Proposed Standing Orders (TO FINISH) - Durham...

TREVELYAN COLLEGE MCR

Trevelyan College Middle Common Room

Standing Orders

1. Preamble

1.1. Definitions

In these standing orders, the following definitions shall apply:

1. A “student" shall include all undergraduate and postgraduate members of the College, including those who have opted out of the JCR or MCR;

2. A “member" shall be defined as in Section 2;

3. All references to officers and committees shall mean those of the MCR unless otherwise stated;

4. The JCR, MCR and SCR shall mean the Junior, Middle and Senior

Common Rooms of Trevelyan College respectively;

5. “Exec” shall be defined as in Section 5;

6. PGA shall mean the Durham Students' Union Postgraduate Association;

7. DSU shall mean Durham Students' Union;

8. The “College" shall refer to Trevelyan College;

9. The “College Regulations" shall mean the regulations of Trevelyan College as approved by Trevelyan College Council;

10. The “University Regulations" shall mean the regulations of the University of Durham as approved by Durham University Council;

11. The “University" shall mean


the University of Durham;

12. References to the JCR, MCR, SCR, PGA, DSU, the College or the University shall include all executive and non-executive officers, and any representatives to internal or external committees elected or appointed by the MCR;

13. “Terms” refer to undergraduate teaching periods: Michaelmas, Epiphany and Easter.

1.2. The Objectives of the Middle Common Room

1. There shall be an MCR, whose purpose shall be to:

(a) Represent the views and interests of its Members;

(b) Offer assistance

to individual postgraduates in representation to the College and University;

(c) Provide facilities and a social forum for its Members.

2. The MCR may play a disciplinary role for its Members as permitted by the College Regulations.

3. The MCR shall be independent of any religious body or party political organisation, and shall pursue its object without regard to ethnicity, nationality, disability, creed, gender or sexual orientation.

1.3. Remit

1. Neither the Standing Orders nor the job descriptions shall be interpreted in a way which is contrary to


the DSO Framework and its Appendices.

2. Unless otherwise stated, “Constitution” or similar shall refer to the DSO Framework and its Appendices.

2. Membership

2.1. MCR Membership

1. Full Members of the MCR shall be those postgraduate students who are registered members of Trevelyan College and have paid their MCR Membership subscription.

2. Rights pertaining to MCR Membership shall consist of anything within this document or the Constitution pertaining to Members of the MCR.

3. Membership shall be offered (by virtue of office) to the

Sabbatical Bar Steward and DSU Representative for the duration of their office.

2.2. ‘Opting out’

1. Membership

of the MCR shall work by an ‘opt out’ system.

(a) All postgraduates registered with Trevelyan College shall be charged an MCR Membership Subscription in line with 7.2.

(b) Notwithstanding 7.2.3, those postgraduates who do not wish to be Members of the MCR may opt out by written notification to the President, who shall forward the note to the College, thereby


cancelling their Membership Subscription bill.

(c) If a postgraduate chooses to opt out after payment of their subscription, the subscription is non-refundable.

2. Postgraduates who opt out of MCR Membership shall not receive any rights pertaining to Membership of the MCR as outlined in 2.1.2.

3. A postgraduate who has opted out may choose to opt back in by written notification to the President, who shall forward the note to College, and on payment of the Membership fee their Membership rights shall be reinstated.

2.3. Associate Membership

1. The Associate Membership of the MCR shall be members of Trevelyan College who are:

(a) Undergraduate students who have been matriculated for over three years,

(b) Undergraduate students aged 21 or over at matriculation,

(c) Undergraduate students who have offers of postgraduate study in Durham and intend to join Trevelyan College.

2. Associate Membership may, at the discretion of the Exec, be granted (or


later withdrawn) to other postgraduate students and/or postdoctoral research assistants.

