Psc Check List Xx

In conjunction with:

PORT STATE INSPECTIONSPOCKET CHECKLISTReducing the risk of Port State Control detentions

In conjunction with an industry partner, the UK P&I Club, wehave compiled this checklist by analysing data which includesdeficiencies found by Port State Control officers on shipsclassed by Lloyd’s Register. All the deficiencies listed have led toa ship being detained.

To help reduce the risk of your ship being detained, as aminimum, the items on the chart on page 4 should beincluded as part of your final checks prior to voyage andport entry. These checks will help to ensure that theitems continue to conform to international conventionrequirements. It is strongly advised that all other items inthis checklist are checked on an ongoing basis.

For convenience, the deficiencies have been listed by distinctareas on a ship. This means that each crew member can takeresponsibility for their own area. The checklist is re-usable.

This ‘aide mémoire’ is to supplement the owners ownoperation and maintenance procedures and should be used inconjunction with the in-depth PSC ‘Maintenance GuideChecklist’ and the other pocket checklists in this series. Forfurther details, please visit www.lr.org.

Latest news on classification and regulatory matters whichaffect you, including port state control, is published in ourClassification News bulletins. To subscribe to this service pleasecontact your local Lloyd’s Register office.

Introduction

Port State Inspections© Lloyd’s Register / UK P&I CLUB, 2008 Page 2

Lloyd’s Register, its affiliates and subsidiaries and their respective officers, employeesor agents are, individually and collectively, referred to in this clause as the ‘Lloyd'sRegister Group’. The Lloyd's Register Group assumes no responsibility and shall notbe liable to any person for any loss, damage or expense caused by reliance on theinformation or advice in this document or howsoever provided, unless that personhas signed a contract with the relevant Lloyd's Register Group entity for the provisionof this information or advice and in that case any responsibility or liability isexclusively on the terms and conditions set out in that contract.

PSC officers always commence their inspection in the Master’soffice. It is essential that certification is up-to-date and valid.All other necessary documents, records and manuals should,where required, be approved and on board.

If equipment is broken or missing, or the ship has suffereddamage enroute, the Master must notify the port authoritiesprior to port entry. If the port authorities are informed of theproblem and of any permanent or temporary remedies agreedwith Class or the flag State, the vessel should not be detained.However, if notice is not given before entry, the Port State hasclear grounds for inspection, possibly leading to a detention.

If your ship is detained, or appears to be in the processof being detained, you should contact the nearest Lloyd’sRegister Group office immediately for assistance.

The major PSC organisations publish their criteria for targeting aship on their web sites. Ship owners and operators should usethese criteria to calculate the target rating of their ships.

Paris MOU - www.parismou.orgTokyo MOU - www.tokyo-mou.orgUSCG - http://homeport.uscg.mil/mycg/portal/ep/home.doOther MOUs include Abuja, Black Sea, Caribbean, IndianOcean, Mediterranean, Riyadh and Vina del Mar.

A ship operator may disagree with the findings of the PSCAuthority and the majority of the regional PSC organisationshave guidelines on how to appeal against a detention. Thesecan also be found on the above web sites.

IMO Procedures for Port State Control, Appendix 1 alsoprovides guidelines on detentions [ISBN: 92-801-5099-5].

Are you prepared for a Port StateControl Inspection?


The following are the most common detainingdeficiencies (by number) found by Port State Controlofficers on ships classed by Lloyd's Register between2005–2007

Detaining deficiencies


0745 ventilation, fire-dampers, valves, quick closing devices, means of control [151] 2550 maintenance of the ship and equipment [143] 1420 cleanliness of engine room [121] 0610 lifeboats [119] 0739 Emergency Fire Pump [109] 1730 oil filtering equipment [104]1430 auxiliary engine [95]1275 ventilators, air-pipes, casings [85]1410 propulsion main engine [85] 0746 Jacketed piping system for high pressure fuel lines [78] 0221 certificates for masters and officers [72] 0730 fire fighting equipment and appliances [60]

151

143

121

119

7872 60

95

85

85

109104

1. ■■■ Certificates– All trading certificates available

2. ■■ Documents and records– all available, appropriately completed and

approved, as required

3. ■■ Standards of Training, Certification andWatchkeeping (STCW)– all personnel appropriately certificated with

documents available

4. ■■ Shipboard Oil Pollution Emergency Plan (SOPEP)– approved and up to date with contact details

included

5. ■■ Safe Manning Document– up to date and original copy available

6. ■■ International Safety Management (ISM) emergency preparedness– drills to be carried out regularly and effectively

with documented evidence

7. ■■ International Ship & Port Facility Security (ISPS)– records and arrangements in accordance with

requirements

1. Master’s office / responsibilities


Notes:1. Photograph records, with dates, provide good evidence of drills beingregularly held.2. IMO MSC.1/Circ.1206 provides guidance on ‘Measures To PreventAccidents With Lifeboats’.

