Public Disclosure Authorized El 612...Section 4.4.4 of ISO 14001 provides for the documentation of...

El 612Vol. 3

Fundo de Investimento e Patrim6nio doAbastecimento de Agua (FIPAG)

National Water Development Project

-! , -,

ENVIRONMENTAL MANAGEMENTSYSTEM

Manual

Interim Issue 0.1

PROJECT No: J22046A

February 2003

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

Pub

lic D

iscl

osur

e A

utho

rized

wb350881

Text Box

wb350881

Typewritten Text

wb350881

Typewritten Text

wb231615

Typewritten Text

E4157V3

FIPAG - National Water Development ProjectEnvironmental Management System: Manual

CONTENTS

Chapter Description Page

PART A: MAIN TEXT

I INTRODUCTION 1-1

1.1 Background 1-1

1.2 Scope of the MUnual 1-2

1.3 Purpose and Objectives of the Manual 1-2

1.4 Structure of the Manual 1-3

1.5 Use of the Manual 14

2 GLOSSARY OF TERMS, DEFINITIONS AND ABBREVIATIONS 2-1

3 ENVIRONMENTAL MANAGEMENT SYSTEM REQUIREMENTS 3-1

3.1 General Requiremnents for an EMS 3-1

4 ENVIRONMENTAL POLICY 4-1

4.1 Introduction 4-1

4.2 Requirements 4-1

4.3 FIPAG's Environmental Policy (2003) 4-2

5 PLANNING 5-1

5. 1 Introducton 5-1


5.3 FIPAG's Legal Register 5-3

5.4 FIPAG's Objectves and Targets for the EMS 5-3

5.5 FIPAG's Environmental Integration Programme (EIP) 5.4

6 IMPLEMENTATION 6-1


FIPAG: Envrorinenlal Management System MAN0. 1Manual


6.3 FIPAG's Organisabonal Structure for the EMS 6-2

7 OPERATION 7-1



8 CHECKING, CORRECTIVE ACTION AND IMPROVEMENT 8-1



9 MANAGEMENT REVIEW OF THE EMS 9-1

9.1 Introducton 9-1


PART B: SUPPORTING INFORMATION

Appendix A: ISO 14001: 1996 - Environmental Management Systems -Specification with Guidance for Use (First Edition).

Appendix B: FIPAG EMS Document Reference Index.

PART C: LEGAL REGISTER

PART D: REGISTER OF SIGNIFICANT ENVIRONMENTAL ASPECTS AND IMPACTS

PART E: ENVIRONMENTAL SYSTEM PROCEDURES

PART F: ENVIRONMENTAL INTEGRATION PROGRAMME

PART G: ENVIRONMENTAL ACTION PROCEDURES

FIPAG: Environmental Management System MAN/0. 1Manual

PART A: MAIN TEXT

FIPAG. Environmeental Management System MANIO. 1Manual

I INTRODUCTION

1.1 Background

Fundo de Investimento e Patrim6nio do Abastecimernto de Agua (FIPAG) is a govemmentagency tasked to co-ordinate the National Water Development Project (NWDP) for selectedcities in Mozambique.

Specifically, FIPAG was established to take over the dutLies and obligations of water servicedelivery in the four water companies of Beira, Quelimane, Nampula and Pemba, and to act aslessor in Maputo. The authorty and responsibilities of FIPAG indude:

* Investmrent and financial management for rehabilitation and expansion of water supplyassets;

* Maximisation of efficiency and return on existing assets; and

* Contract management, monitoring and enforcement of the contractual obligations ofthe Private Operator.

The NWDP is funded by the national govemment, intemational govemments and intemationalfunding agencies and comprises a mixture of sub-projects for each of the selected cities whichprovide for.

* The rehabilitabon of existing and/or provision of new water supply services (e.g. newwater intakes, new boreholes, pipework, dosing plant and reservoirs) and supportinfrastructure (such as building repair, electrics, power supply and road access); and

* Short term 'Immediate Action Plans.

The planning for, protection and management of the environmtent which may be affected bythe NWDP is both a Mozambican legal requiremrent (through, for example, its EnvironmentalImpact Assessment Regulations) and a conditon of the loan agreements wth the donors.Although not a specific requirement attached to the loan agreement. the implementation of anEnvironmnental Management System (EMS) has been volurnteered by FIPAG in recogniton of:

* The need to ensure that the development and implementation of the NWDP isundertaken in accordance with the legal and donor requirements for envirornentalprotection and management; and

* The need to ensure the management of the potential environrmental impactsassociated with the construction and operation of its water supply facilities in theselected cnies

The EMS described in this Manual has been structured with due reference to the InternationalStandards Organisation (ISO) 14001 specification (see Pasrt, B, Appendix A of thisdocument) Muile it is not intended to produce a ful-scale EMS for FIPAG at this stage, it isexpected that the EMS will be gradually upgraded over time and that accreditation willeventually be sought.

FIPAG: Envirornnental Management System MAN/0.1Manual Page 1-1

1.2 Scope of the Manual

The current scope of the EMS extends to:

* The activities over which FIPAG has direct control or can be expected to have aninfluence in association with the development of the NWDP sub-projects;

* The management of the construction phase; and

* The handover of the completed project to the Pnvate Operator.

The EMS will be expanded in the near future to provide for the activiies, products andservices that are associated with the operation of the water supply faclities in each of thecities.

White FIPAG are ultimately responsible for the environmental management of the NVVDP, theresponsibility for undertaking some of the required activities (such as undertakingenvironmental impact assessments) will be assigned to appointed consultants andcontractors. FIPAG will need to monitor the actions of these appointed consultants andcontractors to ensure compliance wih the requirements of the E MS

1.3 Purpose and Objectives of the Manual

As part of an EMS it is necessary to produce a Manual. The Manual provides guldance on allaspects of the EMS, Including providing the frameworks for establishing the key componentsof the EMS and the management procedures for those areas to be specifically targeted by theEMS.

Section 4.4.4 of ISO 14001 provides for the documentation of the EMS, namely:

* To descnbe the core componerts of the management system and their rnreracrton,and

* To pro wde direcrtion to re/ated documentation.

Further to this key requirement, the purpose and objective of the Manual is to:

* Provide a user-friendly reference resouroe on the philosophy for the establishment,implementation and maintenance of the EMS for FIPAG

* Provide guidance and procedures on the establishment, implementation andmaintenance of the EMS - this is to act as both a reference resource for the currentEMS and a foundation for the future review and upgrade of the EMS.

* Provide specific Instructions and procedures for the integration of the pnnciplesand actions associated with effective environmental assessment, protection andmanagement into FIPAG's activities.

* To provide a training too for those persons who wiil be responsible for establishingimplementing and maintaining the EMS lor FiPAG

FIPAG Environmental Management System MAN10 1Mawal Page 1-2

The EMS and all associated documentation is a 'live' document that will be reviewed andupdated throughout the lifespan of FIPAG as and when required to accommodate changes tothe NWDP, operational changes, new legslation and other requirements or circumstances thatwill require changes to the coverage of PIPAG's EMS.

1.4 Structure of the Manual

This Manual has been structured as follows:

Part A: Main Text Contains chapters on the planning for,implementation, operabonal control, checking andimprovement, and management review of theFIPAG EMS.

Part A also includes the following:

* FIPAG's Environmental Policy;

* FIPAG's Objectves and Targets for the EMS;

* FIPAG's Organisation Structure for theImplementation of the EMS; and

* Figures illustraling the components of theEMS.

Part B: Supporting Information Contains appendices with supporting informationto Part A, including:

* A copy of ISO 14001; and

* A reference index of FIPAG EMS documents,

Part C: Register of Legal and Contains the current register of legal andRegulatory Requirements regulatory requirements pertinent to FIPAG and

the NWDP.

Part D: Register of Significant Contains the current register of significantEnvitonmental Aspects environmental aspects and impacts associatedand Impacts with NWDP projects.

Part E: Environmental System Contains all the Environmental SystemsProcedures (ESPs) Procedures pertinent to the EMS at this stage.

Part F: Environmental Intogration Contains FIPAG's Environmental :ntegrationProgramme (EIP) Programme for the MNDP.

Part G: Environmental Action Contains all the Environmental Action ProceduresProcedures (EAPs) pertinent to the EMS at this stage.

FIPAG: Environmental Management System MAN/0. 1Manual Page 1-3

1.5 Use of the Manual

This Manual should be used as a reference by those responsible for the mplementation,maintenance or external verification of the EMS, specifically to

* Provide a background on the understanding of the structure, purpose andrequirement for the EMS;

* Provide a reference on the philosophy behind the development of the current contentof the EMS;

* Provide a reference or 'paper-trail' on the development of the EIP and EAPs;

* Provide a reference or route for the future review, revision and expansion of theEMS; and

* Provide an information and/or training tool for persons untamiliar wth an EMS.

The Procedures for the key components of the EMS, and for meeting the oblective and targetsof the EIP have been incorporated into Parts E, F and G of this Manual.

A complete list of all procedures and documentation produced in connection with theEMS has been included In Part B, Appendix B of this Manual.

FIPAG Environmental Management System MANIO 1Marual Page 1-4

2 GLOSSARY OF TERMS, DEFNITIONS AND ABBREVIATIONS

The followng definitions have been used in the Manual and include both pertinent ISO 14001definitons and those that are specific to FIPAG.

[Listed in alphabetcal rcerl

ISO 14001 BASED DEFINMONS

Continual Irnprovement Process of enhancing the EMS to achieve improvementsin overall environmrental performance in line with theFIPAG's Environmental Policy.

Environment The surroundings in which the projects and/or watersupply facilitbes will be operated Including air, water, land,natural resources, flora, fauna, humans and theirinterrelaion.

In the context of the water supply facilibes, the'surroundings' may extend from within the fencedboundary of the site into the areas Immediately abuttingthe site and beyond.

Environmental Aspect Element of the project or water supply faalty activitiesthat can interact with the environment and lead to anenvironmental impact - namely the 'cause' of a gvenimpact

Environmentl Impact Any change to the environment, whether adverse orbenefidal, wholly or partly resuting from the activitiesassociated with a project orwater supply facility. Including,for example, an increase in noise levels, soilcontamination, water contarmination and loss of habitat.

EMS Environmental Management SystemIncludes organisational structure, planrnig activities,responsibilibes, practices, procedures, processes andresources for developing. implementing, achieving,reviewing and maintaining the Environmental Policy.

EMS Audit A systematic and documented vermfication process ofobjectively obtaining and evaluabing evidence todetermine wheter the EMS conforms to the EMS auditcriteia set by FIPAG, and for communication of theresults of this process to management.

Environmental Objective The overall environmental goal. arisirg from theEnvironmental Poficy, that FIPAG has set Itself to achieveand which is quantified as practica

FIPAG: Environrental Management System MANO. 1Manual Page 2-1

Environmental Performance Measurable results of the EMS, related to the contrdr of itsenvironmental aspeds, based on its Environmental Policy,objecives and targets.

Environmental Policy Statemnent by FIPAG of its intentions and principes inrelation to its overall environmental performance of theNWDP and its water supply facilibes in the selected cities.The Environmental Poicy provides a framework for actionand for the setting of its environmental objectives andtargets.

Environmental Target Detailed performance requirement, quantffied wherepracUcable, applicable to FIPAG andlor the project orwater supply facility. that arises from the environmentalobjectves and that needs to be set and met in order toachieve those objectives

PreentIon of pollution Use of processes, practices, materials or products thatavoid, reduce or control pollution, which may includerecycling. treatment, process changes, controlmechanisms, effident use of resouces and materialsubstitution.

The potential benefits of pdlution prevention include thereduction of adverse environmental impacts, improvedefficiency and reduced costs.

FIPAG SPECIFIC DEFINITONS FOR 1HE EMS

AfDB Afncan Development Bank

Funding agency for NWDP sub-projects in Maputo. TheAfDB has a set policy and a series of guidance documentsand critena for ensuring that due consideration of theenvirormnent is taken into account during the design.construction and operation of AfDB ffirded proects.

ARA Regional Water Admirustraton

(AdmiristraXo Regonal de Aguas)

Activities' An EMS addresses the envirormentai impacts assocatedwith activities, products and/or services for a given site.

Activities wil inciude those associated wth the keydevelopment stages of the NWDP development, namelythe project conceptualisation, feasibility and designstages, construction, operation and decommissioningphases. Activities associated with contract developmentare also included.

See also entries for 'products' and 'services'.

The activities, products and services associated with the NWDP wil need to be reviewed and upgraded as thescope and focus of the FIPAG EMS is expanded between 2003 and 2007.

FIPAG: Enviornmental Management System MANIO. 1Manual Page 2-2

CAP Corrective Action Plan

Prepared in connection with any non-conformances orincidents that occur (see ESP 010: 'Non-Conformance,Corrective and Preventabve Actions'). Details actions torectify a problem, to prevent its recurrence and to addressany associated sipads that have occurred.

CDH Controlled Document Holder

Designated FIPAG staff member who wRi be responsiblefor holding key 'controlled' EMS documentation on behalfof their department See ESP 007 'Document Control' forfuLther detail.

Consultant Consultancy or group of consultancies appointed byFIPAG to typically undertake the Investigation and designof the NWDP projects. Also normally required to preparethe bid docuxmntation for construction & evaluate bidsreceived from contractors. A consultant may also beappointed to undertake construction supervision.

Contractor A private organisation which wil be appointed by FIPAGto construct a given project as per the design andspecificabon prepared by an appointed consultant.

Controlling AuthoriUes Refers to all or any one of the following MICOA, WB,AfDB and/or other funding agencies

DNA National Directorate of Water

(Direc,cao Nacional de Aguas)

Environmental Auditor Individual appointed internally or exernally to audit thelevel of compliance wIth environmental managementirnstructions, and to assess the environmentalperformance achieved.

