Providence Spring Elementary PTA Welcome Back, Rocket Families! On the reverse side of this letter, you will find instructions for this year’s PTA BACK TO SCHOOL FORMS, FEES AND PURCHASES. Please note there are several REQUIRED items. While the PTA uses Pay4SchoolStuff, an online system for payments, there are also a number of other required CMS and PSE forms that must be completed in hard copy at the start of the year. The following checklist summarizes what you will need to complete: ____ BACK TO SCHOOL FORMS, FEES AND PURCHASES (DUE BY SEPTEMBER 13th) ● Go to www.Pay4SchoolStuff.com; login instructions on reverse. ● Required School Fees. This amount includes - Field Day - Publications - Grade-Level T-Shirt ● ListServ (sign up for school-wide emails, if not already) ● Additional items: -Directory -Spirit Rock Sign Up -Capital Donations -PTA Membership -Yearbook -Volunteer Interest -Free Fundraisers -GoPlaySave -Parent Ambassadors -Bricks ● Deadline is Friday, September 13. ____ Emergency Cards ● Complete the cards (usually yellow and blue) and return them to your teacher. ____ CMS Forms ● Go to the PTA site: ProvidenceSpringPTA.weebly.com. ● Click on the link under “CMS Forms” on the homepage. ● Print and return all applicable forms to your teacher (e.g., Code of Conduct, PE Permission, Photo/Video, etc.) ____ CMS Volunteer Registration – You must be registered to volunteer at school. ● Go to the PTA site: ProvidenceSpringPTA.weebly.com. ● Click on the link under “CMS Volunteers” on the homepage to log in and reactivate your profile (returning volunteers) or register as a volunteer (new volunteers). All of this information (and more!) can be found on the PTA website: ProvidenceSpringPTA.weebly.com
Transcript
Providence Spring Elementary PTA
Welcome Back, Rocket Families! On the reverse side of this letter, you will find instructions for this year’s PTA BACK TO SCHOOL FORMS, FEES AND PURCHASES. Please note there are several REQUIRED items. While the PTA uses Pay4SchoolStuff, an online system for payments, there are also a number of other required CMS and PSE forms that must be completed in hard copy at the start of the year. The following checklist summarizes what you will need to complete:
____ BACK TO SCHOOL FORMS, FEES AND PURCHASES (DUE BY SEPTEMBER 13th)
● Go to www.Pay4SchoolStuff.com; login instructions on reverse.
● Required School Fees. This amount includes - Field Day - Publications - Grade-Level T-Shirt
● ListServ (sign up for school-wide emails, if not already)
● Additional items:
-Directory -Spirit Rock Sign Up -Capital Donations -PTA Membership -Yearbook -Volunteer Interest -Free Fundraisers -GoPlaySave -Parent Ambassadors -Bricks
● Deadline is Friday, September 13.
____ Emergency Cards
● Complete the cards (usually yellow and blue) and return them to your teacher.
____ CMS Forms
● Go to the PTA site: ProvidenceSpringPTA.weebly.com.
● Click on the link under “CMS Forms” on the homepage.
● Print and return all applicable forms to your teacher (e.g., Code of Conduct, PE Permission,
Photo/Video, etc.)
____ CMS Volunteer Registration – You must be registered to volunteer at school.
● Go to the PTA site: ProvidenceSpringPTA.weebly.com.
● Click on the link under “CMS Volunteers” on the homepage to log in and reactivate your profile
(returning volunteers) or register as a volunteer (new volunteers).
All of this information (and more!) can be found on the PTA website:
Returning Families Families returning to Pay4SchoolStuff.com for the first time since last year must update their account.
1. Sign in to www.Pay4SchoolStuff.com.
2. On the Welcome screen:
a. Click Edit to update Grade and Teacher for your returning student(s).
b. Add your new student(s) in the Add a Student to Your Account section. Complete all fields (Student ID is optional) and click Submit.
New Families Before using Pay4SchoolStuff.com the first time, you must create an account.
