4/12/17
1
TURKEYINHORIZON2020ALTUN/HORIZ/TR2012/0740.14-2/SER/005
H2020GeneralTraining
ProposalStructureEvaluation
TURKEYINHORIZON2020ALTUN/HORIZ/TR2012/0740.14-2/SER/005
PROPOSALSUBMISSIONANDEVALUATION
ProposalSubmission
Eligibility
Evaluationby
Experts
Commissionranking
EthicalReview(ifneeded)
Commissionrejectiondecision
GrantPreparation
SignatureofContract
ProjectStart
SecurityScrutiny(ifneeded)
4/12/17
2
Evaluation
3
ProposalPreparation
WhenyouprepareaproposalforH2020youhavetotelltheEC:
A:whoyouare,andB:whatyouwanttodo
4
4/12/17
3
OverallProposalStructure
Everyproposalconsistsof2parts:
PartA: Inthispartyouhavetoprovidetheadministrativedetailsthatwillbeusedintheevaluationandfurtherprocessingofyourproposal.PartAformsanintegralpartofyourproposal.
PartB: Containsthedetailsoftheworkyouintendtocarryout,the"technicalannex".Proposalsmustbesubmittedelectronically,usingtheCommission’sParticipantPortal
5
OntheParticipantPortalundertherelevantcallyoucandownloadthe
Proposaltemplate(technicalannex)
Thesetemplatesaredifferentfor• CoordinationandSupportActionsCSA• InnovationActionsIA• ResearchandInnovationActionsRIA
6
4/12/17
4
OverviewPartB1
Section1:Excellence1.1 Objectives1.2 Relationtotheworkprogramme1.3 Conceptandapproach1.4 AmbitionSection2:Impact2.1 Expectedimpacts2.2 MeasurestomaximiseimpactSection3:Implementation3.1 Workplan—Workpackages,deliverablesandmilestones3.2 Managementstructureandprocedures3.3 Consortiumasawhole3.4 Resourcestobecommitted
7777777
OverviewPartB2
Section4:Membersoftheconsortium4.1. Participants(applicants)4.2. ThirdpartiesinvolvedintheprojectSection5:EthicsandSecurity5.1 Ethics5.2 Security
8888888
4/12/17
5
EvaluationCriteria
Therearethreeevaluationcriteriaforfullproposals:1. Excellence(relevanttothedescriptionofthe
callortopic)2. Impact3. Qualityandefficiencyoftheimplementation
Foreachcriteriascoresbetween0and5aregiven.Maximumscore=15
9
EXCELLENCE
Totheextentthattheproposedworkcorrespondstothetopicdescriptionintheworkprogramme:• Clarityandpertinenceoftheobjectives• Soundnessoftheconcept,andcredibilityofthe
proposedmethodology• Extentthatproposedworkisbeyondthestateofthe
art,anddemonstratesinnovationpotential(e.g.ground-breakingobjectives,novelconceptsandapproaches,newproducts,servicesorbusinessandorganisationalmodels)
• Appropriateconsiderationofinterdisciplinaryapproachesand,whererelevant,useofstakeholderknowledge
10
4/12/17
6
IMPACT
• Theexpectedimpactslistedintheworkprogrammeundertherelevanttopic
• AnysubstantialimpactsnotmentionedintheWP,thatwouldenhanceinnovationcapacity;createnewmarketopportunities,strengthencompetitivenessandgrowthofcompanies,addressissuesrelatedtoclimatechangeortheenvironment,orbringotherimportantbenefitsforsociety
• Qualityofproposedmeasurestoexploitanddisseminateprojectresults(includingIPR,managedataresearchwhererelevant);communicatetheprojectactivitiestodifferenttargetaudiences(n/aSMEPhase1)
11
IMPLEMENTATION
• Qualityandeffectivenessoftheworkplan,includingextenttowhichresourcesassignedinworkpackagesareinlinewithobjectives/deliverables
• Appropriatenessofmanagementstructuresandprocedures,includingriskandinnovationmanagement
• Complementarityoftheparticipantswhichtheconsortiumasawholebringstogetherexpertise
• Appropriatenessofallocationoftasks,ensuringthatallparticipantshaveavalidroleandadequateresourcesintheprojecttofulfillthatrole
12
4/12/17
7
Interpretationofthescores
Theproposalfailstoaddressthecriterionorcannotbeassessedduetomissingorincompleteinformation.Poor.Thecriterionisinadequatelyaddressed,orthereareseriousinherentweaknesses.Fair.Theproposalbroadlyaddressesthecriterion,buttherearesignificantweaknesses.Good.Theproposaladdressesthecriterionwell,butanumberofshortcomingsarepresent.VeryGood.Theproposaladdressesthecriterionverywell,butasmallnumberofshortcomingsarepresent.Excellent.Theproposalsuccessfullyaddressesallrelevantaspectsofthecriterion.Anyshortcomingsareminor.