1. ■■■ Charts– Valid, up to date and as required for the voyage

2. ■■ Nautical Publications– all available, appropriately completed and

approved, as required

3. ■■ Magnetic compass– Easily readable and correctly adjusted

(deviation card)

4. ■■ Lights, shapes, sound-signals– in working order

5. ■■ Echosounder– in working order

6. ■■ Global Maritime Distress and Safety System(GMDSS)– in working order and reserve sources of power

fully charged

7. ■■ Emergency Position Indicating Radio Beacon(EPIRB)– in working order; updated maintenance records

available

8. ■■ Fire detection cabinet– alarms in working order

2. Bridge area


Note:If the echosounder is not functioning, ensure that a flag Stateexemption has been received and is on board.

1. ■■■ Lifeboats– structure sound

2. ■■ Lifeboat engine– can start without difficulty

3. ■■ Lifeboat inventory– all as required and in date

4. ■■ Lifeboat davit– well maintained and in good working order

5. ■■ Emergency lighting and batteries– functioning correctly and in place

6. ■■ Lifejackets– correct number, correct location, with appropriate

marking and in good condition

7. ■■ Lifebuoys– correct number, correct location, with appropriate

marking and in good condition

8. ■■ Inflatable liferafts– clear of obstructions– weak link correctly positioned– hydrostatic release in date

9. ■■ Embarkation arrangements for survival craft– all in order as per requirements

3. Life-Saving appliances


Note:1. Engine must be able to start without ‘magic spray’ (engine spray).2. Recommend decks at embarkation areas have a non-skid coating.

4. Life-Saving appliances, continued


Correctly mountedHydrostatic ReleaseUnit (HRU) on aninflatable liferaft

Incorrectly mountedHRU on an inflatableliferaft. The paintershould be attachedto the HRU

1. ■■■ Fire doors– able to close tight and in good condition

2. ■■ Fire fighting equipment– available, in place and in good working order

3. ■■ Fire control plan– in place and up to date

4. ■■ Signs, indications (weathertight doors, firedetectors, fire dampers, ventilation)– all in place and as required

5. ■■ Emergency lighting and batteries– functioning correctly and in place

6. ■■ Sanitary facilities– equipment in place, clean and functioning

correctly

4. Accommodation


Sanitary facilitiesnot fit for use

1. ■■■ Deck corrosion– ensure deck well maintained, not corroded, holed

or wasted

2. ■■ Railings, cat walks– ensure all well maintained, not corroded, holed or

wasted

3. ■■ Cargo and other hatchways– ensure weathertight and the covers are in good

condition with securing devices adequate and inplace

4. ■■ Weathertight doors– in good condition and securing correctly

5. ■■ Ventilators, air pipes, casings– clearly marked and in good working condition

6. ■■ Winches, capstans and anchoring devices– clear markings and in good working condition

7. ■■ Fire dampers, quick-closing devices and meansof control– clearly marked, easy to operate and corrosion free

8. ■■ Fire fighting equipment and appliances– available, in place and in good working order with

valid recharge date marked where appropriate

9. ■■ Fixed fire extinguishing installation– bottles correctly serviced and dated; release

mechanisms in good condition and in place

10. ■■ Rescue boats– all in order as per requirements

5. Deck area


5. Deck area, continued


Notes:1. Corroded or non-operable fire dampers are one of the most commondetaining items.2. The condition of the hatchway covers and their closing devices arealways checked during PSC inspections.

Wasted engineroom fire damper

Main deck holed -found masked withtape painted in red

1. ■■■ Emergency fire pump– capable of being started easily and delivering

sufficient pressure at hoses

2. ■■ Emergency generator– able to be easily operated and connected to

switchboard

3. ■■ Lighting– ensure it is adequate

4. ■■ Safe means of access– ensure it is adequate

6. Working spaces


1. ■■■ Cleanliness of engine room– clean, no oil leaks, clean bilges and tank tops and

no oily rags

2. ■■ Retention of oil on board– ensure correct tanks are being used and they are

emptied at port facilities

3. ■■ Jacketed piping system for high pressure fuellines– approved system in place– leak tank alarm in working order

4. ■■ Oil filtering equipment (oily water separator)– working correctly, ensure no illegal pipes

5. ■■ 15 PPM alarm arrangements– functioning as required

6. ■■ Propulsion main engine– all components functioning correctly

7. ■■ Auxiliary engines– all in working order

8. ■■ Oil record book– data correctly entered

9. ■■ Fire pumps– in working order with adequate pressure

10. ■■ Steering gear– Functioning correctly

11. ■■ Signs, indications (weathertight doors, firedetectors, fire dampers, ventilation)– all in place and as required

7. Engine room


12. ■■■ Emergency lighting and batteries– Functioning correctly and in place

13. ■■ Fire fighting equipment– available, in place, in good working order with

valid recharge date marked where appropriate

14. ■■ Weathertight doors– in good condition, securing correctly and capable

of being closed remotely

7. Engine room continued


Illegal pipe - sludge pumpto overboard

Leaking auxiliary engine

The targeting of a ship by Port State Control officers is mostlydetermined by the factors listed below. Answering yes to someor all of these questions will increase the likelihood of yourship being inspected.

