SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 1of 61 Rountable on Sustainable Palm Oil Annual Surveillance Assessment Report PT. Gawi Bahandep Sawit Mekar, Kalimantan Tengah, Indonesia This annual surveillance assessment report has been prepared in accordance with RSPO requirements and the information included is the result of a full RSPO assessment of the Mills and supply base as included in the scope of the certificate. Prepared by: Nuzwardy Sjahwil (Lead assessor). Certification decision made by :Triyan Aidilfiitri (Senior Operation Manager) PT. SUCOFINDO (Sucofindo International Certification Services – SICS) GrahaSucofindo B1 Floor, Jl.Raya Pasar Minggu Kav. 34, Jakarta 12780 Indonesia Contact Person :Nuzwardy Sjahwil Phone : (62-21) 7983666: Fax : (62-21) 7987015 Email :[email protected]
Transcript
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 1of 61
Rountable on Sustainable Palm Oil Annual Surveillance Assessment Report
PT. Gawi Bahandep Sawit Mekar, Kalimantan Tengah, Indonesia This annual surveillance assessment report has been prepared in accordance with RSPO requirements and the information included is the result of a full RSPO assessment of the Mills and supply base as included in the scope of the certificate. Prepared by: Nuzwardy Sjahwil (Lead assessor). Certification decision made by :Triyan Aidilfiitri (Senior Operation Manager) PT. SUCOFINDO (Sucofindo International Certification Services – SICS) GrahaSucofindo B1 Floor, Jl.Raya Pasar Minggu Kav. 34, Jakarta 12780 Indonesia Contact Person :Nuzwardy Sjahwil Phone : (62-21) 7983666: Fax : (62-21) 7987015 Email :[email protected]
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List of Contents Page
A. Scope of the Certification Assessment ................................................................. 4
A.1. National Interpretation Used ................................................................................ 4
A.2. Assessment Type (Estate and Mill) ...................................................................... 4
Raw materials for PT Gawi Bahandep Sawit Mekar POM are supplied from Gawi Bahandep
Sawit Mekar TBS estate. Gawi Bahandep Sawit Mekar POM also receives TBS supply from
external parties such as from PT MIK-INTI, PT Salonok, PT SCC, and PT Kebun Gading and
from people estates/agents. There is no plan to expand land area and Principles 7.3 has been assessed to ensure the HVV’s area is maintained properly refers to RSPO standard.
PT. Gawi Bahandep Sawit Mekar operates one oil palm mill to process the products of the
estate and all estates located in Sampit, Central Kalimantan Province, INDONESIA. PT Gawi
Bahandep Sawit Mekar is a member of RSPO and implements a program to achieve RSPO Palm Oil certificate for the entire production.
A.5.2 Location of the supply base
No. Estate Name Location GPS
Latitude Longitude
1 Gawi Bahandep Sawit Mekar
Desa Baung - Desa Jahitan - Desa Muara Dua, Kec. Seruyan Hilir, Kab. Seruyan
2˚ 51' 24" -
3˚ 08' 10" S
112˚ 18' 19" –
112˚ 26' 12" E
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A.5.3 Statistic of supply base
No. Estate Name
Planting Year
Area/Planting Year
Age/Planting Year
Estimated FFB/Year
Estimated CPO/Year
1 GBSM 2006 1,814.59 9 41,562.02 10,336
2007 3,811.90 8 88,922.19 22,115
2008 809.95 7 17,027.52 4,235
2009 - - -
2010 2,960.56 5 38,416.37 9,170
2011 3,150.72 4 21,186.12 4,845
2012 1,309.33 3 3,876.95 887
2013 758.83 - -
2014 454.08 - -
2015 47,66*) - -
Total 15.117,62 210,991.17 51,588
*) Planting realization until April 2015
A.5.4 Audit against the Rules for Partial Certification (Not Applicable)
Explanation The team found that PT Gawi Bahandep Sawit Mekar has its own identity/number of RSPO
member. Actually the company is under Triputra Agro Persada holding but the holding itself has its
own number of RSPO member. Information gathered from RSPO representative of Indonesia
(RILO) stated the company with its own identity/member should be assessed within the company
only for partial certification scheme; therefore the Audit against the rules for partial certification is not applicable.
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A.6 Progress of associated smallholders or outgrowers towards RSPO compliance
All independent outgrowers have no permanent contract with GBSM mill, and free trade market is now applied for all independent outgrowers that supplied for GBSM mill.
A.7 Organizational Information and Contact Person
Company Name PT. Gawi Bahandep Sawit Mekar
Personal Contact Tjandra Karya Hermanto
Vice Management Tjandra Karya Hermanto
Company Address Gedung The East Lt. 23, Jl. Dr Ide Anak Agung Gede Agung Kav. E. 3.2 No. 1, Jakarta Selatan
B. 1. Qualifications of the Assessment Team Nuzwardy Sjahwil (Lead Auditor) Graduated from Institute Agriculture in Bogor (IPB) Faculty of Agricultural Technology and
Engineering, Majoring in Biotechnology (S-1). Since 1997 as State appointed Lead auditor of
National Occupational Health Safety Management (SMK3 Government Regulation no. 12 2012),
since 2007 as Lead Occupational Health Safety Assessment Series (OHSAS 18001). Lead
Auditor Training RSPO by Proforest, Lead Auditor Training ISPO by Komisi ISPO and since
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2013 as Auditor Quality Management System (ISO 9001) and also as a Lead Auditor of
RSPO/ISPO
Ronald E Butar-Butar (Auditor)
S1 graduated from Catholic University Faculty of Agriculture. Work Experience (Best Practice
Estates) in oil palm estates for 6 years. He has successfully completion Lead Auditor Training ISPO by Komisi ISPO. He has completion In House Training RSPO for 4 days.
Amelia Rizky (auditor)
Graduated from Airlangga University. She has successfully completion Lead Auditor Training
ISPO by Komisi ISPO, Jakarta, Awareness Hazard Analysis Critical Control Point (HACCP) by
PT. Sucofindo, Lead Auditor IRCA Training of ISO 9001:2008 by PT. Sucofindo, and Lead Auditor Training IRCA ISO 14001: 2004 by PT. Sucofindo.
B.2. Assessment Program
Actual Audit Programme
Date/Time Functions / areas / Department / activities to be audited (include related requirements)
Auditor(s)
25 May 2015 Day One (Monday)
13.40-15.05 Trip from Jakarta to Sampit
15:05-17:50 Trip from Sampit to site
26 May 2015 Day Two (Tuesday)
08:00 Opening Meeting All
08:30 Document audit
Check completeness of previous NCR minor and observation
SCCS
Partial Certification Land conflict and compensation (2.1, 2.2, 6.4, 7.5,
7.6 )
NS
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Kesejahteraan Pekerja
Worker welfare (2.1, 4.8, 6.5)
Child labour (2.1, 6.7, 6.8)
Check completeness of previous NCR minor and observation
License and permit regarding land (2.1)
RB
Check completeness of previous NCR minor and observation
NKT/HCV (5.2, 7.3)
AMR/ND
Check completeness of previous NCR minor and observation
Land fire prevention (7.7)
NS
12.00 Break
Estate and mill management (3.1)
Information provision (1.1, 1.2, 6.2, 6.3)
Social responsibility (6.1)
Empowerment of local/indigenous people (6.4)
Development of local businesses (6.1, 6.11)
Identification of stakeholder to meet (according to result
of regular monitoring of social impact)
NS
Occupational health and safety and legal requirement regarding heath and safety (2.1, 4.6, 4.7)
FFB processing (4.1)
NS
Water conservation (5.1)
Environmental monitoring (5.1)
AMDAL, UKL, UPL (5.1, 6.1)
GHG mitigation (5.6)
Utilization of hazardous waste (5.3)
Renewable energy (5.4)
AMR
HCV (5.2) AMR/ND
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Erosion control (5.2)
Biodiversisty (5.2)
Community estate (6.1)
Corporation (2.1) Continous improvement (8.1)
RB
Land clearing/opening(4.1, 4.2, 5.5, 7.1, 7.2)
Seeding (4.1, 4.2)
Plantation at mineral soil (4.1, 4.2)
Plantation at peat soil (4.1, 4.2, 7.4)
Plant maintenance (4.1, 4.2)
Pest management (4.5)
Harvesting (4.1)
RB
17.00 End of audit day 2
Date/Time Functions / areas / Department / activities to be audited (include related requirements)
Auditor(s)
27 May 2015 Day Three (Wednesday)
07:30 Estate visit
Block 1 (to be discussed)
OSH, Worker welfare, housing facility, bathing facility for pesticide handler
High Conservation Value
Sexual harassment
AMR/ND
Block 2 (to be discussed)
OSH, Worker welfare, housing facility, bathing facility for pesticide handler
Best Practice Estate
Visiting BPN Pole
Sexual harassment
RB/NS
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Mill visit
FFB Processing
RSPO Supply Chain
Worker welfare
TBS receiving from plasma dan out grower (6.10)
OSH
NS/RB
Environmental monitoring
AMDAL, UKL, UPL
Emergency preparadness
GHG mitigation
Hazardous waste utilization
AMR
12:00 Break
Meeting with union : Worker welfare (2.1, 4.8, 6.5)
Child labour (2.1, 6.7, 6.8)
Union (2.1, 6.3, 6.6)
NS
Meeting with Chairwoman of Gender Committee
Sexual harrasment (6.9)
Meeting with community leader and other stakeholder NS/AMR/ND
Continuing on previous audit agenda AMR/RB/ND
17:00 End of day 3
28 May 2015 Day four (Thursday)
08:00 Continuing on previous pending audit agenda Semua
10:00 Reporting Semua
12:00 Break
14.00 Closing meeting
16.00 End of audit day 4
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29 Mei 2015 Day five (Friday)
06:00 Trip from site to Sampit
11:10 Trip from Sampit to Jakarta
End of audit
C. ASSESSMENT FINDING C.1 SUMMARY OF FINDING
1 COMMITMENT TO TRANSPARENCY
1.1 Grower and millers provide adequate information to relevant stakeholders on environmental, social and legal issues relevant to RSPO criteria, in appropriate languanges and form to allow for effective participation in decision making
The Company has documented procedures to respon for requests of information and parties authorized to give consent and the answers in the SOP of Acceptance and Handling Information Request SOP 106 181 / TAP / PRO-CSR-HO / VI / 13. Record of responses to requests for information is stored for at least 3 years
Letter of request for information (including aid and invitations) is recorded in the book of incoming and outgoing mail. Requests for information other than requests for aid were also recorded in the recording form of information request, receipt documents and summarized in information on the recapitulation of stakeholder information requests. Based on the samples taken at the request of information of the company regulation by Village Leader of Desa Jahitan on September 15, 2014, the company did not provide the regulation but giving the procedures of recruitment.
Status : conform 1.2 Management documents are publicly available except where this is prevented
by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes
Available of accessible document i.e :
Location Permit Location permit obtained based on decree of Regent of Seruyan No. 147 of 2004, dated
December 23, 2004 regarding the granting of location permit for the construction of oil palm plantations in the name of PT Gawi Bahandep Sawit Mekar of ± 20,000 hectares with a location in the village of Empa, Tanjung Baru, Jahitan and Muara Dua, District Seruyan Hilir, Seruyan Regency. This permit was valid for 3 years since its enactment.
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Plantation Business Permit Documents (IUP) Plantation Business Permit was obtained based on decree of Regent of Seruyan No. 525/460 / Ek / XII / 2006 on Plantation Business Permit (IUP) PT GBSM dated 4 December 2006 for the business activities of plantation cultivation of oil palm industry and business area of 19647.98 hectares located in the village of Baung, Empa and Jahitan Subdistric Seruyan Hilir, Seruyan Regency, Central Kalimantan Province. SK HGU/decree of concession Decree of the Head of BPN No. 10 / HGU / BPN / 2008 dated February 22, 2008 with an area of 19,594.22 hectares located in the village Baung, Jahitan and Muara Dua, Sub District Seruyan Hilir, Seruyan Regency, Central Kalimantan Province. with a concession period of 35 years. Sertifikat HGU / Concession Certificates: 1. HGU/Land Tenure Certificate No. 23 dated 21 April 2008 with Baung Village location,
Stitches and Muara Dua, District Seruyan Downstream, Seruyan Regency, Central Kalimantan, on the right ended 21 April 2043 with an area of 19294.88 hectares.