1. Go to www.Pay4SchoolStuff.com.
2. Complete the Parent Signup fields and click SIGNUP. You’ll receive an email to activate your account.
3. Once activated and logged in, complete all fields on the Add a New Student to Your Account screen (Student ID is optional). Click Submit. Repeat this step to add additional students to your account.
Shopping
1. Log in to www.Pay4SchoolStuff.com using your User ID and Password.
On the Welcome screen, click Select for your student. Shop for each of your children separately.
2. On the Item Selection screen, click Select next to a category you want to shop (e.g., Back to School Forms, Fees & Purchases). Clicking Preview Items Available for Purchase will show a quick-list of items for sale in each category.
3. Click the Select box for each item you want to buy. Complete the Form that may pop up and enter Quantity.
You also may need to fill in your own price for an item (e.g., Capital Contributions) or select an item with “zero-cost” (e.g., Volunteer Interest).
Keep an eye out for “REQUIRED” sale items (Field Day, Tech Fees, and Publications)!
4. When you’ve selected all of your items to purchase, click Add to Cart.
5. Click Continue Shopping to shop for additional items or your other students. Be sure you don’t miss items available for sale in each category (Capital Donations, Spirit Rock, GoPlaySave).
6. When you’re done shopping, click Proceed to Cart to review your order and click Pay Now.
Visa, MasterCard, Discover, and American Express credit and debit cards are accepted. For security purposes, Pay4SchoolStuff does not automatically store credit or debit card information.
You’ll receive email receipts from the system and have 24/7 access to online reporting. If you do not receive an email receipt, check your spam folder and add [email protected] to your safe sender list.
Getting Help
• Questions regarding specific items, order status, changes, or item availability should be directed to the PTA contact(s) listed with each sale item.
• For additional “Getting Started” help, see Pay4SchoolStuff’s Parent Quick Start Instructions: https://www.pay4schoolstuff.com/informational/02042019125328ParentQuickStart0319.pdf.
Higher student achievement requires many tools inside and outside of the classroom. Publications are just one of the many instructional tools that our teachers use every year to help students achieve academic success.
Below are the required materials for each grade level. Our faculty thanks you for your continued commitment to provide the resources that contribute to outstanding academic success for our children.
The cost is $6 per child in grades 1 through 5. This covers a grade-level t-shirt for field trips and field day. Available in the following sizes: Youth: XS, S, M, L, XL; Adult: S, M, L, XL
Student’s
Name (Please list all
of your PSE students)
Gra
de
Teacher T-Shirt
Size K-5th
Field Day Enter amount
$4 K-2nd $7 3rd-5th
Publications Enter amount
from above
T-Shirt Enter amount
$0 K $6 1st-5th
Total (Field Day +
Publications + T-Shirt)
Grand Total: (Transfer this amount to the Back to School - Combined Payment Form)
For Administrative Use Only
Date Received: _______
Check #:_________
Received By: _________
2019-2020 Providence Spring Elementary PTA
Back-to-School Combined Payment Form
Please complete and return one form per family by Friday, September 13th.
- If paying by Cash or Check, there is a $3.50 processing fee. To avoid the processing fee, please visit www.Pay4SchoolStuff.com to pay online with credit or debit card. - Make checks payable to PSE PTA and submit ONE check per family to cover all the following services/items available through the PSE PTA. - Using this form as a cover page, please print all other necessary forms, attach check to forms and return.
Name of Youngest Child Enrolled: _______________________
Teacher/Grade: _____________ /_______ Thank you for your support!!