1. ■■■ Is your ship registered with a flag on the MOUblack list of flags?

2. ■■ Are your ships’ classification certificates issuedby a ‘non-recognised organisation’

3. ■■ Is your ship more than 10 years old?

4. ■■ Has the flag your ship is registered with NOTratified all conventions?

5. ■■ Is your recognised organisations’ class deficiencyratio above average?

6. ■■ Has the ship NOT entered a port in the regionduring the last 12 months?

7. ■■ Has the ship NOT been inspected in the last 6months?

8. ■■ Has the ship been detained during the last 12months (one or more detentions significantlyincreases the likelihood of an inspection)?

9. ■■ Has the ship experienced deficiencies duringinspections during the last 12 months?

10. ■■ Are there outstanding deficiencies from the lastinspection of the ship?

8. Appendix: Port State Controltarget criteria


Port State Inspections© Lloyd’s Register / UK P&I CLUB, 2008

The Lloyd’s Register Group is an independent risk managementorganisation that works to improve its clients’ quality, safety, environmentaland business performance throughout the world. Our expertise andactivities cover shipping, railways, other land-based industries and oil andgas. Working from around 175 offices we employ some 5,000 personnel.We operate independently of any government or other body.

Services are provided by members of the Lloyd’s Register Group.Lloyd’s Register, Lloyd’s Register EMEA and Lloyd’s Register Asia areexempt charities under the UK Charities Act 1993.

To order additional copies of the pocket Checklist and others in thisseries, please visit the Lloyd’s Register Group web site www.lr.org.

Lloyd’s Register EMEA Lloyd’s Register AsiaT +44 20 7709 9166 T +852 2287 9333E [email protected] E [email protected]

Lloyd’s Register Americas, Inc.T +1 281 675 3100E [email protected]

The UK P&I Club is the world's largest mutual P&I club currently insuring over150 million gross tons of owned and chartered shipping in sixty countries.

The Club publishes loss prevention material through a wide range ofmedia on topics such as hazardous cargo in containers, human error,personal injury and maritime security.

The full range of Club activities can be viewed at www.ukpandi.com

London Piraeus Hong KongT +44 20 7283 4646 T +30 210 429 1200 T +852 2832 9301

Tokyo New JerseyT +81 3 5442 6110 T +1 201 557 7300

E [email protected]


MARINE POLLUTION PREVENTIONPOCKET CHECKLISTReducing the risk of Port State Control detentions

Version 29 Nov 4/12/06 14:16 Page 1

MARPOL infringements can result in both companymanagement and seafarers being liable to criminalprosecution and imprisonment for deliberate violation ofMARPOL requirements or falsification of records. In addition,there are risks of large fines amounting to millions of dollars.

In conjunction with an industry partner, the UK P&I Club, wehave analysed data including deficiencies found by Port StateControl Officers relating to marine pollution prevention. Theresult is this convenient and re-usable Checklist, highlightingthe most common deficiencies listed by the MARPOL Annexes.

An Appendix covering Ballast Water Management isincluded as this is an area, that, while not directly linked toMARPOL is receiving increasing focus.

To help reduce these risks, as a minimum, the items onthe chart on page 4 should be included as part of yourfinal checks prior to voyage and port entry to ensurethey continue to conform to international conventionrequirements. It is strongly advised that all items in thisaide memoire are checked on an ongoing basis tosupplement your own operational and maintenanceprocedures and your flag State’s requirements.

This is the second in a series of pocket checklists to help youcomply with international convention requirements. Forinformation about our other checklists please visit www.lr.org.

Introduction

Marine Pollution Prevention© Lloyd’s Register / UK P&I Club, 2006 Page 2



PSC officers always commence their inspection in the Master’soffice. It is essential that certification is up to date, original andvalid. All other necessary documents and manuals should,where required, be approved and onboard.

If equipment is broken or missing, or the ship has suffereddamage en-route, the Master must notify the port authoritiesprior to port entry. If the port authorities are informed of theproblem and of any permanent or temporary remedies agreedwith the flag State, the vessel should not be detained.However, if notice is not given before entry, the Port State hasclear grounds for inspection, possibly leading to a detention.



