PeopleSoft Student Administration 8.9 Reference Campus Community Personal Information Student Services Center Records and Enrollment Career and Program Information Graduation Term Processing Transcripts Transfer Credit Curriculum Management Class Roster Combined Section Course Catalog Instructor/Advisor Information Schedule of Classes Reporting Tools Query Other Functions Change My Password My Favorites Faculty Center What Faculty View Through Ecampus Appendix Index May 10, 2010
Transcript
PeopleSoft Student Administration 8.9 Reference
Campus Community
Personal Information Student Services Center
Records and EnrollmentCareer and Program Information
Graduation Term Processing
Transcripts Transfer Credit
Curriculum ManagementClass Roster
Combined Section Course Catalog
Instructor/Advisor Information Schedule of Classes
Reporting ToolsQuery
Other Functions Change My Password
My Favorites
Faculty Center What Faculty View Through Ecampus
Appendix
Index
May 10, 2010
Campus Community 6/7/2006 1
Campus Community Student Services Center: 1. From Main Menu choose “Campus Community” then click on “Student Services Center”. 2. Enter student I.D.
Campus Community 6/7/2006 2
3. The Student Services Center comprises of four areas of information: student center; general info; academics and transfer credit.
Campus Community 6/7/2006 3
• The student center tab provides you with the following information about the student whose I.D. you entered:
*Class Schedule *Grades *Holds *Appts *Advisor
*Personal Info
Campus Community 6/7/2006 4
• The general info tab provides each of these categories of information. The detail follows below the links:
Campus Community 6/7/2006 5
• The academics tab provides detail about the student’s career, program and term summary. Clicking on the links will take you deeper into the table. Click on “edit program data” to get to program/plan table.
• Click on a term to get a specific term’s detail.
Campus Community 6/7/2006 6
• Clicking on the transfer credit tab will give detail about course, test and other credit earned.
Personal Information:
1. From Main Menu choose “Campus Community” then click on “Personal Information”.
Campus Community 6/7/2006 7
• Choices include: Addresses/Phones; Personal Attributes or Relationships detail. Clicking on the link will take you to greater detail options. (Note you will be prompted for Student I.D.)
Campus Community 6/7/2006 8
• Personal Attributes
Campus Community 6/7/2006 9
• Relationships
Records and Enrollment January 12, 2009 1
Records and Enrollment
Career and Program Information:
1. From Main Menu choose “Records and Enrollment” then click on the “Career and Program Information” link. Click on “Student Program/Plan”. 2. You will be prompted for Student I.D. and after entering it will be taken to detail pertaining to student’s program and plan.
Records and Enrollment January 12, 2009 2
3. For information on a student’s membership in various groups click on “Student Groups” from the “Career and Program Information” menu. • You can choose to view all the records at once or scroll through them if the student has
membership in more than one “Student Group”.
Records and Enrollment January 12, 2009 3
Enrollment Summaries: Click on Enrollment Summary for term class enrollment and statistics detail: Click on 2nd tab for “Term Statistics” Term Processing:
1. Class Permissions: From Main Menu click on “Records and Enrollment” then click on “Term Processing”. Click on “Class Permissions” link. You will be prompted to enter class information.
Records and Enrollment January 12, 2009 4
Results from class search show permission numbers assigned to the particular class. To view other sections use the scroll feature.
Transcripts:
1. From Main Menu choose “Records and Enrollment” then click on “Transcripts”, then on “Transcript Request”.
Records and Enrollment January 12, 2009 5
2. Request Header appears. Choose ADVSG (Advising) or AATST (Unofficial Transcript & Degree Audit) from the drop down menu then click on second tab to enter “Request Detail” information. 3. Enter student I.D. If more than one request desired, add a row to enter additional I.D. After entering student I.D.(s) click on the “Process Request” button
Records and Enrollment January 12, 2009 6
4. After transcript has processed it will show on the “Reports Results” tab. 5. You can print the transcript by a) clicking on “File”, then “print” on your browser menu (quicker) or b) click on the “Print” button then after the system has finished processing the request, select “Report Manager”
Records and Enrollment January 12, 2009 7
6. “Print Manager” will take you to the process monitor where you can see your report listed.
a. Click on the “Refresh” button periodically until the results column says “Details”. Then click on that link:
7. Click on .PDF file on the resulting “Report Detail”
8. The transcript will appear in .PDF format.
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Graduation: 1. From Main Menu choose “Records and Enrollment” then click on “Graduation”. Click on “Student Degrees” link. The “Student Degrees” panel gives you detail on Degree, Honors, Plan and Sub-Plan. Click on tab of choice.