2. HGU Certificate No. 24 dated 21 April 2008 with Baung Village location, Stitches and Muara Dua, District Seruyan Downstream, Seruyan Regency, Central Kalimantan, on the right ended 21 April 2043 with an area of 299.34 hectares.
Status : conform
1.3 Grower and millers commit to ethical conduct in all business operation and transaction
The Company has a policy of ethical conduct in doing business as stated in the standing instruction no. 004 / SI-DIR / II / 2013 22 February concerning the integrity pact
Status : conform
2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations.
Based on the samples taken as evidence that the company has complied and is in the compliance process to the regulations i.e : Safety and employment In the compliances to safety and health regulation, the company has certified the equipments i.e 2 units of diesel generators, pressure vessel, steam turbine, lightning conductor, wheel loader, static crane, excavator, steam separator, back pressure vessel, 2 unit of sterilizer, 12 units of conveyor and one unit lorry. Based on documents checked, all equipments license are still valid according to relevant regulations Since the processing plants operate more than one shift, the company have included 2 boiler
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operators in the boiler operator certification program on 3 to 10 March 2015. The certificate was issued on March 20th, 2015 along with a license that valid until March 20, 2020
The company has complied to the regulaion of wages. Effort has been made to meet regulatory changes, among others, can be seen from the changes in the rules regarding the regulation of health insurance from the Jamsostek (Social Security for Employee) to becomes Health Social Security Board (BPJS Kesehatan) by registering some 890 workers to BPJS Kesehatan. Detailed review regarding employment can be seen in 6.5
Environment
Regarding the fulfillment of environmental regulations in Indonesia can be seen in the explanation 5.1 and 5.3.
Land and Agriculture
Regarding the fulfillment of regulations regarding land and agriculture in Indonesia can be seen in the explanation 1.2 Status : conform
2.2 The right to use the land is demonstrated, and is not legitimately contested by local people who can demonstrate that they have legal, customary or user rights
The Company already has evidence of ownership of the land described as follows:
SK HGU/decree of concession Decree of the Head of BPN No. 10 / HGU / BPN / 2008 dated February 22, 2008 with an area of 19,594.22 hectares located in the village Baung, Jahitan and Muara Dua, Sub District Seruyan Hilir, Seruyan Regency, Central Kalimantan Province. with a concession period of 35 years. Sertifikat HGU / Concession Certificates: 3. HGU/Land Tenure Certificate No. 23 dated 21 April 2008 with Baung Village location,
Stitches and Muara Dua, District Seruyan Downstream, Seruyan Regency, Central Kalimantan, on the right ended 21 April 2043 with an area of 19294.88 hectares.
4. HGU Certificate No. 24 dated 21 April 2008 with Baung Village location, Stitches and Muara Dua, District Seruyan Downstream, Seruyan Regency, Central Kalimantan, on the right ended 21 April 2043 with an area of 299.34 hectares.
The Company already has a Standing Instruction No.027 / K-DIR / XII / 2012 which regulates the instruction of manufacture and maintenance boundary markers (HGU) and location permit. The Company has been performing maintenance on concession poles, covering the coordinate points, maintenance and repair of the concession poles.
There is evidence of concession poles as recorded in the monitoring reports concession poles for the period April 2015, such as concession pole No. GBSM 019 located in block F12 with the coordinates X = 650 942, Y = 9681527.
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Monitoring of Concesson (BPN) Poles
In the area of 19594.22 hectares concession area there 164 poles that have been monitored and taken care by the company. Companies routinely every 3 months of maintenance and servicing of the concession poles. During the field visit, concession poles visited were
1. BPN Pole no. GSM 005 located in the coordinate S 02º52’17.4” and E 112º18’45.7” (Afd A Blok A-9 adjacent to land of PT. MIK)
2. BPN Pole no. GSM 004 in the coordinate S 02º52’32.8” dan E 112º18’45.9” (Afd A Blok A-10 adjacent fo land of PT. MIK)
Lands held by the public has been compensated and related lands that are still in dispute, the company already has the report regarding the territorial conditions for every case and monthly progress disputes handling. Reports are sent monthly to the CSR division.
Based on the results of audit in 2013 there were concession land which were still controlled by the public's. Naharudin (4,67Ha) in blocks A34, A35; Harjo (4.43 Ha) in the same block, empty / cut no plants; Agus (3.57 Ha) in the same block, empty / cut no plants; Enjek (3.32 Ha) in block C30, still empty / cut no plants; Wendi (16.16 hectares) in block L5-6, still empty / cut no plants; Jamburi (10.89 hectares) in block B36-37, has been planted by company; Oneng (9.89 Ha) in block B38-39, has been planted by company; Marjan (14.74 hectares) in block B31-32 planted itself in the form of rubber and palm kel; Gumat (10.53 hectares) in block B29-30, planted with pineapples and cassava. The total area of 78.2 hectares was still disputed. The negotiations of compensation were still in progess. So far there were no legal evidence of land ownership by the community, the land claims were based on the evidence of work on the claimed land. The progress in 2014 were as follow : Land dispute with Naharuddin / Khairuddin (status in e-ID) in blocks A34, A35 has been settled by an agreement on land compensation amounting to Rp. 67.5 million in September 2014 2:07 ha area. The disputed land has been equipped with the map coordinates. The rest of the 2.6 hectares of land is not released (enclaved) Case with Oneng (e-ID card named Almun) there has been a compensation of 3.2 ha on May 17, 2014 amounting to Rp. 36 million. The disputed land has been equipped with the map coordinates of land compensation and the minutes of measurement and inspection of land signed by Almun. On land claimed Almun, there are land claimed by Arkani (according to the e-ID card) covering an area of 2.50 hectares which has been measured and recorded in the minutes of measurement date February 20, 2014 signed by Arkani and has been equipped with the coordinates. The amount compensation was Rp. 18.75 million on April 25, 2014. About the overlapping claim, there was a minutes of agreement on June 16, 201 between Almun and Arkani that both of them will not dispute it further. Case with Gumat for 10:53 Ha, has released an area of 9.25 hectares. The release was done based on agreement on September 11, 2014 for area of 8.55 hectares. Payment was done in 2 stages, phase I on September 11, 2014 is Rp. 85 million and phase 2 Rp. 191,797,875.00 on 11 September 2014. It has been equipped with minutes of measurement signed by Mr Gumat and
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maps that include the coordinates. The remaining area of 0.7 ha released by mutual agreement dated August 18, 2014 amounted to Rp. 22,702,750.00 which was done in two payments first in the amount of $ 7 million and second in amount of Rp. 15 million on September 11, 2014. Case with Wendi (16.16 Ha) based on records have been sold by Wendi to Damat on 15 November 2012 covering an area of 16 ha (16.16 ha hectares based on GPS measurements). Mr. Damat has waived his right to the company based on an agreement on June 20, 2013 amounted to Rp. 84,840,000.00, there has been an approval letter from wife and family, and has been furnished with minutues of measurements and map coordinates Case with Jamhuri (10.89 ha), there has been a mutual agreement to release his right upon the land on May 20, 2013 amounting to Rp. 290 million, which was paid in two phase, the first phase of 100 million were paid on May 20, 2013 and the second phase of Rp. 90 million on 31 May 2013. There have been a letter of approval of the family and his wife, have been furnished with minutes of measurements and map coordinates Case with Enjek for land amounted 3.32 ha at blok C30 and Marjan amounted 14.74 ha at Blok B31-31, the company their right and until now has not been purchased. For those who acknowledge the ownership of land within the concession, and currently has dienclave right while the total area that has not compensation is senbayak 58.52 ha consists of Amir H. 11.4 ha, 0.76 ha Iyan, Orphans 0.13 ha, 2.61 ha evasive, Edi Susanto 3.34 ha, ha 4.25 Enjek, Marjan 15.49 ha, ha 4.12 Pomegranate Amat, Naharudin Cs (including Harjo) Ariansyah 9.91 and 6.51. There have been a map of the land in the form of blocks in which the enclaves are located. There is a recapitulation of land disputes in 2015. In these data there are 5 land which disputes are still in the process of completion, namely:
1. Case with Yusuf Effendi bin Asrani and Rahmat Noor bin Asrani Tajundin which authorized to Codot. Documents of dispute chronology was available. Their claim was based on customary letter issued by the Head of Kampung Kuala Pembuang dated December 19, 1962 of 750 (claims). Based on measurement results by the personnel of Sub district Seruyan Hilir, the claimed area was 711 ha. The claimed Land claimed is located at the block J30-J44, K30-K39 Block and Block L30-L33. The last progress on May 21, 2015 based on the results of the meeting with a team of 17 (teams Kab Seruyan land dispute resolution), the company suggested that claimer take legal action to settle their claim
2. Case of Djafar Saleh with an area of 10,000 ha. His claim was based on The State Land
Opening Permit no. 07 / SIMT / 1980 dated 21 February 1980 from the Head of Sub Distric Seruyan Hilir to CV. Berkat Merdeka Trading Company. The chronoligical for this case was available. Based on of mediation meeting on 16 April 2016, there was mutual agreement to conduct field inspections. The company decision based on meeting with a team of 17 on May 22, was to advise the claimer take legal action.
3. Case with Nasar Block B56-B65, C56-C65 etc in an area of 1347 ha in the village of
Jahitan. There have been chronological document. The company has paid compensation
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to the village of Jahitan. There have been a map of disputed land. Until the audit there was no furhter demands from Mr. Nasar
4. Case with Tasrun for an area of 218 hectares in sector OF OA (village Baung).
Document availabe are chronological events, map of the conflict which was made based on a letter from claimer. The base of claim was the letter of demand for compensation of land on 23 April 2013. The last meeting was conducted in early 2014. The Company has asked the claimer to provide evidences of ownership, and until this audit takes place, there was no evidences of his ownership.
5. Case with Haji Tukimin. Block C71-C80, D70-D79 in the village of Muara Dua area of
635 ha. Based on the measurements with the officer of Sub District of Seruyan Hilir the disputed area was 594 ha. The meeting on March 16, 2015 in the District the company informed that based on by the study of the law, it will not provide compensation. Claimer then brought the issue to the District. Based on the last meeting on May 21, 2015 which facilitated by team of 17 from Seruyan, the Company asked claimer to take legal action. Regarding the security, during audits there are no armed forces or paramilitary employed by the company for security
Status : conform
2.3 Use of land for oil palm does not diminish the legal right, or customary right of other user without their free, prior and informed consent
Based on the results of the SIA in 2012 conducted by Link, there were no land were identified as customary lands. Regarding the land land owned or used by the surrounding community, the company has made compensation and settlement of land claimed by local communities as defined in the description 2.2 Status : conform
3 COMMITMENT TO LONG-TERM ECONOMIC AND FINANCIAL VIABILITY
3.1 There is an implemented management plan that aims to achieve long-term economic and financial viability
Long-term plans was set out in 'blueprint' of Financial Long Term Projection 2014 - 2034. There are expenses of sustainability budgeted in the site overhead costs.