Paris MOU - www.parismou.orgTokyo MOU - www.tokyo-mou.orgUSCG - www.uscg.mil/hq/gm/pscwebOther MOUs include Abuja, Black Sea, Caribbean, IndianOcean, Mediterranean, Riyadh and Vina del Mar.






The following are the most common MARPOLdeficiencies (by number) found by Port State ControlOfficers on Lloyd's Register Group classed ships in 2005

MARPOL deficiencies


40

36

2723

22

19

18

1711 9

1730 oil filtering equipment [40]1705 shipboard oil pollution emergency plan (SOPEP) [36]1710 oil record book [27]1745 15 PPM alarm arrangements [23]1721 retention of oil on board [22]1799 other (MARPOL - Annex I) [19]0150 prevention of pollution by oil (IOPP) [18]2330 garbage record book [17]2320 garbage management plan [11]1740 oil discharge monitoring and control system [9]


Some frequently occurring operational deficiencies.

1. ■■■■ Oil and oily mixtures from machinery spaces– oily water separator (OWS) malfunctioning,

inoperative alarm and auto stop, illegal bypass

2. ■■■■ Retention of oil on board– quantity of oily water retained on board does not

agree with Oil Record Book entries and/or IOPPRecord of Construction and Equipment

– quantity of oily water/sludge landed ashore orincinerated does not reconcile with quantityexpected to be produced from machinery spaces

3. ■■■■ Discharge violation– actual discharge violation noted by oil coating

inside clean discharge pipes from OWS[Note: pipes are often removed for inspection]

– indications of discharge pipe/valve removal

4. ■■■■ Inconsistent entries in Oil Record Books Parts 1and/or 2

5. ■■■■ GarbageInadequate garbage segregation:– garbage bins in accommodation/galley not of

approved type (should be non-combustible)– inadequate Garbage Logbook entries– falsified Garbage Logbook entries– no receipts for garbage landed ashore

6. ■■■■ Cargo Residues– cargo residues not correctly disposed– disposal not correctly documented

1. Operational deficiencies



7. ■■■■ Shipboard Oil Pollution Emergency Plans (SOPEP)– “List of National Operational Contact Points” not

updated

1. Operational deficiencies, continued


NoteUK P&I Club Technical Bulletin No.19 “Oily Water Separator –maintenance/operational recommendations” contains further advice.Please go to www.ukpandi.com for your free copy.

Illegal pipe - sludge pump tooverboard

Oil found in overboard valve


Certificates and documents that must be carried onboard.

Certificates

1. ■■■■ Oil Pollution Prevention Certificate– valid for up to 5 years and endorsed at Annual

and Intermediate surveys– includes the Record of Construction and

Equipment (FORM A or B)

2. ■■■■ Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk or Certificateof Fitness for the Carriage of DangerousChemicals in Bulk (whichever is appropriate)– valid for up to 5 years and endorsed at Annual

and Intermediate surveys– includes the Cargo List

3. ■■■■ Sewage Pollution Prevention Certificate– valid for up to 5 years

4. ■■■■ Air Pollution Certificate– valid for up to 5 years and endorsed at Annual

and Intermediate surveys– includes the Record of Construction and

Equipment

5. ■■■■ Engine Air Pollution Prevention Certificates– includes the Records of Construction and the

approved technical files

6. ■■■■ Statement of compliance for ConditionAssessment Scheme (Tankers only)

2. Certificates and documents



Type Approval Certificates

7. ■■■■ Oily Water Separator

8. ■■■■ 15PPM Alarm

9. ■■■■ Oil Discharge Monitoring and Control System(Tankers only)

10. ■■■■ Oil/Water Interface Detector (Tankers only)

11. ■■■■ Sewage Treatment Comminuting System,if fitted

12. ■■■■ Incinerator, if fitted

13. ■■■■ Exhaust gas cleaning system SOx, if fitted

14. ■■■■ Exhaust gas cleaning system NOx, if fitted

2. Certificates and documents, continued


Illegal bypass

OWS test run


Documents

Items 16, 21, 23, 24, 27, 28, 29, 30 and 31 should be approvedby or, on behalf of, the Flag Administration.