13
PageLimits
Forfullproposals,thelengthofthesections1,2and3islimited,usuallyto70pages.
Theon-linesubmissionsystemwillnotacceptlongertext!!
14141414141414
4/12/17
8
15
Section1:Excellence
Section1:Excellence1.1 ObjectivesDescribethespecificobjectivesfortheproject,whichshouldbeclear,measurable,realisticandachievablewithinthedurationoftheproject.Objectivesshouldbeconsistentwiththeexpectedexploitationandimpactoftheproject.1.2 RelationtotheworkprogrammeIndicatetheworkprogrammetopictowhichyourproposalrelates,andexplainhowyourproposaladdressesthespecificchallengeandscopeofthattopic,assetoutintheworkprogramme.
16
4/12/17
9
Section1:Excellence
1.3 Conceptandapproach• Describeandexplaintheoverallconceptunderpinningtheproject.Describethemainideas,modelsorassumptionsinvolved.Identifyanytrans-disciplinaryconsiderations;
• Describethepositioningoftheprojecte.g.whereitissituatedinthespectrumfrom‘ideatoapplication’,orfrom‘labtomarket’.RefertoTechnologyReadinessLevelswhererelevant.
• Describeanynationalorinternationalresearchandinnovationactivitieswhichwillbelinkedwiththeproject,especiallywheretheoutputsfromthesewillfeedintotheproject;
17
Section1:Excellence(1.3cont’d)
• Describeandexplaintheoverallapproachandmethodology,distinguishing,asappropriate,activitiesindicatedintherelevantsectionoftheworkprogramme,e.g.forresearch,demonstration,piloting,firstmarketreplication,etc;
• Whererelevant,describehowsexand/orgenderanalysisistakenintoaccountintheproject’scontent.
18
4/12/17
10
Section1:Excellence
1.4 Ambition• Describetheadvanceyourproposalwouldprovide
beyondthestate-of-the-art,andtheextenttheproposedworkisambitious.Youranswercouldrefertotheground-breakingnatureoftheobjectives,conceptsinvolved,issuesandproblemstobeaddressed,andapproachesandmethodstobeused.
• Describetheinnovationpotentialwhichtheproposalrepresents.Whererelevant,refertoproductsandservicesalreadyavailableonthemarket.Pleaserefertotheresultsofanypatentsearchcarriedout.
19
Section2:Impact2.1 ExpectedimpactsPleasebespecific,andprovideonlyinformationthatappliestotheproposalanditsobjectives.Whereverpossible,usequantifiedindicatorsandtargets.Describehowyourprojectwillcontributeto:• theexpectedimpactssetoutintheworkprogramme,undertherelevant
topic;• improvinginnovationcapacityandtheintegrationofnewknowledge
(strengtheningthecompetitivenessandgrowthofcompaniesbydevelopinginnovationsmeetingtheneedsofEuropeanandglobalmarkets;and,whererelevant,bydeliveringsuchinnovationstothemarkets;
• anyotherenvironmentalandsociallyimportantimpacts(ifnotalreadycoveredabove).
Describeanybarriers/obstacles,andanyframeworkconditions(suchasregulationandstandards),thatmaydeterminewhetherandtowhatextenttheexpectedimpactswillbeachieved.(Thisshouldnotincludeanyriskfactorsconcerningimplementation,ascoveredinsection3.2.)
20202020202020
4/12/17
11
Section2:Impact
2.2 Measurestomaximiseimpacta) Disseminationandexploitationofresults• Provideadraft‘planforthedisseminationandexploitationof
theproject'sresults’.Forinnovationactionsdescribeacrediblepathtodelivertheinnovationstothemarket.Theplan,whichshouldbeproportionatetothescaleoftheproject,shouldcontainmeasurestobeimplementedbothduringandaftertheproject.
Disseminationandexploitationmeasuresshouldaddressthefullrangeofpotentialusersandusesincludingresearch,commercial,investment,social,environmental,policymaking,settingstandards,skillsandeducationaltraining.
