NEEDS ASSESSMENT PHASE 4 DATA ANALYSIS WORKSHOP

Supported By RPS/GSU Coaching Team ● UGA Evaluation Team

Presented by OPSP/DBHDD

November 14-16, 2012

WELCOME

Parking Lot

• Brief Review of Intervening Variables (IV) & Contributing Factors (CF)

• Introduction of Phase 4 Tools• Detailed Overview of Phase 4

Process• Interactive Tabletop Exercises

TRAINING WORKSHOP AT-A-GLANCE

BRIEF REVIEW OF IV & CF

Intervening variables are constructs that have been identified as being strongly related to and influential in the occurrence and magnitude of substance use problems and consequences.

Contributing factors are the local situations that make the targeted behaviors especially problematic within your community.

Communities utilize needs assessment data to determine what conditions in their community contribute to the consumption which in turn contributes to different consequences.

Intervening Variable & Contributing Factors

IVs and CFs in the big picture

Reproduced from GA SPF SIG Assessment Binder – Outcome-based Prevention Model

+ IVs in the big picture

IVs and CFs in GASPS process

INTRODUCTION OF PHASE 4 TOOLS

Data Analysis Process Tools

You will need the following tools for completing this process:1. Your Data Output Tables – (Step 1)2. Needs Assessment Data Analysis Worksheet Instructions – (Step

1 & Step 3)3. The Needs Assessment Data Analysis Worksheet – (Step 2-Step 4)4. The Observational Data Analysis Tools – (Step 3)5. Goal 1 – IV & CF Prioritization Worksheet – (Step 5)6. Goal 2- IV & CF Prioritization Worksheet – (Step 5) 7. Goal 3 - IV & CF Prioritization Worksheet – (Step 5)8. Provider Goal Selection Justification Worksheet (Step 6)9. List of Intervening Variables and Contributing Factors Sheet –

(Reference document)10. GASPS Indicators and Measures Document – (Reference

document)11. Phase 4 Tools Guidance Document – (Reference document)

Data Output Tables

Data Output Tables

Standard Output Table Exception to the Rule

Phase 4 Data Analysis Worksheet

DETAILED OVERVIEW OF PHASE 4 PROCESS

Objectives

The objectives of the Needs Assessment Phase 4 Process are:

To use the Data Analysis worksheet to interpret the community-level data

To use the Data Analysis worksheet to identify a cluster of high need areas based on data.

To identify contributing factors and associated intervening variables based on data.

To use the IV & CF Prioritization worksheets to hone in on specific factors

To use data gathered throughout the assessment phase to justify the Provider Goal.

Make Calculations And Note Key Findings Using Data Output Tables

STEP ONE

Tools Needed:• Data Output Tables

Making Calculations

Making Calculations using Data Output Tables

Add the count and percent in for “Very Easy” and “Sort of Easy” in the “9-12” column and enter the totals in the worksheet.

Add the count and percent for “Very Easy” and “Sort of Easy” in the “13-17” column and enter the totals in the worksheet.

Add the count and percent for “Very Easy” and “Sort of Easy” in the “18-20” column and enter the totals in the worksheet.

Making Calculations using Data Output Tables

Add the count and percent for “Very Easy” and “Sort of Easy” in the “Male” column and enter the totals in the worksheet

Add the count and percent for “Very Easy” and “Sort of Easy” in the “Female” column and enter the totals in the worksheet.

Note Key Findings

Calculation & Data Entry Tips Use the Find feature to search for questions in

the data output tables and to find the matching cells in the Data Analysis Worksheet.

Have two people adding the numbers to ensure accuracy.

Use the Sticky note feature to keep save your calculations and key findings notes.

Complete all your calculations and note key findings in your data output tables before entering the data in the Needs Assessment Data Analysis Worksheet to reduce margin of error.

Have one person enter the data.

