4/26/2016

tOFIEL

Public Advisory Committee (PAC) Meeting Package Tofield Chambers, Tofield

April 26, 2016

PUBLIC ADVISORY COMMITTEE

AGENDA (PRELIMINARY) April 26 @ 6:00PM

Tofield Chambers, Tofield

PAC AGENDA 2016.04.26 | Beaver Municipal Solutions

REGULAR MEETING

1. Call to Order

2. Additions/Deletions to Agenda

3. Approval of Minutes

3.1 The Minutes of the Regular meeting of March 29, 2016

4. Regular Reports (Consensus Agenda)

4.1 FUAL Updated

5. Conferences/Training:

5.1 Board Calendar of Events 6. Correspondence

6.1 As required

7. Community Topics:

7.1 FIO – Bylaw Update 7.2 FIO – Secure Loads – Customer Education Days

7.3 FIO – Strategic Planning Workshop Update

8. Adjournment:

8.1 Motion for Adjournment

B.R.W.M.S.C./PAC Meeting March 29, 2016 1

BEAVER REGIONAL WASTE MANAGEMENT SERVICES COMMISSION

PUBLIC ADVISORY COMMITTEE (PAC) REGULAR MEETING March 29, 2016

Village of Ryley, Ryley 6:00 p.m.

PAC MEMBERS present at commencement: Dwayne Metro – PAC Chairman

Marc Svenson – PAC Vice Chairman Tracey Boast-Radley – PAC Member

Ernie Whiteside – PAC Member MUNICIPAL MEMBERS present at commencement:

Arnold Hanson – Beaver County Katherine Whiteside – CAO Village of Holden

MEMBERS absent at commencement:

Cindy Neufeld - CAO Town of Tofield

Jorge Mendoza – PAC Member Amber Hennig – Recreational Coordinator Town of Viking

ADMINISTRATION present at commencement:

Pierre Breau, P. Eng. – General Manager

Ron Yarham – Board Chairman/Ex officio Anne Ruzicka – Communication Coordinator

Marilyn Booth – Executive Assistant

1. Call to Order (Regular Meeting)

PAC Chairman Metro called meeting to order at 6:01 p.m.

2. Additions/Deletions to the Agenda

7.4 – Bylaw update postponed, Micro Grant program discussed.

NU2U2 proposed a recycling challenge, asking for BMS to fund the prize money, develop the challenge guidelines and determine a winner.

16 004 Moved by Member Svenson that the Commission

consider whether Beaver Municipal Solutions should take on the responsibility of providing the prize money and challenge development for the

County Wide Challenge, as presented by NU2U2

CARRIED

16 005 Moved by Member Boast-Radley to approve the agenda as amended.

CARRIED

3. Reading and Approval of the Minutes

16 006 MOVED by Member Svenson that the Minutes from January 26, 2016 be approved as circulated.

CARRIED

B.R.W.M.S.C./PAC Meeting March 29, 2016 2

4. Regular Reports (Consensus Agenda) - N/A

5. Conferences/Training 5.1 Events Calendar

6. Correspondence – N/A

6.1 As required

7. PAC Matters

7.1 FIO – Open House Updates

Anne Ruzicka presented a synopsis of information collected at the BMS Open houses as well as an online survey, regarding

BMS waste collection services. BMS requested the PAC Committee to determine the priorities to help provide better services. Some of the options to improve services are:

Having a possible pilot project for the Molok system Other recycle options

Ag Plastics Improving the Transfer Stations

7.2 FIO – Strategic Plan Workshop BMS and the Consultants are working on the agenda and topics

for the Strategic Planning Workshop. Invitations were given to all councils in Beaver County to attend the information sessions on April 12, in Tofield at the Legion. The Board will work on the

details on April 13 in Ryley at Andrukow. The workshop is an attempt to give Municipal Stakeholders a chance to review

options and opportunities for Beaver Municipal Solutions and its future. The takeaway from these sessions will be a roadmap for the future.