Exact change only, any additional money will be donated to the PTA All checks payable to PSE PTA – Returned checks may be subject to fees
ITEM PRICE QUANTITY TOTAL
TAX-DEDUCTIBLE CAPITAL CONTRIBUTION TO PSE PTA - This is a Corporate Matching Gift (Please forward all matching gift paperwork to Lori Toney, PTA Treasurer)
$__________
REQUIRED FEES 1. Field Day 2. Publications 3. T-Shirt
(Please attach form)
Total from Order Form
_________ $__________
PTA Membership (Please attach form)
$7/membership _________ $__________
Directory (Please attach form)
$2/family _________ $__________
Yearbook (Please attach form)
$15 each _________ $__________
Buy-a-Brick (Please attach form)
$50 each _________ $__________
Check or Cash Processing Fee (Mandatory for Cash or Check Payments)
This is your opportunity to join the Providence Spring PTA, to have a voice and a hand in the many volunteer opportunities at our school. An active and committed PTA provides support for a successful school – so we need YOU. At PSE, the PTA sponsors many efforts that benefit ALL our students:
• Cultural Arts – authors, storytellers, children’s theatre, cafeteria concerts
• PE - fitness run, field days
• Science Lab
• Art Appreciation – bringing art education into the classroom
• Character Education
• Green School & Outdoor education
PTA provides a way for parents to get involved!
• Fun family events including Family Night Dinner, Ice Cream Social, Fall Carnival, Movie Night and Dinner Nights at local restaurants
• Media & Office volunteers, Room Parents, School Newsletter
PTA raises funds to purchase important resources for our school such as:● Computer hardware and software ● PE equipment ● Science, math, and other instructional materials ● Transportation for field trips
● Art & Music room supplies ● Media center books ● Teacher enrichment programs ● Outdoor classroom improvements
Your support as a member enables PSE to provide your children with the best opportunities for healthy physical, mental,
moral, and social development.
Don’t miss your chance to be an influential part of your child’s school. Join the PSE PTA today! Our goal is 100% parent and teacher participation in the PTA. We are eligible for recognition from our State and National PTA if we attain our membership goal. We encourage both parents to join, and welcome grandparents and other special adults as well.
Fill out the form below and return, including $7.00 for each adult joining, with your Combined Payment Form by Friday, September 13th.
Please contact Cari Fayed ([email protected]) with any questions. ---------------------------------------------------------------------------------------------------------------------
PSE PTA Membership 2019-2020
_____ $7.00 per member $______________ total (Transfer amount to Combined
Payment Form & attach this form)
Member Name ________________________ Email ________________________ Zip Code___________
Member Name ________________________ Email ________________________ Zip Code___________
Please provide the following information for the YOUNGEST student at PSE in your family: Student’s Name _______________________________ Teacher _______________________ / Grade _______
For Administrative Use Only
Date Received: _______
Check #:_________
Received By: _________
YEARBOOK ORDER FORM PSE 2019-2020
Please complete and return form by Friday, September 13
Student’s Name (Please list all PSE students
in your family) Grade Teacher
Quantity (Enter “0” for any student
not ordering a book)
Total Number of Yearbooks Ordered:
Total Dollar Amount ($15.00 per yearbook):
Transfer “Total Dollar Amount” above to Back to School – Combined Payment Form and attach this form.
Brick Order Forms for 2019-2020 Students and Families The engraved brick courtyard near the K-2 playground is a special place to honor and remember students, teachers, and PSE events. It is a permanent way to support the school and the perfect gift for your student, teacher, or family! The PTA invites you to purchase a personalized brick to add to the PSE courtyard.
Complete the order form below and include the total amount to your Combined Payment Form by Friday, September 13th. Name: _______________________________________ Address: _____________________________________ Phone: ________________________ Email: ________________________ Qty ordered: __________ Total Price: ($50/brick) _________________ Transfer amount above to Combined Payment Form & attach this form Personalization for Brick 1 3 lines per brick / 20 characters or less per line
Ampersands, punctuation, and spaces are considered a character Text will be auto centered vertically and horizontally
Personalization for Brick 2 3 lines per brick / 20 characters or less per line
Ampersands, punctuation, and spaces are considered a character. Text will be auto centered vertically and horizontally
New to PSE? We’ve got you covered! We love being part of the exciting opportunities and events always happening at PSE, but we realize it can be a bit overwhelming- especially for new families. Luckily, our Parent Ambassadors are here to help you figure it all out!