The company has had a replanting program (replanting) began in 2031 to 2039 Status : conform 4 USE OF APPROPRIATE BEST PRACTICES BY GROWERS AND MILLERS
4.1 Operating procedures are appropriately documented and consistently
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implemented and monitored The Company already has a SOP for plantation ranging from opening up to the transport of FFB as set out in Standard Operational Procedure Agronomy with no doc. GSM / SOP / 1.1 / 1.0. This SOP was compiled Agronomy team TAP (Triputra Agro Persada) on 30 July 2010 and was approved by the CEO of PT TAP Mr Arif Rahmat. As for the area that has been planted are as follows: - Year 2006 : 1.814,59 ha - Year 2007 : 3.811,90 ha - Year 2008 : 809,95 ha - Year 2010 : 2.960.56 ha - Year 2011 : 3.150,72 ha - Year 2012 : 1.309,33 ha - Year 2013 : 758,83 ha - Year 2014 : 454,08 ha - Year 2015 : 47,66 ha (s/d April 2015) Total planted area are 15.117,62 ha
During the visit to Block F51 was found the FFB was laid on the road, the company should make sure that the FFB are arranged on the collecting point to avoid rock taken when transporting FFB. At the time of field visits in Block G 54 for the spraying work, workers was found using broken stem as marker, the company is advised to use the flag as a marker instead of stems. There is a recording of the results of operations as recorded in the monthly report prepared by the Estate Manager, the report include the following:
1. Recapitulation of areal statement 2. FFB Production 3. Harvesting cost 4. Estate Cost 5. Planning vs realization of crop plant 6. Planning vs realization of immature plant 7. Progress of planting and insertion 8. Fertilization 9. Road hardened 10. Rainfall
POM (Palm Oil Mill) The company has documented SOP in POM starting from FFB receiving until storage of CPO.
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1. POM-SOP/01 for Loading Ramp Sterilization Station Threshing 2. POM-SOP/02 for Weighbridge penimbunan dan pengiriman CPO/PK, FFB quality 3. POM-SO/P05 for Pressing station, clarification station, Depericarving, kernel Recovery
station 4. POM-SOP/09 forUntuk Boiler House, Power Plant, Water Treatment Plant
The company already has a grading system for its own FFB and FFB from the outside. The sortation of of outside FFB the sorting is conducted 100%. The company has the FFB work order TBS which stated all kind un accepted FFB such as parthenocarpic fruit, unripe fruit, rotten fruit and a long stalk and empty bunch. Companies and communities has agree on compulsory deduction amounting to f 2% which consist of shall consist of waste, soil and sand.
The Company has adopted Preventive Maintenance for 2014. The company carries out the recording of the actual maintenance performed on a regular basis and realization of customized work with a predetermined plan.
Status : observation
4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield
The Company has conducted soil analysis on 5-17 December 2012, the result will be a basic guide to fertilization recommendation for 2013. The soil was sampled from path between palm tree with a depth of 0-15 cm and 15-45 cm from upper ground level. The Company has conducted analysis to determine fertilizer needs for one year. There were records of the results of analysis of leaves that have been sent to a lab chemical-Research Department Sarana INTI PRATAMA on 22 August 2014 and was completed on September 4, 2014 with no doc 111 789 / GBSM / SKR-RDE-HO / VII / 14, as many as 118 samples. The Company already has fertilizer recommendations as reference to fertilizer application. In 2015 the company already has a fertilizer recommendation with a total number of 13,027,233 kg, while for the realization until April 2015 was as many as 3,658,261 Kg. The company has planted legume cover crops (LCC) in 2006 as many as 1814,59 ha, in the year 2007 as many as 3811.90 ha, in 2008 as many as 809.95 ha, in 2010 as many as 2960.56 ha, in 2011 as many as 3150, 72 ha, in 2012 as many as 1309.33 ha in 2013 to plant as many as 758.83 ha, 2014 as many as 454.08 ha and up to the month of April 2015 as many as 47.66 ha. The Company has been conducting activities to improve the fertility of soil by application empty bunches especially in sandy soil. Empty bunches were arranged around immature plant, while the for crop plants was arranged in between row.
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The following data of realization of empty bunches application until April 2015:
January = 6.831,65 Tons February = 3.752,2 Tons March = 3.774,6 Tons April = 2.309,00 Tons
The total realization empty bunches application until April 2015 = 16.667 Ton Company has conducted fertilizer application until April 2015 with data as follows: Fertilizer Total (Kgs) TAP COM-1 1.332.840 TAP COM-2
1.596.950
TAP COM-3
-
Peat Kay 620.200 Borate 100.446 CuSO4 7.825
Status : conform
4.3 Practices minimize and control erosion and degradation of soils.
Company has map of soil which shows : 1. Mineral soil area = 7.175,71 ha 2. Peat soil area = 5.198,65 ha 3. Sandy soil area = 7.219,86 ha
Company does not have hight stepness area, which can be seen in topographic map. Based on that map almost all area was a flat area. Company has planning and realization documents of road maintenance until April 2015 with data as follows:
Realization of road hardening until April 2015 = 523,330 Km Planning of road hardening in 2015 = 213,126 Km Planning of road hardening insertion in 2015 = 23,413 Km
The company has already made a Watergate of 7 pieces, which are located around the estate to
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maintain the water level between 60-70 cm from the ground. Already, there are monitoring piezometers as a tool to measure the height of the water in the block. The piezometer were installed in the middle of the block road. The height of water level in estate 2 was monitored by assistant R & D. The records include number tools, blocks, year of planting, date, high water, the condition of the area and recommendations for regulating water levels. The Company has a strategy of land preparation for marginal areas such as treatment for a sandy area by the application of top soil and empty bunch around the plants. The company has also documented the SOP for land preparation in SOP No.059 / PT / IX / 2014. Status : conform
4.4 Practices maintain the quality and availability of surface and groundwater.
Based on identification of the EIA document, a river that flows around the plantation area of PT. GBSM is Kelua River and Bakung river. It can be identified from the map of river owned, that the Bakung river ends into the river of Kelua. Company has made protection to riparian zones by setting a marking a border to with a distance of 50 m from both on river banks and the installation of warning signs. Based on information from interviews with officers sprayers in block E 24 and fertilizing in block B21 they understand not to conduct chemical application in the area of conservation / riparian zones. Water management program is recorded in the environmental monitoring plan that includes the location of monitoring, the monitoring period, and the regulations referred to. Water management program in 2015 include testing for water quality, discharge, volume rate and biota of river. This sampling and testing is conducted per 6 months in accordance with the provisions of the EIA RPL documents. Clean water testing at several locations of water sources conducted per year. As for the first half of 2015, has conducted sampling at locations upstream and downstream of S. Lilium, S. Kelua by PT. Anugrah Analisis Sempurna (LP-565-IDN) in May 2015. Testing certificates available are for the water quality of the upstream and down stream river of Sungai Bakung, Kelua rivers, as well as the measurement of water biota was conducted by PT. Unilab Perdana (KAN Accreditation LP 195-IDN) in December 2015. The sampling was carried out in the upstream and downstream of Bakung river, downstream Bakung river, and Kelua river with the testing parameters refers to PP 82 2001 water class III. The evaluation of the test results have been recorded in the RKL / RPL second half of 2014. The test results showed some of the parameters that exceed quality standards for pH, BOD and COD. Based on the identification made by the Company, such discrepancy is due to the Bakung river and Kelua River is swampy area (shallow peat bogs)
Source of water for the process and activities of shower-wash-latrines in the plant comes from an artificial reservoir with a capacity of 96,000 m3. This water from reservoir is then processed in a water treatment plan. Source of water reservoirs is the marsh water and rainwater. Calls for keeping the reservoir water quality is available in the form of warning signs. Last testing of WTP water quality conducted in January 2015 by UPTD Lab Kesda Kab. East Kotawaringin based on
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Permenkes 416 1990 for clean water standards. The results are still met with the standards, but for testing the microbiological parameters have not been carried out.
The water source for employees who reside in each section comes from an artesian well water. The water from drilled wells are then further processed using UFS system whilst the other using only sedimentation process. To ensure the quality of those water, the Company conducts periodic testing 1 year for water from drilled wells and UFS processed water. Last testing for 18 drilled wells has been conducted in Desember 2014 by the District Kotawaringin UPTD Lab Kesda East. Some test results exceeded the quality standard for the chemical and physical parameters. The company carries out follow-up in accordance with the recommendations given by the laboratory. Ascertainment of the effectiveness of follow-up can be seen in subsequent testing. Last test for the quality of water from the processing of UFS in 5 locations was conducted in March 2015 by Lab taps, the test results are still below the quality standards required in Permenkes 416 1990 for clean water standards.
Monitoring of rainfall was done internally by using its own tool placed in the estate area and also using secondary data from the meteorology and geophysics station. The data of rainfall during 2014 was 123 times.
Waste effluent quality testing is done every month by external laboratory. Sampling sites are in pool 5 WWTP. Testing conducted in Jan-April 2015 conducted by PT. Unilab Perdana include the parameters of BOD, COD, pH, oil, grease, Pb, Cu, Zn, Cd. The test results pH and BOD were still below the quality standards required in Kep Men LH 28, 2003.
The water consumption for the processing of FFB in the factory have been recorded every day in the log book and summarized each month in the monthly report. The data of water usage in April 2015 was 21 860 m3 to process 32287.93 ton of FFB (0.68 m3 / ton TBS)
Status : Minor
4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management Techniques
The company has already conducted training of EWS census on May 2, 2015 for caterpillar pests fire, Caterpillars Bag, Horn Beetle, rats and termites. The number of participants was 18 people. SOP for monitoring and controlling pest was available: - There were records of early warning system (Early Warning System / EWS) of the result of
the monthly observation of the pest such as termites, beetles Oryctes, rats fire caterpillar, caterpillar bags, Tirataba. The result was always below the economic threshold
- Control tools were available according to SOP or work instructions (hand sprayer, power sprayer, protective clothing such as masks, blindfolds, hats, boots, pants and long sleeves, gloves)
- There was warehouse for storage of tools and equipment for pest control. - There was trained Pest Control Team, which always been trained periodically internally by
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assistant and mandor.
The Company already provided 2 personnel for every sector to carry out detection of pest dan diseases. As an example in the K sector based on detection made on April 9, 2015 at Block B32 there were much as 7.7% attack. After a census conducted on 21 April 2015 foundt the population of caterpillars per frond were 0.3 / midrib, therefore no further action needed. To control the population of rat, companies also using owls as natural predators of rats by developing 17 of owl cages. Status : conform
4.6 Pesticides are used in a way that do not endanger health or the environment.
Company has made list of pesticide used along with its active ingredients. Below was the data of pesticide used until April 2015
Prima Up (Isopropilamina glifosat) = 9.709,90 ltr
Metaprima (Metil metsulfuron) = 322,06 ltr
Agristick (Isopropanol) = 107,34 ltr
Starlon (Triklopir) = 2.042,15 ltr
Capture 50 EC (Cypermethrin 50 g/l) = 25 ltr
Regent 50 SC (Fipronil) = 16 ltr
Icon (Lamda cyhalotrin) = 1 ltr
Feromonas (Ethyl 4 Methyl actanoate) = 515 bks
Dithane (Mancozeb) = 1 kg
Lindomin (2,4 –D dimetil amina) = 5,5 ltr Below were dosage of pesticide according to target species
No Name
Dosage Explanati
on CPT Gawangan Thatch grass
termite
HPT-Tirathaba
HPT – Horn
Beetle
HPT – Curvularia Mold
Fogging
1 PRIMA UP 480 AS
0.38
0.30
0.30
-
-
-
-
- Ltr/ha
2 METAPRIMA 0.02
0.02
-
-
-
-
-
- Kg/ha
3 AGRISTICK
30
30
30 -
-
-
-
- ml/ha
4 STARLON -
0.20
-
-
-
-
-
- Ltr/ha
5 CAPTURE 50 EC
-
-
-
-
0.85
-
-
- Ltr/ha
6 REGENT 50 SC
-
-
- 0.01
-
-
-
- Ltr/ha
7 ICON -
-
-
-
-
-
-
20.00
ml/ltr solar
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8 FEROMONAS -
-
-
-
-
0.40
-
-
Sachet/Ha
9 DITHANE -
-
-
-
-
-
0.05
- ml/pkk
10 LINDOMIN -
10.00
-
-
-
-
-
- ml/ha
The company carried out health surveillance on the chemical handlers on 14 May and 22 November 2014. Based on the result of health examination conducted on May 2014 there were no any impairment of cholinesterase reference value. On 2015 health examination has been carried out on May 22, 2015, but the respective results was not available during the audit. The Company also made monthly pregnancy tests for female chemical handlers, last pregnancy tests was done on April 22, 2015. Based on interviews with women workers sprayers, they claimed to have to undergo monthly pregnancy tests. Status : conform
4.7 An occupational health and safety plan is documented, effectively communicated and implemented
The Company has documented safety and environment policy. It contains consist of: (1) committed to K3L by providing budgets, qualified workforce, and other means, (2). Prevent accidents and PAK, (3) responsible for the environment, (4) obey laws and regulations, (5) conducts CSR, and (6) the efficient use of energy.