Environmental Control The ECO monitors compliance with EnvironmentalOffcer (ECO) Specificatons Incorporated into a Contractors contract for

the construction phase. The ECO advises the ResidentEngineer on environmental matters relating toconstruction

Environffental Impact The process by which the environmental impactsAssessment (EA or EIA) (negative and positive) are Identified and considered for

any given development is called 'EnvironmentalAssessment' or 'Environmental Impact Assessment'.

The scope and content of the EA will be determined bythe nature of the project, the alternative devopments

FIPAG: Envirormnental Management System MAN/0.1Manual Page 2-3

under consideration and the physical, biological andhuman charactenstics of the environment to be affectedby the project.

Environmental Assessment The aim of the EA Report is to provide an objectve andReport (LEA Report) comprehensive account of the potential environmental

impacts associated with a project in a non-technical,straight-forward manner.

Environmental Management The EMP sets out instrucbons or EnvironmentalPlan (EMP) for Construction Specifications that will be Included in a contract document

for the construction phase of a project. The EMP willensure the construction acbvibes are conducted andmanaged in an envirornmentally sound ard responsiblemanner. The EMP also details the organisationalauthonty and structuire required to ensure the effectiveimplementation of the EMP and measres to monitor andimprove the applicabon of the EMP.

EAPs Environmental Action PFoceduresProcedures which provide step by step instructions forundertaking day to day activities within FIPAG to ensurethat the protection and management of the environment isintegrated into the NWDP development process. Thefocus of the EAPs is defined by the objectrves and targetsoutlined in the Environmental Integration Programme(EIP).

EE Environmental Engineer

The FIPAG person who will be directy responsible for co-ordinaling and directng the effective and successfulimplementation of the EMS in accordance with theguidance and instructions presented in the Manual. TheEE will also be responsible for ensuring the review,update and improvement of the EMS on a continual basisNOTE:

ISO 14001 and EMS guidance usually refers to anEnvironmental Manager being responsible forimplementng an EMS. It has been necessary to amendthe definition to Environmental Engineer' for the FIPAGEMS to best suit the office sructure. The duties andresponsibilities of the EE remain the sane as thosetypically descnbed for an Environmental Manager.

EIA Regulations Environmental Impact Assessment Regulations, Artide 33of Law no 20/97 1 October - approved and decreedthrough Decree no 76/98 of 29 December.These set out the Mozambican requinrets forundertaking the systematic assessment of specified'activities' on the environment in order to allow MICOA tomake an informed decision on the approvaVrejection of

FIPAG. Envirorvoental Management System MAN/O. 1Manual Page 2-4

the activity and to involve the surrounding communities inthe decision making process.

EIP Environmental integrabon ProgrammeThe EIP sets out the framework for achieving ddriedobjectives and targets for addressing specific sigrmficantenvironmental aspecs and activbes. It indudes adesgnation for responsbildty for achieving the objecivesand targets, the methodology and timetrame forcompletion

ISO 14001 and EMS guidance usually refers toEnvironmental Management Programmes' (with the

acronym EMP). However due to potential confusion withterminology used by Wortd Bank, AfDB and MICOAregarding the preparabon of Environmental ManagementPlans (e.g. for construction). it has been necessary todefine a new acronym and title for the FIPAG EMS -'Environmental Irtegration Programme'. No changeshave been made to the format and content of thedocument as descnbed in ISO 14001 and EMS guidance.

EMP Environmental Management PlanThe EMP sets out instuctons that will be induded in acontract documrent for the construction phase of a sub-project. The EMP will ensure the construction activesare conduced and managed In an environmentally soundand responsible manner.

EMS Manual Environmental Management System ManualDocument describing the requirements, components andassociated documents needed to implemnent, maintain andimprove the FIPAG EMS.

ESMP Environmental and Social Management PlanTerminology used by AfDB for an EMP (see glossaryentry above.)

ESPa Environmental System Procedures

Procedures which provide instructons on planning.implemenbng and operating, checidng, correcting andreviewing the key components of the EMS These arespecifcally based on the requirements of ISO 14001(Clause 4).

FIPAG Fundo de InvesUmento e Patnm6nio do Abastecimento deAguaGoverrwnent agency tasked to co-ordinate the National

FIPAG: Env rorrnental Management Sstem MAN/O 1Manual Page 2-5

Water Development Project for the five ates (Beira,Maputo, NampiJa, Pemba and Quelimane) SpecificallyFIPAG was established to take over the managementduties and obligations of water service delivery in the fourwater companies of Beira, Quelimane, Nampula andPemba, and to act as lessor in Maputo. The authonty andresponsibilites of FIPAG include (i) Investment andfinandal management for rehabilation and expansion ofwater supply assets, (ii) manimisation of etfiaency andreturn on exsting assets, and (iii) contract management,monitoring and enforcement of the contractual obligationsof the Private Operator.

FIPAG Facilites All staff, structures, equipment and materials used in theprocurement, treatment, storage and supply of water tothe cities of Beira, Maputo, Nampula. Pemba andQuelimane.

Mgr Manager

FIPAG Mgt FIPAG Management, compnsing FIPAG's seniormanagement.

Fundirg Agency(les) Refers to the World Bank, the Afncan Development Bank,Government of the Netherlands and Agence Francaise deDeveloppement.

HRD Human resource development

I&AP Interested and Affected Party

Individual or group concerned with or affected by theenvironmental perfofnance of the NWDP projects and/orby the activites, products and services associated withthe water supply facilities

IDA International Development AssoaationPart of the World Bank Group.

ISO Internaional Standards Organisation

KPI Key performance indicators

MICOA Ministeno Para a Coordenaao da Acpo Arnbiental(Ministry for the Coordination of Environmental Affars)MICOA is the natkoa governmet departmentresponsible for the protection of the environment and for

FIPAG: Envirorwnertal Management System MAN/O. 1Manual Page 2-6

authoxising proposed development projects. Authorisabonis provided only after appropriate studies have beenundertaken to assess the environmental and socialImplicabons of proposed development projects inaccordance with the EtA Regulations

NGO Non-govemmenal organisation

NWDP National Water Development ProjectTitle name for a strategic initiative to improve the watersupply system of five cties in Mozambique, incorporatinga mixture of the rehabiltatlon and upgrade of exstingsystems and the provision of new facilities.

PAD Project Appraisal DocumentProduced by the Worid Bank. This dJocument sets out theproject development objectives, the strategic context,project descnption summary, project raionale, summaryproject analysis, sustainabibty and uisks, main loancondifions, readiness for implementabon and compliancewith Bank policies.

PCR Project Completion Report

A requirement of World Bank, this report sets out theactual environmental impacts that occurred and theeffectveness of the mibgation measures.

PIC Public Information Centre

Servce provided by the World Bank and AfDS throughwhich the public may access information about projectsand submit comments.

PIM Project Implemenatwon ManualA Wold Bank document which provides a reference guideon the NWDP. It provides a sunmary of the project adescnption of the institutons Invlved in itsimplementation and an outline of the procedures to befdlowed in the implementabon of the project.

Products' An EMS addresses the environmental impacts associatedwith the activities, products andlor services for anorganisation

At this stage, and with the current focus of the EMS, themain product associated wih the NWDP will be designreports, bid documents. contracts, construction waste andsludge. See also entries for activAt,es' and 'services'.

FIPAG: Envirormental Management System MAN/O. 1Manual Page 2-7

RAP Resettlement Action Plan

The aim of the RAP is to descnbe eligibility forcompensation and other forms of assistance. review theextent and scope of resettlement, set out animplementation plan for delivery of assistance. evaluatethe organisational capacity of involved agencies, set out aschedule for implementatbon and descnbe how affectedpersons may be invdved in the development of the RAP.

Slvces' An EMS addresses te environrnental impacts associatedwith activities, products and/or servi for a given site.At this stage, and with the current focus of the EMS, themain sevices associated with the NWDP will be planning,design. constructon and water supply. See also entriesfor actvities' and 'products'.

TOR Terms of Reference.

World Bank Funding agency for the NWDP sub projects for the fourcitfes (Beira, Nampula, Pemba and Quelimane)The World Bank has a set policy and a series of gLidancecriteria for ensuring that due consideraton of theenvironment is taken into aocount during the design,construction and operation of World Bank funded projects.

FIPAG: Envirornmental Managemert System MAN/O. 1Manual Page 2-8

4 ENVIRONMENTAL POLICY

4.1 Introduction

The Environmental Policy represents a public statement on FIPAGs commitment to ensurethat its activities are managed in an environmentally sound manner either through its ownactions or through those to be delegated to other parties

ISO 14001 R a. l

Refer to Clause 4.2 for further detail on the Environmertal Pdicy (see PartB, AppendIx A of this Manual).

4.2 Requirements

Specific to FIPAG, the foliomng -mll apply:

Basic Requirements FIPAG will define its commitment to undertake its activitiesin connection with the NWDP in an environmentallyresponsible manner.

FIPAG will define the execution of its commitment toestablish implement and maintain the EMS through itsEnvironmental Engineer, appointed Contractors and/orConsultants and its Private Operator.

Key Components of the 1 The Environmental Policy will be appropriate to the natureEnvironmental Policy I of activities undertaken in connection with the NWDP and to

the level of Management commitment to implementing theEMS.

Key components of the Environmental Policy shouldinclude:

* Reference to the physical coverage of the EMS.

* A commitment to continual improvement and preventionof pollution.

* A commitment to comply with relevant environmentallegislabon and regulatons and co-operate with theControlling Autrhorrties

* A commitment to ensure that those parties appointed toexecute described activities on behalf of FIPAG will doso in accordance with the principles of the EMS.

* The provision for the regular review and updating of theobjectives and targets of the EMS.

FIPAG: Environmental Management System MAN/O. 1Manual Page 4-1

* Reference to the implementaton of an EMS incompliance with the principles and requirements of ISO14001.

Key Management and These indude ensuring that:Maintenance Mleasures * The Environmental Policy is approved by FIPAG

Management.

* The Environmental Policy for FIPAG is documented,implemented, reviewed and revised at regular intervals.

* The Environmental Policy is concise, dearly formattedand written in plain language.

* The statemrents in the Environmental Policy are realisticand appropriate to FIPAG and the NWDP.

! * The statements of the Environmental Policy feature inthe EIP.

l The Environmental Policy is communicated to allpertinent people associated with the NWDP.

Key Documentation and; Part A:Procedures * FIPAGs Obectves and Targets for the EMS[Cnmpies documents andprocedures tha wvi dr influence Part C:the Envionmental Poky or be directlyinleced by the rren contents or * FIPAG's Legal Registerany changes to the Eonment Part E:

* ESP 001: 'Updating the Environmental Policy'

Part F:

* FIPAGsEIP.

Part G:

* EAPs.

4.3 FIPAG's Environmental Policy (2003)3

FiPAG's environmental goal is to manage its activities to ensure that the design, construction,operation and decommissioning of its projects is undertaken in a controlled manner to prevent,minimise and correct tor any adverse environmental impacts and enhance positiveenvironmental impacts. [Environmental Departmt Goan

FIPAG will promote the effective environmental management of its activities in accordancemth legislative and social requiremernts through the operation of an EnvironmentalManagement System. [Policy]

FIPAG will introduce, maintain and enhance an EMS to ensure the timely management andcontrol of the environmental aspects associated with its activities The EMS will provide astructured and orderly procedure, which will be regularly updated and improved to address all

3 As described in the FIPAG Business and Acton Plan. 2003/2004.

FIPAG: Envirormental Managerment Systern MAN/0. tManual Page 4-2

Figure 1: Key Components of EMS-. ...... .. . .- ............. .--....-

* c 1NorW.aoarto1Wie.

c Aud & k: Intificatin of Legal &PrevrWtatfer - OttwrReqments

RerdK O * Continual DdtnndOqte

~. > Improvement & TagsmOna - - j- ielopmwt of

Wm l - s mpemenwion Plan

Deftiron of Suture, RolesErnergency Res onee & Responstriit

Documentation Cortwl Tra*inn & Raisig Awaereess

EMS iDocLnenta2n CommunMaten

FIPAG: Envirownmental Management System MAN/O. 1Manual Page 3-3

relevant environmental issues related to FIPAG projects. The EMS will be based oninternational standards. [Strategy]

FIPAG: Environmental Management System MAN/O. 1Manual Page 4-3

This page is intentionally blank.

FIPAG Environmental Management System MAO 1Manual >Page 4-4

S PLANNING

6.1 Introduction

The overall purpose of the 'Planning' component of an EMS is to develop a reaiisic andorganisation-specific strategy for managing and minimising the adverse environmental risks

and impacts, as well as for enhancing the environmental benefts. It is based on the following

* An understanding of the likely environmental implicalons of activites, products andservices; and

* An understanding of the legal requirements for environmental assessment, protectionand management for the NWDP.

The Planning component of the EMS culminates in the production of an EnvironmentalIntegration Programme (EIP) (see Part F of the Manual) which will describe

* The environmental aspects and impacts to be controlled ana the associated objectivesand targets to facilitate this control; and

* The actions required and ownership of these actions and a programme for completingthe actions.

ISO 14001 R :

Refer to ISO 14001 docunent (see PBt B, Appendix A of this Manual).

Clause 4.31 fbr futher detai on the idenfitcatton and determwnation ofsignrdcant envronmental aspeos and inpacts.

Clause 4 3 2 for hrwther detaHi on deveIoptng a regiter of legal and otherregulatory requirements

Clause 4 3.3 for further detaD on determning obednces and targets for theEMS.

Clause 4 34 khr further detail on dveloping Enrironmental ntegrationProgrammes 4

4 Note: ISO 14001 and typial EMS guidance will refer to Envuronmental Management Pians - see Gloessy forexplanation

FIPAG: Environmental Management System MANIO 1Manual Page 5-1

5.2 Requirements

The following requirements wIll apply to FIPAG

Basic Requirfements FIPAG will establshi and maintain procedures to:

i ldentity and update a register of the sigruficarWenvironmental aspects and impacts that may beassociated with the !N'MP.

* Identify and update a pertinent database of thelegislation, regulabons. environmental caitena and otherrequirements.

X Identify, document and regularly review the keyobjectives and targets of EMS.