3. Associate Members shall have the right to attend and speak in MCR meetings, and attend MCR social events. However, they may not vote nor be elected (except in circumstances defined in Standing Orders 4.3.5)

4. Associate Membership may be upgraded to Full Membership provided that MCR subscriptions are paid.

3. Meetings

3.1. MCR Meetings

1. The supreme authority of the MCR shall be the formal decisions of the MCR meetings.

Formal decisions shall be binding on all officers and committees of the MCR, unless it is in conflict with the Constitution, Standing Orders, College or University regulations, or the Law.

3.2. Procedure to Convene Meetings

1. Meetings shall be held no less frequently than twice termly and over the Summer. In the Easter term, one meeting shall be held as the Annual General Meeting (“AGM").

2. General meetings may be called by the Chair, with the agreement of the Exec, at no less than one week’s notice.

3. Extraordinary meetings


shall be called at no less than 48 hours’ notice by no fewer than 5 members in order to discuss a specific topic. No other business shall be handled at such meetings.

4. The agenda for General Meetings shall be published no less than 48 hours before the starting time of the meeting.

3.3. Attendance at MCR Meetings

1. Full Members may attend, speak and vote.

2. Associate Members may attend and speak, but not vote.

3. The Presidents of Trevelyan JCR and SCR will be invited to attend and speak, on condition that this is reciprocated

by those common rooms. By mutual agreement, they may also send a representative.

3.4. Form of Agenda

1. The agenda of general meetings shall take the following form:

(a) Apologies Received;

(b) Approval of the Previous Meeting's Minutes;

(c) Matters Arising from the Previous Meetings Minutes;

(d) Reports of Officers;

(e) Motions (where appropriate);

(f) Elections (where appropriate);

(g) Any Other Business.

3.5. Control of Meetings

1. The Chair shall, in general, act


as chair of meetings, unless they are the subject of a motion of no confidence, in which case the control shall pass to the President.

2. The chair may invite a non-member to attend or speak at any meeting.

3. The chair may declare a meeting or section thereof to be held in camera.

3.6. Quorum

1. There shall be a quorum at all meetings, which shall be at least 15 voting members with more non-executive than executive members.

2. Any business handled at an inquorate meeting must first be ratified at a quorate meeting before it can take effect.

3.7. Motions

3.7.1. Types of Motion

3.7.1.1 Substantive Motions

1. Ordinary motions are any motion that is brought following the method describes in point 3.7.2, and which do not purport to amend the Constitution or Standing Orders.

2. Constitutional motions are any motion that is brought following the method described in point 3.7.2, and which purport to amend the Constitution or Standing Orders.

3. Procedural motions are any motion that are


brought during a meeting, and in accordance with the provisions of point 3.7.1.2

3.7.1.2 Procedural Motions

1. At any point during an MCR General Meeting, any two members may propose and second a Procedural Motion.

2. A procedural motion may be passed in order to do one of the following:

(a) To temporarily suspend the Standing Orders for a duration of time specified as part of the motion. Once the Standing Orders are suspended, any business conducted

that would otherwise contravene them shall be deemed legitimate business;

(b) To discuss Agenda Points in an order other than that specified on the Agenda;

(c) To request any part of the meeting to be held without the presence of non-MCR members, or without the presence of just the JCR and/or SCR Presidents.

3. A procedural motion may not be used to achieve the following:

(a) To effect changes to the Constitution or Standing Orders;

(b) To do anything that would conflict


with the provisions of the Constitution;

(c) To do anything that is not considered an appropriate use of a Procedural Motion by the Chair.

4. A procedural motion will be voted on in accordance with the provisions of Standing Order 3.7.5.

3.7.2. Procedure for Proposal

1. Any member of the MCR may propose or second an ordinary motion.

2. All ordinary motions must have a proposer and seconder.

3. Either the proposer or the seconder must be present at the

meeting for the handling of the motion.

4. All ordinary motions must be submitted to the Chair no less than 24 hours before the date of the meeting at which they are to be put.

