingconfigurations

Correct overallsize

Locate and size stair,

lift cores, risers, plant

rooms

Determine internal

floor layouts

Determine floor to

ceiling heights

Determine structural

frame and method of

mechanical ventilation

Engineer within

budget / programme

Gain Town Planning

permission

Prepare designdocumentation for

tender

Pre-qualify

contractors and

tender the work

Award the main

construction contract

Mobilise site offices,

equipment etc

Procure materials &appoint all other sub-

contractors

Finalise the construction

programme

Build in accordance with

health & safety,

environmentalregulations etc

Train people who will

run the facility after

construction

Document operation

and maintenance

procedures to be

followed

Prepare and agree the

final account


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Ian Whitburn

Dukesbridge House



How It All Fits

Approved

Capital

Expenditure

Planning

Discussions

PROJECT

LAUNCH

ACTIVITIES PRE-DESIGN

PROJECT

ANALYSIS &CONSULTANT

ORIENTATION FINALISE THE

CONCEPT DESIGN

SCHEME DESIGN

DEVELOP

EMPLOYERS

REQUIREMENTS

BID PERIOD

CONSTRUCTION

PERIODRELOCATION

PERIOD

Schedule of

Requirements

Terms of

Reference

Strategic

Brief

Prioritisation

of Expenditure

Validate Clarity of

Emerging Brief

Validate Cost

Effectiveness of

Brief Interpretation

Ensure ValueEncapsulated within

Unambiguous

Documentation

INPUT TO STAGE

INFLUENCE TO STAGE

Survey

Information

Risk

Identification Report

Report


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Ian Whitburn

Dukesbridge House



Managing Different DisciplinesWhat the client actually needed

What the architect drew

How the Engineer supported it

How the QS costed it

What went into the tender

documents

What the Contractor built


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Ian Whitburn

Dukesbridge House



Lean Construction

Move away from mass production Lean production Japanese model

Started at Toyota Motor Company of Japan Enables Japan to overtake the USA as the largest producer of cars

In construction it has prompted Partnering Win / Win solutions

Mutual Trust Removal of waste

Red / Blue Game


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Ian Whitburn

Dukesbridge House



Red / Blue GameThe objective is for your team to achieve a positive score (zero is not positive)

You need to decide as a team to play red or blue in each of the 10 rounds.

RULES

After each team has decided which colour to play, I will collect the results and let each team know

what other teams have done.

The scoring system is as follows:

After the round 4 and 8, a person from each team may meet with other teams, who agree to meet.

Round 9 and 10 scores double marks.

TEAM

A

TEAM

B

TEAM

C

TEAM

D

SCORE

A

SCORE

B

SCORE

C

SCORE

D

Red Red Red Red +3 +3 +3 +3

Red Red Red Blue -6 -6 -6 +6

Red Red Blue Blue -6 -6 +6 +6

Red Blue Blue Blue -6 +6 +6 +6

Blue Blue Blue Blue -3 -3 -3 -3


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Ian Whitburn

Dukesbridge House



Red / Blue Game

Investment

To make this game like the real world , each person will have a stake (or an IOU) on the outcome. Given

that all teams achieve their objective, the team ending up with the highest score will be given the stake

money.


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Ian Whitburn

Dukesbridge House



Lean Behavoural Lessons

START NICE

BE PROVOCABLE

BE FOREGIVING

BE CLEAR AND CONSISTENT


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Ian Whitburn

Dukesbridge House



SUMMARY

Project management exists in many industries

Project management is inter-changeable between industries

Project management has really only been around for 50 years

It matters as getting it wrong can have serious consequences

Hopefully you have learned some techniques used and understand it a little better.It can be applied to pretty much anything we do.

THANKS FOR LISTENING AND IF THERE ARE ANY QUESTIONS?

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