- Update the EMS documentation where fudure EMSplanning dictates

| * Prepare an EIP.

Key M.nagmrint and These indude,Mait,enance,Measures * ldentifyng and maintaining a 'register' of the

internatonal, national. regional and local legal,regulatory and other requiremenets perirnent to FIPAG.

i Ensuring that, where pertinent. the legal, regulatory andi other requirements feature as part of the objectives and

targets for the EIP and associated procedures.

* The systematic identfficaton of activities associatedwith the NWDP and the prioritisaton of the associated

l environmental aspects and impacts.

:* The development and documentation of realisticobjectives, targets responsibilites and target dates forthe management of 'significarnt' environmental aspectsand impacts in the EIP.

* Ensure that the objectives and targets are used asperformance ctittena for the EMS and are regularlyreviewed and updated.

* Ensure that the EIP is reglarly reviewed and updatedto take into account any changes to circumstances.

* Ensure appropriate resources (manpower training.finances and equpment) are identified and provided forthe effective implementabon of the EIP.

* Ensure appropriate authonty is provided to thoseresponsible for implementng the EIP and associated

_ procedures.

FIPAG: Environmental Managemeent System MANiO. 1Manual Page 5-2

Key Documentation and Part AProcedures * FIPAGs Objecbves and Targets for the EMS.

Part C:

,. FIPAG's Legal Register.

Part D:

* FIPAG's Register of Sgnificant Environmental Aspectsand Impacts.

Part E:

. ESP 002: 'Updating of Legal Register'.

* ESP 003: Register of Significant EnvironmentalAspects and Impacts'.

* ESP 004: 'Preparation of Environmental IntegrabonProgrammes'.

Part F:

* EIP.

Part G:

* EAPs.

5.3 FIPAG's Legal Register

See Part C of the Manual for the current version of the register for legal and other regulatoryrequirements relevant to FIPAG's activibes

5.4 FIPAG's Register of Significant Environmental Aspects and Impacts

See Part D of the Manual for the currert version of the register for significant environmentalaspects and impacts associated wth the NWDP.

5.5 FIPAG's Objectives and Targets for the EMS

The 'strategic' objecd,ves and targets of FIPAG's EMS wil be the means of implementing thfestatemients made in the Environmental Policy, and will in turn be reflected in all the prowduresproduced.

FIPAG- Environrmental Managemere System MAN/0.1MNnual Page 5-3

The following table demonstrates the links made between the Environmental Policy, thestrategic objectves, targets and associated procedures'.

STATEMENT_i OBJECTIVE TARGETS PROCEDURE

Integration of To ensure consideration of Suite of Environmental EAP 001environmenta potenfial enironmental assessment and managementmanagement into impacts associated with the reports and documents EAP 004acbvities. NWDP. pertinent to each sub-project

To ensure integration of Contract clauses for Private ESP 003environmental protection and Operator.management controls into theNWDP. Regitr of Significnt

E nvronmental Aspects andTo understand the range of Impacts.potential environmentalimpacts associated with theNWDP.

To ensure the coverage ofenvironmertal isues(protechon and management)in all new and amendedPnvate Operator Contracts.

To ensure timeous provisionfor resetement andcompensation.

Compiance with To malnain a register of legal Legal register. ESP 002legal and requirements. Permit and written approvals ESP 003

reqarements. To demonstrate compliance. from all perinent auhorities. ESP 010Records

Implement an j To implement an EMS using a Basic Manual and associated ESP 001EMS phased approach - stafng systems procedures. ttrough to ESP

with a basic franework 012

To use ISO 14001 as Environmertal Integration EAP 001 toguidance for the EMS. Programme and associated EAP 004

acton procedures.

To enable the expanson of the Programme for EMSEMS to full ISO 14001 development. ESP 012complance at a future dabt.

5.6 FIPAG's Environmental Integration Programme (EIP) and EnvironmentalAction Procedures (EAPs)

See Part F of the Manual for the EIP.

See Part G of the Manual for the EAPs which will 'implemrent' the EIP.

5 Note: these represent strategic objectives and targets for the implemenron of the EMS as a whole.Addibonal objectives and targets will be aeveloped in assocAation wvth the EiP to enable the physicalimplementation of the environmental controls for the specific environmental aspects and impacts identifed

FIPAG: Environmental Managemernt System MANO. 1Maual Page 54

FIPAGI Envmro,ental Management System MANIO.1

6 IMPLEMENTATION

6.1 Introduction

The overall purpose of the 'Implementatfon' component of an EMS is to ensure that thestrategies developed to manage and control the environmental impications of the NWDP areput into action, that responsibilities are identified, authority allocated and associated tasks areadministered accordngly

ISO 14 ce:

Refer to Clause 4.4.1 flr futher detal on defining the arganlsetionalstructure for an EMS (see Part 1, Appendix A of this Manual)

6.2 Requirements

The followvng requirements will apply to FIPAG:

Basic Requirement | FIPAG shall

* Identify an organisational structure, roles andresponsibilities for the effective implernentation andmaintenance of the EMS.

* Ensure that the management structure iscommunicated to FIPAG stall at all levels.

* Provide appropriate resources for the effectiveimplementation and maintenance of the EMS.

Key Management and These include:Maintenance Measures

* Ensuring that the defined structure, roles andresponsibilrties for the implementation and maintenanceof the EMS are established and maintained between allFIPAG staff.

* Ensurng that the appropriate environmental awarenessand EMS training is provided to outine all roles andresponsibilities

* Ensuring appropriate resources are provided to ensurethat defined roles and responsibilites can be carriedout.

FIPAG: Environmental Management System MAN1O 1Manual Page 6-1

Key Documentation and Part A:Prooedures * Figure 2. FIPAG Organisational Structure for EMS.[These documents and procedweswill set th cornext for definwg and Part E:commun*ating ft orgnisationalstruture, roles and reosponsibiUeios for * ESP 005: Training'.the EMS.] * ESP 006: 'CommuniCcafons'.

6.3 FIPAG's Organisational Structure for fte EMS

An organogram for the organisational structure of the implementation and maintenance of theFIPAG EMS is :llustrated in Figure 2. [For further details on the structural organisation ofFIPAG, refer to the company intranet]

The roles and responsibilities for each of the positions described in the organogram are listedblow.

6.3.1 Environmental Engineer (EE)

The EE is the EMS Management Representative of FIPAG and vil primanly demonstrate thecommitment of the FIPAG Management towards environmental management through thedevelopment, implementation and maintenance of the EMS.

ROLE RESPONSIBIUTIES

To plan and develop the FIPAG EMS. Including

* Determining the legal requirements.

* Semng the strategic objectives andtargets for the EMS.

* Developing an EIP and associated EAPs.

To ensure the day to day mplementation lncludingmaintenance and improvement of the FIPAG * Implement directly or indirectly the ESPEMS, and EAPs within FIPAG and in

connection with the NWDP.

* Conduct internal environmental auditsand other monitoring activities ofeffectiveness of ESPs and EAPs

* Record and *nvestigate any incidents'and/or 'non-conformances'.

* Identify and communicate legalrequirements within F IPAG

* Conduct awareness training withinFIPAG.

Co-ordinate document control and recordkeeping, and handle communication andgenerate reports

FiPAG: Environrnentl Management System MANI0. 1Manual Page 6-2

6.3.2 FIPAG Management

Within the context of the EMS, the F IPAG Management comprises the Chairman and CEO.

ROLE RESPONSIBLITIES

To commit to the planning, .mplementabon. Includingchecidng and improvement of the basic EMS. * To take part in the required annual

management review of the EMS.

* The endorsement of the ErnironmentalPolicy.

* To provide necessary, reasonableresources for the development,implementation and maintenance of theEMS.

To ensure support and authorfty for the EE to * Assist in encouraging and obtainingundertake his duties in connection with the support from the Private Operator for theImplementation, maintenance and operation of the EMS,improvement of the EMS. * Encouraging FIPAG staff to become

involved in the development andoperation of the EMS.

To support the iniegration of the EE into all Including:aspects of FIPAG. * Parlicipatbon in the Annual Business Plan

development process.

6.3.3 Investments Manager

ROLE RESPONSIBIUTIESTo ensure that the EE is involved in the To advise and/or involve the EE in theNWDP project development process from following:project identification through to the handover * Forthcoming 'dentification of new projectsof the project to the FIPAG Construction Within the current suite of ciies or for newManager cities.

* The preparation of Bid Documents forConsultants for the feasibility and designof the project and the review of trieTenders subsequently received.

* The review of all reports produced by theConsultants and the opportunity tocomment and request amendments.

* The review of Bid Documents forContractors and the review of theTenders subsequently received.

* The preparation of Bid Documents for theConstruction Supervision Consultantsand the review of the Tenderssubsequently received.

FIPAG: Environmental Managemernt System MANJ0 1Manual Page 6-3

6.3.4 Construction Supervision Manager


To support the EE in implementing and To advise andlor involve the EE on themonitonng environmental management following:practices during the construction phase forthe projects through to the handover of the The review of Progress Reports receivedproject to the FIPAG Operations Manager. from the RE during Construction and theopportunity to comment and request

actions

* Site visns by Construction SupervisionManager.

6.3.5 Operations Manager


To support the EE in implementing and To advise and/or involve the EE on themonitoring environmental management following:practices during the operatons phase of the * The review of Progress/Monthly ReportsPre received from the Private Operator and

the opportunity to comment and requestactions.

* Site visits by Operations Manager.

6.3.6 Legal Manager


To ensure that development of all new or To advise and/or involve the EE on theamended contracts between FIPAG and its followingPrivate Operator include reference to 0Peaaino e otat eweenvironmental protectionand managemerenc FIPAG and the Pivate Operator.

X Amendment of existing contractsbetween FIPAG and the PrivateOperator

To provide support where significant To keep the EE up to date on all legalbreaches with contracts on environmental elements relating to environmental aspects ofissues or legal environmental requirements the projects.have been made by appointed organisations,as identified by the EE.

FIPAG: Environmental Management System MAN/0, IManual Page 6-4

FIGURE 2: FIPAG ENVIRONMENTAL MANAGEMENT SYSTEM

Organisational Structure for Implementatton

FIPAu J.'.tim5e t t

1F(55G

C;PAG

DETAILS t1SUE CDATE1n11l (draft) lue C %rch 200 °Appoved Isu 1 0

FIPAG Environrmental Management System MAN/0 1Manual Page 6-5

This page is intentionally blank.

FIPAG Environmental Managemert System MAN/O.1Manual .Page 6-6

7 OPERATION

7.1 Introduction

The overall purpose of the 'Operation' component of an EMS is to ensure tnat the strategiesdeveloped to manage and control the environmental implications of the NWDP are put intoaction and administered accordingly.

ISO 14001 RVefwwo:

Refer to ISO 14001 document (see Pat B, Apperdlx A of ths Manual):

Clause 4 4 3 for futher detail a pronwding awa-eness and competencetr sming. and for conmuncafions

Clause 4 4.4 for furtheriw deta on preparng EMS documentation

Clause 4.4.5 for fthbr detai on controNing EMS documentation.

Clause 4 4 6 for hfther detail on preparation of documentation foroperasonal contnrl (i e the implemnation of the inotnJcftons andspecifications to reduce and contrd s/gniigcant envrromental impads)

7.2 Requirements

The following requirements will apply to FIPAG:

Basic Requirement FIPAG shall establish and maintain procedures to:

* Ensure appropriate trainirg is provided to all FIPAGpersonnel

* Enable effective communication within FIPAG.

* Set up and maintain a document control system for thekey EMS documentation.

* Prevent and/or manage the significant environmentalaspects associated with FIPAG's activites.

Key Management and These include:Maiintenance Measures * Identifying the training needs and developing a training

programme which incorporates providing inductiontraining, awareness training and EMS implementationtraining as necessary.

* Providing regular awareness training courses toenhance general environmental awareness and

I _ _ _I_ promote proactive involvement within FIPAG.

FIPAG: Envrorwnental Management System MAN/0. 1Manual Page 7-1

: Establishing dear channels for communicatons for allpersonnel, allowing both up- and downstreamcommunicaabons

* Prepanng a document control system to manage thecurrent versions of key EMS documentation (e.g. theEnvironmental Policy, ESPs, EAPs and Legal Register)and the distnbution of these documents

* Preparing actions pocedures (EAPs) necessary to

integWate envronmental management. to cotrol currentenvironmental impacts and ensure compliance wfithlegal requirements, at a minimum.

* Providing for neW EAPs to be developed or eistingprocedures to be amended or upgraded as necessary.

Key Documentation and I Part E:Procedures * ESP 005: Training.

I ESP 006: 'Commurmcabons'.

* ESP 007: 'Document Control'.

* ESP 008: Preparabon of EAPs'.

Part F:

* EIP.

Part G:

* EAPs.

Other:

* Training Programme.

* Document Control Register.

FIPAG. Errwronmental Management System MAN/0.1

Manual Page 7-2

8 CHECKING, CORREC TIVE ACTION AND IMPROVEMENT

8.1 Introduction

The overall purpose of this component of the EMS is to:

* Monitor and confirm the effectiveness and performance of the EIP and associated

EAPs;

* Monitor and confirm the performance of the EMS as a whole; and

* Address any specific problems encountered and to provide for the continual

improvement of the EMS.

rso 14001 R -:

Refer to ISO 14001 (see Part B, Appenicix A of this Manual)'

Clause 4 4 3 for hurther detrail on monitonng and measunng the

implementation and effectiveness of the EMS

Clause 4 52 fof fuerther detas on addrsssng non-cwnformances and

irmperenting corrsectve and/or preventative actions.

Clause 4 3.4 for further deta/l on the recording the imnplementabon of the

EMS (e.g. trainrng records and incdent records)

Clause 4.5.4 for further detail on EMS Audts

8.2 Requiements

The folloving requirements will apply to FIPAG

Basic Requirement FIPAG shall establish and maintain documented

procedures to

Monitor and measure conformance with stated

performance cnlena and requirements for the NWDP.

j Maintain records on the implementation of the EMS.

i* Perodically audit the EMS to determine the

effectiveness with which the system has been

I implemented and is being maintained.