Parent Ambassadors are assigned at the beginning of the school year and serve as your family’s “go to” contact throughout your entire first year at PSE. Ambassadors are here to answer all of your questions (no matter how big or small!) and to help you navigate the inner workings of our wonderful school. From carpool to carnival, we’ll show you how it’s done!
If you are interested in being linked with a Parent Ambassador, please sign-up below. We look forward to helping you and your student get the most out of your PSE experience and to making sure you have a fantastic first year!
Questions about the PSE Parent Ambassador program? Please contact:
Youngest child at Providence Spring: _________________________ Teacher/Grade: ___________________________
Please indicate activities in which you would like to participate:
o Art Directors
o Audit Committee
o Beautification
o Book Fair - Fall
o Book Fair - Spring
o Carnival – Planning
o Carnival – Day of Event Helper
o Challenge Run
o Family Night Dinner/Ice Cream Social
o Field Days
o Fifth Grade Celebration
o Food Fundraisers
o Hospitality
o Media Center
o Office Assistance
o Parent Ambassadors
o Reflections
o School Store
o School Tours
o Sponsorships
o Sweetheart Dance
o Yearbook
INSTRUCTIONS: Please read through the “Volunteer Opportunities” information to find areas that interest you; then check off the opportunity that interests you on this PSE Volunteer Sign-up Form. Please note days/times you’re usually available on the “Availability” line. Thanks!
*** Note, Classroom Volunteers for Art Appreciation, Character Education, Persona and Room Parents will be collected through the class room.
Please contact Sarah Elliott-Burton ([email protected]) if you have any questions.
2019-2020
Volunteering is a great way to meet people, have fun, and make a real difference in your children’s lives. Please read the following descriptions to find activities that interest you; then sign up online or on the separate Volunteer Sign-up Form. If you have any questions regarding individual opportunities, please contact the committee chairs listed. For questions regarding sign-ups, please contact Sarah Elliott-Burton at [email protected] ART DIRECTORS- ROCKET ART/ GALLERY WALK Megan Methot, [email protected]
• ROCKET ART Kim Salter, [email protected] Fall fundraiser featuring student artwork transferred onto various gift items. Volunteers needed to assist in checking accuracy of order forms, collecting money and distributing finished products to classrooms. Flexible 1-2 hour shifts only twice a year (Nov. & Dec.)
• GALLERY WALK Lindsey Kerr, [email protected] This special Spring evening fundraiser includes all PSE students, inviting their families to take home their budding PSE artists' masterpieces. Volunteers needed to help with planning, setup and assistance during this event.
AUDIT COMMITTEE Margaux Karagosian, [email protected] Assist with auditing the PTA financial books. Help review the financial statements and books on a monthly basis. Each member will be responsible for auditing approximately 4 months during the year and assisting with the final audit after the fiscal year closes in June. Monthly audits at your convenience approximately 4 times a year and the final audit is scheduled for a couple of hours over the summer. There is no need for auditing or financial background.
BEAUTIFICATION Vance Hodges [email protected] Help keep PSE’s campus beautiful with supplemental gardening and some light maintenance. No experience necessary. BOOK FAIR – Fall & Spring Abeer Gerges, [email protected] Carrie Koehnlein, [email protected] Larissa Peach, [email protected] Help children locate & select books, work the registers, tidy up throughout the day and set-up and break down the book fairs. Shifts available during the school day and during Family Night Dinner/Ice Cream Social evenings. Please feel free to sign up for as many shifts as you like. CARNIVAL Katie Greenway, [email protected] Amber Fudella, [email protected] Kirby Fish, [email protected] Help needed to plan and organize our school carnival. Help also needed to set up, run activities, and clean-up on day of event. CHALLENGE RUN Jess Finn, [email protected] Help needed to organize and set up on the day on the run. Help also needed to count laps. FALL FAMILY NIGHT DINNER/SPRING ICE CREAM SOCIAL Erin Sperling, [email protected] Rowena Styron, [email protected] We all know that our PSE Rockets are just like family -- so why not join us as we plan and roll out our Family Dinners & Festivities. There are many ways to be a part of these fun-filled family evenings that mean so much to our students and our school. Join our decorations team, or work a one-hour shift at an event, helping with set-up, clean-up, serving, taking tickets or parking. FIELD DAYS Sarah Danser, [email protected] Participate in your child's field day by volunteering to help set-up, run a station, help with relays, etc. This is a fun, outdoor opportunity available for moms and dads! A sign up genius will be sent in the spring for volunteer opportunities. FIFTH GRADE CELEBRATION Abeer Gerges, [email protected] Elizabeth Poplin, [email protected] Help plan and organize a fun end-of-the-year celebration for our 5th graders, as a final send-off from elementary school. Planning should begin in February.