Records and Enrollment January 12, 2009 9
Transfer Credit Evaluation: 1. From Main Menu choose “Records and Enrollment” then click on “Transfer Credit Evaluation” link. • This panel provides detail on “Course Credits”, “Test Credits” and “Other Credits” earned. After clicking on link, you will be prompted for student I.D. • Course Credits:
Records and Enrollment January 12, 2009 10
• Test Credits: • Other Credits:
Records and Enrollment January 12, 2009 11
Student Background Information: 1. From Main Menu choose “Records and Enrollment” then click on “Student Background Information” link. • Student Background Information includes “Student Advisor” and “Service Indicators”.
Curriculum Management January 12, 2009 1
Curriculum Management 1. From Main Menu choose “Curriculum Management”. Course Catalog: 1. Select “Course Catalog” from the “Curriculum Management” menu.
Curriculum Management January 12, 2009 2
Course Catalog Search:
1. Enter Catalog Information to review the course catalog. Course Catalog: 1. Select “Course Catalog” from the main “Course Catalog” menu item of “Curriculum Management”. 2. Enter Course Information.
• Results:
Curriculum Management January 12, 2009 3
• Catalog Summary 1. Select “Catalog Summary” from the main “Course Catalog” menu item of “Curriculum Management”. 2. Enter Course Information.
• Results:
Curriculum Management January 12, 2009 4
Schedule of Classes:
1. Select “Schedule of Classes” from the main “Curriculum Management” category.
• Class Search Select “Class Search” from the “Schedule of Classes” menu.
a.) Pick the term you need from the drop down box and press “Go” button then enter class detail:
Curriculum Management January 12, 2009 5
• Example of results: • Maintain Schedule of Classes 1. Select “Maintain Schedule of Classes” from the “Schedule of Classes” menu.
2. Results after entering requested class and term detail. Besides “Basic Detail” tab note the other tabs containing important detail about the class: “Meetings”, “Enrollment Cntrl”, “Reserve Cap”, “Notes” and “Exam”.
Curriculum Management January 12, 2009 6
• Meetings:
• Enrollment Cntrl:
• Reserve Cap (not used at this time)
Curriculum Management January 12, 2009 7
• Notes:
• Exam: • Adjust Class Associations 1. Select “Adjust Class Associations” from the “Schedule of Classes” menu. 2. After entering class detail results show three tabs of important detail about the class.
Curriculum Management January 12, 2009 8
• Class Associations:
• Class Components:
• Class Requisites:
Curriculum Management January 12, 2009 9
• Update Sections of a Class 1. Select “Update Sections of a Class” from the “Schedule of Classes” menu. 2. After entering class and term detail, results show class status on two tabs. Class section detail on first tab and class enrollment on second tab.
Curriculum Management January 12, 2009 10
• Class Enrollment: • Print Class Schedule 1. Select “Print Class Schedule” from the “Schedule of Classes” menu.
Curriculum Management January 12, 2009 11
2. Enter run control or create a new one.
2. Enter selection criteria on first tab:
Curriculum Management January 12, 2009 12
3. Specify report options on second tab. Check items needed on report. Check “Report
Only” box. Note that the “File Path” box will disappear. Always leave that field blank.
. 4. Click on “Run” to process. 5. Click on “Process Monitor for status of report.
• Process Monitor “Run Status” status will change to “Success” when report is created. Click on “Details” to view .PDF file.
Curriculum Management January 12, 2009 13
6. Click on the .PDF link and the document will appear in .PDF format. Print using Adobe Acrobat’s print option. Combined Sections: 1. From Main Menu choose “Curriculum Management” then click on “Combined Sections”.
Curriculum Management January 12, 2009 14
2. Click on Identify Combined Sections 3. Fill in at least “Term” and “Session” fields . Detail follows below after hitting “Search”.
Curriculum Management January 12, 2009 15
Class Roster: 1. From Main Menu choose “Curriculum Management” then click on “Class Roster”.