7.3 FIO – Secure Loads

Beaver Municipal Solutions will hold a Customer Appreciation day at the Transfer Stations in Beaver County to help educate those on the importance of secure loads. Dates yet to be

determined.

7.4 FIO - Micro Grant Policy Anne Ruzicka reviewed the process for the various funding

requests. The Board recently approved a new grant program for

Community NFP.

8. Meeting Evaluation

10.1 As required - PAC has completed meeting feedback forms.

9. Adjournment

16 007 MOVED by Chairman Metro to adjourn the meeting at 7:45 p.m.

CARRIED

B.R.W.M.S.C./PAC Meeting March 29, 2016 3

The next regular meeting of the PAC will occur on April 26, 2016

at 6:00 pm at the Tofield Chambers, Tofield.

_ Chairperson

GM

4.1 PAC FOLLOW-UP ACTION LIST (FUAL) – 2016-04-26

Revision 3 FUAL Revision Date: 2016.03.30

DATE REPORT WHO ACTION TARGET (Status)

2015-03-23 Set dates for Open House

CC/GM COMPLETE

2016-02-26 Open House (Story Boards) Fact Sheet

CC/GM Other topics to consider:

BMS

Collections Transfer Stations

Diversion Program

Provincial

Information Clarify

definitions of waste

Invite MLA’s to

Open Houses

COMPLETE

2015-04-27 Set additional Meeting dates GM Refer to 5.1 – Events Calendar

COMPLETE

2015-11-30 7.1 – Secure Loads Policy 15 025 That FIN-016 Secure Load Policy be

brought to the Board for approval

GM Motion Carried. Committee provided

amendments to draft Policy. Presented to Board. Approval

pending suggested revisions see

2016.01.26

COMPLETE

2016-01-26 7.2 - Secure Loads Policy GM/CC More research and

information needs to be gathered regarding by-laws and policies in

order to have this policy approved by the

2016.04.26

4.1 PAC FOLLOW-UP ACTION LIST (FUAL) – 2016-04-26

Revision 3 FUAL Revision Date: 2016.03.30

Board. GM to bring follow up actions for

the April PAC Meeting

2015-11-30 7.2 – Program Updates: Recycling Bins;

Collection Bins – Bruce; M. Giebelhaus – County Bottle Depot

Discussions in Progress 2016.05.24

2015-11-30 7.4 – Communication Action Plan Draft Action Plan was shared with

Committee. It will be going to the Board in December.

CC/GM Effective action plan to be put into place.

Pending Open House feedback

COMPLETE

2016.01.26 5.1 – Waste Diversion in the ICI Sector Course, 6th Annual Alberta Recycling Conference

EA/GM Send information to the PAC Committee

COMPLETE

2016-03-29 16 004 That the Commission consider whether BMS should take on the

responsibility of providing the prize money and challenge development for the County

Wide Challenge.

CC Motion Carried. Draft program to be

developed

2016.05.24

2016-03-29 7.1 – Open House Updates CC/GM BMS requested the PAC

Committee to determine the priorities to help provide better

services. GM/CC to provide options and

ideas for costing to future meeting.

2016.05.24

2016-03-29 7.2 – Strategic Plan Workshop GM BMS and the Consultants are

working on the agenda and topics for the

Strategic Planning Workshop Update. PAC

2016.04.26

4.1 PAC FOLLOW-UP ACTION LIST (FUAL) – 2016-04-26

Revision 3 FUAL Revision Date: 2016.03.30

invited to 2016.01.12 information session

2016-03-29 7.3 - Secure Loads GM/CC Beaver Municipal Solutions will hold a

Customer Appreciation day at the Transfer

Stations in Beaver County to help educate those on the

importance of secure loads. Specifics will be

out prior to next meeting.

2016.04.26

2016-03-29 7.4 - Micro-Grant Policy GM/CC The Board recently approved a new grant program for

Community NFP.