All ships

15. ■■■■ Oil Record Book (Part 1)– must be retained for at least 3 years

16. ■■■■ SOPEP

17. ■■■■ Garbage Management Plan

18. ■■■■ Garbage Record Book

19. ■■■■ Change over procedure and Records – SOxEmission Control Areas

20. ■■■■ Bunker Delivery Notes– must be retained for at least 3 years

21. ■■■■ NOx Technical Files

22. ■■■■ Ballast Water Management Plan

Tanker specific (MARPOL Annex I & IBC/BCH Codes)

23. ■■■■ Oil Discharge Monitoring and ControlSystem (ODME) Manual– recordings/printouts from Oil Discharge Monitoring

and Control equipment to be kept on board for atleast 3 years

24. ■■■■ Crude Oil Washing Manual, if System fitted




25. ■■■■ Oil Record Book (Part 2)– must be retained for at least 3 years

26. ■■■■ Access to shore based damage stability andresidual strength calculations

27. ■■■■ Dedicated Clean Ballast Tank Operation Manual

28. ■■■■ Damage Stability Approval

29. ■■■■ Vapour Emission Control SystemsProcedure (Manual)

Chemical Carrier specific (MARPOL Annex II)

30. ■■■■ Shipboard Marine Pollution Emergency Plans(SMPEP)

31. ■■■■ Procedures and Arrangements (P and A) Manual

32. ■■■■ Cargo Record Book– must be retained for at least 3 years

33. ■■■■ Product data sheets with IMO recognised namesfor cargoes



Version 29 Nov 4/12/06 14:16 Page 10

The following equipment should be in good condition, properlycalibrated, maintained and fully functional with appropriatespares, as required.

All ships

1. ■■■■ Oil filtering equipment

2. ■■■■ 15 PPM alarm arrangements

3. ■■■■ Standard discharge connection

Tanker specific

4. ■■■■ Oil/water interface detector

5. ■■■■ Crude Oil Washing System, if fitted

6. ■■■■ Oil Discharge Monitoring and Control System(ODME)

7. ■■■■ Cargo and ballast pumping, piping anddischarge arrangements

8. ■■■■ Engine room/bilge holding tank to slop tankpumping and piping arrangements– including spool pieces and notices

3. Annex I Prevention of Pollutionby Oil


NoteIt is recommended that any pipe or valve removals for maintenancepurposes associated with the Oily Water Separator should be welldocumented and entries made in the Oil Record Book.

Version 29 Nov 4/12/06 14:16 Page 11

The following equipment should be in good condition, properlymaintained, fully functional with appropriate spares, as required.

1. ■■■■ Pumping, stripping, underwater discharge outlet

2. ■■■■ Tank washing equipment

3. ■■■■ Cargo heating systems

4. ■■■■ Ventilation equipment/procedures

4. Annex II Control of Pollution byNoxious Liquids in Bulk


Version 29 Nov 4/12/06 14:16 Page 12

The following points should be fully complied with whenharmful substances are carried in packaged form.

1. ■■■■ Packaging– adequate to minimise hazard to the marine

environment

2. ■■■■ Marking and labelling– marked with correct technical name and labelled

with their IMDG Code number and/or UN numberto indicate the contents are a marine pollutant

3. ■■■■ Documentation– have a special list or manifest or a detailed

stowage plan of harmful substances on boardincluding details of their location

4. ■■■■ Stowage– properly stowed & segregated as per the IMDG

Code and secured to minimise hazards to themarine environment

5. Annex III Harmful Substances inPackages


Notes:1. ‘Harmful substances’ are identified as marine pollutants in the

International Maritime Dangerous Goods Code (IMDG Code).2. ‘Packaged form’ is defined as the forms of containment specified for

harmful substances in the IMDG Code.3. This Annex does not apply to ships’ stores and equipment.4. The UK P&I Club publication “Dangerous Goods Guides – Book it

right and pack it tight” provides practical operational guidance andquick reference to the IMDG Code. Please go to www.ukpandi.comfor details.

Version 29 Nov 4/12/06 14:16 Page 13

The following equipment should be in good condition, properlymaintained, fully functional with appropriate spares, as required.

1. ■■■■ Sewage treatment plant, if fitted

2. ■■■■ Sewage comminuting system, if fitted– the comminutor is a device for shredding solid

sewage waste

3. ■■■■ Holding tank, if fitted– fitted with means of visually indicating the tank

content level

4. ■■■■ Sewage discharge connection– check suitable bolts and gaskets available

6. Annex IV Prevention of Pollutionby Sewage from Ships


Version 29 Nov 4/12/06 14:16 Page 14

The following points should be fully complied with to ensure thecorrect segregation, storage and disposal of garbage.

1. ■■■■ Placards– ships must display placards (notices) in the working

language of the ship and in English or French orSpanish, which inform the crew and passengers ofthe disposal requirements of garbage

2. ■■■■ Incinerator (if fitted)–equipment should be in good condition, properly

maintained, fully functional with appropriate spares, as required

3. ■■■■ Stowage of material prohibited from being disposed at sea– material should be stowed in suitable receptacles

prior to the material being disposed of in port facility

4. ■■■■ Segregation of garbage on board– garbage to be segregated into suitably marked

receptacles of an approved type

5. ■■■■ Plans of cargo residue retention and disposaland records of disposal

7. Annex V Prevention of Pollution byGarbage from Ships


Version 29 Nov 4/12/06 14:16 Page 15

Equipment should be in good condition, properly calibrated,maintained and fully functional with appropriate spares, asrequired.