• Class Roster 1. Select “Class Roster”. 2. After entering class detail in search feature, roster appears.
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• Clicking on the “Detail” button provides you with greater detail about the class.
• Clicking on the “Excel Download” button will allow you to download the student detail to an Excel worksheet. (Note: There are two options available to utilize this function. (See Appendix F)
Curriculum Management January 12, 2009 17
Print Class Roster: 1. From Main Menu choose “Curriculum Management” then click on “Class Roster”. 2. Select “Print Class Roster”. 3. Enter “Run Control” or create one by clicking on the “Add a New Value” tab. 4. Complete the following fields of information:
• Academic Institution: SCU • Term: (i.e. 2800) • Session: Regular except for Summer Session (must enter summer session
number) • Display Permissions: (check if you want them displayed on roster) • Under “Selection One of the Following” only choose either Acad Organization,
Subject Area, or Class Nbr. • Under “Students in the Report” check all that apply. • Disregard “Begin Date” column • To Add another Acad Org, Subject Area or Class Number click on the plus sign
to Add a Row. • Click on “Run” when ready to process.
Curriculum Management January 12, 2009 18
5. Make sure that “Class Roster” row is checked and that “Type” = Web and “Format” = PDF then click on “OK”. 6. You will be returned to the “Print Class Roster” screen. The “Process Instance” number is assigned to your report by the system monitor. When you see this click on “Process Monitor”.
Curriculum Management January 12, 2009 19
7. When “Run Status” shows “Success” click on “Details”. 8. Click on the .PDF link and the document will appear in .PDF format. Print using Adobe Acrobat’s print option
. Photo Roster: 1. Click on Photo Roster, enter detail about class and results will show pictures of students registered in the class.
Curriculum Management January 12, 2009 20
Instructor Advisor Information:
1. From Main Menu choose “Curriculum Management” then click on “Instructor Advisor”. Then select “Instructor Schedule”.
2. Enter Instructor detail and click on “Search”.
Curriculum Management January 12, 2009 21
• Example of result:
Reporting Tools January 12, 2009 1
Reporting Tools
Query
1. Log into PeopleSoft (https://heprd.scu.edu) 2. Click on “Reporting Tools”
3. Click on the “HEPRT Query Manager”. 4. To locate public queries type in “YR” in the “begins with” field or your first initial if you have some private queries. Then click on “Search”. Results will show a list of queries. 4. To run a query, click on the “Excel” link located next to the name of the query you desire. (Note: See Appendix F for options on how to use the “Excel” print option)
Reporting Tools January 12, 2009 2
5. Enter needed detail, then click on “View Results”. The report will process. 6. Example of results:
Other Functions June 7, 2006 1
Other Functions
• Change My Password
1. Choose “Change My Password” from the Main menu. Enter detail into “Current Password”, “New Password” and “Confirm Password” fields. Click on “Change Password” to finalize.
• My Favorites
* Add to Favorites
1. Navigate to the page you want to add as one of your Favorites.
Other Functions June 7, 2006 2
2. Select “My Favorites” from the Main menu.
3. Click on “Add to Favorites”. (“Description” will reflect the name of the page to which you navigated.) Click on the “OK” button.
Note how the page was added to “My Favorites”. (Your “My Favorites” page set-up is attached to your log-in and therefore will be available at any computer you happen to use.)
Other Functions June 7, 2006 3
* Edit Favorites 1. Select “Edit Favorites” from the “My Favorites” menu.
2. Your Favorite pages are listed. Press the “Delete” button next to the page that you want to delete and then the “Save” button. The page will no longer appear on your “My Favorites” menu.
Academics 1) Enrollment: This feature displays your SCU schedule, deadlines and URLs in
accordance with currently enrolled classes.
a. My Class Schedule: This link displays your class schedule and class status for the current quarter.
Student Center Features
Student Center Information Guide
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b. Weekly Schedule: This link displays your schedule in a weekly table with information about your class room and professor.
Student Center Information Guide
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c. Add a Class: This link allows you to add classes during your registration appointment. (Found in the Enrollment Dates feature)
i. Instructions: To add classes please make sure that you are in the correct “Term.” If not please select the appropriate term and click Change.
ii. Next click on the search button to find a class or you may input the Class Nbr and click enter.