COMPLETE

2015-03-23 2016-03-29

Bylaw Update: 15 010 Present 1998 by-law for rules of ex officio to be presented to the

commission

GM GM to provide the Bylaw Update for next

meeting

2016.04.26

2015-03-02 Present an ISO 14001:2004 re-certification

update

GM/Eng. Update pending 2016.04.26

5.1 BOARD EVENTS CALENDAR - 2016-04-26

5.1 BOARD EVENTS CALENDAR 2016.04.26

Revision 2 Board Calendar Date: 2015.08.24

DATE(S) TIME EVENT LOCATION COMMENTS

Apr 26, 2016 6:00 – 7:00 pm PAC Meeting Tofield Chambers

May 11 – 13, 2016 SWANA SWANA Northern Lights

Chapter Annual Conference

Calgary, AB If you are interested in

attending: Contact Marilyn @ 780-663-2038 Ext: 117

May 19, 2016 6:00 – 8:00 pm Board Meeting Tofield Chambers Regular Meeting

May 24, 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley

June 23, 2016 6:00 – 8:00 pm Board Meeting Holden Chambers Regular Meeting

June 28, 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley

Aug 18, 2016 6:00 – 8:00 pm Board Meeting Viking Chambers Regular Meeting

Aug 22 - 25, 2016 SWANA WASTECON 2016 Indianapolis, IN If you are interested in attending: Contact Marilyn @

780-663-2038 Ext: 117

Aug 23, 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley

Sep 7 – 9, 2016 Alberta CARE Alberta Recycling Annual Conference 2016

Athabasca, AB If you are interested in attending: Contact Marilyn @

780-663-2038 Ext: 117

Sep 22, 2016 6:00 – 8:00 pm Board Meeting Village of Ryley Regular Meeting

Sep 27, 2016 6:00 – 7:00 pm PAC Meeting - CANCELLED

Sep 28 – 30, 2016 RCA 2016 Recycling Council Conference

Jasper, AB If you are interested in attending: Contact Marilyn @ 780-663-2038 Ext: 117

Oct 12 – 14, 2016 ESAA RemTech 2015 Banff, AB If you are interested in attending: Contact Marilyn @

780-663-2038 Ext: 117

Oct 20, 2016 6:00 – 8:00 pm Board Meeting Tofield Chambers Regular Meeting

Oct 25, 2016 6:00 – 7:00 pm PAC Meeting Tofield Chambers

Nov 17, 2016 6:00 – 8:00 pm Board Meeting Village of Ryley Regular Meeting/Organizational

Meeting

5.1 BOARD EVENTS CALENDAR - 2016-04-26

5.1 BOARD EVENTS CALENDAR 2016.04.26

Revision 2 Board Calendar Date: 2015.08.24

Nov 22. 2016 6:00 – 7:00 pm PAC Meeting Village of Ryley

Dec 15, 2016 6:00 – 8:00 pm Board Meeting Tofield Chambers Regular Meeting

Dec 20, 2016 6:00 – 7:00 pm PAC Meeting Tofield Chambers

Oct 12 – 17, 2017 RCA 2017 Recycling Council

Conference

Lake Louise, AB If you are interested in

attending: Contact Marilyn @ 780-663-2038 Ext: 117

FOR INFORMATION ONLY (FIO)

Revision 2 FIO Date: 2015.12.21

FIO 2016.04.26| Beaver Municipal Solutions

Secure Loads

When hauling waste to the Transfer Stations or the landfill, it is important that you

secure your load properly to prevent things from falling off along the way. Things

that fall off unsecured loads onto the road can endanger other drivers and create

litter which is not only unsightly, but bad for the environment.

There are several ways to secure your load. You can use a tarp, cargo netting or

tie-downs (bungee cords, rope or straps). These are inexpensive items that can be

purchased at most local hardware stores.

All loads that are hauled need to be secured as per Section 65 of the Vehicle

Equipment Regulation AR122/2009. This regulation states that there needs to be

equipment on the vehicle or attached to the vehicle that is capable of securing the

goods to ensure that the vehicle can be operated safely when loaded without

danger of turning over the vehicle or the load shifting, swaying, blowing off, falling

off, leaking or otherwise escaping.