1. ■■■■ Fuel samples– must be retained on board until fuel is used or for

12 months, whichever is greater

2. ■■■■ Ozone Depleting (OD) substances– deliberate emissions are prohibited, including

emissions occurring in the course of maintaining,servicing, repairing and disposing of systems orequipment. ODs must be recovered from thesystems prior to maintenance

3. ■■■■ NOx Direct Monitoring Equipment (if fitted)

4. ■■■■ Exhaust gas cleaning system NOx (if fitted)

5. ■■■■ Exhaust gas cleaning system SOx (if fitted)

6. ■■■■ Incinerator (if fitted)

7. ■■■■ Vapour Emission Control System (Tankers only)

7.1 ■■■■ Tank gauging

7.2 ■■■■ Pressure monitoring

7.3 ■■■■ Manifold markings

7.4 ■■■■ Electrical continuity

7.5 ■■■■ Means of isolating the VECS from the Inert Gas System

8. Annex VI Prevention of AirPollution from Ships


Version 29 Nov 4/12/06 14:16 Page 16

International Convention for the Control and Management ofShips’ Ballast Water and Sediments.

Documents

1. ■■■■ Ballast Water Management Plan

2. ■■■■ Ballast Water Record Book– may be electronic or paper based

Appendix I Future Legislation:Ballast Water Management


Notes:1. This Convention is not yet in force.2. There are a number of countries that have national Ballast Water

Management regulations. These include Argentina, Australia, Brazil,Canada, Chile, Israel (Red Sea), New Zealand and USA State (andFederal). You should refer to the actual country’s regulation for detail.Please go to www.lr.org for detail.

3. As a minimum, most national regulations require a Ballast WaterManagement Plan to be onboard.

Version 29 Nov 4/12/06 14:16 Page 17

Marine Pollution Prevention© Lloyd’s Register / UK P&I Club, 2006











E [email protected]

Version 29 Nov 4/12/06 14:16 Page 18


LIFE-SAVING APPLIANCESPOCKET CHECKLISTReducing the risk of Port State Control detentions

During the period 2005–2007, approximately 2,500 crew andpassengers were reported killed or missing from lost ships.Additionally, there are increasing numbers of accidents andfatalities during routine lifeboat and inspection drills. It istherefore essential that ship personnel are appropriatelytrained in how to inspect, maintain and operate equipmentand that the equipment is ready for use at all times.

Being prepared can mean the difference between lives lost orlives saved.

In conjunction with an industry partner, the UK P&I Club, wehave analysed data relating to life-saving appliances, includingdeficiencies found by Port State Control officers. The result isthis re-usable checklist, which highlights the most commondeficiencies and lists them in convenient sections.

As a minimum, the items on the chart on page 4 shouldbe included as part of your final checks prior to voyageand port entry. It is strongly advised that all items in thisaide memoire are checked on an ongoing basis tosupplement your own operational and maintenanceprocedures and your flag State’s requirements.

This is the third in a series of pocket checklists to help youcomply with international convention requirements. Forinformation about our other checklists please visit www.lr.org.

Introduction

Marine Life-Saving Appliances© Lloyd’s Register / UK P&I CLUB, 2008 Page 2


PSC officers always commence their inspection in the Master’soffice. It is essential that certification is up-to-date and valid.All other necessary documents, records and manuals should,where required, be approved and on board.

If equipment is broken or missing, or the ship has suffereddamage enroute, the Master must notify the port authoritiesprior to port entry. If the port authorities are informed of theproblem and of any permanent or temporary remedies agreedwith the flag State, the vessel should not be detained.However, if notice is not given before entry, the Port State hasclear grounds for inspection, possibly leading to a detention.



Paris MOU - www.parismou.orgTokyo MOU - www.tokyo-mou.orgUSCG - http://homeport.uscg.mil/mycg/portal/ep/home.doOther MOUs include Abuja, Black Sea, Caribbean, IndianOcean, Mediterranean, Riyadh and Vina del Mar.





The following are the most common Life-Savingappliance deficiencies (by number) found by Port StateControl officers on ships classed by Lloyd's Registerbetween 2005–2007

Life-Saving Appliance deficiencies


0610 lifeboats [309] 0630 launching arrangements for survival craft [105] 0650 lifebuoys [94]0611 lifeboat inventory [76]0620 inflatable liferafts [63] 0660 lifejackets [52] 0692 operational readiness maintenance and inspections [52]0695 on board training and instructions [49]0680 embarkation arrangements survival craft [38]0615 rescue boats [34] 0628 stowage of liferafts [29]

49 30938

105

34

94

29

76

52

63

52

The following certificates must be carried on board.

