Proposal for: Proposal for: ACM SCENE 2005 ConferenceACM SCENE 2005 Conference
at Drexel Universityat Drexel University
Project MembersProject MembersProject ManagerProject Manager: : Anthony CostantinoAnthony Costantino
Marketing Coordinator:Marketing Coordinator: Anny WangAnny Wang
Speakers Coordinator:Speakers Coordinator: Nida CassimNida Cassim
Logistics Coordinator:Logistics Coordinator: Anthony CostantinoAnthony Costantino
Fiduciary Officer:Fiduciary Officer: Sandeep KhuranaSandeep Khurana
AcronymsAcronyms
ACM – Association of Computer Machinery
SCENE – Student Chapter Event NorthEast
A.I. – Artificial Intelligence
PurposePurpose
• To propose that Drexel University should host the To propose that Drexel University should host the
ACM SCENE 2005 event on February 19, 2005. ACM SCENE 2005 event on February 19, 2005.
ObjectivesObjectives•Educate prospective attendees on the conference theme : Artificial Intelligence
•Encourage local Philadelphia area students to share ideas related to the conference theme & its application to industry
•Promote ACM Membership and Unisys Awareness
•Create Discussion between local ACM chapters
Create Contacts with local professionals
•Enjoy a day of lectures, food, and fun
Design ConsiderationsDesign Considerations
• Hope to gain interest in the ACM from all prospective attendees
•Directed towards entire academic community
•Assure that cost are minimized but not at the expense of quality
•Obtain written contracts with speakers 3 weeks before event
providing opportunity for review (January 29th, 2005)
•Provide final analysis report / attendees survey with future ACM
events in mind
Why Drexel?Why Drexel?
Lecture halls are large (300 + Capacity) Lecture halls are large (300 + Capacity)
Yet, small enough for attendees to interactYet, small enough for attendees to interact
Lecture halls equipped with latest technologiesLecture halls equipped with latest technologies
Co-operative education program provides strong Co-operative education program provides strong
links to local corporationslinks to local corporations
Drexel is ideally locatedDrexel is ideally located
Methodology Methodology
PHASE IPHASE I: : DESIGNDESIGN• Create a list of acceptable lecture halls to hold the Create a list of acceptable lecture halls to hold the
conferenceconference
• Create a list of speakers that can relate to the theme of A.ICreate a list of speakers that can relate to the theme of A.I
• Design Posters/ Flyers for approvalDesign Posters/ Flyers for approval
Acceptable Lecture Halls Acceptable Lecture Halls (Examples)(Examples)
Stratton Hall 113Campbell Auditorium
Matheson Hall 109Patten Auditorium
Nesbitt Hall 111Stein Auditorium
Drexel A.I. Contact ExamplesDrexel A.I. Contact Examples
Poster and Flyer ExamplesPoster and Flyer Examples
Methodology Methodology PHASE IIPHASE II: : IMPLEMENTIMPLEMENT
•Develop Conference WebsiteDevelop Conference Website
•Create Contracts for each speakerCreate Contracts for each speaker
•Obtain Bibliography & Picture from each speaker for websiteObtain Bibliography & Picture from each speaker for website
•Reserve Lecture hall & Space for LunchReserve Lecture hall & Space for Lunch
•Arrange catering from SodexhoArrange catering from Sodexho
•Arrange Parking ServicesArrange Parking Services
Website IdeaWebsite Idea
FoodFood• Sodexho caters Drexel University
• Breakfast Ideas
• Omelet Station
• Pancakes
• Fruit
• Lunch Ideas
•Assorted sandwiches
•Buffalo Wings
•Vegetarian Wraps
MethodologyMethodology
PHASE III:PHASE III: TESTTEST
Call & Email participants to remind them of the Call & Email participants to remind them of the eventevent
Arrange floor design of eventArrange floor design of event
Test AV Equipment in lecture hallTest AV Equipment in lecture hall
Project ResourcesProject ResourcesPersonal ComputerPersonal ComputerLaptop ComputerLaptop ComputerOverhead ProjectorOverhead ProjectorWireless MicrophoneWireless MicrophoneLaser PointerLaser PointerLecture HallLecture HallBuffet AreaBuffet AreaTables & ChairsTables & Chairs
(All Services, Equipment, & Facilities provided by Drexel University)(All Services, Equipment, & Facilities provided by Drexel University)
CostsCosts
Estimated Cost of Event: Estimated Cost of Event: $ 6,000$ 6,000
•Donations for event:Donations for event: -Unisys -Unisys $2,500$2,500
-Drexel ACM Student Chapter -Drexel ACM Student Chapter $250$250
-Ursinus ACM Student Chapter -Ursinus ACM Student Chapter $250$250
-Drexel College of Engineering -Drexel College of Engineering $3,000$3,000
and Department of CS (all internal costs)and Department of CS (all internal costs)
ExpensesExpenses
Questions?Questions?