5. All Constitutional motions must be submitted no less than 72 hours before the meeting at which they are to be put.

3.7.3. Procedure for Considering Motions

1. All motions shall first be read out by the chair after which the proposer (or seconder if


the proposer is not present) shall be given an opportunity to speak in favour of the motion.

2. There shall then be an opportunity for questions to be asked of the proposer, after which the motion is open to the floor and anyone may comment on the motion.

3. The chair shall decide upon a suitable point at which to move to a vote.

4. Associate members may speak on motions, but may neither vote nor propose amendments.

3.7.4. Amendments

1. Amendments may be proposed by any member while the motion is open to the floor.

2. If the proposer of the motion accepts the amendment it is immediately accepted.

3. If the proposer of the motion does not accept the amendment then a seconder is sought and the amendment is treated as a motion, requiring a simple majority of votes to be accepted.

4. If an amendment is passed which significantly alters the substantive of the motion, then the motion may only stand until the next meeting at which it must be ratified by a simple majority of votes. If in such a case a motion is not ratified, then it may be returned to the floor in a form not including the amendment and opened for further consideration after which it


may again be voted on.

3.7.5. Voting

1. Motions shall in general be voted upon by a show of hands, or through online following procedures set out in 3.7.5.7, at the discretion of the Chair.

2. Only members may vote.

3. The Chair has the discretion to take any motion by a secret ballot. A procedural motion may also be proposed to this effect.

4. The Chair shall not vote.

5. Motions which do not alter the Constitution or Standing Orders shall only require a simple majority of votes to be accepted.

6. Motions which alter the Constitution or Standing Orders shall require a 2/3

majority to be accepted.

7. Procedures for online voting:

(a) DeVote will be used to conduct online voting.

(b) Voting will be open for 24 hours following the MCR meeting in which the motion is presented.

(c) The chair and the secretary will be responsible for advertising the vote to the MCR body.

(d) For online voting, quorum will be set at a combined voting total of 15 (for, against, and abstentions)


3.7.6. Motions of No Confidence

1. Motions of no confidence must be proposed and seconded by no fewer than five full members acting jointly.

2. Motions of no confidence may only be proposed against an individual officer.

3. The names of those proposing and seconding the motion shall not be released and shall be known only to the Chair (or the President in the case that the motion is against the Chair).

4. The Chair shall read a short statement in support of the

motion, after which the officer subject to the motion will have the opportunity to defend themselves.

5. There shall be no questions asked of a motion of no confidence.

6. The motion shall be voted upon by secret ballot, a simple majority being required to pass the motion.

4. Elections and Appointments

4.1. Executive Officer Elections

1. All members of the Exec shall be elected by the membership of the MCR. If the post of President is vacant, the Vice President shall be Acting President, unless the Vice President also is absent. In this case, the


Exec shall elect one of their number as Acting President, who shall have the same rights and responsibilities as President in this Constitution and Standing Orders until a President can be elected by the MCR.

2. Elected officers may be removed from office by a vote of no confidence, subject to appeal on the grounds of mistaken facts.

3. Positions may be held jointly by more than one person.

4.2. Schedule

1. Elections for President and Treasurer shall be held after the AGM in the Easter, which should preferably take place after final year undergraduate pass list publication dates. If the position of

President is not filled in the Easter Term, elections for Vice President will open.

2. All other executive and non-executive elections shall be held at the beginning of the academic year.

3. A by-election may take place at any point during the year at which a position is vacant, including upon the creation of a new post.

4.3. Nominations

1. Nominations shall take the form of a letter (the Letter of Nomination) to the MCR, which shall not exceed 250 words.

2. Nominations shall be received electronically one week before the meeting after which the election is taking place.


3. All candidates shall require a proposer and a seconder; any full member may act as a proposer or seconder. The proposer and seconder must be named on the Letter of Nomination.

4. Letters of Nomination shall be posted on the website by the Secretary no less than one week before elections are due to open.

5. Any associate member or prospective postgraduate with a confirmed offer who is to become a full member at the beginning of the next term shall be eligible to be nominated for any position.

