Proper Purchasing

Methods

2014-2015 TrainingProvided by:

Purchasing Department

I found the vendor listed in Munis, does that

mean it is an approved vendor?

We have used this vendor before they must be approved.

What is an approved Vendor?

An approved vendor would be determined

by Your purchasing

method

Purchasing Methods

RFP/CSP/RFQ

INTERLOCAL AGREEMENT

S

SOLE SOURCE

NON BIDDABLE

OPEN MARKET

RFP ?

CSP ?

RFQ ?

What do I stand for?

Request for Proposal

Competitive Sealed Proposal

Request for Qualifications

RFP/CSP/RFQ Vendors can be found on the Purchasing

website under….Current Bids and

Quotes

COOPERATIVES

In addition to the companies in the Current Goods and Services list, the purchasing cooperatives below have been approved by the Humble ISD

Board of Trustees. 

Manually enter the following in Vendor/Sourcing Notes for

Cooperatives:-cooperative name-contract number

-contract expiration date

Cooperative Vendors

Buyboard

DIR Store

E & I

TCPNRegion 4

US. Communitie

s

Choice Partners (HCDE)

PSA Purchasing

Solution AllianceTIPS/

TAPS

TXMAS

TPASS

BuyBoard is the cooperative purchasing network established by the Texas Association of School Boards (TASB). Humble ISD is a

member of this cooperative. 

To browse the vendors and commodities offered on BuyBoard click on the link below and enter:

user name: humbleisdPassword: humbleisd

  http://www.buyboard.com/default.html

Texas Department of Information Resources

The Department of Information Resources Information and Communications Technology (ICT) Contracts is a streamlined cooperative purchasing program

for state, local, public education and other public entities. 

To browse the vendors and commodities offered on DIR click on the link below.

User Name: - Not requiredPassword: - Not required

http://www2.dir.state.tx.us/ict/contracts/Pages/ProductsServices.aspx

Choice Partners (HCDE)

The Harris County Department of Education has established a cooperative purchasing

network for its membership. Humble ISD is a member of this cooperative.

To browse the vendors and commodities offered on Choice Partners click on the link

below and enter:

User name: humbleisdPassword: humbleisd

http://www.hcdepurchasingcooperative.org/SitePages/contracts.aspx

Educational & Institutional Cooperative Service

Educational & Institutional Cooperative Purchasing is a not-for-profit buying cooperative established by members of the National Association of Educational Procurement (NAEP) to provide goods

and services to members at the best possible value.

To browse the vendors and commodities offered on E & I click on the link below

and enter:

User name: humbleisd  Password  Humble@1

https://www.eandi.org/

A non-profit cooperative purchasing program of the Brazos Valley Council of Governments (BVCOG). 

To browse the vendors and commodities offered on PSA click on the link below.

User name: Not RequiredPassword: Not Required

http://www.bvcog.org/programs/purchasing-solutions-alliance/

TCPN is the cooperative established by Region 4 Service Center. Humble ISD is a member of this cooperative. Click on the link above to browse the vendors and

commodities offered by TCPN. 

To browse the vendors and commodities offered on tcpn click on the link below.

User name: Not RequiredPassword: Not Required

http://www.tcpn.org/

A purchasing cooperative created to serve public and private school districts,

colleges and universities, federal, state, county and city municipalities. 

Originated in 2002 by the Region 8 Education Service Center in Mount Pleasant, Texas.

Currently, TIPS/TAPS administrative offices are located in Pittsburg, Texas (Camp County).

To browse the vendors and commodities offered on TIPS/TAPS click on the link below.

User name: Not RequiredPassword: Not Required

  http://www.tips-usa.com/

TXMAS/TPASS

TXMAS (Texas Multiple Award Schedule) Program adapts existing competitively

awarded government contracts to the procurement needs of the State of Texas. 

To browse the vendors and commodities offered on TXMAS click on the link below.

User name: Not RequiredPassword: Not Required

http://www.window.state.tx.us/procurement/prog/txmas/

U.S. Communities Government Purchasing Alliance™ ("U.S. Communities™") is a

nationwide purchasing cooperative designed to be a procurement resource for

local and state government agencies, school districts (K-12), higher education and nonprofits. 

To browse the vendors and commodities offered on US Communities click on the link below.

User name: Not RequiredPassword: Not Required

http://www.uscommunities.org/

NON BIDDABLE

Which one OF THE ANSWERS BELOW is

considered non-biddable?

Quiz time !!!

A.THREE NIGHT STAY AT THE HILTON HOTEL FOR A SCHOOL CONFERENCE.

B.TWENTY-FIVE BOOKS FOUND ONLY ON AMAZON.

C.AN EDUCATIONAL CONSULTANT PROVIDING STAFF TRAINING.

THE CORRECT ANSWER IS…..

What is considered a

non biddable?

REGISTRATIONS HOTELS JUDGES GRADUATION VENUES FEES TUITIONS MEALS DONATIONS MEMBERSHIP DUES POSTAGE

Examples of Non- Biddable

Sole Source

You can purchase any item that a sole source

vendor provides.

Sole source vendors

must hold one of the following:

  

Sole Source means that there is

only one person or company that

can provide a needed service or

product.

PATENTGovernment authority or license conferring a right or title for a set period, especially the sole right to

exclude others from making, using or selling an invention.

COPYRIGHT

Exclusive legal right given to the originator/assignee to print, publish, perform, film or

record literacy, artistic or musical material and to authorize others to do the same.

 

MONOPOLY

The exclusive possession or control of the supply or trade in a commodity or service (sole provider of a

viable product/service).

SECRET PROCESSAny formula, pattern, physical device, idea, process or compilation of information that both:

- provides owner with a competitive advantage in the marketplace; and

- is treated in a way that can be expected to prevent the public or competitors from learning about it, absent improper acquisition or theft.

• A list of sole source vendors and the items they provide can be found on the purchasing website under the sole source tab.

• This list also contains a link to each vendor’s completed sole source affidavit.

• A blank sole source affidavit can be found on the purchasing website under the forms tab.

• Sole source vendors are required to complete a sole source affidavit and W-9 annually.

Helpful Hints…….

OPEN MARKET

OPEN MARKET• Before you choose open market make sure you

have: Checked to see if the item(s) you are needing are

under one of our approved RFP vendors. Is the item(s) considered Sole Source? Ask the

company if they are the sole provider for the item(s).

Is the item(s) available from any of the Inter-local Cooperatives we are currently a member of?

Questions

Thank you for attending

For additional information or assistance feel free to call:8990-Main Purchasing line 8991- Sonia Davila8992 -Dawn Davison 8993 - Monica Comeaux 8994-Catherine Dalles 8999- Melinda Sappington