1. ■■■ Cargo Ship Safety Equipment or Passenger ShipSafety– including the Record of Safety Equipment (Form E

or Form P)

2. ■■ Cargo Ship Safety Radio– including the Record of Equipment (Form R)

3. ■■ Lifeboat– certificate of approval and for self-contained air

support system, fire protection and on-load releasegear, if provided

4. ■■ Rescue boats (together with releasearrangements)– certificate of approval

5. ■■ Liferaft– certificate of approval– hydrostatic release unit other than disposable

6. ■■ Launching Appliances– certificate of approval for davits including liferaft

davits if fitted

7. ■■ Air supply bottles hydrostatic test, if fitted

8. ■■ Search and Rescue Transponder (SART)

9. ■■ Emergency Position Indicating Radio Beacon(EPIRB)

1. Certificates


The following documents and records must be carried onboard and be current, original and approved, where required.

1. ■■■ Instructions for on-board maintenance or aship-board planned maintenance programme

2. ■■ SOLAS training manuals and on-board trainingaids

3. ■■ Muster list and emergency instructions

4. ■■ Radio station licence

5. ■■ Records of inspection, maintenance, testing anddrills

6. ■■ Records of crew familiarisation with fire andabandon ship drills

Inspection and testing

7. ■■ Inspection and testing of life-saving andlaunching appliances– includes on-load release gear, where fitted

8. ■■ Communications equipment

9. ■■ Lifeboat / rescue boat engine– weekly test conducted and recorded

10. ■■ Emergency lighting

11. ■■ Weekly and on-load engine tests conducted andrecorded

12. ■■ EPIRB shore-based maintenance

13. ■■ Liferaft servicing at an approved service station

2. Documents and records


14. ■■■ Servicing of fire-extinguishers in lifeboats

15. ■■ Hydrostatic test of air supply bottles, wherefitted

2. Documents and records, continued


Note:Photograph records, with dates, provide good evidence of drills beingregularly held.

Correctly mountedHydrostatic Release

Unit (HRU) on aninflatable liferaft

Incorrectly mounted HRU onan inflatable liferaft. Thepainter should be attached tothe HRU

At all times, all equipment should be ready for operation, wellmaintained and inspected regularly.

1. ■■■ Davits and falls– all moving parts well greased and free– no corrosion, knife edges, cracks or holes– correctly marked– winches and brakes in good order and maintained– cut-out switches properly maintained – fall wires to be maintained as per SOLAS– securing devices and terminations properly

maintained – tricing pendant and man ropes correctly

maintained and rigged (as applicable)

2. ■■ Bowsing tackles (if applicable) properly attachedand ready for use

3. ■■ Embarkation arrangements– Adequate lighting, emergency lighting, signs, etc.– Embarkation ladder and securing arrangements in

good condition and of adequate length– Applicable launching instructions displayed

3. Launching and stowagearrangements for lifeboats


Notes:1. It is recommended that the decks at the embarkation areas have anon-skid coating.2. Launching arrangements are to be checked annually by themanufacturer or person certified by the manufacturer.


Structure

1. ■■■ Hull in good condition– No deterioration in way of bearing surfaces– No cracks in hull and buoyancy tanks or corners of

thwarts and, if required, all cracks repaired by approved means

– Bilge keels not corroded and effectively attached– Grab lines effectively attached

2. ■■ Connections to boat / rafts in good condition– Hanging hooks not corroded– Keel plate connections and pins in good condition

Engine

3. ■■ Starts readily

4. ■■ Battery charger(s) connected and maintained

5. ■■ Batteries tested to ensure charged, alternativestarting arrangement present (hand crank)

6. ■■ Exhaust protected (insulated)

7. ■■ Sufficient fuel and no leaks of fuel or luboil

General

8. ■■ Rudder and stock in good working order

9. ■■ Hook release mechanism well maintained

10. ■■ Brake release arrangement functions correctly

4. Lifeboats all types


11. ■■■ Bilge pump in good condition– evidence of suction

12. ■■ Plugs operable and free but permanentlyattached

13. ■■ Lifeboat painter in good condition and correctlyrigged

14. ■■ All markings clear and visible, including seatmarkings– white painted or retro-reflective tape for night

visibility

15. ■■ Grab rails and lanyards in good condition

16. ■■ On-board air system, where provided, in goodorder

17. ■■ Overall water-spray systems, where provided,tested and operational

18. ■■ Operational instructions correctly displayedinside and outside boat(s)

19. ■■ VHF radio-telephone, where provided, in goodorder

4. Lifeboats all types, continued


Notes:1. Engine must be able to start without ‘magic spray’ (engine spray).2. Test for deterioration of gel coat and fibre layers and check forglazing of the gel coat.3. The lifeboat capacity which is marked on the outside of the boatshould be the same as the number on the certificate of approval.