6. If no nominations are received for a position, then they shall be reopened at the next MCR meeting.

4.4. Voting

1. Voting shall take place using the DeVote website; all full members are eligible to vote.

2. Voting shall be open for seventy-two hours.

3. The link to the voting website must be advertised to members before the election opens by e-mail and on the website.

4. Votes shall be counted by a simple first-past-the-post system, the candidate having the most votes winning the election.

5. The vote totals shall be made accessible on request.

6. The electoral device of 'Re-Open Nominations' shall be included as a candidate in all elections.

4.5. Terms of Office

1. Terms of office for executive positions


shall begin with the academic year and shall last one year with the exception of Sabbatical Bar Steward and Senior DSU Rep.

2. Terms of office for non-executive positions shall start at midnight on the day the election takes place and run until midnight on the day the position holder either graduates or resigns, or of the next election to that position.

5. Positions

5.1. The Exec

5.1.1.General Responsibilities

1. The general responsibilities of the exec shall be:

(a) To administer the business of the MCR between MCR meetings;

(b) To be collectively responsible for the business of the MCR, except where specific responsibilities have been conferred by the Constitution, these Standing Orders or decisions of MCR meetings, upon individual officers or committees;

(c) To be full MCR members;

(d) To carry out the duties of a vacant position between them. No person may hold more than one executive position simultaneously.

2. Further to this: The


Exec may choose any of their number to represent the MCR on any committee of the College, University, DSU or the PGA, where a representative is required.

3. To attend Joint MCR/College Officers meetings

5.1.2.President

1. The President shall:

(a) Be responsible for speaking on behalf of the MCR;

(b) Liaise with the College, JCR, SCR, DSU, PGA and University on general issues relating to the MCR;

(c) Co-ordinate the actions of officers;

(d) Be responsible for

strategic planning for the MCR in co-ordination with the Exec;

(e) Be a signatory for the MCR bank account;

(f) Communicate with alumni;

(g) Sign the MCR Confidentiality policy;

(h) Create the MCR mailing lists

(i) Sit on the following committees and groups:

i. College/JCR: College Council, SCR, Special Projects, Alumni Fund; Development Committee; Research Committee;


Trevelyan Trust; College Officers; Student Union Committee

ii. University: MCR

President, Postgraduate Planning Workshop

5.1.3.Vi

ce President

1. The Vice President shall:

(a) Aid the President in their duties;

(b) Be Acting President if the post of President is vacant;

(c) Be responsible for the management of MCR facilities;

(d) Be part of the

induction committee, welcoming new members of the MCR;

(e) Oversee the work of the tier two positions within the MCR (Sports and Music Reps);

(f) Be responsible for organising the termly research buffets;

(g) Be responsible for organising the G.M. Trevelyan Research Prize following the guidelines laid out in the standing orders.

(h) Promote research and signpost queries about postgraduate funding to the Research Office;

(i) Sign the MCR


Confidentiality policy;

(j) Sit on the following committees:

i. College: College Council, Bar Policy Committee, Health & Safety, Research Committee.

(k) If the MCR Chair in unable to attend for any reason, to sit on the College Disciplinary Committee with respect to the conditions outline in section 5.1.10 (g) of the Chair's responsibilities.

(l) Be responsible for organising joint MCR/S

CR events.

5.1.4.Tr

easurer

1. The Treasurer shall:

(a) Act in accordance with the Constitution;

(b) Hold responsibility for the finances of the MCR;

(c) Manage the MCR bank account;

(d) Be a signatory for the MCR bank account on all cheques;

(e) Produce annually a set of detailed accounts and a budget for the following year.

(f) Be responsible for the MCR asset list.

(g) Sign the MCR Confidentiality policy.