Key Management and These include:Maintenance Measures * Undertaking environmental performance measurement

programmes for the EMS as wel as the application of

the EAPs.

FIPAG. Envirornnental Managemert System MAN/O. 1

Manual Page 8-1

* Reporting the results of the measurement andmonitoring programmes to FIPAG Management and therelevant departments,

* Providing for amendments to ESP, EIP and EAPswhere measurement and monitoring results indicatedthe need to do so.

* Ensuring that all EAPs incorporate the criteria againstwhich compliance andlor performance can becontinually measured.

* Ensuring the corrective and preventative actions areappropriate to the magnitude of the problem that hasoccurred or has the potential to occur.

* Recording changes that are made to documentedprocedures resulting from any corrective andpreventative actions

* Ensuring that the corrective and preventative actionsare included in the Management Review Meetings

. Providing for additional or updated 1raining programmesfor the amended procedures.

* Setting up a logical, manageable electronic andhardcopy documentation system which provides a.paper-trail' of all actions undertaken 'n connection withthe EMS and enables easy location of material stored.

* Ensunng that records are kept on, for example, training,incidents, complaints and meeting minutes.

* Ensuring that records are protected against damage,loss or deterioration.

* Appropriate retention times for the storage of recordsare established and documented.

* Preparing an audit programme identifying the activitiesand areas of the NWDP to be audited and the

i frequency of audits.

# Preparing procedures to guide the management andassessment of audits.

* Communicating the findings of audits to the sitemanagement team.

* Correcting non-conformances found during audits.

* Maintaining records of audit findings

* Confirming that approved recommendations andactions produced from the audit have beenimplemented for the NWDP projects within the allottedtime periods

Key Documentation and Part E:Procedures * ESP 009: 'Measurement and Monitoring'.

* ESP 010: 'Non-Conformance, Corrective andPrevention Actions'.

FIPAG: Erwirornental Managemert System MAN/O. 1Manual Page 8-2

* ESP 011: EMSandPerformanoeAudittng.

* ESP 012: 'Managernent Review'.

Part F:

* EIP

Part G:

_ _ _ _ EAPs

FIPAG: Enviromntental Management System MAN/I. 1Manual Page 8-3

This page is intentionally blank

FIPAG: Environmentai Managemeni System MANIO.tManual Page 8-4

9 MANAGEMENT REV'IEW OF THE EMS

9.1 Introduction

The Management Review of the EMS is an important aspect of the corntinual process forimproving the EMS, as well as for ensuring continued support and cornmitment frommanagement.

ISO 14001 R c: l

Refer to Clause 4.6 for htther detail on the Managemrent Review (see PartB, Appendix A of this Manua).

9.2 Requirements

The following requirements will apply to FIPAG.:

Basic Requirement FIPAG shall undertake a periodic formal evaluation of theEMS to assess the suitability, adequacy and effectvenessof the EMS and to identify improvements that will need tobe incorporated Into the EMS.

Key Management and | These include:Maintenance Measures * The involvement of top level management for the EMS.

* The collation of environmental information on theperformance of the EMS for management to review.

* Making recommendations for changes to thecomponents of the EMS to improve environmentalperformance.

* Obtaining appropriate managerial approval ofrecommended changes.

* Recording the Management Review process.

Key DocumentatWon and Part C:Procedures * FIPAG Legal Register.

Part E:

* ESP 009: Montonng and Measuring'.

* ESP 010. 'Non-Conformance and Corrective andPreventative Action'.

* ESP 011: 'EMS and Performance Audning'.

| * ESP 012: Management RevieW.

FIPAG: Environmenta Managemenr System MAN0. 1Manual Page 9-1

EMS MANUAL REVISION TABLE

DETAILS ISSUE DATE

Initial (Draft) Issue 0.1 March 2003

Approved Issue 1.0

FIPAG: Environmental Management System MAN/(O 1

Manual Page 9-2

PART E: ENVIRONMENTAL SYSTEMS PROCEDU RES (ESP)

The following ESPs are incorporated into Part E:

ESP 001 Updating the Environmental PolicyESP 002 Updating of Legal RegisterESP 003 Register of Significant Environmental Aspects and ImpactsESP 004 Preparation of Environmental Integration Programme (EIP)ESP 005 Training

ESP 006 Communications

ESP 007 Document ControlESP 008 Preparation of Environmental Action Procedures (EAPs)ESP 009 Measurement and MonitoringESP 010 Non-Conformrance, Correctve and Preventative ActionsESP O11 EMS and Performance AuditngESP 012 Management Review

FIPAG: Environmental Managemeent S)ysem MAWAO. 1Manual

FIPAG: Environmental Management System MANIO. 1Manual

- IDhE NATIONAL WATER ESP 001EEEMPAG DEVELOPMENT

fUNDoO DE WTIMtMNTOATRUO PROJECT Issue 0.1DO AlRTEfIMUTO DI ACUA

Environmental System Procedure Page 1 OF S

UPDATING ENVIRONMENTAL POLICY

PURPOSE AND APPLICATION OF PROCEDURE

The purpose of this procedure Is to provide instructions and guidance on updating FIPAG'sEnvironmental Policy - taking into account the phased approach and proposed gradualexpansion of the FIPAG EMS

This procedure should be applied where an opportunity to expand the scope and coverage of theFIPAG EMS occurs, either as a consequence of the timing for the phased development of theEMS, or where other circumstances dictate amendments are required.

PROCEDURE

The minimum scope of instructions and actions to be applied have been listed in chronologicalorder below.

Ownership for undertaking the stated instructions and actions have also been indicated.

INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TMINNG

Review current Environmental Policy against the followng. EE At least

* Checklist for the review and updating of the annually.Environmental Polcy (See Atachment 1).

* Records on the perfodmanc of the EMS (indudingEIP and EAPs) to date.

* Cunrent understarKnV of focus and acivtes ofFIPAG over next year.

Prepare motivation for revision to Envronrental Polky ana EE WVthin oneprepare rkaff updated Envornmental Policy for FIPAG week ofManagement Review. review.

Presert motivation and updated Environmental PoOcy for EEcomment at the Annual Management Review (at aminimum).

FIPAG Mgt To providecommenswithin one

month.

EIDAI NATIONAL WATER ESP 001ENP GDEVELOPMENT

rLNoo D £P.nVES o P*mwo PROJECT Issue 0.1DO AOItWTO Df A&VA

Environmental System Procedure Page 2 OF 5


INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TMING

Amend EMS Docwnentation as necessary to reflect EE Mthin oneamendments to the Enwonmentl Policy (including the month ofstategic objecves, targets, EIP and EAPs). approval being

receied.

Disbtbibe and communicate new Environmental Polcy within EE WMtln oneFIPAG (and others as necessary). week of

amendmentsto EMS being

comopleted.

Record new version of Envwnmental Policy in me EE BeforeConrbed Dwocumen Register. distribion.

RESPONSIBILITIES

EE:

* To undertake the necessary re-assessment of FIPAG's activities in association with theNWDP (from legal through to operations) and how these may affect the environment,taking into account the environmental performance to date.

* To prepare a new Environmental Policy which reflects any changes/improvementsidentified.

* To best motivate for the adoption of an amended Environmental Policy on the basis ofsound reasons.

* To amend the current EMS Manual, ESPs, EIP and/or EAPs as necessary and to addany new EMS documentation required (such as new ESPs).

* To ensure appropriate communication and distnbution of the revised EnvironmentalPolicy, including the provision of any awareness training

FIPAG Mgt:

* To evaluate the proposed revised Environmental Policy and provide appropriate teedbackand/or approval.

aFIPAG NATIONAL WATER ESP 001DEVELOPMENTfUNoo wn.Two N PROJECT Istsue 0.100 ASMTOCMENTO DEO AGAP


UPDATING ENVIRONMENTAL POLCY

RECORDS AND REFERENCES

Records

The following AIll be kept by the EE for a minimum period of three years.

* A master copy of the current Environmental Policy.

* A record of issue to recipients; and

* Obsolete copies of the policy.

References

EMS Manual. Part A: FIPAG's Environmental Policy

FIPAG Business and Action Plan, 2003-2004 (and subsequent revisions).

* Installing Environmrental Management Systems', Earthscan.

ABBREVIATIONS

The following key abbreviations have been used in this procedure - see also the Glossary in theEMS Manual, Part A:

EAPs Environmental Action Procedures


EIP Environmental Integrabon Programme

ESPs Environmental System Procedures

FIPAG Mgt FIPAG Management

- EIPAG NATIONAL WATER ESP 001DEVELOPMENT

fl -DrD IIf.1UMIN0IF P'.(rIaAw PROJECT Issue 0.1



PROCEDURE REVISION TABLE

DETAILS ISSUE DATE


Approved Issue 1.0

ATTACHMENTS

Attachment 1: Checklist for the Review of Environmental Policies

See overieaf.

ATTACHMENT 1: CHECKLIST FOR THE REVIEW OF THE ENVIRONMENTAL POLICY.

Is/Does the Environmental Policy:

ITEM YESINO ACTION

Concise and written in plain language? -

Drive the setting of realistic environmental objectivesand targets for the EMS?

Include reference to the scope of FIPAG'senvironmental responsibilities for the NWDP?

include reference to providing adequate resourcingand the organizational structure for theimplementation, management, reporting andupdating of the EMS?

Include a commitment to continuous improvements inenvironmental performance of FIPAG and theNWDP?

Indude reference to maintaining the EMS and toseek appropriate accreditation in line with ISO 14001at a future date?

Include a commitment to communicaling withstakeholders, Interested and Affected Parties(induding the Controlling Authonties) and the generalpublic on the environmental performance of theEMS?

Include a commitment to communicating itsenvironmental commitments to the workforce (FIPAGand other appointed organisatlons) and for providingappropriate training?

Support the use of best practical and availabletechnology for activities to be undertaken inconnection with the NWDP"

Support the use of best practical and availablemanagement practices for the NWDP?

ESP 001: Updating Environmental Policy Page 5 of 5

NATIONAL WATER ESP 003-~W DEVELOPMENT

N'OOI I 'sISiNIOI PMRI4('IIJ PROJECT Issue 0.1&) B 9A,111 1[(IMI4 Di A.41,


REGISTER OF SIGNIFICANT ENVIRONMENTAL ASPECTS AND IMPACTS

PURPOSE AND APPUCATION OF PROCEDURE

The purpose of this procedure is to provide instructions and guidance on preparng and updatingFIPAG's Register of Significant Environmental Aspects and Impacts in order to enable effectivemanagement and monitoring of the environmental issues associated with the NWDP.

This procedure should be applied with the receipt of Environmental Assessrent (EA) reports orInspection Reports produced by appointed consultants and on the basis of any site visits,inspections or audits made by the EE.

PROCEDURE


Ownership for underlaking the stated instructions and actions have also been indicated.

INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMING

Review envronmental assessment documents prepared for EE One month.NWDP project by appointed consultants to date.

Prepare register of activfties, envwonmernal aspects, EE Ongoingenvironmental impacs and other tnent envionmental during review.information For each NWDP project (see Atftachme~t I forformal of register).

Maintain and update the registers. EE Within oneweek of new

reporlreceived.

Amend EMS documentation (such as the EIP and/or EAPs) EE WVthin onewhere change is indicated by the lWest update of the PFrject rnonth.Register.

Obtain approval and distnbute the revised EMS documents EE As dictated byas per ESP 006: 'CommunicaIons' and ESP 007: those,Document Conrbol'. Procedures.

NATIONAL WATER ESP 003ARFIPAG DEVELOPMENTr uNfOm NWSIm(NTOErTwm6wo PROJECT Issue 0.1

no A&MMOAT D1 AGUA



RESPONSIBILITIES

EE:

To review environmental documents produced by appointed consultants on FIPAG'sbehalf for the NWDP projects.

* To prepare and maintain a Register of Significant Environmental Aspects and Impacts.

* To amend the current EMS Manual, ESPs, EIP and/or EAPs as necessary and to addany new EMS documentation required (such as new EAPs).

* To ensure appropriate communication of the environmental management requirements(as dictated by the register), induding the provision of any awareness training.


Records

The following will be kept by the EE for a minimum period of three years:

* A master copy of the current Register of Signfficant Environmental Aspects and Impacts;and

* Obsolete copies of the Register.

References

* EMS Manual Part D: Register of Significant Environmental Aspects and Impacts.

* Environmental assessment reports (induding EMPs) produced by appointed Consultantsand/or appointed contractors.

* Installing Environmental Management Systems', Earnhscan.

FIPAG NATIONAL WATER ESP 003DEVELOPMENT

I LXJ ltA lImINniO i AlEiAOK PROJECT I 0.1



ABBREVIATIONS


EA Environmental Assessment


EIP Environmental Integration Programme

EMP Environmental Management Plans




DETAILS ISSUE DATE


Approved Issue 1.0

ATTACHMENTS

Attachment 1: Template for Register of Environmental Aspects and Impacts

See overteaf.

ATTACHMENT 1: TEMPLATE FOR REGISTER OF ENVIRONMENTAL ASPECTS AND IMPACTS

Project Tite: -_-_-

Register Revision:

Documents Reviewed:

ACTIVITY ENVIRONMENTAL ENVIRONMENTAL TIMNG PRIORITY RESPONSIBILfTY MITIGATION/ MANAGEMENTASPECT IMPACT MEASURES

ESP 003: Register of Significant Environmental Aspects and Impacts Page 4 of 4

I A NATIONAL WATER ESP 005WE MEWG DEVELOPMENT

f NOOw l O INvnnTO PAlttm6wI0 PROJECT Issue 0.1DO ABA5WIWWTO Of A,' UA


TRAINING


The purpose of this procedure is to provide instructions and guidance on providingenvironmental awareness and/or competence training to FIPAG staff in connection wilh the EMS.

This procedure should be applied prior to commencing the implementation of the EMS and/or atany stage that revisions to the existing training programme are required.

PROCEDURE


Ownership for undertaking the stated instructions and aclions have also been indicated.