Tickets can be issued for:

Improper disposal of waste on public land

Improper disposal of waste on highways

Improper transportation of waste on highways

Improper disposal of waste on/into/under water or ice

Disposal of waste onto another person’s land without agreement

Beaver County also has a Road Protection and Traffic Control Bylaw that allows

officers to charge a $200 penalty for the offense of depositing of waste into County

ditches.

How should loads be secured?

1. Place lighter materials toward the bottom, with heavier items on the top.

2. Loose items, such as garbage and yard waste should be placed in a covered

container making it easier to secure.

3. Tie large items such as mattresses or old wood waste directly to the vehicle.

4. Use rope, straps or bungee cords to hold tarps or other large objects down.

5. Dirt, gravel and sand should be covered with a tarp. Do not overfill the

vehicle box or trailer.

6. Any items that extend past the back of the vehicle box or trailer should have

a flag attached.

FOR INFORMATION ONLY (FIO)

Revision 2 FIO Date: 2015.12.21

FIO 2016.04.26| Beaver Municipal Solutions

If something does fall out of your load onto the road or into the ditch, you should

take reasonable steps to safely remove it.

What should you do if you see materials falling off loads?

For secondary highways and County roads:

Contact Beaver County’s office at 780.663.3730 during office hours – Monday

to Friday

For littering along Highway 14:

Contact the RCMP at 780.662.3353 during office hours – Monday to Friday

(please DO NOT call 911)

Law enforcement will need to know the location, time of day, and any information

regarding the vehicle you can provide (license plate, vehicle description, etc.).

(pictures of properly/improperly secured loads)

FOR INFORMATION ONLY (FIO)

Revision 2 FIO Date: 2015.12.21

FIO 2016.04.26| Beaver Municipal Solutions

PAC Presentation (N2U2) Requesting Development of Recycling Challenge

At the March 2016 PAC Meeting, a proposal presentation was made by the non-

profit group from Holden, N2U2. This presentation was the result of discussion with

some PAC members and the group at one of the Open House sessions in February.

The group suggested that Beaver Municipal Solutions hold a recycling contest for

County residents and businesses and they offered some suggestions on how to

structure and provide cash awards for the challenge. They were very clear that they

were not asking for funding so they could hold and coordinate the contest, but

instead were asking Beaver Municipal Solutions to design and implement a contest

so they would be able to participate. In discussion with the group after their

presentation, they were favorable to the idea of modifications to the challenge to

take it in the direction of business development for a cottage industry in the region.

Although the categories, classifications and levels of award for the challenge will

likely need to change to reflect the new direction of the contest, Beaver Municipal

Solutions would like to keep the award funding the same. Over the next month,

Beaver Municipal Solutions will put together a draft recycling challenge that will be

taken back to the PAC for review and ultimately to the Board for approval.

Challenge Highlights

Beaver Municipal Solutions will develop Business Development Recycling

Challenge

Open to Beaver County residents. Businesses, schools, institutions and

community groups

Launch during Waste Reduction Week (October 17-21) – start promotion in

late summer, early fall; winner announced on Earth Day (April 22, 2017)

Three prizes – first ($2500), second ($1500) and third ($1000)

One category – business development – must use waste materials and be

able to reproduce the product/item (not a one-of) – must be something that

people will be willing to purchase

Will look at bringing in a technical panel to determine the winner (i.e. RCA

member, Engineer, entrepreneur, etc.)

FOR INFORMATION ONLY (FIO)

Revision 2 FIO Date: 2015.12.21

FIO 2016.04.26| Beaver Municipal Solutions

If the winner meets all requirements (and could become a cottage industry

product) would also be provided with an additional $5000 that could be used

as start-up capital that winner could take to bank for a loan

Beaver Municipal Solutions would be recognized as a partner in this new

cottage industry – logo included on all promotions, etc.

Questions/Concerns

o Limited entries – will all prizes need to be awarded?

o Will need to develop a criteria list to determine whether or not it

qualifies for a cottage industry product, and the potential start-up

capital

o Could the announcement be made into a public event that

encompasses something else Waste Reduction Week related (waste-

free event?) – location (ICI sector?)