(h) Liaise with the University Finance department

(i) Have responsibility for the MCR purchasing card

5.1.5.Social Secretary

1. The Social Secretary shall:

(a) Organise social events for the members and associate members of the MCR;

(b) Work with the Treasurer to produce budgets for each event;

(c) Aid in the organisation of the induction of new members of the MCR;

(d) Sign the MCR

Confidentiality policy;

(e) Sit on the following committees:

i. University: MCR Social Secretaries

5.1.6.The Durham Students’ Union Representative

1. The Durham Students’ Union Representative shall:

(a) Be responsible for liaising between the MCR and Durham Students’ Union;

(b) Accept the mandate to vote for or against motions at Durham Students’ Union Assembly, as requeste


d by a majority vote of the Trevelyan MCR Executive, unless an amendment is adopted which significantly alters the meaning of the substantive;

(c) Give a report to the MCR on the proceedings of Durham Students’ Union Committee, Durham Students’ Union Assembly and the Union as a whole as necessary at MCR meetings and ensure Livers Out are informed of Students’ Union matters;

(d) Oversee the publicity for all

Students’ Union events in the MCR and of MCR involvement in Students’ Union campaigns;

(e) Chair Students’ Union Committee and be responsible for its actions, acting according to Appendix 2 of the JCR-MCR memorandum of understanding.

(f) Lead and support the students of the MCR in any issue or campaign that is relevant to the Students’ Union, or the University as a whole;

(g) Sit on the following committ


ees and bodies:

i. JCR: Executive, Social, Students’ Union;

ii. University: Durham Students’ Union Joint Committee, Durham Students’ Union Assembly, Durham Students’ Union AGM.

5.1.7. Secretary

1. The Secretary shall:

(a) Be responsible for advertising and publicising information and events related to the MCR to its members;

i. This shall be done by sending

out weekly emails and updating the MCR noticeboard regularly

(b) Maintain the website;

(c) Take minutes of all meeting related to the MCR (Exec, General and Extraordinary). Minutes of general meetings should be published within 14 days of the meetings;

(d) Maintain the mailing lists of members and associate members.

(e) Sign the MCR Confidentiality policy;

(f) To convene a committee of landing representatives


5.1.8. The Chair

1. The Chair shall:

(a) Organise, with assistance from the President, at least twice termly and over the summer, MCR meetings; Joint JCR/MCR Exec Meetings

(b) Chair MCR, MCR Exec and Joint College Officer Meetings;

(c) Be responsible for updating the Standing Orders and all its appendices;

(d) Organise, publicise and run MCR elections;

(e) Remain an unbiased source of information for the MCR;

(f) Sign the MCR Confident

iality Policy.

(g) Sit on the College Disciplinary Committee when, and only when, it is faced with an issue relating to a member of the MCR. The MCR member facing disciplinary action has the right to request that the Chair be absent from the disciplinary committee.

5.1.9. International Representative

1. The International representative shall:

(a) Be responsible for the integration of international students;

(b) Be a point of contact for internatio


nal students;

(c) Aid in the induction of new international members of the MCR, liaising with the MCR Diversity Awareness Officer and the JCR International Rep team;

(d) Sign the MCR Confidentiality Policy

5.2. Ex

Officio Positions

Ex Officio positions are needed in situations where a position within college is not within the control of the MCR, but that role is vital to the successful running of the MCR. As such these positions are given to office holders rather than requiring election. Ex Officio positions will be considered

equal with The Exec.

5.2.1. Sabbatical Bar Steward

1. The Sabbatical Bar Steward must live in College for all three terms in office and shall:

(a) Be a Sabbatical Officer;

(b) Be legally responsible to the Bursar;

(c) Be responsible for the overall running of the Cloisters Bar at all times;

(d) Ensure the Bar is run in a financially sound manner;

(e) Ensure the Bar is run in a safe manner;

(f) Have overall responsibility for all matters


concerning the Bar;

(g) Be appointed an honorary MCR member for the duration of their tenure;

(h) Complete all duties associated with their position in the MCR, and those responsibilities laid out in the ‘Bar Job Descriptions’ and the ‘Sabbatical Bar Steward Contract’;

(i) Be trained in the use of PA equipment;

(j) Sit on the following committees:

i. College: Formal SSC, College Council, Health and Safety, Special Projects, Bar Policy Committee, Fine Arts Committee;

ii. JCR: Executive, Finance, Social, Live Music, DUCK;

iii. MCR: Executive

iv. University: Bar Sabb.