In the Palm Oil Mill, there was are functions of SHE, which was conducted by personnel in the level of Assistant. This function is responsible for aspects of Occupational Health and Safety, Environmental, including emergency response.
In order to comply with prevailing laws and regulations, the Company has formed safety commitee (P2K3) both for Estate and Mill. This P23 has been approved by the Department of Labor and Transmigration Tourism Seruyan. The secretary of P2K3, has qualification of as safety expert, on behalf of Dony Listyo Prakoso based letter of appointment by the Decree of the Minister of Manpower and Transmigration No: Kep.15515 / PK3 / AJ / 64/2014 / PO September 23, 2014. P2K3 develops program with the collaboration with Department of SHE. In 2014 and the first quarter of 2015. The organization has been regularly carrying out monthly meeting and has reported its activities every 3 months to the local Department of Labor The Company has policy relating to the provision of social security facilities as set forth in the Social Security Policy document No. Doc. TAP-PR / HRD-GN / 055-1112-0 published on 1 November 2011. This police was approved by the CEO of PT. Triputra Agro Persada, as the parent company. In point D.1.1 mentioned that the Company will include employees in the Social Security program is only for package A, namely: Work Accident Insurance (JKK), Death Benefit (JK), and Retirement Security (JHT). In point D.1.5 mentioned that all employees will be included as participants in Social Security after probation and becoming permanent employees (KT) or after working three (3) months for contract employees. Whereas in point D.1.6 mentioned, that
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for employees on probation and Casual Employee (KL) were excluded from social security program, but in case of work accidents, or death remains a company burden. For the payment of the premium of social security for the casual worker, company has made registration in October for 399 of 1295 daily paid casual worker for the scheme work accident insurance and life insurance. Casual worker which has not been registered to jamsostek, the risk to work related accident and death is borne by the company itself based SOP Jamsostek TAP-PR / HRD-GN / 055 -1112-0 item D.16
There was evidence of the detail of payment of social security premium for October 2014, both for the Estate and mill s for JKK (accident) scheme, JKM (death) scheme and JHT (retirement) scheme for as many as 869 people which paid through BNI Sampit in November 2014. For the staff of the Social Security the premium payments was made by head office. The insurance premium payment for the employee of mill in October 2014, has been made on November 7, 2014 through BNI Sampit. As for health care was held by companies itself as stipulated in the SOP TAP-PR / HRD-GN / 054-0112-3. This health care was provided only for permanent and contracted workers but does not include casual worker. For casual workers, health care was served by Politbun, however this facility is still not better than that of social security facilities scheme when if the medical treatment require more services than can be provided by Politbun. However, since the enactment of Law BPJS Health, the company has registered some 890 of its workforce as compulsary health insurance scheme (BPJS kesehataan). The registration has been receivied in BPJS Sampit Branch based on it information contained in letter dated May 25, 2015 Environmental monitoring work has been carried out on 1 September 2014 by PT. Unilab Perdana which includes working climate, noise, vibration, and lighting. Medical examinations related to chemical handlers in 2014 was held on May 14, 2014 and 22 November. Resulf of heath examination in May 2014 examination showed there was no any impairment of cholinesterase reference value. In 2015 heath examination for chemical handler and audiometric test has been carried o on May 22, 2015, but the results are not yet available.
Audiometric examination has been carried out on 14 May 2014. There was a man who suffered a mild nerve deafness and has consulted a doctor at the hospital ENT Murjani on July 8, 2014 and have been advised to use PPE and to have consultations every year. The conclusions on the results of the other hearing loss is due to mild conductive hearing loss. This mild conductive hearing loss, according to the company doctor is not included due to work.
The Company has conducted the hazard identification and risk control, as seen from the record results of hazard identification, risk assessment and control for the activities in the factory and estate. This recording has been reviewed in 2014
The company has been carrying safety and health training in the estate as detailed in the explanation of the criteria of 4.8 To report and investigate work-related accident, company has SOP Reporting & Accident and Incident Investigation (SOP K3L, Chapter IV.5). There was form of Investigation Report Accident
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/ Incident and suggestion for corrective action(GSM / FO / 120-SHE / 0001-26, Rev. 0). Any incident or accident, have been reported and investigated, and corrective actions has been monitored.. In 2014 there were 2 lost time accidents with lost time 9 day and in 2015 there was 5 LTI on the 10th, 14th and 15th January, March 7, and April 24. To all these LTI, the company has made the investigation and follow-up. The accident report was also submitted to the agency Local Labor through 3 monthly report P2K3. It is recommended that the accident reported no less than 2x 24 hours after the incident to the local Department of Labor. Safety and health performance of the company for in 2015 until April was FR 3.47 and SR 24.77
Regarding the handling of emergencies the company has set about K3L SOP (GSM / SOP / 120-SHE / 0001) and signed by the Managing Director per date. 22/03/2012. SOP related fire prevention included in::
Sub III.8. "Preparedness and Emergency Response Team General (TKTD-General)", includes: fire, pollution, riots, earthquakes, floods and others. Applicable in the mill and estate. Executor is TKTD.
For this kind off mill which labor ranged in 100 people need to have 12 class D personnel, 5 class C personnels, 1 class B and 1 class A. In 2015 the company had to include 4 labor to get class D license and 2 personnels for class C license. It is strongly recommended for the company to have a program to license as many as 8 class D, class 3 C, 1 class B and 1 class A.
In 2014, mill has conducted emergency simulation conducted on October 21, 2014 and in 2015 was conducted on April 6, 2015 In the area of Mill, has been set Evacuation Routes, Layout fire extinguisher, Rail Hose & Hydrant. In the field already provided 35 pieces of fire extinguisher, hydrant pillar 7 points and 5 points rail hose. There is a manual sirens sounding of a radius of 500 meters. Muster point has been set out in front of the factory near the office and the office area Mill Estate, and mark the direction of the evacuation are already available in the areas of labor there. There was maintenance and inspection program for Emergency Response Facilities (Fire), which consists of: Electric Pump, Diesel pump, and all the means hydrant. Fire extinguishers are checked once a month and recorded in the Checklist card. Likewise for the hydrant. In each box hydrant is provided a card to record routine examination results. Fire extinguishers are under proper pressure, and already have sticker explaning date of recharging. Hydrant hoses are still in good condition. Pressure conditions in the installation of the pump hidrant hidrant when the conditions are not working (stand by pressure) was between 4 bar to 9 bar.
On a visit to the harvester at blocks of F51, spraying work at block G54, maintennce at block F54, fertilzation at the block of E54, they have been provided with first aid box carried by the foreman. From interviews headmen have been trained as first aider.
In the SOP K3L chapter IV concerning the PPE item IV.4.4.4 mentioned that the company must provide PPE free of charge to its workforce. The frequency of PPE replacement mentioned in
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point IV.4.4.6 is based on the durability of each PPE and specifically for safety shoes as stipulated in IV.4.4.7 replacement can be done if the employee shows the broken shoes.
Harvesters have been provided with personal protective equipment such as gloves, helmets, rubber boots short and there was also boots, as seen in block F51. The sprayers as seen in the G54 have been provided with chemical cartridge masks, goggles, apron, rubber gloves. Mechanically care workers (Garung disc) in block F54 were provided with PPE such as gloves, but were not provided with boots. They have to purchase boot by themselves. Status : observation
4.8 All staff, workers, smallholders and contractors are appropriately trained. The Company has made the identification of training needs in 2015 and set a related program in 2015. The training program has been implemented in 2015 from January to April, among others, concerning fertilizer, spraying, safety and health, fire simulation which was done internally
In the year of 2015 the company has implemented a training program for FFB suppliers located in the village of Tanggar, Desa Jahitan and Desa Baung /Telaga. The training which has been conducted among others training to Mandiri Cooperative Management on March 24, 2015 at the Training Center Kalteng TAP and for suppliers of FFB which was held on March 31, 2015 in the village of Tanggar Km 30 Mentaya Hulu subdistrict, Kotawaringin east
The trainings such as fertilizing, spraying and Safety-Health conducted internally. For training concerning cooperatives has been implemented in Disperindakop Seruyan on 24 March 2015.
The company has stored training historical records of its employees in personal file.
The Company already has the SOP Selection of Contractor (No. Memo Internal: MI-011 / MD / PROC / VI / 2013) which contains the requirements for company profile along with a reference to ensure their competence. If the candidate of a contractors are found doubt, further verification will be conducted on competence and legality.
Records of the results of the selection and evaluation of contractors can be seen in the construction of the church. At this church construction projects the company has ensured that the contractor has a transport lifting equipment operator who has had SIO. In the example of road pavement contractor CV Dwi Surya, the company has conducted an evaluation related to employment and K3 in October 2014. Status : conform
5 ENVIRONMENTAL RESPONSIBILITY AND CONSERVATION OF NATURAL RESOURCES AND BIODIVERSITY
5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to
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demonstrate
Environmental impact assessment documents are available in the EIA report and approved by the Governor of Central Kalimantan No. 188.44 / 224/2009 dated August 7, 2009. The area of land contained in the EIA document is 19647.98 ha and a mill with capacity of 90 ton FFB/hour. EIA and RKL-RPL was compiled by CV. Cipta Nusantara Indah Consultant which based in Palangkaraya. EIA was conducted during the September 2008 until January 2009. Environmental management program that has been established in accordance with RKL / RPL. Environmental management report has been submitted to every 6 months to the relevant authority. The report of RKL-RPL of the second half of 2014 has been submitted to the District BLH Seruyan on13th Feb 2015 and BLH Prov Kal teng on January 27, 2015. The management of the environment have included the monitoring of rainfall, air quality management (ambient, generator emissions, noise), water quality, biota, water, flora and fauna monitoring, management and monitoring the quality of wastewater, groundwater. Hazardous waste management and waste water utilization is reported per 3 months. The company have made a program to add waste management activities by using the method of composting, it is recommended to review it, since the change of environment documents in accordance with the provisions of Regulation 27 of 2012 article 50. Status : observation 5.2 The status of rare, threatened or endangered species and high conservation
value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and operations managed to best ensure that they are maintained and/or enhanched
The company has internally developed SOP for HCV assessment as documented in No. TAP/SOP/120-HCV/001 dated 23 January 2013.