Listing Communities & Data Entry

STEPS TWO & THREE

Tools Needed:• Needs Assessment Data Analysis Worksheet• Observational Data Analysis Tools• Needs Assessment Data Analysis Worksheet Instructions

Listing Communities

Entering Data Into Worksheet

Data Output Table Data Analysis Worksheet

Entering Data into Worksheet

Entering Data into Worksheet (Qualitative)

Note Key Findings

Showcase

Identifying High Need Communities

STEP 4

Tools Needed:• Needs Assessment Data Analysis Worksheet

Identifying High Need Communities

Examine contributing factors across all your communities for each goal, pay particular attention to cells shaded red and/or yellow

Examine your key finding columns

Identify communities that share certain commonalities, issues, themes for each of the contributing factor

1. Examine contributing factor

2. Examine your key finding columns

Prioritization of Contributing Factors

STEP 5

Tools Needed:• Needs Assessment Data Analysis Worksheet• Goal 1 – IV & CF Prioritization Worksheet• Goal 2 – IV & CF Prioritization Worksheet• Goal 3 – IV & CF Prioritization Worksheet•26+ - IV & CF Prioritization Worksheet (*)

Part 1: Justification and Impact Scores

Part 2: Prioritization of Contributing Factors

CF # Contributing Factors and Intervening Variables High Need Communities

Score

1. Initial Use – Individual Level (IL)

2. Past Month Use – Individual Level (IL)

3. Provision to Minors – Social Availability (SA)

4. Availability of Unsupervised Places to Drink – Social Availability (SA)

5. Lack of Parental Monitoring of Alcohol Supply in the Home – Social Availability (SA)

6. Shoulder Tapping – Social Availability (SA)

7. Youth’s Perception Peer Norms – Social and Community Norms (SCN)

8. Youth’s Perception on Parental Acceptance – Social and Community Norms (SCN)

9. Cultural Acceptability – Social and Community Norms (SCN)

10. Parental Involvement – Social and Community Norms (SCN)

11. Low Perceived Risk of Arrest or Penalties – Perception of Risk (*) (LPR)

12. Other: (also indicate associated IV)

13. Other: (also indicate associated IV)

Part 3: Prioritization of Contributing Factors

High Need Communities Scenario 1

High Need Communities Scenario 2

High Need Communities Scenario 3

High Need Communities Scenario 4

CF # IV Impact Score

Rank CF # IV Impact Score

Rank CF # IV Impact Score

Rank CF # IV Impact Score

Rank

General Criteria

The High Need Community Scenario that meets the following criteria may be considered for Provider Goal Selection:

 

A maximum of three (3) intervening variables: Up to one individual level contributing factor (optional) At least two (2) intervening variables that has two (2)

contributing factors associated, unless otherwise noted (*). This means at least two (2) IVs other than Individual Level.

The ranked contributing factors and intervening variables demonstrates a high need for the majority of the communities surveyed.

Which Best Meets The Criteria?

Which Best Meets The Criteria?

26+ Prioritization Worksheet Only parts 1 and 2 are required for this

worksheet.

Prepare to summarize the findings in your Needs Assessment Report.

This information will be useful when developing your strategic plan and implementing your strategies.

Provider Goal Selection Justification

STEP 6

Tools Needed:•Goal 1 – IV & CF Prioritization Worksheet•Goal 2 – IV & CF Prioritization Worksheet•Goal 3 – IV & CF Prioritization Worksheet•Provider Goal Selection Justification Worksheet

Provider Goal Selection Justification Worksheet

#2

#3

Things to Consider

Low, moderate or outlier communities

Tools are intended to provide you with some guidelines

Wrap-up

Overview of the process

Provided an explanation of key terms, documents, and tools needed

Provided examples of crucial steps in the process

INTERACTIVE TABLETOP ACTIVITIES

Putting your understanding to work

NEXT STEPS• 11/27/12 – All-Providers Fuze Call @ 11a to go over the Phase

5 Needs Assessment Template and the Timeline• 11/28/12 – Open TA Call – 10:00a - 2:00p• 11/29/12 – Open TA Call – 6:00p – 9:00p• Beginning week of 12/3/12 – Providers who reach Steps 5 and

6 can start scheduling one-on-one TA/check-in session with their RPS/GSU coaching team

• Please utilize the ECCO system