1. ■■■ Correctly secured and stowed

2. ■■ Well maintained with seat belts and headrestraints in good order

3. ■■ Hook release well maintained and charged withhydrostatic oil as necessary

5. Free-fall lifeboats


At all times, all equipment should be available, ready foroperation, well maintained and inspected regularly.

1. ■■■ Distress flares in date

2. ■■ Stores correctly maintained and well stowedincluding water and rations

3. ■■ Buoyant oars and rowlocks, where required

4. ■■ Protecting cover provided

5. ■■ Sails provided, where required

6. ■■ Sea anchor with shock resistant hawser and atripping line

6. Lifeboat inventory


Note:The above items are those which are most commonly found deficient byPort State Control Officers. A full list of lifeboat stores / inventory can befound in the LSA Code - International Life-Saving Appliance Code.

Corroded storescompartment


1. ■■■ Weak link correctly positioned and hydrostaticrelease in date

2. ■■ Number and capacity as per Form E or Form P

3. ■■ Fall wires to be maintained as per SOLAS

4. ■■ Launching arrangements approved by manufacture and instructions clearly visible

5. ■■ Correctly stowed, secured and clear of obstructions and free from damage to packaging and sealing

6. ■■ Correctly positioned on board

7. ■■ Correctly marked with ships’ name, servicingdetails, validity period and capacity

8. ■■ Painter of adequate length according to thestowed height to the water

7. Inflatable Liferafts


Note:If a forward liferaft is required, it should be provided with anembarkation ladder, emergency lighting and the required number oflifejackets. This is also applicable to the aft liferaft of many ro-ro shipsand some other ships with forward accommodation.

At all times, all equipment required in accordance with the LSACode should be ready for operation, well maintained andinspected regularly.

Also see deficiencies relating to lifeboats.

1. ■■■ Stowed and positioned correctly

2. ■■ Inventory correct and up-to-date

3. ■■ Launching and recovery arrangements

4. ■■ Lighting, emergency lighting and signs

5. ■■ Inflatable compartments appropriatelypressurised

6. ■■ Propeller guard in place

7. ■■ Rescue boat personnel documented and fullyfamiliar with all details of launching andoperation

8. ■■ Engine should be serviced in accordance withthe engine manual

8. Rescue boats (if fitted)



1. ■■■ Lifebuoys– correct numbers and location with appropriate

marking– Lights and lines of correct type and fitted and

rigged as per SOLAS– bridge wing man overboard light and smoke floats

in date, correctly rigged, not damaged and fitted to correct weight lifebuoys

2. ■■ Lifejackets and inflatable lifejackets– correct numbers and location with appropriate

marking– infant lifejackets to be provided, if appropriate and

marked, as necessary– in good condition, securing tapes not knotted and

not rotten– lights not cracked and in date– servicing, where applicable– equipped with operational whistle– reflective tapes in good order

3. ■■ Immersion suits, if required– correct numbers, correctly positioned and in good

condition

4. ■■ Radio life-saving appliances– float-free EPIRB checked for date verification of

hydrostatic release unit (HRU) and batteries– at least one SART provided on each side of the

bridge and battery dates verified

9. Miscellaneous


5. ■■■ 2-way radiotelephone apparatus for survivalcraft– 2 or 3 sets as applicable to ship type and size– spare sealed lithium batteries available for all sets

and in date– do not use sets for general communication on

board

6. ■■ General emergency alarm is functional

7. ■■ Line throwing appliances– appropriate numbers– lines in good condition and inspected– instructions in use provided

9. Miscellaneous, continued


Notes:1. In the case of large ships with high accommodation blocks, whichhave lifeboats stowed considerably lower, SARTS may be stowed eachside in the vicinity of the lifeboats.2. In the case of a stern-launched freefall lifeboat, one SART is kept onthe bridge and one SART is kept in the vicinity of the lifeboat.


1. ■■■ Drills are to be carried out in accordance withSOLAS– check that the sheaves are running free– check winch operation, brakes and clutch– check man ropes– check condition and attachments of the bowsing

tackles– check davit limit switches– check crew familiarisation with fire and abandon

ship drills

2. ■■ On-board training and instructions– manuals available including maintenance– ongoing training and familiarisation with all

equipment

3. ■■ Abandon ship drill– lifeboats and rescue boats to be launched,

lowered and manoeuvred in water in accordancewith SOLAS and flag Administration requirements.

4. ■■ Man Overboard drills carried out– crew musters– rescue boat launched– Williamson Turn (Man overboard turn) completed

10. Drills


Note:IMO MSC.1/Circ.1206 provides guidance on ‘Measures To PreventAccidents With Lifeboats’.

Marine Life-saving Appliances© Lloyd’s Register / UK P&I CLUB, 2008











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