/dentify envronmental awareness and competency train EE Preferebly poiorneeds for FIPAG personnel and prepare a trang to commnencingprogramme (see Attnachments 1 and 2 Ibr training needs implentationmaebx). of EMS.

Submit tratning programme and proposed content of training EE Wthin one weekpeckages to FIPAG Management for review and approval, of identifying

tranng needs.

FIPAG Mgt To providecomnmentswithin one

month.

Prepare and collate training materials. EE Within one weekof approval

being reeived.Present EMS induction/environmental awareness training. EE As per approved

TrainingProgramme

St r @NATIONAL WATER ESP 005__- PAG DEVELOPMENT

I UNIODXEI S nIPAI16iMO PROJECT Issue 0.1D- &1J. 1F IMI NT11 DI k(.UA


TRAINING

INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIANG

Present environmental coinpetency training. EE As per approvedTrainig

Progunmm.

Maintain training records for personnel (see Attachment 3 EE Ongoing.for training record form).

Monitor effectiveness of training and penrbmae o EE As defined inpersonnel the Training

Progarme.

Arnd as delhedby otwer EMSpf ancemonrtng

results.

Revise the training prpamre (including frequency of EE At leasttrainhig) as dictated by changing circumstances (see annually.checklist in Attachment 4).

RESPONSIBILITIES

EE:

* To identify the training requirements for FIPAG personnel and to devise a trainingprogramme to accommodate these requirements timeously.

* To prepare the training modules and provide environmental training to FIPAG personnel(and other parties as necessary).

* To maintain a master set of training material.

* To monitor the effectiveness of personnel training and to revise the training programmeas necessary.

* To revise the training programme and content as dictated by changes to the focus of theFIPAG EMS - in particular, where there are changes to the Environmental Policy,'strategic' objectives and targets, the EIP and associated EAPs.

* To maintain training records.

-" A G NATIONAL WATER ESP 005l N(V lo# INIl.&IN7 IPA rSe PROJECT Issue 0.1


TRAINING

To regularly review and update this procedure.

FIPAG Mgt:

* To evaluate amendments to the training programme and to provide appropriate feedbackon the way forward.

* To encourage attendance of training courses by FIPAG personnel (and others).


Records

The following will be kept by the EE for a minimum period of three years:

* A master copy of the current training programme:

* Obsolete copies of the training programme: and

* Training course attendance records.

References

* Manual, Part A: Environmental Policy.

* Manual, Part A: Objectives and Targets for the Fl PAG EMS.

* Manual, Part C: Legal Register.

* Manual, Part D: Register of Significant Environmental Aspects and Impacts.

* Manual, Part E: ESPs.

* Manual, Part F: EIP.

* Manual, Part G: EAPs.

* Installing Environmental Management Systems', Earthscan.

* FIPAG Business and Action Plan 2003-2004 (and subsequent revisions).

5FIDAG NATIONAL WATER ESP 005EENUPAG DEVELOPMENTfU'~Wf Do I0,V%iE1MIN7n I PArtEi'4 PROJECT Issue 0.1

lx ~JIIP,4I"fTflul DI A(A'4


TRAJNING

* 'Guidance on Environmental Assessment and Management of the NWDP' (February2003)

* 'Generic Framework Environmental Management Plan for Construction Works' (January2003).

* 'Preliminary Environmental Recommendations Report' (August 2002).

ABBREVIATIONS

The following key abbreviations have been used in this procedure - see also the Glossary in theEMS Manual. Part A:



EIP Environmental Integration ProgrammeESPs Environmental System Procedures



DETAILS ISSUE DATE


Approved Issue 1.0

NATIONAL WATER ESP 005ME EPAG DEVELOPMENT

DO DfATNVTIE DtOfrPAxwA PROJECT Issue 0.1


TRAINING

ATTACHMENTS

Attachment 1: Training Needs Matrix - Awareness Training.

See ovedeaf.

Attachment 2: Training Needs Matrix - Competency Training.

[Not required at this stage.]

Attachment 3: Environmental Training Attendance Record Form.

See overleaf.

Attachment 4: Checklist for the Review and Updating of the Training Programme.

See overleaf.

ATTACHMENT 1: TRAINING NEEDS MATRIX - AWARENESS TRAINING.

ntroduction to FIPAG Envwoiunn Manam Systun

Govu NWDP X D ! -Ise Isu S ta Iti UFIPAG Pesonnel Env Env. -3 i

gS 0

--

ESP- --:TaiigPge6o

I ATTACHMENT 3: ENVIRONMENTAL TRAINING ATTENDANCE RECORD FORM

Name of Training Course

Date

Course Leader

NAME ORGANISATION SIGNATURE

EnI- I

ESP 00S: Training Page 7 of 8

ATTACHMENT 4: CHECKLIST FOR THE REVIEW AND UPDATING OF THE TRAININGPROGRAMME.

ITEM YES/NO ACTION

Have the results of EMS measurement andmonitoring (induding EMS Audit) indicated anyproblems relating to staff knowledge andunderstanding of their role?

Have the results of monitoring the implementation ofthe EIP and EAPs indicated any problems relatingthe staff knowledge and understanding of their role?

Have the measurements for environmentalorganisation and individual performance changed?For example:

* Have there been any recent changes to theEnvironmental Policy and/or the strategicobjectives and targets for the FIPAG EMS?

* Have there been any recent changes to NWDPactivities, products and services which haverequired changes to the EIP and associatedEAPs?

Has trainee feedback indicated a need for amendingthe training programme and/or specific trainingpackages. __

ESP 005: Training Page 8 of 8

NATIONAL WATER ESP 006DEVELOPMENT

1, .N[Xv DE INVIIINI l rUNIMl%o PROJECT Issue 0.1LU sB&,r!( (imiTC DI .LtPOE

Environmnental System Procedure Page 1 OF 8

COMMUNICATIONS


The purpose of this procedure is to describe the nature of communications required to ensurethe effective implementation and reporting of the FIPAG EMS.

The scope of this procedure Includes the communication of the EMS and FIPAG's environmentalissues within FIPAG, between the Funding Agencies, between appointed consultants (and/orcontractors) and with other extemal parties as identified.

This procedure should be applied continuously.

PROCEDURE


Ownership for undertaking the stated instructons and actions have also been indicated.


Set up a conwmunications pro-amme and copilairs EE Prefeuy pnxorprocedures which prodes For all irnernal and external to commecigcommununations (see Attachment 1 for checklist). implementation

of EMS.

Submit comnunications progamme and complaints EE WtNn one weekprooodures to FIPAG Management for comment and of prepardnappoval. pograrnme.

FIPAG Mgt To providecommentswihin one

month

Finalise and implement communications programme EE WLhin one weekofrecehingapproval.

AU NATIONAL WATER ESP 006--- 5P DEVELOPMENT

fUNDO OE INVUSTWTOI f NI PROJECT Issue 0.1


COMMUNICATIONS

INSTRUCTIONS, GUIDANCE AND AC77ONS OWNERSHIP TIMING

Set up and maintain a record of writen and verbal EE Ongoin.communncations between ag pertinent stakehokiers (seeAttachnmt 2 for Comnunkrtns Record form).

Ensure the followig up of actions desalbed in any intemal EE Ongo,n.and extwna communicaions ttyough ESP 010: 'Non-Confimun, Coffwtw and Prrvnbwve Actons'.

Implement the complafrts pocedure as and when required. EE Commenceimmediately on

receipt of

complain.

Revise the communications programme as dictated by EE IWhhn onechanging circumstances. week.

Review and update this pocedures as and when required. EE Review at leastannua/Jy.

RES PONSIBIUTIES

EE:

* For formal and informal communications on the EMS and environmental issues withinFIPAG and/or extemal parties.

* For identifying communication needs and drawing up a programnme for inrtiating,maintaining and responding to internal and external communications in connection withthe EMS and NWDP.

* To ensure that the discussion of environmental issues within FIPAG is a regular item onthe agenda for staff meetings, project meetings, management retreats and the annualretreat for business development.

* To ensure that any changes to the legal register are communicated within FIPAG, alongwith any changes to the Environmental Policy, strategic objectrves and targets, the ESPs,the EIP and associated EAPs.

* To record intemal and extemal communications.

5 IPAG NATIONAL WATER ESP 006EEEIPA DEVELOPMENT

F UNDO of iP.vistIMo t rw ImNK PROJECT Issue 0.1O A&TAtIMEtO Of AGUA


COMMUNICATIONS

* To ensure communications from extemal parties (in particular Funding Agencies andappointed consultants and contractors) are raised at project and/or managementmeetings (at a minimum) and actions are incorporated into decision making wherepertinent.

* To record all actions/decisions made in connection with extemal parties.

* To record and address all complaints received.

FIPAG Mgt:

* To evaluate the proposed communications programme and provide appropriate feedbackandlor approval.

* To encourage good communications within FIPAG.

* To encourage two-way communications between FIPAG and its extemalstakeholderstparties.


Records

The followng will be kept by the EE for a minimum period of three years:

* Minutes from all meetings with FIPAG and extemal stakeholders parties;

* Reports and other material produced/prepared for communication purposes; and

* Any complaints and the actions to address these complaints.

References

* Installing Environmental Management Systems, Earthscan

- IfDhINATIONAL WATER ESP 006DEVELOPMENT

DJOO A NToDt PROJECT Issue 0.1Do uABMUCIMPJT DE AGIJA


COMMUNICATIONS

ABBREVIATIONS

The following key abbreviations have been used In this procedure - see also the Glossary in theEMS Manual, Part A:

EAPs Environmental Acton Procedures





Funding Agencies Including the World Bank. African Development Bank, Govemment ofthe Netherlands and Agence Francaise de Developpemem.

Stakehokders Includes the Private Operator, Funding Agencies, appointed consultantsand contractors, the relevant authorifties and the general public.


DETAILS ISSUE DATE


Approved Issue 1.0

ATTACHMENTS

Attachment 1: Checklist for the Developing and Revising the CommunicationsProgramme.

See overleaf.

A NATIONAL WATER E8P 006- *FIP- DEVELOPMENTIL,NDO FlX INhlflrNTOTfPA riMOWO PROJECT Issue 0.1

DO &kBA&%IF IMINTO Li ASLUA


COMMUNICATIONS

Attachment 2: Template for Communications Record Form.

See overteaf.

ATTACHMENT 1: CHECKLIST FOR DEVELOPING AND REVISING THE COMMUNICATIONS 1PROGRAMME.

ITEM YESINO ACTION

Has target' audience for communications regardingthe EMS been identified/changed?

Have the communication needs for FIPAG to ensurestaff are informed, instructed, motivated and/orcontribute to the EMS been identified/changed?

Have the communicaton needs for external partiesand stakeholders been identified/changed?

Have the most appropriate mechanisms forcommunications between FIPAG and others beenidentified?

Have the results of the EMS monitodng (includingEMS Audit) indicated any problems relating to staffknowledge. understanding and involvement in theEMS?

Have there been any need to address complaintsreceived from the general public and/or otherextemal parlies?

ESP 006: Communications Page 6 of 8

| ATTACHMENT 2: TEMPLATE FOR COMMUNICATIONS RECORD FORM

Date & Time received

Name of stakeholder

Organisation

Address

Tel: Fax, Email:

TYPE OF COMMUNICATION:

Request for information

Expression of concerns

General enquiry

Complaint

Other, please specify

FOLLOW UP BY FIPAG: GENERAL COMMUNICATIONS

Receipt of stakeholder communications by:

Nature of stakeholder communications:

Stakeholder communications raised at: Date:

Record of Decision:

Actions to be implemented:

Date stakeholder responded to:


FOLLOW UP BY FIPAG: COMPLAINTS

Receipt of complaint by:

Nature of complaint:

Complaint investigated by:

Incident number:

Cause of Complaint:

Complaint raised at: Date:

Record of Decision:

Actions to be implemented:


3 ENVIRONMENTAL MANAGEMENT SYSTEM REQUIREMENTS

3.1 General Requimnents for an EMS

ISO 141 R :

Refer to Clause 4 1 for further detael (see Part B, Appwndx A of thisManual)

Specifically FIPAG will establish and maintain an EMS for its activities, services and productswith due reference to Clause 4 of ISO 14001 - incorporating at a minimum, the fololAng keycomponents and developing the associated Procedures to implement these key components:

EMS COMPONENT ISO 14001 CLAUSE LOCATION IN MANUAL

Environmental Pdicy ISO 14001, Clause 4.2 Chapter 4

Planning ISO 14001, Clause 4.3 Cnapter 5

implementation and Operation ISO 14001, Clause 4.4 Chapter 6 and Chapter 7

Checking and Corrective ISO 14001, Clause 4.5 Chapter 8Action

Management Review ISO 14001, Clause 4.6 Chapter 9

Figure 1 illustrates the relationship of these key components of an E MS to each other and thesequential steps to be undertaken to 'plan, implement, check and review the EMS

3.1.1 FIPAG EMS

While it is not intended to produce a full scale EMS or attempt to secure ISO 14001accreditabon at this stage, it is important that the basic framework for FIPAG's EMSincorporates the key components of ISO 14001

The proposed phased development and expansion of the FIPAG EMS is describea overleaf.

FIPAG: Environmental Management System MAN/0 1Manual Page 3-1

Table 3.1: Proposed Phased Development of tfie FIPAG EMS.

PHADELPE OF SCOPE AND COVERAGE OF THE FIPAG EMS DATES

* Set up basic framework for the EMS which indudesI reference to structure for the EMS as descnbed In

ISO 140012.

* Focus on ensuring ;ntegration of environmentalprotection, assessment and management into theprocess for project planning and development within

Phasel the N1W . 2003* Focus on ensuring that the renewal or preparation of

additional Pnvate Operator contracts includereference to environmental protection andmanagement in their activities

* Audit in June 2003.

* Management review in October 2003.

* Expand framework for the EMS to include integrationPhase 2 of environmental management into the operation of 2004

FIPAGs water supply facilities in the selected aties

* Expand the EMS to cover all FIPAG's activities,services and products, includirg all those activities.