Student Center Information Guide
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iii. Select the Course Subject and/or Course Number. Make sure to select the Course Career that you are in. There is also an optional choice of showing only open classes using the check box. Finally click Search.
iv. On this next page please make sure to review all classes and find the one
right for you. The classes with the green circle are open, blue square are closed and yellow triangle are wait listed. Once you have chosen your class click select class. IMPORTANT: this will not reserve your class!
Student Center Information Guide
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v. This page will display your class selection(s) and a student can (optional) input his/her permission number. Once the student has ensured the class, click Next to continue.
vi. Next please review the class(es) in your shopping cart and click Proceed To Step 2 of 3 to continue.
Student Center Information Guide
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vii. Finally please review the class(es) you have selected and click Finish Enrolling to complete the class addition.
viii. Please make sure to see a screen similar to the one below to ensure successful enrollment into the class.
Student Center Information Guide
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d. Drop a Class: This link displays the student’s class schedule and class status for the current quarter.
i. Instructions: To drop classes please make sure that you are in the correct “Term” by selecting the appropriate term and click Change.
Student Center Information Guide
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ii. Next select the class that you would like to drop and click the check box next to it, when you are done click Drop Selected Classes.
iii. Next please review the classes that you have selected to drop, and then click Finish Dropping.
iv. Finally please make sure to receive a confirmation web page like the one below to ensure that you have dropped the course.
Student Center Information Guide
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2) Academic History
a. Grades: This link allows a student to look at the grades for classes already taken.
i. Instructions: Please click Grades to see your academic record
ii. Please make sure that you are in the correct “Term” by selecting the appropriate term and click Change.
Student Center Information Guide
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iii. Here you can view the term grades and the overall GPA
b. Degree Progress: This link allows the student to check their degree audit or unofficial transcript.
Student Center Information Guide
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3) Requesting an Official Transcript
a. Official Transcript: This link allows you to request an official transcript. You can either enter an address by clicking Edit Address or simply click on Send To My Address and select from the drop down menu your address type of choice. You can then select the number of transcripts you would like to request and also *Please remember to fill in your name in the Send To box*
Student Center Information Guide
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Finances 1) My Account: This feature displays a student’s finance account, including payments
and financial aid.
a. SCU Account Detail: This link displays all financial transactions made
between you and SCU.
b. View Anticipated
Aid: This link displays anticipated aid by term. You can view term totals and individual awards by term.
Student Center Information Guide
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c. View Financial Aid: Here you can see your financial aid award summary by year and by term. There are also features such as Loan Details, View Your Estimated Cost of Attendance and View Scheduled Disbursement Dates that can assist you. There is also an Accept/Decline Awards link that allows you to move to the next link without going back to the Student Center.
Student Center Information Guide
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d. Accept/Decline Awards: This link displays your financial aid awards and allows you to accept or decline awards by clicking the Submit button.
Student Center Information Guide
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Personal Information 1) Demographic Data: This link allows you to see your SCU and personal information.
Student Center Information Guide
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2) Local Mailing/Permanent Address: This link displays your current address information and allows you to edit and add addresses.
a. While Adding/Editing an address, please make sure to fill out the form completely and click OK.
b. Next select an “Address Type” and click Save to store the new address.
Student Center Information Guide
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3) Local Phone Number: This link allows you to view your current phone number and allows you to add or delete phone information.
4) Campus Email: This link displays, adds, deletes and sets preferences to your e-mail
address(es).
5) Emergency Contact: Currently there is an error on this page. IT has been notified
and is currently working to fix the problem.
Student Center Information Guide
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6) Names: This feature allows you to view your name and add contacts with associations.
a. Please make sure to click the Save button to store your information.
7) User Preferences: This link allows you to change your navigation through ecampus.
Student Center Information Guide
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Search for Classes 1) The Search for Classes feature allows you to search
all SCU classes. You will be able to add and drop classes from this feature.
a. Instructions: Please choose the term that you would like to search and then click the Go button.
b. Next please select the “Course Subject” and/or the “Course Number” and
make sure to select the correct “Course Career,” then click Search. You also have the option to select between only open or all classes with the check box “Show Open Classes Only”
Student Center Information Guide
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c. The final page should look similar to the screen below. Here you will also have the option to “Change Institution or Term” and/or “Start A New Search.”
Student Center Information Guide
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Holds 1) The Holds feature displays any holds that you may
have on your record.