There is documented result of identification of HCV which was set up internally by HCV Department. The result showed : a. Area or ecosystem which contributing the rescuing of endangered species (HCV 1.2)
Ecosystem contributing to the rescuing of rare or threatened species or limited dispersion, endemic or species, protected species or which trade is limited (HCV 1.3)
b. Ecosystem of rare and endangered species (HCV 3) c. Ecosystem contributing to provision of clean water and flood prevention (HCV 4.1) d. Ecosystem important for the erosion prevention and over sedimentation (HCV 4.2) Total area of high conservation value is 470.07 Ha
There was map of high conservation value as attachment of HCV identification report or HCV map which was made partially. There was SOP No TAP/SOP/120-HCV/002 which cover the protection of flora and fauna in the plantation/estate. Regarding overlapping between HCV location and community right was not identified in the result of SIA conducted by Links on 2012. There was manual regarding the handling of orangutan and other protected species in the plantation real as documented in No. 001/PT-HCV/III/2015 signed by CEO of TAP on 17 March
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2015. The company has conducted six monthly monitoring to identify HCV. This monitoring was conducted qualitatively to check the existence of HCV , not quantities one to check the amount and kind of species which was identified as HCV 1.2 Wildlife observation activities in as part of monitoring and management of HCV in the past two years carried out in April 2014, October 2014 and in May 2015.
There was list of flora and fauna in the garden and its surrounding area before and after the start of the plantation including protected species, rare, threatened and endangered species.
Records (checklist form) of patrols are carried out by a security. The patrols aim to monitor fires, illegal hunting / capture of wildlife, illegal logging, pollution, and encounter with protected animals, FFB theft and destruction.
There are records of results of fauna monitoring in the concession of PT GBSM held on August 2012, March 2013, in September 2013, April 2014, October 2014 and in May 2015.
There are records of results of flora monitoring in the concession PT GBSM held on August 2012, in September 2013, October 2014 and in May 2015. There are records of dissemination to the public about the importance of biodiversity and preservation. Socialization was conducted in the form of posters in the village offices and as well as direct socialization with community. HCV was disseminated to the public on May 22, 2015 in the village of Baung attended by the village head, the principal, traditional leaders, religious leaders and local residents. Socialization environment conservation will be made to other villages along with CSR dissemination activities. Last dissemination of HCV to employee was conducted on 28 April 2015
There is Job Description as HCV Dept Head # 02 / TAP / HRD / JD-SA / X / 11, dated October 1, 2011 in the name of Samsul Rijal with the main task to ensure the implementation of SOP HCV in accordance with the rules and criteria of the RSPO in order to improve the socio-cultural values and ecological in the estate area. There were records of training to introduce HCV concept. This training was attended by 7 staff of sustainability on 11 – 12 July 2013. There was training materials regarding Identification and Management of precese HCVA for Staff of Sustainability. This training material was based on training conducted by the Faculty of Forestry IPB during HCV study in 2012. Status : conform
5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner
The Company has identified the source of the waste includes waste classification characteristics, material type, and treatment for the management of waste. The type of waste produced includes domestic waste, solid waste, air waste, and wastewater.
Domestic waste management is done by sorting the waste according to the type waste. Bins are
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available in several locations and has been separated between bin for organic waste and aorganic ones. The processing of inorganic waste was conducted in cooperation with waste banks managed by local people. As for the organic waste was piled in the landfill area located on each estate. Domestic wastewater generated from domestic activities flowed through the trenches and did not flow into river.
The liquid waste generated from production processes at the plant are managed in WWTP then be used as land application. Solid waste such as fiber and shells used as boiler fuel, while the empty bunches used as fertilizer.
The Company has established EHS procedures. In this procedure K3L Chapter VI, Section VI set up the handling of hazardous and toxic wastes (B3). In the procedure already established procedures for hazardous waste storage, placement of labels and symbols, and reporting. To handle spillage there was work instructions of hazardous waste Warehouse (No. IKA-11 / GBSM / 2012).
The procedure to handle ext pesticide packaging was set out in Chapter VI of the Environment, Section VI.5 Handling of Agrochemicals. There were SOP to handle pesticides waste (agrochemicals). Used agrochemical packaging which was already cleaned, was stored in the hazardous waste warehouse, whereas if reused should be labeled and put Toxic symbol.
Washing and cleaning of spraying equipment and PPE was done at PPE cabin which is located in each estate. There are three PPE cabin in the plantation. The washing facilities was provided adequately in the PPE Cabin. The flow of effluent of washing has been managed well. None of ex washing water flow directly to the environment. The Company manages the waste water for water to mix with herbicide.
The company has hazardous waste storage permit based on Seruyan Regent Decree No. 188.45 / 163/2014 8 April 2014. The license is a revision of a previous license Seruyan Regent Decree No. 383 of 2012 where there is a change to the B3 waste storage period from 90 days to 180 days.
In the case of hazardous waste collection, the Company has an aggrement with PT. Nazar as licensed hazardous waste collector. PT. Nazar has licence as hazardous waste collector based on permit issued by the Head BLHD Central Kalimantan Province through Decree No. 078 2012.
Recording of B3 waste in and out was recorded in Data Monitoring Form B3. The last hazardous waste was taken by PT. Nazar April 4, 2015. There was available of oficial report of hazardous waste transportatio and hazardous waste manifest. The hazardous waste transported include rags and used gloves, contaminated containers, oil filter, fuel filter, and former cartridges, used batteries, used oil. Manifest available with number 0006562 MI, MI 0006562, 0006745 MI, MI 0006746. As for medical waste handed over to the Hospital Kuala Pembuang.pada dated 1 April 2015.
Reporting to the management of hazardous waste was done 3 monthly. The first quarter 2015 report has been submitted to BLHD Seruyan, BLH Central Kalimantan, Kalimantan Regional
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PPE, and the Ministry of Environment was conducted by elelctronic mail. Measurement of liquid waste, emissions and ambient air are conducted regularly. Measurement the quality of effluent was conducted every month by an external laboratory PT. Unilab Perdana with the parameters BOD, COD, pH, oil-fat, Pb, Cu, Cd, Zn. The test results until April 2015 was still below the quality standards for BOD and pH levels in accordance with that specified in Kep Men LH 29, 2003. The internal measurements for monitoring the quality of waste is also performed by internal laboratories covering pH and sewage discharge. Measurement of emission of boilers, generators, and the ambient air conducted in December 2015 by PT. Unilab Perdana. Genset emission measurement results was still below the standards set out in the Kep Men LH 13 in 1995. As for the test results below the ambient air quality standards in accordance with that set forth in RI PP 41 1999 Status : conform
5.4 Efficiency of fossil fuel use and the use of renewable energy is optimized
Usage of fiber and shells for boiler fuel have been recorded periodically. The Company has computed the total renewable energy consumption per ton of CPO. In 2014 the average calories required in process mill operations amounted to 27403.22 kcal / mt of FFB. Records of monitoring the use of fossil fuels is done every month and recapitulation performed annually.. Based on data from the use of fossil fuels for mill operational during 2012-2014 is tend to increase, it is advised the Company performed an analysis of the monitoring that has been done. Status : observation
5.5 Use of fire and waste disposal and for preparing land for replanting is avoided except in spesific situation, as identified in the ASEAN Guidelines or other regional best practice
The Company has established a policy for zero burning for land clearing. This policy is outlined in the procedure Clearing and Internal Memo (Memo No: MI-003 / MD / Sust / XI / 2012, dated November 12, 2012). The Company does not undertake land clearing by burning, it can be seen from the evidence recorded by CMS Land Clearing Contractors of PT Maju Bersama Perkasa on August 12, 2013 Date of the SPK number: 107 742 / GBSM / SPK-PRO-HO / VIII / 13. The company does not have documentation of the assessment for the use of fire in land preparation. Based on the record, there are no land preparation using fire in the estate. Regarding the handling of land fires has been set out in the Company SOP (GSM / SOP / 120-SHE / 0001) and signed by the Managing Director per date. 22/03/2012. SOP related fire prevention specified in Sub III.8. "Preparedness and Emergency Response Fire Land", is specific to the condition of land and forest fires. Seruyan District Regent instruction no. 525.3 / 503 / hms / V / 2014 contains the anticipation of fires in the dry season of 2014 include the establishment of a task force of land fire. To ensure the personnel of an emergency in a state of alert and ready to deal with emergencies
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that may occur, the company has conducted, among others simulation of fire emergency held on August 17, 2014 which simulate cabin fire, and land fire on 28 February 2015. The company has done efforts to monitor and prevent fire among others :
- Making fire separator around the estate adjacent to community land. - Placing fire prone sign - Build fire monitoring tower - Conducting fire drill - The company has set up fire patrol path and conducting fire patrol every week. The result of fire patrol was recorded in weekly environment patrol (along with illegal logging, polluting and destruction activities) since January until May 2015
- Hot spot monitoring through NASA sattelite eventhough the result was not real time.
The company already provided the infrastructure for fire fighting in the estate. Portable fire extinguisher were provided in the whole area of the estate. Each fire extinguisher, was placed : in GSBM1, gasoline warehouse, diesel warehouse, office, workshop (GSMB5), power house (GSBM6) and clinic (GSBM7). There were fire monitoring towers located at 3 locations, i.e B-21, I-22 and D-51. There were two tank cars and four sets of portable pumps, each with a capacity of 5000 liters. Emergency equipment at field was inventoried every month
Report of management on land fire submitted every 6 month as a part of RKL / RPL. At RKL. RPL Semester 1/2014, concerning the management and monitoring of land fire mentioned kind of fire management such as: warning signt, trenches / ducts / fire breaker, the provision of facilities and infrastructure such as fire extinguisher and hydrant, and Fire Response team formation.
Status : conform
5.6 Plans to reduce pollution andemissions, including greenhouse gases, are developed, implemented, and monitored.
The company has been identified the sources of pollution and emissions from activities in palm oil mills. It is suggested that the determination of sources of pollution and carbon emissions to be more specific. GHG mitigation programs have been set for 2015. The report has identified a potential source of the change in land use, transportation TBS from the Estate to the POM, the application of fertilizer, pesticide application, the use of diesel generators and POME / WWTP. Based on the calculation of emissions released and sequesteration result, total emissions released from the activity in the estate and mill amounted to 15.19 tons of CO2e per ha / year. It is recommended that the greenhouse gas mitigation program be set more specific relating to goals, GHG emission reduction targets, and the implementation deadline.
Monitoring the quality of emissions from boiler and diesel generator is done by periodically. It is advised to do the monitoring of emissions from mobile sources, such as operational vehicles and heavy equipment.
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Environmental management has been done to maintain air quality and emissions reductions including reforestation program in the factory area and road for transporting TBS / CPO, engine maintenance, determination of zero burning policy, reducing water consumption, socialization about saving electricity, restrictions on power consumption, optimizing the generator & boiler , supervision of the application of fertilizer, pesticide application monitoring, planting beneficial plant, composting plan to reduce the application of fertilizer.
Palm oil mill waste through was processed by waste water treatment plant which is then used as land application. The company has the WWTP consisting of 5 pool, which consists of an anaerobic pond, mixing and cooling with a total capacity of 83 611, 89 m3. The company has had a permit to use waste water from palm oil industry on oil palm plantation land in the PT. GBSM with No. 188.45 / 214/2014. The permit issued by the Regent Seruyan on May 26, 2014 and is valid for 2 years. Permit changes due to the addition of the land area of 767.17 ha . Previous land application permit No. 66 In 2013 was only for land application on the land area of 300 ha. Effluent quality testing performed by internal laboratory for acidity (pH). Monthly effluent testing was conducted by external laboratories, PT. Unilab Perdana. The test results until the month of April 2015 was still below the quality standards for BOD and pH parameters as required in Kep Men LH 29, 2003. The monitoring of land application to ensure that the land application does not cause pollution was conducted every 6 months, using the sample from i monitoring wells LA, land well control, and the community well. Status : observation
6 RESPONSIBLE CONSIDERATION OF EMPLOYEES AND OF INDIVIDUALS AND COMMUNITIES AFFECTED BY GROWERS AND MILLS
6.1 Aspects of estate and mill management that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement
The Company has conducted a study on the environment and the social assessment. The results are documented in the document EIA approved by the Governor of Central Kalimantan No. 188.44 / 224/2009 dated August 9, 2009. The document regarding the result of high conservation values identification was made internally by the Department of HCV. Social Impact Assessment, EIA and RKL-RPL compiled by CV. Cipta Nusantara Indah Consultant which based in Palangkaraya. The assessment was conducted from September 2008 until January 2009.