E services and products undertaken by appointedPhase 3 organisalions at its facilities. 2007

9 Meet full accreditation requirements.

| Obtain ISO14001 accreditabon for the FIPAG EMS.

2 The only concession to the ISO 14001 requirements wiN be that the scope of the EMS vAll be reduced to coverthose items of parwcular concem at the present btme, ie. the plamning and development phase of the MNDP.This approach wiN allow a mare flexble assimiation of the priciples of environmental protection andmanagement irto FIPAG's acivities and allow FIPAG staff to become familiar with the procedures beforeexpanding the EMS to inrude the operabon of FIPAG s faalities and mclusion of the Private Operator.

FIPAG: Environmental Management System MAN10.1Manual Page 3-2

FIPA F4NATIONAL WATER ESP 008AR-''A DEVELOPMENTITuo Do. iMOI PAT3LM64K) PROJECT Issue 0.1

DO %akM0A.~CIMIO DI &GL"1 POJC


PREPARATION OF ENVIRONMENTAL ACTION PROCEDURES (EAP.)


The purpose of this procedure is to provide instructions and guidance on preparing new and/orrevised EAPs to enable the incorporation of environmental protection, management and controlfor specific environmental aspects.

This procedure should be applied where changes to the current EIP have been made (e.g. dueto charges in the coverage of the EMS and/or legal requirements) andlor where audits haveindicated improvements are required.

PROCEDURE

The minimum scope of instructions and actions to be applied have been listed In chronologicalorder below.

Ownership for undertaking the stated instructions and actions has also been indicated

INSTRUCTIONS, GUIDANCE AND ACnONS OWNERSHIP TlAWNG

Prepare new or revised EAP as folbws:

* Review te cufnet EIP (whih wNll indude be gatn onerequirements). week of need

* ldenrfy a ctvrologcal sequene of instrucions, EE fwguvJaice and actions to address each specific new1revisedenvknenn al aspect (see Attachment 1 for checlist). EAP bi

* Prepare a craft EAP (see Attchenbnt 2 for a poweduretemplate).

Submit dnf EAP to FIPAG Mgt for comment and approval. EE Wtin oneweek ofrepg

newhevisedEAP.

FIPAG Mgt To providecommentswf.hin one

month.

aFIPAG NATIONAL WATER ESP 008)DEVELOPMENT

fJUDODE SNDITANOE t PlM6NOM PROJECT Issue 0.1DO~ A&ASTtUIMLNO DE AGUA


PREPARATION OF ENVIRONMENTAL ACnON PROCEDURES (EAPs)

INSTRUIC71ONS, GUIDANCE AND ACTIONS OWNERSHIP TMiNG

Distnbute and communicate new or reviWsed EAP wthin EE ithin oneFIPAG (and others) as neessay. week of final

documrentsbeing

produced.

Record now EAP or revised EAP in the Corold Document EE BeihreRegister and remove obsolete copies as per ESP 007: CDH distribubon.'Document Con&o.

Provde awweness b Dfn where neoessary, as per ESP EE Witht one006: 'TraIning', week of

approved EAPbeing issued.

Regulafy review all EAPs and revise as neoessary EE UIerchans to theEIP have been

made.

Periodically review this procedure. EE At leastannually.

RESPONSIBILITIES

EE:

* To prepare new EAPs where the EIP has been expanded.

* To regularly review and revise current EAPs where the EIP has been amended and/or inlight of the findings from an environmental perfornance audi

* To maintain a record of the EAPs produced, their subsequent revision and distnbution

* To ensure appropriate communication and distribution of the revised or new EAPs withinFIPAG, includring the provision of any awareness and/or competence training.

* To penodically review and update this procedure.

FIPAG NATIONAL WATER ESP 0085 P DEVELOPMENT,'ONOMI IMT1MF. 1I PnrWL%Uj PROJECT Issue 0.1

nnl -iJmIImIMI rDl ^(AlLA


PREPARATION OF ENVIRONMENTAL ACTION PROCEDURES (EAP9)

FIPAG Mgt:

* To authorise new and/or revised EAPs and to allocate the necessary resources whereneeded


Records

The following wil be kept by the EE for a minimum perid of three years:

* A master copy of the current EAPs;

* A record of issue to recipients; and

* Obsolete copies of EAPs.

References

* EMS Manual, Part F, Environmental Integralion Programme

* ESP 006: Training'.

* ESP 008: 'Document Control'.

* 'Installing Environmental Management Systems', Earthscan.

ABBREVIATIONS


CDH Controlled Document Holder




GNATIONAL WATER ESP 006FIPAG DEVELOPMENTfuNOO DII T1NTO t fTnw51I PROJECT Issue 0.1

DO AAMCIMINTO Ol AGLUA


PREPARATION OF ENVIRONMENTAL ACTION PROCEDURES (EAPS)




DETAILS ISSUE DATE


Approved Issue 1.0

ATTACHMENTS

Attachment 1: Checklist for Preparation of EAPs

See overleaf.

Attachment 2: Template for EAP

See overleaf.

ATTACHMENT 1: CHECKLIST FOR PREPARATION OF EAPs.

ITEM YES/NO ACTION

Are the instructions, guidance and/or actions logicaland systematic and listed In chronological order?

Does the EAP reflect the legal requirements?

Does the EAP reflect the objectives and targets ofthe EIP?

Is it possible to measure the performance of theEAP?

Are sufficient timeframes provided for undertakingand/or complefing activties

Have the responsibilities of all pertinent personnelbeen clearly defined?

Is there provision for the keeping of records?

Is there provision for the periodic revision andupgrade of the EAP?

Is there provision for the review and approval ofamended EAPs by FIPAG Mgt_7

Is there provision for communication and/or trainingin connection with the EAP7

ESP 008 Preparation of Environmental Action Procedure Page 5 of 7

ABBREVIATIONS

[Add text on the key abbrewations used in the procedure as well as refer to the detailed glossaryin Part A of the EMS Manual I


[Add table which details the issue title, issue number and issue date.]

ATTACHMENTS

[Add any additional information referenced in the procedure.]

ESP 008: Preparation of Envirorwneital Acion Procedure Page 7 of 7

NATIONAL WATER ESP 010NFIPAG DEVELOPMENT'tI)o EX IA1OI riAtt"NIf3l PROJECT Issue 0.100 )Ai[IA EZYf OAIf DAU APRJC


NON-CONFORMANCE, CORRECTIVE AND PREVENTATIVE ACTIONS


The purpose of this procedure is to provide instructions and guidance on preparing andimplementing corrective and/or preventative actions in response to any non-conforTnancesidentified with the FIPAG EMS.

This procedure should be applied where EMS audits, environmental performance audits,incidents and/or management reviews indicate non-conformances have occurred or are currentlyoccuning.

PROCEDURE



INSTRUCTIONS, GUIDANCE AND AC77ONS OWNERSHIP nAMNG

Investigate the cause of the non-conformance or incident (s) EE Immediate.(see Attachment 1 for template form).

fIPAG Immediateresponse to be

provided.Prepae a draft Conrective Acion Plan (CAP) (including EE Wthi oneacions to recHilJ a problem, to prevent Ns ruculence and to week ofaddress any assocated Impads that have occurred) for investigationsdiscussion with FIPAG Mgt (see Attachment 2 for basic be igtemplate forn). completed.

FIPAG Mgt Immediateresponse to be

pro wded.Implement approved CAP - including communications and EE Immediatelyprovision of training as necessary. after receiving

approval

FIPAG As dictated byCAP.

5FIPAG NATIONAL WATER ESP 010DEVELOPMENTfUNo (K ONVOnM t PROJECT Issue 0.1

DO ACAM"M(O M ACUA



INSTRUCTIONS, GWDANCE AND ACTIONS OWNERSHIP TiMING

Monitor, reuew and evaluate unplementation of CAP to EE As dessadbedensure effectiveness - includin undertaking additinal in CAP.audti (as per ESP 012: 'Management RevIewj.

Formally dcose' the non-contormanceAncident once all EE VWRthin onenecessary actions have been compleed week of

actions beingcompted.

Ensure that the EAPs andlor EIP are revwsed to reflect the EE Within onechanges made In the CAP - especially where these wdi month of CAPprevent further incidents or non-conbormances. being

prepared.

Maintain records of non-confonrances andor incidents (see EE Ongoing.Attachment 3).

Maintain records of the CAPs and thir effectivenss. EE Ongoing.

Provide a revw of non-confornances, incidents and CAP in EE At leastterms of overall envronmental perfo7mance dring Annual annually.Management Review.

RESPONSIBILITIES

EE:

* Ensure quick response to non-conforTnance and/or incident.

* Identify the cause of any non conformances and/or incidents associated with the EMS asa whole or with the EAPs in particular.

* Draw up, implement and review progress of CAPs.

* Evaluate the effectiveness of corrective and preventative actions

* Instigate adddional audits as necessary to re-confirmn the effectiveness of CAPs.

* Establish and maintain a register of non conforrnances and/or any incidents.

NATIONAL WATER ESP 010DEVELOPMENT

1"1Y EX I^K Dtltlrud I mralmuiti PROJECT Issue 0.1,A1 IIAIE(r.qpl.11 rbl 4(.1,x



* Ensure the reporting and communicaton of any non-conformances and/or incidents toFIPAG (and others as necessary) and the corrective/preventative measures undertaken.

* Provide additional training as deemed necessary to correct and prevent future problems.

* Report overall trends of non-conforTnances, incidents and other problems at the annualManagement Review meeting.

* Motivate for improvements to the ESP and/or EAPs as dictaled by the non conformnancesand/or incidents and prepare revisions.

* Regularly review and update this procedure.

FIPAG Mgt:

* To authonse and support the corrective and preventative actions required and to allocatethe necessary resources where needed.

FIPAG Personnel:

* All personnel have a responsibility to assist with the investigations into the causes of anyincidents or non-conformances.

* All personnel have a responsibiliy to participate in the implementation of correctiveactions when required


Records

* All non-conformances and incident invesfigation formns and reports are to be kept by theEE for a minimum period of three years.

* Records related to non-conformances and/or incidents with polenlial future liability shouldbe retained for at least 15 years.

* The register of non-conformances and incidents is to be managed and updated by theEE.

* All CAPs and reports on their effectiveness are to be kept and maintained by the EE.

NATIONAL WATER ESP 010RFIPAG DEVELOPMENTttJN0 OD INWt5OtvU0w E mmU6ooPROJECT Issue 0.1

DO ASAXTIMENTO Dj AGUA



References

* ESP 011: 'EMS and Perfornance Auditing'.

* 'Installing Environmental Management Systems', Earthscan

ABBREVIATIONS

The following key abbreviatons have been used in this procedure - see also the Glossary in theEMS Manual, Part A:








DETAILS ISSUE DATE


Approved Issue 1.0

NATIONAL WATER ESP 010*FIPAG DEVELOPMENTIUNOO ODf (VItNlIMO DE rAUIMm6ft PROJECT Issue 0.1

DO) &ARMTKIM(N1 DE AC&UA



ATTACHMENTS

Attachment 1: Template for Investigation of Non-Confonnances, Incidents and Others

See overleaf.

Attachment 2: Template for Basic Corrective Action Plan

See oveuleaf.

Attachment 3: Template for Non-Confornance and/or Incident Register

See overleaf.

ATTACHMENT 1: TEMPLATE FOR INVESTIGATION OF NON-CONFORMANCES, INCIDENTS & OTHER

Title: ID Number:

Date: Time:

Location:

People/ Dept/ OtherInvolved:

Description:

Causes (immediate &root cause)

Associated Impacts:

ESP 010 Non-Cornformance, Corrective and Preventative Actions Page 6 of 8

| ATTACHMENT 2: TEMPLATE FOR BASIC CORRECTIVE ACTION PLAN

Tile: ID Number

Action (chronological Person! Target Dde Completed Commntsorder) Organisation (YIN)

Further Action Required:

Tick one ] No further action required

Supplementary Investigation Report attached/to be attached

Incident logged by: Date:

Investigated by: Date:

Comments:

ESP 010: Non-Conformance, Corrective and Preventative Actions Page 7 of 8

NATIONAL WATER ESP OiloFIPAG DEVELOPMENTfLiXJ DC l MfsnmtO t PAmWim(N4O PROJECT Issue 0.1

DO A5A%DIt(CM(W0 IX AGUA

Environmental System Procedure 1 OF6

EMS AND PERFORMANCE AUDITING


The purpose of this procedure is to provide instructions and guidance on auditing the FIPAGEMS in order to determnine the environmental performance and to enable appropriateimprovements to be made.

This procedure should be applied prior to commencing a scheduled audit - whether this is for anEMS Audit (i.e. to verify that (t) the fundamental components of the EMS have been applied) oran Environmental Performance Audit (i.e. to determine how effective the EMS is within thecontext of FIPAG)

PROCEDURE



INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMNG

Prepare an audit schedule for a given yew - including EE At start ofreference to EMS audits and environmental performanoe calendar year.audits (see Attachment 1 for generic schedule).

Prepare an audit protool for each type audit to be EE Prepare twoundertaken prior to undertanW the audit (see Atachment 2 weeks beforefor checklist). undertaking

the audit.

Ensure avaHability of personnel for data coflecton phase. EE Providebetween two

and fourweeks

advancenotice for

audit.

NATIONAL WATER ESP 011N)FIPAG DEVELOPMENTam .I5rn rISIM7omt)2X6Nm 0 PROJECT Issue 0.1

Environmental System Procedure 2 OF 6

EMS AND PERFORMANCE AUDMNG

INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP T1WNG

Gather and assess data as per the audit protocol. EE As dictated byAudit Protocol.

FIPAG Mgt To assist aspre-arranged.

FIPAG To assist aspr-rale.

Prepare an Audit Repor and CAP for submission to FIPAG EE VMihin oneMgt during te regular management meetings. week of aud#

exit meetng'

Amend EMS documentation as necessary to refet the EE Within oneapproved amendments. month of

identffyigneed to revise

documents.