Theapproachtoinnovationshouldbeascomprehensiveaspossible,andmustbetailoredtothespecifictechnical,marketandorganisationalissuestobeaddressed.
21212121212121
Section2:Impact(2.2cont’d)
• Explainhowtheproposedmeasureswillhelptoachievetheexpectedimpactoftheproject.Includeabusinessplanwhererelevant.
• Whererelevant,includeinformationonhowtheparticipantswillmanagetheresearchdatageneratedand/orcollectedduringtheproject,inparticularaddressingthefollowingissues:• Whattypesofdatawilltheprojectgenerate/collect?• Whatstandardswillbeused?• Howwillthisdatabeexploitedand/orshared/made
accessibleforverificationandre-use?Ifdatacannotbemadeavailable,explainwhy.
• Howwillthisdatabecuratedandpreserved?
22222222222222
4/12/17
12
Section2:Impact(2.2cont’d)
Youwillneedanappropriateconsortiumagreementtomanage(amongstotherthings)theownershipandaccesstokeyknowledge(IPR,dataetc.).Whererelevant,thesewillallowyou,collectivelyandindividually,topursuemarketopportunitiesarisingfromtheproject'sresults.Theappropriatestructureoftheconsortiumtosupportexploitationisaddressedinsection3.3.
• Outlinethestrategyforknowledgemanagementandprotection.Includemeasurestoprovideopenaccess(freeon-lineaccess,suchasthe‘green’or‘gold’model)topeer-reviewedscientificpublicationswhichmightresultfromtheproject.
23232323232323
Section2:Impact(2.2cont’d)
b)Communicationactivities• Describetheproposedcommunicationmeasuresfor
promotingtheprojectanditsfindingsduringtheperiodofthegrant.Measuresshouldbeproportionatetothescaleoftheproject,withclearobjectives.Theyshouldbetailoredtotheneedsofvariousaudiences,includinggroupsbeyondtheproject'sowncommunity.Whererelevant,includemeasuresforpublic/societalengagementonissuesrelatedtotheproject.
24242424242424
4/12/17
13
Section3:Implementation
3.1 Workplan- Workpackages,deliverablesandmilestonesProvide:• briefpresentationoftheoverallstructureoftheworkplan;• timingofthedifferentworkpackagesandtheir
components(Ganttchartorsimilar);• detailedworkdescription,i.e.:• adescriptionofeachworkpackage(table3.1a);• alistofworkpackages(table3.1b);• alistofmajordeliverables(table3.1c);
• graphicalpresentationofthecomponentsshowinghowtheyinter-relate(Pertchartorsimilar).
25252525252525
Section3:Implementation(3.1cont’d)Advice:Givefulldetails.Baseyouraccountonthelogicalstructureoftheprojectandthestagesinwhichitistobecarriedout.Includedetailsoftheresourcestobeallocatedtoeachworkpackage.Thenumberofworkpackagesshouldbeproportionatetothescaleandcomplexityoftheproject.Youshouldgiveenoughdetailineachworkpackagetojustifytheproposedresourcestobeallocatedandalsoquantifiedinformationsothatprogresscanbemonitored,includingbytheCommission.Youareadvisedtoincludeadistinctworkpackageon‘management’(seesection3.2)andtogiveduevisibilityintheworkplanto‘disseminationandexploitation’and‘communicationactivities’,eitherwithdistincttasksordistinctworkpackages.
26262626262626
4/12/17
14
Section3:Implementation(3.1cont’d)
Advice(cont’d):
Youwillberequiredtoincludeanupdated(orconfirmed)‘planforthedisseminationandexploitationofresults’inboththeperiodicandfinalreports.(Thisdoesnotapplytotopicswhereadraftplanwasnotrequired.)Thisshouldincludearecordofactivitiesrelatedtodisseminationandexploitationthathavebeenundertakenandthosestillplanned.Areportofcompletedandplannedcommunicationactivitieswillalsoberequired.
27272727272727
Section3:Implementation
3.2 Managementstructureandprocedures• Describetheorganisationalstructureandthedecision-making(
includingalistofmilestones(table3.2a))• Explainwhytheorganisationalstructureanddecision-making
mechanismsareappropriatetothecomplexityandscaleoftheproject.
• Describe,whererelevant,howeffectiveinnovationmanagementwillbeaddressedinthemanagementstructureandworkplan.