The Company has made Social Impact Assessment carried out by the consultant LINKS (Association of Community Circle Oil) on 18 - 27 May 2012. The recommendations of the SIA results are summarized in Table 10 of the report. The Company has strategic plan of CSR program for 2014 - 2018 and also plan (activity plan) in 2014. The realization of the plan is evaluated every year. During the years 2013 to 2014 there has been a CSR program evaluation results
EIA and social impact has not been carried out over the location intended for plasma plantation. Cooperative of Independent Business has now filed a release process of production forest area that could
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be converted 2,800 ha. Documents already is Location Permit covering an area of 3,088 ha by Decree of the Regent Seruyan No. 267 of 2012 dated May 11, 2012, IUP-B No. 500/587 / EK / VI / 2012 dated June 11, 2012, Recommendations Release of Forest Areas of Regents Seruyan No. 500/656 / EK / VI / 2012 dated June 29, 2012, Recommendations release of Forest Areas from Central Kalimantan Governor No. 525.26 / 497 / EK dated May 23, 2013 and Approval in Principle from the Minister of Forestry No. S.387 / Menhut-II / 2014 dated 2 September 2014.
Status : conform
6.2 There are open and tranparent methods for communication and consultation between growers and/or miller, local communities and other affected or interested parties
The Company has documented procedures for giving requests for information as well as regarding parties who has authorization to give consent and answers, in the SOP of Receving and Handling information request (106181/TAP/PRO-CSR-HO/VI/13)
The relevant stakeholders had been listed. The mainly stakeholders mainly consist of plasma plantation community participants, communities around the company, both provincial and district governments and unions.
The Company has appointed an officer to carry out consultation and communication with the public (CSR & Plasma Area) and assisted by CSR Assistant. CSR & Plasma has responsibility to coordinate the implementation CSR while CSR assistant has to ensure the implementation of CSR programs according to the company’s program.
Letter of request for information (including aid and invitations) was recorded in the book of incoming and outgoing mail. Requests for information other than requests for assistance were also recorded in the recording form of information request, receipt documents and summarized in the recapitulation of stakeholder information requests. Based on the samples taken at the request of information of the company regulation by Village Leader of Jahitan September 15, 2014, the company did not provide the regulation but responded to the provision of information procedures for recruitment. Based on the records of incoming and outgoing mail book, the response to requests for information was responded not later than 5 days. In the case of the fund request qasidah art festivals Central Kalimantan provincial level received on 17 September 2014 and approved on September 22, 2014. Communication related to plasma development plan, the company has consulted with the public of 4 villages around the company estate. Status : conform
6.3 There is mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all affected parties
The Company has had a documented system for external complaints handling in the SOP of Complaints Acceptance and completion of Stakeholder Kepentingan.no 106 899 / TAP / PRO-CSR-HO / VI / 13. Related to the company's internal complaints, was stipulated in Article 49 of the Company's Disputes Settlement and Article 50 Settlement of complaints. Company has improved rnternal Memo regarding suggestion box by making SOP of Employees Grievance Settlement (No. TAP-PR / HRD-GN / 063-0113-0).
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Note regarding complaints and claims from outside parties as well as its respective settlement can be seen in the explanation 2.2. Regarding internal complaints are recorded in afdelling (estate sector) worker complaints in the record book of complaints. In the department and the work area of Mill has been provided Suggestion Box and blank forms to record the suggestions or complaints from employees. The company monitored the suggestion box every week by KTU, so it is suggested that the opening of suggestion box is also witnessed by representatives of workers. Perihal identifikasi dan perhitungan yang adil untuk penggantian lahan diatur pada SOP 002/TAP/PRO-CSP-HO/IV/10 perihal SOP pembebasan. Rekaman perihal proses dan penyelesaian ganti rugi lahan secara rinci diuraikan pada 2.2.
Concerning the identification and calculation of the fair compensation and for land acquistion is set out at SOP 002 / TAP / PRO-CSP-HO / IV / 10 regarding SOP exemption. Recording about the process and the settlement of land compensation are detailed in 2.2. Status : conform
6.4 Any negotiaton concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous people, local communities and other stake holder to express their views through their own representative institution
The procedure regarding compensation for loss of customary and legal rights of the land is documented in the procedure of Compensation on land SOP Acceptance and settlement of complaints of Stakeholder no 106 899 / TAP / PRO-CSR-HO / VI / 13.
Based on the results of the SIA in 2012 by Links, communities around the organization is Banjar and Dayak ethnic Malays who do not want to be called as Dayak. Based on the results of SIA there was no society that has qualification as indigenous peoples, so that it can be concluded there are no indigenous lands. Due to the absence of indigenous lands, then there is no record of the indemnity on indigenous lands.
The company has stored the records of land compensation, disputes and land claims. Further detail is described in 2.2
Status : conform
6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages
Regarding the implementation of minimum wage of province and regent, Company has adopted the provisions referring to the Central Kalimantan Governor Regulation No. 45 of 2014 dated 06 November 2014. The Governor regulation set out that the minimum wages of Seruyan regent on the sector of Agriculture, Livestock, Forestry, and Fisheries, hunting was at Rp. 2.1105 million, -. The Company has issued internal memo No. MI-034 / CEO / HR / XII / 2014 dated 12.31.2014 regarding the Employee Wages in PT. Gawi Bahandep Sawit Mekar 2015, for Permanent Employees (KT) / Probation and Casual worker (KL). For KT / Probation the wage was set at Rp. 2.1105 million, - per month. As for casual worker was set at Rp. 84 420, - per working day.
Based on the results of interviews with harvester workers, nurses and sprayer, nursemaid of daycare,
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obtained the information that they have been paid according to the minimum wage of Rp. 84 420, - per working day. As well as from the results of sampling of a few paychecks February - April 2015 for casual, they have been paid Rp. 84 420, - per working day.
Especially for harvesters, there was premium calculation mechanism. Harvesters met during the field visit, understand how to calculate premiums. During a field visit to Block F51 with BJR 3 kg, harvesters get a base of 140 bunch, and premiums on the basis of the harvest amounted to Rp.406 per bunch and loose fruit (berondolan) Rp. 80 per kg.
Working hours vary between types of work, for example, the sprayers and maintenance workers began working at 6:00 AM (morning meeting) to pk 14:30. The work hours vary between harvester. There were harveter end work at 17:00, and some stop working at 15:00. According to an interview with one of the harvesters in block F1 on May 26, 2015, they start working at 06:00 AM for meeting meeting and end working at 15:00 to get 250 bunches, and still according to the same harvester in a month, their average daily harvest was about 300 bunches. Nursemaid of daycare start working 05:00 AM and end at 15:00. Equipment for the work was provided by the company such as spray guns, chisel, harvesting stick (Egrek), Rickshaw, related PPE.
The company has made written agreement with casual employee, as can be seen in agreement no. 032 / PGA / Est2-GBSM / XI / 2014. Wages in the respectie agreement was in accordance with the UMR 2014.
The company already has a system of remuneration and incentives There is in Payroll Management, which is listed on the Book of Human Resource Manual. (2). There the SKD Appendix No. 104 017 / TAP / SKD-HRD-HO / XI / 12, roman I - VII. The respective wage consists of harvest premium, loose fruit, foreman, harvest penalties, incentive for transporting seeds to drivers, premiums, etc., and position allowance and presence allowance to the foreman. This wages system came into effect since January 1, 2013.
In 2014, concerning the appointment of time contracted worker (PKWT) to be permanent worker (PKWTT) in the Company was not still in accordance with the relevant legislation. Based on the example of casual labor on Ahmad, who worked from August to October 2014 was present as much as 22,23 and 25 days respectively, Sayuti who worked from July to September 2014 was present as many as 23, 28 and 24 days respectively, Mursid who worked from August to October was present 28, 24 and 25 days respectively, however all of them have not been appointed as permanent employee, and also an Suliwati, Sri Jumiyati and Dada in February - April 2015 has worked for more than 21 days in which it is not in accordance with Decree 100 of 2004 article 10, paragraph 3. As the corrective action the company has made those casual labor as daily permanent worker and made issued internal memo no. MI-005CEO / HR / V / 2015 May 5, 2015 which regulating the casual worker are not employed not more than 21 days a month. The company has made a program to gradually the appoin casual worker who work more than than 21 days in month for 3 consecutive months to be daily permanent worker. There has been a letter of appointment of casual worker as daily permanent employees. Realization of the appointment KHL become KHT will be seen and monitored at every surveillance audit RSPO.
The company delivers and provides a wide range of facilities and infrastructure for the welfare of workers, such as: housing, clinics, places of worship, and others. Various facilities and infrastructure is reported in the Inventory list, both Estate and Mill. For educational facilities, the company provided shuttle vehicles such as buses, because there was no school in the area providing site. Here are the data of existing facilities at the site
Facilities for the mill workers No Kind of facilities Unit(s)
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1 Housing for worker (type G2) 30
2 Housing for Manager (type 70) 1
3 Housing for Asistant (type 45) 4
4 Housing for Management (type 100) 1
5 Mesjid 1
6 Mushola 1
7 Foot ball field 2
8 School bus 1
Facilities in the estate
No Kind of facility Permanent
(units)
Non Permanent
(units)
1 Housing for worker (type G2) 100
2 Housing for worker (type G5) 2
3 Housing for worker (type G8) 2
4 Housing for worker (type G10) 91
5 Housing for Manager (type 70)
6 Housing for Asistant (type 45) 25
7 Housing for Management (type 100) 5
8 Mesjid 1 1
9 Mushola 9
10 Football field 8
11 Cooperative 1
12 Office for Bipartit committee 1
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13 Public toilets 5
14 Water reservoir 49
15 Clinics 1
16 Doctor 1
17 Paramedics and midwife 4
18 Day care 1 17
19 Ambulance 2
20 School bus 3
21 Shower house(s) 3
22 Water treatment facilities (UFS) 2 5
23 Play ground 1
24 Car washing facility 1
25 Trainng Centre 1
26 Church 1
27 BBM Center 1
28 SPA LB3 1 1
29 Power house 3 18
30 Office 1 1
31 Warehouse (s) 1 5
32 Transformator distribution 2
33 MCB house 1
34 ATM Center 1
35 Smoking Area 2
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36 Parking area 2 8
37 Fire monitoring tower 2
Regarding transport facilities for labor there is a letter from the regent Seruyan 560/158 / DISNAKERTRANS / II / 2014 February 2014 concerning the use of automobile for labour transportation. The letter also stated the application of the integrated safety and health management system in the labor transportation and prohibited the use cargo truck for labor transportation.
Home provided in the section of OA was a house with one bedroom. There are 2 types of houses, i.e houses with toilets inside and outside toilets. The water for toilet was supplied from drilled wells, while water for drinking and cooking was supplied with artesian well water treated with UFS.
At the time of audit visits to barracks Costarika in estate 3, barracks housing provided is a semi-permanent ones. For the purposes of elah supplied water tanks along the drilled well, but there are also residents who have their own wells. At this estate has also provided a water treatment unit UFS
The visit was also conducted on-site daycare Costarika housing. Daycare was taken care of by a nanny. The number of children were as many as 11 kids, the youngest child aged 11 months. Children begin delivered by their parents at pk 05:00 and was picked up at 15:00 pk. Breakfast and lunch as well as milk for children is provided by their parents. The nanny was casual workers and paid according to the minimum wage of Rp. 84 420, - per day plus overtime. For the purposes of toilet and cleaning, the child's daycare has been provided with toilet.