Distrbdte and communicate the results of the audit(s) andVor EE Wthin oneapproved revised EMS documentation witn FIPAG (and week ofothers as necessary) - as per ESP 007: 'Documon revisingControl' and ESP 006: 'Communcaton'. documents.

Provide training as rnecessary. EE As ard whenrequired.

Provide a review of audit findings in terins of over EE Arnnualy.environmental perlbrmance during Annual ManagementReview.

RESPONSIBILITIES

EE:

* Undertake the auditing process, including planning, data collection and assessment, andreporting the resufts of the audit

* Communicate the results of the audit findings to FIPAG Mgt and motivate for thenecessary revisions to the EMS through a 'CAP'.

* Revise the EMS and associated documentation and disinbute the revised documents asper ESP 007: 'Document Control'.

FIA f NATIONAL WATER ESP 011- *- -G DEVELOPMENT

-IU Z&E I MVl O 1 Of n( AI.IO PROJ ECT ISSUe 0.1



* Ensure the appropriate communication and distribution of the results of the audit and therevised EMS documents as per ESP 006: 'Communications' and/or including theprovision for any additional training.

* Monitor the implementation of the amendments to the EMS.

* Penodically review and update this procedure.

FIPAG Mgt:

* Authorse and support the audit programme, including allocating the necessary resourcesto undertake the audit and make the necessary corrective actions.

FIPAG Personnel:

* All personnel involved in the activities being audited have a responsibility to paricipate inthe audit programme when required.

* Implement any corrective actions identified dunng the audit.


Records

* Records and documents relating to the audit programme are to be kept by the EE.

References

* ESP 006 'Communications'.

* ESP 010: 'Non-Conformances. Corrective and Preventative Actions'.

* ESP 012: Management Review'.

* 'Installing Environmental Management Systems', Earthscan.

NATIONAL WATER ESP 0115FIPAG DEVELOPMENTI D( [LFIST.ThrIsE*lTnE lrsl! PROJECT Issue 0.1

DO 1 5A5 s1f l 0 OIlb f l GUA PLRa



ABBREVIATIONS



EAPs Environmental Action ProceduresEE Environmental EngineerEIP Environmental Iniegration ProgrammeESPs Environmental System Procedures



DETAILS ISSUE DATE


Approved Issue 1.0

ATTACHMENTS

Attachment 1: Types of Audits and Frequency of Audits

See overleaf.

Attachrnent 2: Checklist for an Environmental Audit

See overleaf.

| ATTACHMENT 1: TYPES OF AUDITS AND FREQUENCY OF AUDITS. l

ACTIVTES TO BE MINMUMFREQ CY AUDIT TO VERIFYAUDITED QUEN ADHERENCE TO:

Audit of EMS . Twice in 2003 * Specific requirements ofthe FIPAG EMS (pending

.Annually thereafler. full compliance with

IS014001).

. Legislation.

EnvironnernPal . Quarterly for Year 1 (2003). * Legislation.EnSpciicorquirmensaoPerformnance . Annually thereafter the EIP.

(Extemal) Audit of EMS Annually starting from 2007 (oronce accreditation with ISO ISO 14001.14001 is sought).

ESP 011: EMS and Performance Auditing Page 5 of 6

ATTACHMENT 2: CHECKLIST FOR AN ENVIRONMENTAL AUDIT.

ITEM YESINO ACTION

Does the Audit Schedule avoid public holidays?

Does the Audit Schedule take into account theresults of previous audits (e.g. the need for follow-upaudits)?

Does the Audit Protocol provide details on the activity(ies) to be audted, a step by step guide for collectinginformation and audit crntera to be used to evaluateperformance?

Does the selection of activities include those whichare current, incorporate previously identified problemareas and/or those activiies not previously coveredby an audil?

Are the audi criteria clear?

Does the Audit Protocol provide for the rightquestions to be asked during the audit, given thespecific activnies to be addressed?

Has sufficient advance waming to the person(s) ordepartments to be audited been provided?

Does the data gathenng phase for the audit includean 'opening meeting, interviews, document collectionand an 'exit meeting?

Can checklists or questionnaires be used for datacollection?

Has a timescale for the preparation of the AuditReport been confirmed?

Has a Corrective Action Plan been prepared (seeESP 011: 'Non-Conformance, Corrective andPreventative Actions')?

ESP 011: EMS and Performance Auditng Page 6 of 6

NATIONAL WATER ESP 012RFIPAG DEVELOPMENTNDO Of SNTW1IMPA5nOE PROJECT Issue 0.1

DO A&WE~COMENTO Of ACUA

Environmenfl System Procedure Page 1 OF 5

MANAGEMENT REVIEW


The purpose of this procedure is to provide instructions and guidance on the process forreviewing the FIPAG EMS with top level management.

This procedure should be applied for the gathering of appropriate information required for thereview, to assess the continued suitability and effectiveness of the FIPAG EMS and to helpidentify the opportunities to improve the EMS.

PROCEDURE



INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP 7IMING

Schedule a Managerent Review Meeting for reviewing the EE At leastFIPAG EMS Wil FIPAG Mgt. @nnually.

Collate and summanse the requied envnmetral EE At least fourinformaion for the Managemert Review MeetLn (see weeks inAttachment I for a checklist of Infolimion). advance of

meetin

Distnbute the Managemrent Review Information prior to the EE At least twoManagement Review Meetng weeks in

advanceReview and assess the available infonnation to determine EE Prior tothe effecfiveness of the FIPAG EMS and to identify meetingopportunities for improvement

FIPAG Mgf Pnior tomeeting

Propose amendrments to EMS, discuss, mnotiate for and EE and FIPAGmake decisions at the Management Review Meeting. Mgt

NATIONAL WATER ESP 012- P DEVELOPMENT

fUNDO OD INVESTIM!TO I mmo-ob PROJECT Issue 0.1DO AIAMEIMENTO DE AGUA

Environmnental System Procedure Page 2 OF 5

MANAGEMENT REVIEW

INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TlING

Revise EMS documents as dictated by the decisions made EE UVthin twoduring the Management Review Meeting and submit for weeks aftrapproval Management

MeeDn.FIPAG Mgt To review and

approve withinone month.

Distribute and commurncate the approved changes to the EE Immediate.EMS documents as per ESP 007: 'Document Control' anaESP 006: 'Communilcallons'.

RESPONSIBIUTIES

EE:

* Schedule the Management Review meetings on an annual basis and provide advancenotice of the next meeting to ensure attendance.

* Collate and summarise the environmental informatnon required for the ManagementReview Meeting.

* Circulate the environmental information to top level management of FIPAG at least twoweeks in advance of the scheduled Management Review Meeting

* Attend and provide inputs on the EMS at the Management Review Meeting.

* Maintain records of the Minutes of the Management Review Meetings.

* Make the required amendments to EMS documents and securing approval for theamended documrents.

* Record and distnbute the revised EMS documents and collecting obsolete copies.

* Review and update this Procedure on an annual basis.

FIPAG NATIONAL WATER ESP 012EEEIPA DEVELOPMENT

' ,Nil NniivsnfNo I TIm6N) .ROJECT Issue 0.1lAB .%ASI( lMFN70t Dl P.R IC


MANAGEMENT REVIEW

FIPAG Mgt:

* Attend the Management Review Meeting or sending an appropriate appointee.

* Review the environmental information distributed by the EE in preparation of theManagement Review Meeting

* Make and approve dedsions at the Management Review Meeting to ensure the continualsuitability. effectiveness and improvement of the EMS.

* Review and approve the revised EMS documents produced lhereafter


Records

* A copy of information collated for each Management Review Meeting must be held on filefor a minimum period of 3 years.

* Minutes of the Management Review Meeting must be held on file for a minimum period of3 years.

References

* Installing Environmental Management Systems', Earthscan

ABBREVIATIONS







NATIONAL WATER ESP 012FIPAG DEVELOPMENTI l.'h DtI I1N1SMINIO I PAYFiIMO PROJECT Issue 0.1[JO A2&s1L,Ml.I%[I DI 4(..UA


MANAGEMENT REVIEW


DETAILS ISSUE DATE

Initial (Draft) Issue 0.1 March 2003Approved Issue 1.0

ATTACHMENTS

Attachment 1: Checklist for the Management Review

The following provides prompts for informatlon that may be of use during an annual ManagementReview of the FIPAG EMS.

ATTACHMENT 1: CHECKLIST FOR THE MANAGEMENT REVIEW. l

ITEM YESINO ACTIONWhat is the level of compliance of the EMS with Itsstated Environmental Policy, legal requirements,strategic objectives and targets, the EIP andassociated EAPs?

Have there been any incidents associated with theimplementation of the EMS?

Have there been any internal audits of the EMS?

What has been the focus of anycorrective/preventative actions undertaken?

Have there been any extemal cornments orcomplaints regarding elements of the EMS?Is the focus of the FIPAG EMS still relevant - forexample:

* Have Ihere been any changes to the legalregister or the nature of environmental issuesassociated with the NWDP?

* Have there been any new cities or scope ofprojects added to the NWDP?

* Is the coverage of the EMS to be expanded asper the planned phases for its development?

Have there been any administrative difficultiesassociated with the EMS?

Have there been any difficuhties associated withenvironmental management resources?

What improvements can be made to the EMS andwhy?

How can these improvements be made?

ESP 012: Management Review Page 5 of 5


FIPAG: Environrmental Management Systemr MAN/O. 1Manual


The foilowing compnses a register of the legislabon, regulations and Funding Agency requirements relating to the provision for environmental assessment,protection and management in the NWDP.

The following documents have been reviewed.

* World Bank OP 4.01, Environmental Assessment, 1999;

* World Bank Environmental Assessment Guidance;

* World Bank Project Appraisal Document, 1999.

* World Bank Projeci Implementation Manual, 2000;

* African Development Bank Environmental and Social Assessment Procedures, 2002;

* Environmental Assessment of the Mozambique Nalional Water Development Project Document, Noragric 1996/1997; and

* MICOA's EIA Regulabons, 1997.

RtEFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIPAG RESPONSIBIUTIES

World Bank OP 4.01 Environmental AssessmentThis document sets out the Wodld Bank's policy on and the process of environmenbtl impact assessment fbr projects it may provide funding for. It is important to note thatthe World Bank's requirements generally take precederce unless national egrslation, regulations and other administrative requrements are more stringent.Requires ervironmendal ass*ssmet (EA) of projects proposed for Bank financing FIPAG, the borrowsr' has genaraly delegated the respons.blity of undertadn EAS (wher'EA ks lnitistd as arly as posble In project processing and is Inrtgrated otSely with the required) to appolnted Consultants.economic, finanial, isUhtlbnal, social and technical analyses of a proposed project' However, FIPAG wil remain uftimately responsible for environmental complance.The borrower Is responsibhe for carrying out the EA.'* 'The Bank may. t eppropriate, require addlional EA work, Including public consultaton and

disclosure-'

FIPAG NiWDP Page 1 of 15Register of Legal and Funding Agency Requirements LegaLregister-1


REFERENCE DETAIL8 AND EXTRACTS ON ENVIRONMENTAL COMMENA ON FFAG RESONIBI ESREQUIREMENTS CMETR NFPGRSOSBL E

Envirorvnertal Screening, Category B proiects (Para 8(b)) This process has already been complted

'Tho scope of EA for a Category B project may vary from proect to project.' The lHOP has been defined ms a Category B projet - aee below,

screnng] *sexamnes the proecta's ptenial negative and poskive environmental impacts andrecommends any measue needed to preent, mininise, migate or compensate for adverseimpacts and Improve envionmental performance.'

EA for Special Project Typos, Sctor Investnwnt Landing (Para 9) The MNDP Is a 'Special Project Typo' and as a conseqence thore is a need to consider

'-durng the preparation of eech proposed subproject, the project co-ordinating tty or assessing the environmnrtal impact of all sub-projects.enpleenting Inttitution carres out an appropriate EA according to country requirements and An EA Report vas prepared for the World Bank on the NWDP in 1996 (updated in 1997 andthe requirements of this policy [World Bank 00 4.011.' 1999) (see below for more detalD)

There is still a requiremenlt to consider the potential environmental issues associated with eachsub-project on account of more recent changes to or new design detahls being avaable thancovered In the orghal EA Reports.

Public Consultation (Para 16) FIPAG, Vth borrower' has generalsy delegated th responsibiiy of undertaking pub"lc

during the EA process, the borrower consults project alfcted groups and local participation to the appointed Consultants as part of their EA servicesnongovemmental organisations (NGOs) about the project's envWonmental aspects and takes Whe MICOA request public consulation for a given projet, this is nornmaly organisedtheir views Into account.' througthby MICOA (sae for more data).

'In addtion, the borrower consults ith such groups throughout project implementation as Direct compensation and resetUement Issues wit be addressed by FIPAG's Investment andnecessary to address EA-r#lated issues that affect them'. [See Note 20 to this section which Legal Managers.states that for any major social components, additional consulation requirements may apply,such as for involuntary resettlement.]

Disclosure (Pare 16 and 18)

the borrower provides relevant materil in a timely manner prior to consultation and in a formand language that are undrstandable and accewibl to the groups being consufted.'

'Any separate Category B report for a project proposed for IDA funding is made avallable toprojet aeded groups and local NGOs.

FIPAG NWDP Page 2 of 15Register of Legal and Funding Agency Requirements Legal register_1


REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIPAG RESPONSIBILMITESREQUJIREMENTS

mnplmenntation (Para 20) FIPAG wl Littimately be resownsible for ensuring comppnance with World Bank requIremnfts andwi1 undertakle pernodlc audits and creck5 55s n.cessay.Durig project implementation the borrower report on:Howeer, FIPAG may dehgae other consulanta to urKertake more regular site Irpctions* Compliance with neasures agreed wtth the Bank on the basis of the findings and results d and the mornitonnng progararms during the construction andfor operation of the sub-project.the EA, incdinga rnplementation of any EMP, as set out in the project documentsFIPAG has developed a framework for an EMS to enable FIPAG to manage the environmental* The status of mitigatory measures: and issues associated with is activifis as well as thc design, conatructbon, operational and

* The findings of monitoring programs. decomm.asoning phases of tne NwDP sub-projectsFIPAG wil need to monitor all environmental assessment and/or management actIviti6* The Bank bases supervision of fth projac's environmenital aspects on the findings and undertaken on Its behalf.

recommendatons of the EA, including measures set out in the legal agreemernts any EMPand other project documents.'

