Proposed 2014-2015 Biennial BudgetJuly 1, 2013 Through June 30, 2015

Enter footer information 2

West Linn At A Crossroads

Enter footer information 3

Council Goals Are Fully Funded

Economic Development Projects

Aquatic Community Center Next Steps

Blue Heron Project

Master Trails Plan/Transportation System Plan

West Linn Centennial Birthday Party

Remember:– Budget is a snapshot in time

– There are many moving parts in a municipal agency

Enter footer information 4

Many Important Items Are Not Funded

Adult Community Center additionRobinwood Station upgradesInfrastructure Resiliency AssessmentMcLean House upgradesCommunications staffFull-time Parks & Recreation DirectorFull-time Human Resources DirectorFull-time Chief Financial OfficerFull-time Adult Community Center CoordinatorCity Hall safety improvementsWater Master Plan projectsTransportation System Plan projectsMunicipal Court securityNo assistance for Economic Development Director

Enter footer information 5

Financial Realities

PERS rates

Property tax receipts

Health care costs

Enter footer information 6

Inclusive Budget Process

Community Values Forum

Budget Evaluation & Efficiencies Task Force

Community survey

Online forum

Enter footer information 7

Budget Overview

Balanced budget at $89.9 million for biennium.– FY 2014: $56,483,000

– FY 2015: $46,027,000

$18.6 million for capital projects.

Reduction to 124.33 FTEs.– A 6.4 percent reduction from current biennium.

Budgeted reserves at $10.3 million.– An increase of $646,000 from current biennium.

Enter footer information 8

Employee Costs

Strive to control rising employee costs:– All management positions pay 10 percent of health care costs.

– All management and police positions have a reduced prescription component of health plans.

– Ongoing negotiations on these items with other represented staff.

Staff allocation goals:– Voluntary attrition

– Link staffing levels to requirements/tasks of the agency

Enter footer information 9

FTEs Per Capita (Per 1,000)

FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 4.40

4.60

4.80

5.00

5.20

5.40

5.60

5.80

6.00

Number of FTEs per Capita (per 1,000)

Enter footer information 10

Number of FTEs by City

West Linn

Milwaukie

Oregon City

Wilsonville

Tigard

Lake Oswego

-

50

100

150

200

250

300

350

400

Number of City Employees by City (FTEs)

FTEs for comparable services Additional FTEs for Transit Additional FTEs for Fire/911/Other

138

180 187

254

362

Enter footer information 11

Staffing Levels Will Change

Positions eliminated:– Communications/Project Coordinator

– GIS Specialist

– Senior Planner

– Senior Librarian

– Police Captain

– Police Officer

Positions reduced:– Half-time HR Director

– Half-time Court Administrator

– Half-time Parks & Recreation Director

– Half-time Adult Community Center Coordinator

Enter footer information 12

Staffing Levels Will Change

Hours reduced:– Two Associate Planners

– One Accounting Specialist

Layoff:– Civil Engineer

FTEs reduced:– 124.33 FTEs in proposed budget

– Reduction of 8.5 FTE from current year (6.4 percent)

– Reduction of 15.3 FTE from 2009-2011 budget (11.0 percent)

Enter footer information 13

Widespread Effect of FTE Reductions

Communications

Community events

Reorganizations

Focus only on City Council goals

Briefer reports

Streamlined codes and regulations

Reprioritized citizen requests

Enter footer information 14

General Fund

City Council– $200,000 reduction in outsourced legal fees

City Manager’s Office– Decreased emphasis on communications

– Addition of Assistant City Attorney position

Economic Development– Full-time Economic Development Director and part-time intern

– $200,000 for Arch Bridge Master Plan

Communications– Elimination of the department due to move to MACC

Enter footer information 15

General Fund

Human Resources– Half-time HR Director

Finance– Chief Financial Officer will continue in an advisory role to City of Milwaukie

– Transfer of Payroll & Benefits Administrator to HR

– Reduction in hours of Accounting Specialist to reflect updated payment software

Information Technology– $100,000 in savings for copier and telephone services

– Outsourced IT leadership

– Sharing Network Administrator position with City of Milwaukie

Enter footer information 16

General Fund

Municipal Court– Half-time Court Administrator position

Public Works Support Services– Layoff of a Civil Engineer

– Moving to in-house project design, when possible

Non-Departmental– The only “discretionary” funding in the General Fund not tied to operations

• $30,000 = Willamette Falls Heritage Area Coalition• $40,000 = Community grants• $22,000 = Neighborhood Associations• $10,000 = Sustainability plan update• $40,000 = Energy efficient facility work• $828,000 = FFCO debt service

Enter footer information 17

Public Safety Fund

Reduction in number of sworn officers– 1.0 Captain

– 1.0 Police Officer

Police Station project completed this biennium

Enter footer information 18

Library Fund

Reduction in library management positions– 2.0 Senior Librarian positions

Capital projects funded from Library District capital grant funds

Enter footer information 19

Parks & Recreation Fund

Five percent rate increase for Parks Maintenance Fee

Half-time Parks & Recreation Director

Half-time Adult Community Center coordinator

Funding for the West Linn Centennial Birthday Party in August 2013

Enter footer information 20

Planning Fund

Reduction in hours for current planning staff– Two current planners reduced to 0.5 FTE status

Focus this biennium on long range planning:– Transportation System Plan

– Blue Heron

An emphasis on economic development:– Assistance to Economic Development Department

– Assistance with Arch Bridge Master Planning Project

And, streamlining development review process

Enter footer information 21

Transportation/Streets Fund

Five percent rate increase for Street Maintenance Fee

Intersection improvements at Rosemont/Salamo/Santa Anita

$200,000 in SDC Fund for bike and pedestrian improvements

Enter footer information 22

Water Fund

Five percent rate increase for Water

Still fall hundreds of thousands of dollars short to adequately maintain system

Enter footer information 23

Environmental Services Fund

Five percent rate increase for Storm and Sewer

Increased staffing to reflect need for more operations crew in the field

Moving street sweeping in-house

Enter footer information 24

Fiscal Policies & Reserves

No changes in fiscal policies

Budget includes sufficient reserves per these policies

Enter footer information 25

West Linn Pride

Enter footer information 26

Thank you

Community Values Forum– Jim Boyle– Thomas Griffith– Lewis McCoy– Jim Morton– Aalok Shah– Jerry Switzer– Bruce Tribken

Budget Evaluation & Efficiencies Task Force– Gill Bjerg– Jim Clark– Neil Hennelly– Sara Javoronok– Tyler Mowreader– Brad Painter– Elaine Spence– Jim Whynot– Tarra Wiencken– Teresa Zak

Enter footer information 27

Reminder: Upcoming Meetings

Monday, April 29 @ 6:00 p.m.

Monday, May 6 @ 6:00 p.m.