There is a facility housing with one bedroom only. There are then the three of them sleep with their children and spouse in one room and there is also a childs bed in the living room. It is not categorized as a non conformity because now the company has planned and in the process of construction of a new permanent housing for the workforce based on the technical specification of the barracks G-10. This new housing facilities will be provided with 2 bedroom for every house.. The Company currently has a shower/ PPE house as a facility to change the sprayer clothes with their working clothes before working, wash the spray equipment, and a shower. According to records, there are 3 shower houses, during the audit, the auditor conducted visit shower house at estate OU III
The Company has provided a school bus. Elementary school is located in the Jahitan and Telaga village while junior high school is lokated in Telaga Village.
In the example of church construction agreement with PT. Adhi Jaya Perkasa dated December 10, 2014 has been stated that the contractor must abide by the current safety and health legislation such as regulations in the construction and employment legislation
For the construction of road pavement with CV Dwi Surya dated May 28, 2014, has been stated that the contractor has to abide by safety and heath regulation, and employment regulation.
Status : observation
6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel
Freedom to form trade unions was stated and aknowledged in company regulation for the period 2012-
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2014 Preamble paragraph 2, paragraph 1. The establishment of the union is recorded in the minutes of Establishment of the Association of GBSM worker, dated 05 September 2012. The board of union for 2015 consisted of: Arafik (Chairman), May Indra (Deputy Chairman), Taropa (Secretary), and Abidin (Treasurer) authorized by the Head of the Department of Manpower and Transmigration Tourism 560/609 / DISNAKERTRANSPAR / V / 015 21 MAY 2015, it has members of the 200 workers Union was already registered and filed according to SK Dept. of Manpower, Transmigration and Tourism Seruyan No. 560/1533 / Disnakertranspar / IX / 2012 dated 26 September 2012 on Registration of Plantation Workers Union of PT. Gawi Bahandep Sawit Mekar. The company facilitate the union by providing Unions office located in Block G-5, tables, and chairs. Unions has statute (AD / ART), dated 5 September 2012 signed by the Chairman and Secretary.
In addition to the formation of trade unions, PT. GBSM also been formed Consultative Bipartite Committee (EMC/LKS) as recorded in the Minutes of the Establishment of EMC dated December 11, 2012 and supplemented by data Organizational Structure of EMC, Which member consist of 10 people from the representatives of labor (workers) and 10 people form the the Company's management. EMC has been approved by the Dept. of Manpower, Transmigration and Tourism Seruyan Number: 560/943 / Disnakertranspar / IX / 2013 on 12 September 2013 on the Ratification of Cooperation Institution (LKS) bipartite PT. Gawi Bahandep Sawit Mekar, But not yet the new EMC after the replacement of the new board has not been endorsed by local manpower authority
There were regular monthly minutes of meetings from January to April 2015 in EMC which have addressed the complaints of workers, water, a shuttle bus school children and sports facilities.
Status : conform
6.7 Children are not employed or exploited.
The Company has a policy on worker age requirements in accordance with applicable law. It is listed on: (1) Standard Operating Procedures Recruitment (01 / TAP-HRD / PSO-RF / III / 07) effective March 1, 2007, clause E.2, that the general requirements in recruitment is "at least 18 years old the time of admission ". (2). Memorandum Status & Improved Employee foreman and below, no. 704 / HRD-IRR / XII / 11 dated 1/12/2011, Subject Status and Appointment of Employees, in section B. Requirements Recruitment, point 1, aged 18 years to 45 years.
Period Employee Based on Master Data book of employee for the period of 2014, there was no employee who have year of birth after 1996, it mean the company only employs a worker above 18 years.
Status : conform
6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited
The Company has a policy of equal employment opportunities. It is set in: (1). Article 10 Regulation The Company does not mention gender. (2). In the Standard Operating Procedures Recruitment (see 1.7.6), point E.
Employees who work at this company consists of various ethnic groups in Indonesia with the majority of
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Javanese and Banjar. The majority of workers are women. Local workforce is also more than the non local ones.
The general requirements in recruitment are: (a). Citizen, (b). Aged min. 18 years of the time of admission, (c). Physically and mentally healthy (d). Meet the requirement of the position at the time of admission (e). Complying with the rules and regulations of the company, (f). Not affiiliated with any political parties / prohibited organization, (g). Not tied to a working relationship with the parties / other legal subjects
In November 2014 there were socialization of employee recruitment to village officer around the Village of Jahitan, Baung, Telaga and Muara Dua. Status : conform
6.9 There is no harassment or abuse in the work place, and reproductive rights are protected
The company has a written policy related to sexual harassment and violence at work instruction of Gender Committee on Gender IK-27 / GBSM / 2014 and the form of written policies on the protection of reproductive rights of women is mentioned in IK spraying prohibiting pregnant women and lactating IK-14 / GBSM / 2013 rev 01 . for the procedure for complaints are set out in the gender Committee IK IK-27 / GBSM / 2014 and flow chart of handling gender issues
Gender Committee has been formed June 24, 2013 consisting of every department and division. And has undergone a structural change on January 24, 2015.
In 2014 there was no activities of the gender committee. By 2015 this gender committee started to have a work program. The realization of gender socialization committee has done in February, March, April and May 2015. Socialization was done per Afdelling, with the material of understanding of gender and gender committee, an example of gender inequality, gender structure of committees in GBSM, gender handling mechanism. Socialization about reproductive health rights is planned on the Moon in June 2015.
2015 until April, there was no record of complaints related to sexual harassment and violence In 2014 there were 2 issues of affairs and domestic violence which have been resolved.
Status : conform
6.10 Growers and mills dear fairly and transparently with smallholder and other local business
The company has made a contract with FFB supplier with the provisions which have been agreed by both parties.
The company has already put up an information board about the price of FFB issued by the Province of Central Kalimantan. The price was in accordance with the Minutes of the meeting of FFB Pricing Team in East Kalimantan for the period November 2014.
The price of FFB is as follows :
No Age of plant (Year)
Price of FFB (Rp/kg)
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1 3 1.027,45
2 4 1.130,47
3 5 1.232,93
4 6 1.254,64
5 7 1.292,07
6 8 1.349,14
7 9 1.380,37
8 10-20 1.430,61
9 21 1.399,90
10 22 1.369,20
FFB price setting determination was in accordance with the regulations. There was recapitulation FFB price from the relevant authorities. The company already bought the FFB with the price higher than that set by revelant plantation authority (Disbun). As an example for FFB payment in November 2014 for M. Ahyar where the age of the plant is 4 years with the price paid Rp. 1,325 / kg. This price is higher than the price issued by the local plantation where the prices of FFB from 4 year plants Rp. 1130.47 / kg.
Pricing of FFB has been done in a transparent manner in which the pricing of Disbun already posted on the bulletin board in the MCC.
Status : conform
6.11 Growers and millers contribute to local sustainable development wherever appropriate
As a contribution to local development, there are at least two local contractors registered in PT GBSM involved in various jobs in the estate area as well as 25 local suppliers that supply the various needs of the estate. The Company has a list of workers who came from the villages around the garden, as described in 6.8. The number of local workers exceeds the ones from outside.
In preparation for plasma plantation development, the company has facilitated the villagers to form a cooperative called Cooperative of Independent Business. The current progress of the construction of plasma plantation forests are awaiting the release of the Ministry of Forestry.
Status : conform
6.12 No form of forced or trafficked labour are used
At the moment there were no worker taken from the trade of human traficking and forced labor. All workers
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employed was Indonesian citizens.
From the results of the examination of the labor contract labor contract harvesters, there were no contracts which were replaced.
Status : conform
6.13 Growers and millers respect human rights.
Human right policy was stated in preambule of Organization Manual of TAP point 1
Status : conform
7 RESPONSIBLE DEVELOPMENT OF NEW PLANTINGS
7.3 New plantings since November 2005 have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.s
The planting areas have been planned and managed to ensure the HCVs identified are maintained and/or enhanced.
There are finalized HCV maps and areas endorsed/signed off by management showing type of HCV and area coverage for 40.07 Ha.
There are documented result of identification of HCV which was set up by consultant and with internally by HCV Department. The result showed :
e. Area or ecosystem which contributing the rescuing of endangered species (HCV 1.2) Ecosystem contributing to the rescuing of rare or threatened species or limited dispersion, endemic or species, protected species or which trade is limited (HCV 1.3)
f. Ecosystem of rare and endangered species (HCV 3)
g. Ecosystem contributing to provision of clean water and flood prevention (HCV 4.1)
h. Ecosystem important for the erosion prevention and over sedimentation (HCV 4.2)
Based on the data of year planting, there are area of planting years of 2010, 2011, 2012, 2013, 2014 and 2015 on existed concession (HGU). Status : Conform
8 COMMITMENT TO CONTINUOUS IMPROVEMENT IN KEY AREAS OF ACTIVITY
8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations
SOP for Internal Audit has included : scheduling, checklist, report. Management designation already exists in the form of the establishment of the internal auditor for the company.
The Company has conducted an internal audit on January 27-February 1, 2015. Internal audit was conducted for ascertaining the suitability of operational and system management company to the requirement of RSPO. Published the findings of the audit findings and as many as 10 during the surveillance audit, all of the findings have been followed up and closed. Existing SOP document storage arrangement (MI-005 / MD / Sust / XI / 2012) and the person in charge, shelf life, store location and
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identification methods (month, number, etc.).
The organization has a program to promote casual workers to become daily permanent worker gradually and also add facilities for workers in the estate as described in 6.5
Status : conform
C.2 RSPO SUPPLY CHAIN MODUL E – CPO MILL : MASS BALANCE
PT. Gawi Bahandep Sawit Mekar Mill (GBSM) has implemented the supply chain system procedures as required in RSPO certification. The company has set the supply chain system categorized as Mass Balance scheme.
E3. Documented Procedures E.3.1 a) Complete and up to date procedures covering the implementation of all the elements in
these requirements.
Records/Evidence:
The procedure describes the implementation of all elements of RSPO SCCS and actual quantities of FFB delivered to the mill, and the quantities of CPO and PK procedure are tracked and monitored on daily basis. No Document:
b) The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities procedures for the implementation of this standard.
Records/Evidence:
The company appointed Mr. Enri Kusnadi, a Mill Manager as Traceability Officer complete with the respective responsibility. This appointment was based on Mill Production Controller no. 828/HR-HRO/IX/2014 tanggal 01 September 2015. One of his responsibility was about selling short. He has been trained in RSPO supply chain standard internally on 30 January 2015.
In the head office regarding selling and marketing, the company appointed Mr, Adi Wibowo as traceability officer based on Mill Production Controller no. no. 831/HR-HRO/IX/2014 on 01 September 2014. One of his responsibility was to ensure the separation selling of CSPO/CSPK and non CSPO/non CSPK.
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E.3.2 The facility shall have documented procedures for receiving and processing certified and non-certified FFBs.
Records/Evidence:
No Document: 3. TAP/SOP/120-DCC/002 (Penelusuran TBS, CPO & PK/Traceability of FFB, CPO
PK/The calculation and recording of certified FFB, CSPO, CSPK)
The company has the procedure and database system to separate certified and non certified from receiving FFB until delivery to the buyer. The company has make own separate calculation of OER and KER of FFB from its own estate and from outgrower. This calculation was used to calculate the extraction rate of certified CPO/PK.
The company conducted separate milling between certified FFB and non ones every 3 months. Based on auditor verification the calculation was not correct yet since during the the separate milling, the company mixed its own FFB with FFB from its sister company PT. MIK. Therefore it cannot be guaranteed that the extraction rate calculation resulted from the separate milling was accurate. This finding was categorized as observation only since the company has not made any selling of CSPO
Records :
- Surat Pengantar buah (FFB conveyance letter)
- Nota Timbang Buah (weighing receipt)
- Bukti Timbang CPO (CPO weighing receipt)
- Delivery Order CPO
Status : observation E.4 Purchasing and goods in
E4.1 The facility shall verify and the document the volumes of certified and non-certified FFBs received.
Record:
Weighing station was provided with stamp of “certified” and “non certified”. FFB from its own estate was stamped certified while the FFB from out grower and its sister company was stamped non certified.