Enrollment Dates and Advisor 1) The Enrollment Dates feature allows you to view
your assigned registration appointment. 2) The Advisor feature displays your Advisor’s name
and allows you to notify them by e-mail.
Resources 1) The SCU Resources feature displays useful links
to provide quick access to SCU web pages. 2) The Academic Resources feature displays SCU
links to Student Records and Angel. 3) The Financial Resources feature displays links to
Version 1.6 - 2/22/2008 Ecampus Instructor / Advisor Self Service Documentation
Ecampus
Instructor / Advisor Self Service Documentation Logging into ecampus.............................................................................................................. 1
Changing Your Password and Forgotten Password Help.........................................................3
Faculty Center ......................................................................................................................... 4
Changing Home Content and Personalization ....................................................................... 18
How to Customize Pagelets ................................................................................................... 18
How to Personalize Content................................................................................................... 18
How to Personalize Layout.....................................................................................................18
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Logging into Ecampus
1) On the SCU homepage (www.scu.edu) click on “SCU Login” 2) Click on “Ecampus” 3) Enter your User ID and password and click on the “login” button. If you do not know your password, click on the “Forgot your password?” link, email [email protected], or call x 5700. TIP :> User IDs are usually the same as the Novell ID (e.g. ALINCOLN)
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Note the information provided on the gateway page regarding the status of ecampus. Clicking on the “For Faculty” link directs you to a page of resources for faculty.
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Changing Your password and Forgotten Password Help
1) On your menu click on “My System Profile” 2) Click on Change Password 3) Enter your current password 4) Enter your new password 5) Confirm your new password 6) Click
Forgotten Password Help
1) Click on Change or setup your forgotten password help
2) Enter a question and answer that is not easily guessed 3) Click
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Faculty Center
1) Click on “Faculty Center” from your menu. Note the tabs at the top of the page. (If you are not an advisor you will not have the “advisement” tab) On this page you will be able to view: • Your current schedule of classes. • The class and grade rosters for those classes. • View finals schedule
• To view a different term click on the “term” button. • Select the term and click on “Change”.
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1. Viewing “My Weekly Schedule” a) Click on View My Weekly Schedule
b) Enter the week’s start date c) Click the green Refresh Calendar button. This will display all classes for the week
selected. It is possible to choose dates from previous quarters (e.g. 01/01/2001)
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2. Viewing the Class Roster
a) Click on the Class Roster icon on the left of the class
b) Note the various options offered pertaining to the Class Roster: • View Photo Roster • Notify Students via email • Print • Permission Numbers • Grade Roster
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3. Viewing and Entering Official Grades
a) Click on the Grade Roster icon on the left of the class b) Enter the FINAL grade for each student in the corresponding Roster Grade Box.
• For grade input options, click on the drop down menu.
c) Click the SAVE button at anytime. • The grades entered will be saved. You can return at a later point to enter more grades.
****NOTE: The grades have not been submitted at this point ****
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Reviewing Grades and Approving Grades
d) After ALL of the final grades have been entered and reviewed, click on the drop down menu next to Approval Status, select APPROVED (You can only submit the grade roster after all the grades have been entered). Once grades have been APPROVED you will not be able to make any changes on-line.
e) At the bottom of the page, click on the yellow SAVE button. This will submit your final grades into the system.
f) Repeat these steps for other classes. g) APPROVED grade rosters are posted by the Office of the Registrar at 6:00PM each day
during the grading period. Once posted, the grades will become official and are visible to students on-line in ecampus.
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ecampus Grading Procedures
• Grades are assigned by the instructor to reflect the quality of a student’s work. The University uses the following grades: - A: Excellent - B: Good - C: Adequate - D: Barely Passing - F: Not Passing - P: Pass - NP: No Pass
The grades A, B, C, and D may be modified by (+) or (–) suffixes, except that the grade of A may not be modified by a (+) suffix. Grade point values per unit are assigned as follows: - A = 4.0 - A– = 3.7 - B+ = 3.3 - B = 3.0 - B– = 2.7 - C+ = 2.3 - C = 2.0 - C– = 1.7 - D+ = 1.3 - D = 1.0 - D– = 0.7 - F = 0
• Unit credit, but not grade point credit, is awarded when the grade of “P” is assigned. Unit
credit is not awarded when the grade of “NP” is assigned.