5.3. Other Positions

Each of these positions is optional; if they are not filled then their duties should be taken on by a member of the Exec.

5.3.1.Music Representative

1. The Music Representative shall:

(a) Represent the


MCR on Music committee;

(b) Liaise with the Vice President on all matters concerning the MCR’s involvement in the musical life of College.

5.3.2. Sports Representative

1. The Sports Representative shall:

(a) Re

present the MCR on Sports matters;

(b) Liaise with the Vice President on all matters

concerning the MCR’s involvement in the sporting life of College.

(c) Be responsible for the upkeep and maintenance of the MCR sports equipment and also


of the gym during undergraduate vacations.

5.3.3. Students’ Union Committee Representatives

The two Students’ Union Committee Representatives shall sit on the college committee and be responsible for representing the interests of the MCR in that committee.

5.3.4.Landi

ng Representatives

Landing representatives shall form a committee to discuss issues relevant to livers in. The aim is to ensure the exec are made aware of issues pertinent to resident members. Representatives may be elected or invited at the discretion of the exec. There should be at least 1

representative per postgraduate landing.

5.3.5.Welfare Representative

1. The Welfare Representative shall:

(a) Represent the MCR on welfare matters.

(b) Sit on the JCR Welfare Committee and ensure the needs of the MCR are represented within the provisions of the Welfare Committee.

(c) Liaise with the Vice President and the JCR welfare officer on matters regarding the welfare of MCR students.

(d) Act as a first point of contact for MCR students on


welfare matters, directing them to a more suitable person or body where appropriate.

6. Formal Dinners

6.1. Joint Formals

1. A document containing the rules and traditions for Joint Formals exists, and can be found at Appendix 1 of these standing orders.

2. It comes into effect if and only if agreed by all common rooms, and referred to in their constitutional documentation.

3. Once the agreement is entered, it may only be broken with the consent of all common rooms.

6.2. MCR Formals

1. The way in which MCR formals are run shall be at the discretion of the Exec.

7. Finance

7.1. Financial running of the MCR

1. The finance of the MCR shall be administered by the Treasurer. If the position of Treasurer is vacant, the President shall administer finances unless that post is vacant – whereupon the Exec shall nominate one of their number to administer finances. All references to “the Treasurer" in this section shall also apply to anyone else administering finances.


2. The MCR shall not take out a loan or commit the MCR to any future payment options which would have a significant possibility of causing the MCR to become overdrawn.

3. Standing Orders shall describe the approval required for the Treasurer to make any other expenditure.

4. The Treasurer shall prepare a summary of the MCR's accounts each year and a budget for the following year, which shall be presented to an MCR meeting and College Council. These shall also be available for inspection by any other member of Trevelyan College on request to the Treasurer.

7.2. Subscriptions

1. The cost of membership subscriptions shall be set annually by the Exec on a basis of the budget prepared by the Treasurer.

2. Notwithstanding 7.2.3, both subscriptions shall be levied annually against all postgraduates registered with Trevelyan College in accordance with the Constitution.

(a) Subscriptions shall be levied by College through the University finance system and paid into the MCR Bank Account at the end of Michaelmas term.

3. If a postgraduate opts out of a subscription it shall not be levied against them in subsequent years, unless they have


chosen to opt back in.

4. If a postgraduate chooses to opt out after payment of their subscription, the subscription is non-refundable.

5. Provision shall be made for those postgraduates who cannot afford the MCR Membership

(a) This shall be provided for on a case by case basis and at the discretion of the Exec.

(b) Full financial hardship details should be provided as an explanation of why the postgraduate cannot afford the subscription charge in question.

(c) These details are provided in absolute confidence, in line with the MCR

Confidentiality policy.

