Proposed Resources Management System

Resources Management System (RMS) – UAE (Building and Infrastructure) Overtime Review| 02 October 2011 | 1

Resources Management System (RMS) UAE (Building and Infrastructure) Overtime Review

Park Rotana, Abu Dhabi

02 October 2011


Presentation

I. RMS (Version 1) – Concept Design Presenter: Emad Elshorbagy, CPS, PMP, PS, RMP

II. RMS (Version 1) - Live Demo Presenter: Maritess Eguia, Ph.D.


Presentation

I. RMS (Version 1) – Concept Design


What is RMS

RMS is an innovative approach of managing the

mobilization and demobilization of resources

between projects and HR.

The software is web-based and linked with ERP

‘R’ ‘M’ ‘S’ stands for Resource Management System

RMS includes a Software, User Manual and Procedures


Resource Life Cycle:

Future Resource (Forecast)

Planned Mobilization Date

Planned Demobilization Date

Forecast Mobilization Date

Forecast Demobilization Date

Baseline

Forecast



Future Resource (Forecast)



Forecast Mobilization Date




Requested Resource



Requested Mobilization Date


Mobilization Request

2 Months for Labour

3 Months for Staff

4 Months for Senior Staff



Actual Resource



Actual Mobilization Date




Actual Resource




Forecast Demobilization Date Extension Request



Actual Resource





Notification of Demobilization



Demobilized Resource




Actual Demobilization Date


Welcome admin Change Password Logout

Please Select

Project Details

HLG Resources Management System

UAE

Abu Dhabi

Building

275

276

278

279

280

281

HMR 828

Forecast

Mobilization

Actual Non-HLG

Extension

Demobilization

Baseline

Reports


Welcome admin Change Password Logout

Please Select

Project Details

HLG Resources Management System

UAE

Abu Dhabi

Building

275

276

278

279

280

281

HMR 828

Forecast

Mobilization

Actual

Extension

Demobilization

Baseline

Reports

Staff Allocation

Mobilization & Demobilization

Histogram

Look-ahead






0

50

100

150

200

250

Steel Fixers

Baseline Actual Forecast

Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Site XYZ

750

1500

2250

3000


Steel Fixers

Baseline Actual Forecast

All Sites

0

50

100

150

200

250

300

Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep


The System Objectives

• Automating the Mobilization & Demobilization process.

• Monitoring & Controlling the process against Budget (Baseline)

• Optimizing Resource usage.

• Assisting in Long Term and Strategic Planning

• Allowing for What-If Scenarios

• Assisting indentifying proposed staff for projects under tendering


Presentation

II. RMS (Version 1) – Live Demo


































Thank you.


Objective

To ensure that on-going projects are equipped with pre-agreed

budgeted resources to meet timetables and milestones in

accordance with the stated contractual obligations and in

compliance with organizational policies.

To keep a record of resources for both deployed and released against

each budget item/resources to eventually assess availability of

resources and accurately plan staff and labor resource

requirements.

To standardize the process of communicating reports electronically on

manpower requisitions on the basis of site mobilization and

demobilization plan and maintain a consolidated database of the

overall manpower data inclusive of the project sites, business units

and corporate offices.

Note: This has reference to the Manpower Deployment on RMS


RMS- Key Features

Baseline

Forecast

Mobilization

Actual

Demobilization

Extension

Report

Page 12 – RMS User Guide


The Baseline

The Baseline Plan will

be maintained as the

baseline for all

Updated (Working)

Contract Schedules.

This shall be

developed to

accurately reflect the

Contract requirement

for each specific

project.



The Forecast

Forecast Resources

are based from the

Project Completion

Plan of a fully-

resourced Clause 14

program, to generate

the 2-months/8-weeks

look ahead.

The Forecast shall be

aligned with the

Target Schedule

which is a realistic

and achievable

improvement against

the Contract/Baseline

Schedule.



The Mobilization Notifications Project Resources

mobilization is a function

provided in the form of

new mobilization

notifications pre-

determined through

Resource Calendar Start

and End dates, for

scheduling, tracking and

resource allocation.

The pull-down menu of

Job Family and Master

Trade are resources

dictionary built-in the

RMS are mapped on

ERP-HR Trades List.



The Actual Resources Actual Resources

screen shows the

actual number of

resources on board

for each project.

The actual resources

can also be viewed

through the search

engine from project

start date up to the

specified cut-off date.



The Demobilization Notifications The Demobilization

Notifications portrays

the staff and labor

release plan, to enable

the Operations Team

to extract the

necessary manpower

required from

alternate HLG projects

in order to

complement the

existing manpower at

critical location(s) so

as to restore

efficiency and

increase productivity.



The Extension Request The Extension Request

feature provides an

option to extend

resources beyond the

prescribed

demobilization dates.

Upon confirmation the

selected resources shall

be removed from the

released list of the

Demobilization Screen

with the corresponding

extension specified on

the Calendar Dates.



The Reports

The Reports are classified as

Staff Allocation Report,

Mobilization & Demobilization

Report, Look Ahead Report

and Reports in Histograms.

Each report type can be

generated with the filters

provided such as the Resource

Type (All, HLG, Non-HLG),

Category (All, Staff, Labor), in

accordance with the Job

Family, Master Trade,

Employee Code, Employee

Name, Start Date, Roles etc.

Report Titles can also be

customized for each use.



Pilot Project

HLG 280

ARZANAH MEDICAL CENTRE


RMS Version 2 Phase II

Additional Features of the RMS

Budget

Actual Cost

Budget At Completion

Cost At Completion

Estimate At Completion

Contract Charges

Variance

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