• The University also uses the following marks for which no unit credit or grade point value is granted:
- I: Incomplete - N: Continuing work - NS: No Show - AUD: Audit - W: Withdrawn
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• Pass/No Pass (P/NP) A grade of “P” signifies that the quality of work done is equivalent to a letter grade of “C” or higher, while a grade of “NP” denotes work at the level of “C–” or lower. A maximum of six courses taken under the pass/no pass option in which the student receives a mark of “P” can be used to fulfill the unit requirements for graduation. Some courses are offered only on a pass/no pass basis, and a student with junior or senior standing and a declared major may choose to take an elective course on a pass/no pass basis. Students may enroll in only one course per quarter on a pass/no pass basis. Students may choose the pass/no pass option for a class through the last day of the late registration period, but may not change the grading option after that date.
Incomplete (I)
The mark of “I” (incomplete) may be assigned by the instructor when a student does not complete some essential portion of the assigned work in a class because of extraordinary circumstances beyond the student’s control. The instructor no longer needs to submit an “Incomplete Contract” form. The unfinished work must be completed and given to the course instructor within three weeks of the beginning of classes in the next scheduled term (not the student’s next term of enrollment), excluding summer session, unless extraordinary circumstances require an extension. A request for an extension must be submitted in writing by the instructor and approved by the University registrar within the original three-week period. Extensions shall not be for longer than two academic quarters after the mark of “I” was assigned, excluding summer session. An incomplete that has not been completed within the specified deadline or has not received an approved extension will be converted to a grade of “F.”
Continuing Work (N)
The mark of “N” (continuing work) may be assigned by an instructor when course requirements span more than one term. When the course requirements are completed, the instructor assigns a standard grade. A student may not graduate and receive a degree with a mark of “N” on their academic record.
No Show (NS)
The mark of “NS” (No Show) may be assigned by an instructor when a student never attends a class and does not drop the class. A mark of “NS” cannot be changed to any other grade or mark after it is assigned by the instructor. A mark of “NS” is included in the student’s academic record and appears on the student’s transcript, but is not included the calculation of the student’s grade point average. No adjustment in tuition will result from the awarding of a mark of “NS” in a class.
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Audit (AUD) The mark of “AUD” is assigned when a student enrolls in a class on an audit basis. A mark of “AUD” cannot be changed to any other grade.
Withdrawn (W) The mark of “W” is assigned by the Office of the Registrar when a student completes the formal requirements dropping a class or withdrawing from the University. A mark of “W” cannot be changed to any other grade or mark. A mark of “W” is included in the student’s academic record and appears on the student’s transcript, but is not included the calculation of the student’s grade point average.
• Grades are due five calendar days after the last exam. Grade rosters are usually
available on ecampus beginning the week before exams. If you require an extension after the deadline please contact Adora Hoose at [email protected] or call the Office of the Registrar at (408) 554-4331.
• Incomplete: The mark of “I” (incomplete) may be assigned by the instructor when a student
does not complete some essential portion of the assigned work in a class because of extraordinary circumstances beyond the student’s control. The unfinished work must be completed and given to the course instructor within three weeks of the beginning of classes in the next scheduled term (not the student’s next term of enrollment), excluding summer session, unless extraordinary circumstances require an extension. A request for an extension must be submitted in writing by the instructor and approved by the University registrar within the original three-week period. Extensions shall not be for longer than two academic quarters after the mark of “I” was assigned, excluding summer session. An incomplete that has not been completed within the specified deadline or has not received an approved extension will be converted to a grade of “F.”
• Continuing Work: The mark of “N” (continuing work) may be assigned by an instructor
when course requirements span more than one term. When the course requirements are completed, the instructor assigns a standard grade. A student may not graduate and receive a degree with a mark of “N” on their academic record.
• To change a grade after you have “approved” and submitted your grades, please submit
a “Change of Grade” form with all appropriate signatures directly to the Office of the Registrar. Change of Grade forms are not accepted from students. A copy of the “Change of Grade” form is available by clicking the “Grading Documents” link at the top right of the Grade Roster entry page.