The FFB received was also reported separately between certified FFB and the non certified ones. The available report were:
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1. Daily Mill Report
2. Three monthly Mill Report, for example Jan-Mar 13.764,24 ton (CSPO), 2,200.27 ton (CSPK), OER (CSPO) Jan – Mar 26,05%
Yearly Mill Report : in 2014 total total of certified FFB received: 303.931,13, certified (inti) : 191.058,39 tons, non certified 112.872,74 tons. OER (CPSO) in 2014 23,97%., KER (CSPK) 4,14%, CSPO : 48.929,24 tons, CSPK: 7.913,00 tons
E.4.2 The facility shall inform the CB immediately if there is a projected overproduction.
Records/Evidence:
In the SOP TAP/SOP/120-DCC/002 point VI.19 mentioned that if there is projected overproduction, Mill Manager will report to Production Control to be further followed up Certification Body
E.5 Record keeping E.5.1
a) The site shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO and PK on a three-monthly basis evidence : Records/Evidence:
1. Daily Mill Report
2. Monthly Mill Report
3. Three monthly Mill Report
4. Yearly Mill Report
b) All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system according to conversion ratios stated by RSPO. Evidence : Can be trace down in CPO Production Report 3 Monthly Basis, dan yearly basis, during 2014 in actual there was no CPO sold as certified RSPO. According to yearly report there was CPO that can be claimed as certified CPO as much as 48.929,24 tons, CSPK as much as 7.913,00 tons c) The site can only deliver Mass Balance sales from a positive stock. Positive stock can include product ordered for delivery within three months. However, a site is allowed to sell short.(ie product can be sold before it is in stock.) Evidence : Regulated in the SOP of TAP/SOP/10-DCC/003 point c.
E.5.2 In cases where a mill outsources activities to an independent (not owned by the same organization) palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that the crush is covered through a signed and enforceable agreement.
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Evidence
There were no outsourced activities
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C.3 Identified Non Conformity No. Category Clause Auditor Description Root Cause Investigation* Corrective Action & Evidence* (1) (2) (3) (5) (6) (7) (8) 1 Obs 4.1.2 RB a. During field visit to Blok F51,
it was found some FFB placed on road. It suggested that the FFB be placed on collecting pad to avoid sand or small stones taken with the FFB to the mill.
b. During field visit to blok G54 for witnessing spraying activites, it was found the sprayer used broken midrib of palm as marking for spraying boundaries. It is suggested that the sprayer used a kind of flag from fabric instead of broken midrib.
2 Minor 4.4 AMR The clean water quality testing to the water of WTP on January 2015 and one of drilled well on December 2014 was not included microbiological parameter as required in permenkes (ministry of health regulation) no. 416 1990
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3 Obs 5.4 AMR It is suggested to analyze the data from monitoring result of fossil fuel consumption
4 Obs 5.6 AMR a. It is suggested to set more specific GHG program including deadline of emission reduction and compliance accomplishment b, It is suggested to monitor emission from moving object such as heavy equipment, FFB truck (Ministry of environment regulation no. 5/MENLH/2006)
5 Obs 5.1 AMR Company has a plan to make additional processing for the solid waste using composting technique, therefore the company is suggested to review that plan in relation to the change of environment document as mentioned in government regulation no. 27 2012 article 50
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6 Minor 4.7.2 NS Risk to safety of employees has not been controlled effectively. Not all employees were provided with proper PPE. For example in Blok F54, casual worker who has been working a year, were not provided with safety boot.
7 Obs SCCS NS a. Based on review to the calculation of separate processing, the extraction rate calculation was not correct because during the processing, the company was processing FFB from its sister company (PT. MIK) , which was not certified FFB along with its own FFB. Thus extraction rate calculation was not accurate and showed the real extraction rate of its own certified FFB. This finding was categorized as observation since the company has never made any transaction for certified CPO
b. The calculation method to separate between CSPO and non CSPO was not accurate since the extraction rate of CSPO used was not the result of separate calculation. This finding was still categorized as observation since the company has naver made any transaction of CSPO
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8 Obs 4.7 NS Based on Indonesian regulation, the mill should has licensed fire fighter as much as 12 for class D, 5 for class C, 1 for class B and 1 for class A. In 2015 the company has registered 5 person for the licensing class D fire personnel and 2 person for class C fire personnel. The company has to monitor the licensing program to fully comply with above mentioned regulation.
9 Obs 6.5 NS The company has to ensure that all of its casual workers who has work for more than 21 days for 3 consecutive months, was appointed as daily permanent workers at the end of 2015
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C.4 Minor Non Conformity Status of previous audit
NCR No. P & C Description of Nonconformities
Company response and
proposed action to be taken
Result of Auditor Verification Status *)
1 4.2.2 There was a nonconformity during fertilizing at block A15
afd OA, 4000kg of fertilizer was applied with a dose of 1.5
kg/pkk, this does not conform to fertilizing
recommendation that should be at block A15 with 6746.25
kg with a dose of 1.75 kg/pk.
The dose is adjustment to the availability of the fertilizer at the storage. Next process will be adjusted as per recommendation.
Closed Minor
2 6.5.2 Company does not have agreements / work contracts
requiring contractors to comply with applicable
employment regulations, for example, competence
requirements such as SIO, wages, overtime and working
hours, etc.
All contract will be reviewed and ensure to meet with regulation.
Closed Minor
3 2.2 Company should ensure immediate resolution over the
claimsthat are still in process to prevent conflicts with
concerned parties
Obs
04 4.6.2 Company was conducted cholinesterase examination on
personnel, hazardous materials handler on 22 January
Company will make schedule base on yearly.
Closed minor
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2013, in collaboration with Prodia Laboratory, but the
organization has not conducted reexamination in the mid
2013 in accordance with Regulation of the Minister of
Manpower No. 03/MEN/1986
05 4.7.5 Standby pressure of hydrant installation during audit was
below 5 kg/cm2 (1 kg per cm2)
Has adjusted to 5 Kg per cm2
Closed Minor
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C.5 Isues Raised by Stake Holders during Consultation
Stakeholder Issue Assessor comment
Management of Cooperative of Koperasi Usaha Mandiri
Plasma Issue
This cooperative was founded on 28 May 2007 as preparation for plasma plantation. The statute has been established.
The agreement regarding the community plantation between cooperative and company has been made
The member of this cooperative consisted of 1082 familiy from village of Baung, Telaga Pulang, Jahitan and Muara Dua.
The are of plasma plantation is 2800 ha. This area was ex forest and the arrangement of permit to surrender this forest as plantation was made by company and still in progress. The development of plantation will be funded by company. The member of cooperative will pay the fund of plantation development to the company by installment
The member of plasma has been was authorized by Regent based on data from Head of Villages.
The information regarding the plasma was in accordance with document received by assessor
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Stakeholder Issue Assessor comment
Management of Cooperative of Koperasi Usaha Mandiri
Plasma Issue
Village of Baung
To make their end met. Some of the inhabitant of Baung became farmer of palm oil and rubber tree, but majority of them worked at company plantation. The FFB they produced was supplied to the company. The main problem of the farmer was the availability of the fertilizer. The price of fertilizer was also high and they have to buy it from the nearest town. Sampit
The company has also participate in the development of local business by taking local contractor for the building of house in the plantation Company also participate for the maintenance of sport facilities, and mosque. There were villager who became cattlemen who raise many kind of cattle such as water buffalo, cow, goat
The information given by the interviewee was in general in accordance with CSR document received by assessor
Local community
High conservation value : The animal many found around the plantation was long tail monkeys, many sorts of apes such as long nose ape (bekantan), wau-wau, short tailed macaque. Beaver, bear, many kinds of crocodiles, many kinds of birds such as wallet, sriti, tekukur, betet hijau, cucak rowo. So far there was no villager became hunter and animal trapper
The information given by the interviewee was in general in accordance with HCV document received by assessor
Gender committee
2015 until April, there was no record of complaints related to sexual harassment and violence In 2014 there were 2 issues of affairs and domestic violence which have been resolved.
During the audit there was no other sources to confirm this information
Harvester workers, and sprayer, nursemaid of daycare,
They have been paid according to the minimum wage of Rp. 84 420, - per working day. As well as from the results of sampling of a few paychecks February - April 2015 for casual, they have been paid Rp. 84 420, - per working day.
The information given by the interviewee was in general in accordance with payroll document
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D. Certified Organization’s Acknowledgement of Internal Responsibility
D. 1. Date of next surveillance audit visit
The next surveillance audit is planned for May 2015.
D. 2. Formal Sign-Off of the Assessment Findings
I the undersigned, being the legal representative of the inspected company, agree with the
contents of this report and accept the liability in execution of the instructions given in the report.
Name Tjandra Karya Hermanto
Position Director
Signature
Date
received by assessor
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D.3. Statement by the Certifier Body on Behalf of PT. Sucofindo SBU-SICS
We, the undersigned declare that the information and conclusions included in this report have
been prepared in accordance with rule and standard of RSPO, P&C, and that the certification decision has been based upon this information.
Verified and Reviewed by:
Name Tuti Suryani Sirait
Position SLA / LA / Auditor
Signature
Date
Approval:
Name Triyan M. Aidilfitri
Position HSE Audit and Certification Department Head
Signature
Date
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List of Abbreviation
ADRT Anggaran Dasar Rumah Tangga BKSDA Badan Konservasi Sumber Daya Alam BOD Bio Oxygen Demand BPD Badan Pertanahan Daerah BVP Bacs Pressure Nessel CLA Collective Labour Agreement COD Chemical Oxygen Demand CPO Crude Palm Oil CSR Corporate Social Responsibility DOE Department of Environment EFB Empty Fruit Bunch EIA Environment Impact Assessment FFA Free Fat Acid FFB Fresh Fruit Bunch FFB Fresh Fruit Bunches FSMS Food Safety Management System GBSM Gawi Bahandep Sawit Mekar GMP Good Manufacturing Practice GPS Global Positioning System HACCP Hazard Analysis and Critical Control Point HCV High Conservation Value HCVA High Conservation Value Areas HGU Hak Guna Usaha IEMA Institute of Environmental Management and Assessment IPM Integrated Pest Management IRCA International Register of Certified Auditor IUP Ijin Usaha Perkebunan JHT Jaminan Hari Tua JK Jaminana Keselamatan JKK Jaminan Kecelakaan Kerja KAN Komite Akreditasi Nasional KT Karyawan Tetap KTU Kepala Tata Usaha LCC Legume Cover Crop LKS Lembaga Kerja Serikat MOU Memo of Understanding MOU Memorandum of Understanding MSDS Material Safety Data Sheet NA Not Applicable NC Non Conformity NCR Non Conformity Register OPT Organisme Pengganggu Tanaman
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OSH Occupational Safety and Health OSHAS Occupational Safety and Health Assessment Scheme P&C Principle and Criteria PICA Problem Identification Corrective Action PK Palm Kernel PKO Palm Kernel Oil POM Palm Oil Mill POME Palm Oil Mill Effluent PPE Personal Protective Equipment PUP Penilaian Usaha Perkebunan RILO Representative Indonesia License Office RSPO Roundtable on Sustainable Palm Oil RSPO NI Roundtable on Sustainable Palm Oil National Interpretation SA8000 Social Accountability 8000 SBU-SICS Strategic Business Unit - Sucofindo International Certification
Services SEM Senior Estate Manager SHE Safety, Health, & Environment SIA Social Impact Assessment SIO Surat Izin Operator SOP Standard Operating Procedure SPK Surat Perjanjian Kerja TAP Triputra Agro Persada TBS Tandan Buah Segar TKTD Tim Kesiapsiagaan Tanggap Darurat TSS Total Suspended Solid UKL Upaya Pengelolaan Lingkungan UPL Upaya Pemantauan Lingkungan WHO World Health Organization WWTP Waste Water Treatment Plant