FOOD FUNDRAISERS Jayne Myatt, [email protected] Help schedule and coordinate fundraisers at local food establishments. Co-chair and general assistance needed. HOSPITALITY Heather D’Angelo, [email protected] Amy Mahaffey, [email protected] Julie Ratcliff, [email protected]
Jill Emig, [email protected] Susan Reikowski, [email protected] Contribute homemade and/or store-bought foods occasionally throughout the year for staff functions. Volunteers are also needed to help set-up and clean-up. MEDIA CENTER Emily Young, [email protected] Shelve & check books in and out, produce overdue book reports, and assist librarian with circulation and special projects 2-4 times per month. Regular 2-hour shifts: M-F. Please indicate availability on sign-up form. OFFICE ASSISTANT Chrystal Bachmann, [email protected] Want to really know what’s going on at PSE? Volunteer to meet, greet and lend a helping hand in the front office. Help with mail, phones, supplies, front desk inquiries, photocopying and whatever else is needed. Training provided. Confidentiality signature agreement required. Volunteer shifts M-F, 9:30-1:30. PARENT AMBASSADORS Chrystal Bachmann, [email protected] A Parent Ambassador will partner with a few new families to our school in helping them get acquainted to PSE by answering questions and being a point of contact throughout the year as questions may arise. Great volunteer option for working parents REFLECTIONS Kristen Anderson, [email protected] Help with advertising, finding judges, and giving out awards for the PTA's annual student arts competition.
SCHOOL STORE Sarah Brown, [email protected] Shelley Woelfel, [email protected] Assist children with school store purchases, T-F 7:25-7:55 a.m. Schedule one shift per week, per month, or as many shifts as you would like. Great for working parents and your child can work your shift with you! SCHOOL TOURS Chrystal Bachmann, [email protected] Give school tours to prospective parents. Tours are Tuesdays at 9:30 a.m. and last about an hour. Training provided. SPONSORSHIPS Weiyi Ning, [email protected] Secure sponsorships and prizes from various businesses in the community. Help organize donations. Donations received will go to various PTA sponsored events. We will need sponsors in early spring for the Spring Carnival. Great volunteer opportunity for parents not able to come to school! SWEETHEART DANCE Stephen Jacobs, [email protected] Melissa Moloney, [email protected] Marie Palasciano, [email protected] Volunteers will help plan and organize PSE first sweetheart dance! YEARBOOK Heather Oldland, [email protected] Roberta Griner, [email protected] Shawna Miller, [email protected] Lauren Corkey, [email protected] Do you like taking and/or editing pictures? We need volunteers to help us capture the events of the school year for the PSE yearbook. This is a great opportunity to tap into your creative side while experiencing PSE from a new perspective. Volunteers would commit to taking pictures for school events or pre-approved playground/lunch times and editing those photos. (Each event is approximately 1-2 hours, and you can sign up for one or many.) This is a flexible and fun opportunity! VOLUNTEER OPPORTUNITIES IN THE CLASSROOM Volunteers for Art Appreciation, Character Education and Room Parents will be organized through the class room either through Meet the Teacher or the Room Parents.