(d) In cases where there is financial hardship, the subscription cost should either be heavily subsidised or be covered in full by the MCR at the discretion of the Exec.

7.3. Expenditure

1. All cheques must be signed by the Treasurer and one other signatory.

2. The treasurer may use the purchase card for expenditure up to £10 at their discretion.

3. Any item of expenditure up to £50 must be agreed by the President and Treasurer.

4. Any item of expenditure up to £100 must be agreed by the Exec.

5. Any charge by College or


the University may be paid by agreement of the Exec.

6. Any other item of expenditure must be brought to a meeting as a motion.

7. If the treasurer is found to have used the purchase card in such as manner as to contravene any part of section 7.3 of the standing orders, they shall be either subject to a disciplinary action to be decided by the other members of the MCR exec, or if the breach is severe the matter shall be referred to the Principal and Chair of the College Council, who shall deal with the matter in accordance with the

University Code of Practice.

7.4. Accounts & Budgets

1. The Treasurer shall produce annually a set of detailed accounts and a budget for the following year.

2. These shall be presented to College Council for inspection.

3. Any member of College may view the accounts within 7 days of requesting to view them.

8. The Trevelyan College Junior Common Room

1. There exists a body called the JCR, which serves to represent all undergraduate students of Trevelyan College, separately from the MCR.

2. The JCR is an


independent body and shall have control of the day to day running of undergraduate affairs in College.

3. MCR members will have access to JCR services, facilities, clubs and societies, in accordance with the Memorandum of Understanding that exists between the JCR and the MCR.

4. As outlined in 2.3,

Associate Membership shall be offered to appropriate members of the JCR, the rights of which are outlined in the MCR Standing Orders.

5. The JCR and the MCR agree that they share responsibility for the common areas within College, will not act to modify or substantially change those areas without

agreement, and will act in accordance with the Memorandum of Understanding that exists between them.

6. The JCR and the MCR agree to liaise in order to resolve any dispute that may arise and will act in accordance with the Memorandum of Understanding that exists between them.

9. Office-holders' Indemnity

1. Every elected officer or appointee of the MCR shall be entitled to be indemnified out of its assets against all losses or liability he/she may sustain or incur in or about the execution of his/her office or employment or otherwise in relation thereto.


2. No such person shall be liable for any loss, damage or misfortune which may happen to be incurred by the MCR in the course or as a consequence of the execution of his/her duties or in relation thereto; provided that this shall not affect his/her liability for the consequences of his/her own negligence.

10. Access to Information

1. All students shall be entitled to see any information the MCR holds about them within 7 days of a request to the President.

11. Appeals and Complaints

1. Any student who is dissatisfied with his/her dealing with

the MCR may appeal against the action to the College, in particular for the following reasons:

(a) A student is dissatisfied with the actions of any officer or committee, and does not wish to raise the matter at an MCR meeting.

(b) A student disagrees with a ruling on the Constitution or Standing Orders.

(c) A student considers an MCR meeting or election to have been run unfairly.

(d) A student considers a decision of the MCR to be unfair.

2. Before a formal appeal can be made, the parties concerned must attempt to reach an agreement on the matter. If an agreement


cannot be reached, the Principal shall be invited to arbitrate.

3. If the appeal is concerned with the interpretation of Standing Orders or the way an MCR meeting or election was run, this appeal may result in a decision of a meeting or an election being declared void. This procedure shall not apply to an appeal against a vote of no confidence.

4. If an agreement cannot be reached by the internal procedure, or the appeal is made against a vote of no confidence, the matter shall be referred to the Principal and Chair of the College Council, who shall then deal with the appeal in accordance with the University Code of Practice.

12. Effect and Revocation

These standing orders were adopted by a 2/3 majority of quorate MCR meeting on the and further approved by Trevelyan College Council on the …. In so doing it revokes all previous standing orders of or pertaining to Trevelyan College MCR.

Date post:	27-Mar-2018
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