• Describeanycriticalrisks,relatingtoprojectimplementation,thatthestatedproject'sobjectivesmaynotbeachieved.Detailanyriskmitigationmeasures.Pleaseprovideatablewithcriticalrisksidentifiedandmitigatingactions(table3.2b)
28282828282828
4/12/17
15
Section3:Implementation
3.3 ConsortiumasawholeTheindividualmembersoftheconsortiumaredescribedinaseparatesection4.Thereisnoneedtorepeatthatinformationhere.
• Describetheconsortium.Howwillitmatchtheproject’sobjectives?Howdothememberscomplementoneanother(andcoverthevaluechain,whereappropriate)?Inwhatwaydoeseachofthemcontributetotheproject?Howwilltheybeabletoworkeffectivelytogether?
• Ifapplicable,describetheindustrial/commercialinvolvementintheprojecttoensureexploitationoftheresultsandexplainwhythisisconsistentwithandwillhelptoachievethespecificmeasureswhichareproposedforexploitationoftheresultsoftheproject(seesection2.3).
29292929292929
Section3:Implementation
3.4 ResourcestobecommittedPleasemakesuretheinformationinthissectionmatchesthecostsasstatedinthebudgettableinsection3oftheadministrativeproposalforms,andthenumberofperson/months,showninthedetailedworkpackagedescriptions.Pleaseprovidethefollowing:• atableshowingnumberofperson/monthsrequired(table
3.4a)• atableshowing‘otherdirectcosts’(table3.4b)for
participantswherethosecostsexceed15%ofthepersonnelcosts(accordingtothebudgettableinsection3oftheadministrativeproposalforms)
30303030303030
4/12/17
16
Table3.1a:Workpackagedescription
31313131313131
Table3.1b:Listofworkpackages
32323232323232
4/12/17
17
Table3.1c:ListofDeliverables
33333333333333
Table3.2a: Listofmilestones
34343434343434
4/12/17
18
Table3.2b:Criticalrisksforimplementation
35353535353535
Table3.4a:Summaryofstaffeffort
36363636363636
4/12/17
19
Table3.4b:‘Otherdirectcost’itemsPleasecompletethetablebelowforeachparticipantifthesumofthecostsfor’travel’,‘equipment’,and‘goodsandservices’exceeds15%ofthepersonnelcostsforthatparticipant(accordingtothebudgettableinsection3oftheproposaladministrativeforms).
PleasecompletethetablebelowforallparticipantsthatwouldliketodeclarecostsoflargeresearchinfrastructureunderArticle6.2oftheGeneralModelAgreement,irrespectiveofthepercentageofpersonnelcosts.
37373737373737
Section4:Membersoftheconsortium
4.1.Participants(applicants)Pleaseprovide,foreachparticipant,thefollowing(ifavailable):• adescriptionofthelegalentityanditsmaintasks,withanexplanation
ofhowitsprofilematchesthetasksintheproposal;• acurriculumvitaeordescriptionoftheprofileofthepersons,
includingtheirgender,whowillbeprimarilyresponsibleforcarryingouttheproposedresearchand/orinnovationactivities;
• alistofupto5relevantpublications,and/orproducts,services(includingwidely-useddatasetsorsoftware),orotherachievementsrelevanttothe callcontent;
• alistofupto5relevantpreviousprojectsoractivities,connectedtothesubjectofthisproposal;
• adescriptionofanysignificantinfrastructureand/oranymajoritemsoftechnicalequipment,relevanttotheproposedwork;
• [anyothersupportingdocumentsspecifiedintheworkprogrammeforthiscall.]
38383838383838
4/12/17
20
Section4:Membersoftheconsortium
4.2.Thirdpartiesinvolvedintheproject
Ifanyofthefollowingapply,providejustification:• Doestheparticipantplantosubcontractcertaintasks
(pleasenotethatcoretasksoftheprojectshouldnotbesub-contracted)
• Doestheparticipantenvisagethatpartofitsworkisperformedbylinkedthirdparties
• Doestheparticipantenvisagetheuseofcontributionsinkindprovidedbythirdparties
39393939393939
Section5:EthicsandSecurity
5.1EthicsIfyouhaveenteredanyethicsissuesintheethicalissuetableintheadministrativeproposalforms,youmust:• submitanethicsself-assessment• providethedocumentsthatyouneedundernationallaw
5.2SecurityPleaseindicateifyourprojectwillinvolve:• activitiesorresultsraisingsecurityissues:(YES/NO)• 'EU-classifiedinformation'asbackgroundorresults:
(YES/NO)
40404040404040