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• Both instructors of team-taught courses have access to the grade roster. • Instructors teaching cross-listed (combined sections) have access to both grade rosters. • Labs with units are graded like any other class. • If your roster is not available on line, contact your department. If your personal data has
not been entered into the HR database or if there has been an instructor change that is not reflected in the system, your name may not be associated with your class.
Student Advisement
Click on advisement tab next to the faculty center tab
1. Viewing My Advisees • Your advisees are listed alphabetically. • Use the drop down menu to select the appropriate information (e.g. Address Info) for a
specific assigned advisee. Click the blue circle.
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2. Viewing Information about a New / Drop-In Advisee
a) Click on New/Drop-In Advisees b) Enter the student’s ID c) Click on the drop down menu and select the detail you want about a student
d) Click the green change button. This will provide you with specific personal information about a student.
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Schedule of Classes
To search for classes, click on the “class search” tab
1) Select Santa Clara University for the Institution 2) Enter the term you want to view classes for
3) Click on Search for Classes and then click the button Go 4) Select the “Course Subject” and/or the “Course Number” 5) Make sure to select the correct “Course Career,” then click Search. 6) You also have the option to select between only open or all classes with the check box
“Show Open Classes Only”
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7) The Class Search
Results page gives you the option to Change Institution or Term and/or Start A New Search.
8) You can drill down to more details about the class by clicking on the “Section” link
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Course Catalog
Click on Class Search and then select Browse Catalog
1) You can select a letter or a number from the box to refine your search 2) You also have the option to see all course with sections only or just all courses 3) Also you may go back to the pervious screen to select another term with the Change
Institution Or Term button 4) This will display all the classes that match your search criteria.
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Version 1.6 - 2/22/2008
Changing Home Content and Personalization
Pagelets on your ecampus homepage provide you with customized and personalized content. You can choose which pagelets are displayed and where you want them on a page. In the top left hand corner of your web browser, you will find two links, Personalize Content and Layout. How to Customize Pagelets 1) Click on the checkmark on the top right corner of a pagelet. 2) Check the boxes next to the Sections you want listed on your ecampus Homepage. 3) Under the column of “Order of Appearance,” choose the order that you want your pagelets listed. You can leave them at their default order if you do not care which order they will appear. How to Personalize Content 1) Check the box next to the pagelets that you want listed on your ecampus homepage. 2) Click on “Save” at the bottom left corner or “Return to Home” to cancel changes. New pagelets will be positioned on the bottom left side of your homepage. 3) To change the layout of your pagelets, click on the “Personalize Layout” link located on the ecampus homepage. If the pagelets that you want are already checked, you can click on “Personalize Layout” to arrange your pagelet layout. How to Personalize Layout 1) Choose the number of columns you want your pagelets displayed in (2 or 3 columns) 2) Near the middle of the page, there are two or three column choices depending on how many columns you chose above. 3) To move your content, click on the pagelet name and use the yellow arrows to the right to move the pagelets up, down, right, or left through the columns. 4) To remove a pagelet from this page, click on the pagelet name and click on Delete Pagelet. 5) Click on Save at the bottom left corner. 6) To add pagelets to your ecampus Homepage, click on the “Personalize Content” link on the ecampus Homepage.
Index 9/13/2006
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PeopleSoft Student Administration Version 8.9
Index & Navigation
Advising Transcript (AATST) & (ADVSG) – Section: Records and Enrollment Navigation: Records and Enrollment>Transcripts Advisor – Sections: Campus Community; Records and Enrollment Navigation: Campus Community>Advisor (right panel) Navigation: Records and Enrollment>Student Background Information>Student Advisor Adjust Class Associations – Sections: Curriculum Management Navigation: Curriculum Management>Adjust Class Associations Change Password in PeopleSoft – Section: Other Functions Navigation: Change My Password Class Associations – See Adjust Class Associations Class Schedule for Student – Section: Campus Community Navigation: Campus Community>Student Center (1st tab) Class Roster – Section: Curriculum Management Navigation: Curriculum Management>Class Roster Course Catalog – Section: Curriculum Management Navigation: Curriculum Management>Course Catalog Class Enrollment – Section: Curriculum Management Navigation: Curriculum Management>Schedule of Classes>Maintain Schedule of Classes>Enrollment Control (3rd tab) Navigation: Curriculum Management>Schedules of Classes>Update Sections of a Class>Class Enrollment Limits (2nd tab) Class Meeting Times Tab – Section: Curriculum Management Navigation: Curriculum Management>Schedule of Classes>Schedule Class Meetings Navigation: Curriculum Management>Schedule of Classes>Maintain Schedule of Classes>Meetings (2nd tab) Class Notes Tab – Section: Curriculum Management Navigation: Curriculum Management>Schedule of Classes>Maintain Schedule of Classes>Notes (5th tab) (Refer to the appendix for detailed instructions on how to enter footnotes (Appendix I)) Class Schedule – Section: Curriculum Management Navigation: Curriculum Management>Schedule of Classes>Maintain Schedule of Classes Class Sections - Section: Curriculum Management Navigation: Curriculum Management>Schedule of Classes>Update Sections of a Class
Index 9/13/2006
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Class Search – Section: Curriculum Management Navigation: Curriculum Management>Schedule of Classes>Class Search Combined Sections – Section: Curriculum Management Navigation: Curriculum Management>Combined Sections Cumulative G.P.A. – Section: Campus Community Navigation: Campus Community>Student Services Center>Academics (4th tab) (Click on current term for Statistics) E-mail Address – Section: Campus Community Navigation: Campus Community>Student Services Center>General Info (2nd tab) Navigation: Campus Community>Personal Information>Biographical>Addresses/Phones>Electronic Addresses Emergency Contacts- Section: Campus Community Navigation: Campus Community>Biographical (Student)>Emergency Contacts Enrollment Summary – Section: Records and Enrollment Navigation: Records and Enrollment>Enrollment Summaries FERPA – Student Confidentiality – Section: Campus Community Navigation: Campus Community (FERPA Flag will designate FERPA active) FOOTNOTES – See Class Notes GPA and Term Statistics - Section: Records and Enrollment Navigation: Records and Enrollment>Student Term History>Term History (1st and 2nd tabs) Grade Inquiry – Section: Campus Community Navigation: Campus Community>Student Services Center>Grades (Grades link on first tab “student center”) Hold Removal – Section: Records and Enrollment Navigation: Records and Enrollment>Student Background Information>Service Indicators Instructor/Advisor – Section: Curriculum Management Navigation: Curriculum Management>Instructor/Advisor Information Instructor Schedule – Section: Curriculum Management Navigation: Curriculum Management>Instructor/Advisor Information My Favorites – Section: My Favorites Navigation: My Favorites Permission Numbers – Section: Records and Enrollment Navigation: Records and Enrollment>Term Processing>Class Permission Numbers
Index 9/13/2006
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Personal – Biographical – Section: Campus Community Navigation: Campus Community>Personal Information>Biographical Print Class Roster – Section: Curriculum Management Navigation: Curriculum Management>Class Roster>Print Class Roster Query Manager (Used to run query reports in HERPT) http://itnt24.scu.edu/psp/herpt89/?cmd=login Navigation: Reporting Tools>Query>Query Manager Schedule – Section: Curriculum Management Navigation: Curriculum Management>Schedule of Classes>Maintain Schedule of Classes Service Indicators – Section: Campus Community Navigation: Campus Community>Student Background Information>Service Indicators Student Advisor – Sections: Campus Community; Records and Enrollment Navigation: Records and Enrollment>Student Background Information>Advisor Navigation: Campus Community>Student Center (1st tab, right column) Student Registration Appointment – Section: Campus Community Navigation: Campus Community>Student Center (1st tab, right column) Student Background Information – Section: Records and Enrollment Navigation: Records and Enrollment>Student Background Information Student Class Schedule – Section: Campus Community Navigation: Campus Community>Student Center (1st tab) Student Degree – Section: Records and Enrollment Navigation: Records and Enrollment>Graduation>Student Degrees Student Groups – Section: Records and Enrollment Navigation: Records and Enrollment>Student Groups Student Program Plan – Sections: Campus Community; Records and Enrollment Navigation: Campus Community>Student Services Center>Academics (4th tab) Navigation: Records and Enrollment>Student Program/Plan Term Statistics – Section: Campus Community Navigation: Campus Community>Student Services Center>Academics (4th tab) Transfer Credit Evaluation – Section: Records and Enrollment Navigation: Records and Enrollment>Transfer Credit Evaluation Transcripts: - Section: Records and Enrollment Navigation: Records and Enrollment>Transcripts>Transcript Request