Appenrbx B Whlb the NWDP has been defined as a Category B projed (see below), the general layoutdescribed for a Category A project is stil deemied applicable for the EA documenits to beContains details on the content of an EA Report for a Category A prolct prepared or the NWDP sub- Arojects

This ifornmUon has been taken into account in the Chekdit for EA Reports (see Appendix Cof SGui0d*ne fwr the Ewftonmet Asm ent and Managemoem of the NWDP).

Apperndx C This information has been icorporsted hto the 'Generc Framewoi.* EMP for ConstructonContains details on the content of an Environmental Management Plan (EMP). Worksand the EMS

World Bank Gtidance on EA

This document provides further guidance on EA and supports World Bank OP 4.01.Includes reference to the forrmat for the EA Report. including: The checlist of potential environmentsl isses has been referred to in Appendix E of the

Guidance for Ut Envtronmetl Aaessnenf antd Manageme0nt ot the NW1PI* Refers to format of the EA Report - with an emphasis on allowing easy reproductionand dissermnation.

* Outlns a nwnber of EA documents and other material typically required for publicdisserination.

* Contains a Checidist of Potential Issues of an EA. This lists the potentbi range ofissues an EA should consider, where relevant.

FIPAG:NWDP Page 3 of 15Register of Legal and Funding Agency Requirements Legal-register-l


REERNC ETIL ADEXTIR ACTNS ONEVROMNA COblMENTARY ON FIPAG RESP0NS1811ZTES

World Bank EA SourcebooK 1999

This document prosides guidance on the EA process specific to World BEak OP4.01 and includes reference to project screening through to project completion and postimplementation auditing It also provides guidance on the EA process and environmental issues associated wifth specfk sectors, including water suppiy, sanitation,petrochemical industry and chemniocl industry.

Environmental Roeew, Polices and Priniples. itm 6 A 199U1997 copy of the EA for MiVDP is avalable. The updated version has not boon located.* Sedor Investmenwt projects and the nvesrn¶ent componert of hybrid loans and credits

are subled to the environmental review requiremrent'

Overall Relationship to the Project Cycle, Item 10 FIPAG il be responsible for the prepratbon of the PRC.* After Implmntaiton L complete the Project CompletIon Report (PCR) includes The PRC wil, at a minimurn, be based on the results of the regular construction and operationsevaluation of both the Impacts that actualy occurred and the effecttreness of the phase audi.mdigtion measures.'

Overall Relationshiptothi Project Cycie ltemn 13 An EA has beencarried out onrthe NWDPas a whobe iNoragic 1998)'Category B projects are a derwsoe group. and the scope of the environrmntal analise TORs are prepared for the appointed Consultants and include refrence to the scala ofnay vary from a detailed study of cronin components thatis a lMosa as complex as envirorital studWs required, The World Bank reviws and approves both the TOR and thethat for an 'A' projct, to a routine check that project design conforms to applicable bidding Consultants' proposa.standards,' FIPAG wvI be responsible for issuin the TOR at the proper time and to monitor compliance

with the TOR during the assignment.

On a national context, K wil be necessay for the appointed Consultant to submit a 'Pro-screening' document to MICOA in order to receive guidance on the scale of environme ntalstudie required.

Preparing for an Environmertal Assessment, Item 1B A generic ervironmental TOR has beon prepared by FIPAG.* 'It is the borrowees responsibilty to prepare TORs for the EA or other analysis and to A copy has been submitted to the World Bank for approval (September 2002). No commentsobtain the necessry experts to csrry it out-' have been received to date (March 2003).* 'The task of debrmining the scope of the EA Is critical and is therefore one in which

the Bank normily participates.'

Conducting the Environrmntal Assessment, Item 24 FIPAG. te borrower' has generaly delegated the responsibility of undertakng EAs (where* tanying out the actual EA is the borfower's responsibility.' required) to appointed Consultants.

As FIPAG vwi rem ain uitneatay responsible for environmental compliance, FIPAG wil mnonitorthe pefformance of the appointed Consultants.

FIPAG:NWDP Page 4 of 15Register of Legal and Funding Agency Requi'ements Legal_regster_1


REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL [ COMMENTARY ON FIPAG RESPONSIBIUTIESREQUIREMENTS

Conducting the Environmental Assesmnert Item 28 The 'G"ance for the Envkonmontal As-essment and Management of the NWDP sets outguidance on the contnt anrd structure of a* enyvronmental docurents to b produced in• 'The IEAJ report should provide an Exectuive Summwary h¶ighhght,ng the significat conb wk the NWP.

findins and reconurended actions. in order of importance. in relmively non-technicalnguage and not more then 20 pages in length. These checkidts' may be used by the FIPAG Environmental Engineer to assess the adequacy

of the environmental docurrmnts prepared.* 'More detaild nforrmaton such as summaries of baseline date, the model result,

records of communiy Involvement activities and reports of pcial studies, should beplaced In a sepsrate volume as a technia annex to the main report,'

Conducting the Environmental Assessment, Item 29 The Consutants appointed by FIPAG to undertake the EAs for sub-projects wil undertake* 'The Bank recommnnds that interim EA and related studies be released to interested public participation as required.

agencies and to affected cormmunities, and to NGOs rnvolved in project preparahon

* 'Howemr, as the EA is Ihe property of the borrower, public release of the documentcan onty be rmade with the borrower's consent.'

Environmental Assessment Review nd Projcct Appraisal, Item 30 The 'Gudanfce for the Envronmental Assess-ent and Mnagenent of the WOP' sets outguidance, on the content and structure of all environmental documents to be produced in

. The borrower should review the EA to ense that the consultants or agency staff connection with the NWDP. Ths document ab incldes checklists which may be spefhallyfollwowd the TORs and meeat both Bank and country requiremients. used durng fth techntical reviews.

Implementation and Supervston, Item 34 FIPAG has developd a framework for an EMS to mamage plnning, construction andopoerationali environmnental hwous for the lieaspan od the NWDP.

* 'EA recommendations provide the basis for supervising the environrnental aspects ofproject inplementaton.'

* 'The borrower is obiged to implment measures to mitigate anticipated environmentalimpacts, to monitor prograns, to corred unanticipated Impacts and to comply withany enviroraentel condltonalitles.'

* Proper stafing. staff traInrng, and procurement of spare parts and equipment tosupport preventativ, predictive and correctio maintenance re also necessaryelemernts of Inplementation'

ImplemntatIon and Supervision, Item 36 FIPAG will generally appoint Consultnts to supervise the constnrctin of the NWDP sub-

* 'Supervision is carried out through a combination of.. (compiance reporting, Bank projectssuprvisIon missions and Bank site visits].' FIPAG will maintain an overseer role to ensure compliance with World Bank requirements

during the construction phase. This may hdclude undertaking periodic audts andlor revewingthe results of audits undertken by others

FIPAG has developed a framework for an EMS to manage the operational environmerntal isuesfor the iifespan of the NWDP.

FIPAG:MNDP Page 5 of 15Register of Legal and Funding Agency Requirements Legairegister-1


REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FFAG RESPONSILMESREQUJIREMENTS

Impementation and SuprvIsIon Item 38 FIPAG wil usa Information coected and produced drting the monitoring of the construction and* At the conclusion of the project.. the (Projet Completion Report] Is prepared and operatonal phase of the NWDP sub-projects to:

subrnbed to the Operations Evaluation Department. The borrower Is responsible for * Confirrn actual envronmontal wnpacts nd problm encountered;submitting information that wi be the basis of the report.' * Confirtmn extent to which erinronmental recommendations wero folowed

* Corfirm worall complance with World Bank requirements; and

* Evaluate envronmerta benefits achieved.

Sectoral Envirtnmenta Assessment. ttem 43 The 19961197 copy of the EA for iNOP hashwi be made available to aN Consultantsappointed to prepare EAs and/or EMPs to ensure the environmentl concerns raised in this* fSectoral EA.] can in some cases substtute for proect spcific EAs by produing document re addressed or icorporated accordingly.

gu nes and criteria for the design and implenmetaion of prolects In the sector

* More oftn, ey is rwsult in identification of the major environmental issues In thesector and development of a database. enaDlong pf oject s teic EAs to proceed moreexpdously.

Cost and Time to Prepare Envrornmental Assessments, Item 56 The 'Gudnce on tO Envs"onmientlAsesrssrnent and M ranagment of tue NMVP' and the EMSframework wii provide guidance on the timing for undetaking the pertinent EA activities.* 'EAs conducted according to Bank procedures do nod delay projects; on the contrary.

in many cases, they have shortened the total time from identificron to operatfion, byrevealing promptly envronmental ss-ues that might have halted work atogether, hadthey emerged at a tater stage.'

Cost and Time to Prepre Environmertal Assemerts, Item 57 This guidance vill be taken into account during the review of the Tender proposal documentsproduced by bidding ConsuRtarts for EA or related vwrk* 'EA prepration coas rarely exceeds one percent of the total capital cost of the

project and is frequently less than that.'

* 'The cost of Implementing mligation measures can range from 0 to 10 percent of totalproject cost, wlth 3 to 5 percent beWng common'

World Bank Project Appraisal Document for the NWDP 11This document was prepareo for the NWDP and was published on 12 May 1999. It desaibes the project development objectives, the strategic conte4 project descriptionsummary, project rationale, summary prcject anatysis, sustainablity and risks, main loan condtons, reaciness for implemertation and compliance with Bank policiesPg Is, 'EnvWoiwnt Assessme-t' A 1996t1997 copy of the EA for NWDP is avadablb. The updated version has not been located.* NWOP - Category B project. The requirements of the EMP In ths docixnent have been Incorporated into the Venrwc

Framework EMP f)b Constructlon Works' and in the EMS.Enfvirorinental Assessment for NWDP I and 11 completed in 199i6. Reviewed and updated1999. Contains guidsnco on those sub-rojects that are likely to have a signtcarit andminor environmental impact.

FIPAG:NWDP Pap 6 of 15Register of Legal and Funding Agency Requirements Legal_regster1


REFERENCE DETALS AND EXTRACTS ON EMVIRONMENTAL COMMbENTARY ON FIPAG RESPONSIBULTESREQUIREMENT

* Flow and water quality mnitoring for intake weir on Umtbeluzi Rhver and at uwgar companyIntake on Pungwv River,

* Hydrological mondorlng program

* Trainin and HRD - which inrludes the irafning of FIPAG In environmental skilsand awreness.'

Annex 2, Pg 8 -10 anagemnent of Environmental Impact' - Performance Indlcators This normaon is currently used as part of the Operators monthly reportng The reoularprovision of this data and tnra quality of the data should be monitored by FIPAG.Pag 9 andj 10 contains a data sheet hor colectIon df basic iriforniaton

World Bank Project ImplementatIon ManualThis document was prepared for the NWDP and was pubished in January 2000. It provides a reference guide on the NWDP for the partes hivolved and specfialy provides.'a sunwne,y of the pr4ed, a descrphon of the institubons involved in its implementation and an outline of the piocedures to be followed in implementing ttis prt#ecd The

main text in the PIM is supporled by addional project informabion contained in the annexes.

Section 7 Para 1, Pg Note: The World Bank's EA Addendum has not been located - only a copy of the 190W1997 EAl. managernmnt of the environmental Inpact of the project vAl be in accordance with the port I3 avaie.Environmental Management Plan given in the Environmental Assessment updated by the EA See below for e summry of the 199697 versionAddendum'.

The envitonmental management requirmwents stated In the World Bnk's EA Report(1996/1997) have ben Inorporated Into the appropdiate checklists contained In the 'Guidascefor tm Envronmental Aa-eesmen and Manageent of h HWDP' and Irto the EMS forFIPAG.

Afrcan Deveopment Bank Environmental and Social Assessmient Procedures

This document sets out the Afrcan Development BanKs policy on and the process of environmental impact assessment for projects it may provide funding for. It is importantto note that the African Development Banles requirements generally take precedence untess national legslation, regulations and other administrative requirements are morestringent

2 Context, Para 2.5 A TOR for btdding conwsutant has been prepared by FIPAG to ensure that consideaon isghven to ADS environmental assessment and management requirements in the provision of'The projcs financed by the Bank shall compy wih the Regional Member Courtry's their services.

environmnntal and social legisaion, policies and gideline, vth local and natonalrequirements on public consutdions and disdosure, as wet as wth Inernaional ageementsratid by the borrowing courntry

3. Assesment Process FIPAG, 'the Borrower has generally delegated the responsiblity of undertaking EAs (whereThe Environmental and Social Assessmoent of projects, plans and programnmns Is primarily the required) to the appointed Consutants.reaponsibUlty of the Borrower'.' The appointed Consultnts will be required to provide their services in accordance wIth AfDB

environmental requirements.

FIPAG NVDP Page 8 of 15Register of Legal and Funding Agency Requirements Legal register_1


REFERENCE DETAILS AND EXTRACTS ON EN RONMENTAL COMMENTARYONFIAG RESPONSIBILIESREOU IRE MENTSCOMNAYO FIA REP SBITS

3-8 Project ldarllcatMon, Par 3.7 The NWDP has been defkied as a Category 2 project'Catogory 2 projocts require the development of an Environmental and Social Management Plan FIPAG, has generaly delegated the responsibiliy for preparation of the ESMP to an appointed[ESMP]. These proects ar ikely to have detrirrntal and sAespecf1c environmental and/or Consultant.social inpact that are less adverse than those of Category I project and that can bemir*nrsed by the application of mitiabon measuros or the incorporation of iternationally FIPAG has prepared a 'Genei Frsmowo,* EMP for Conftrucn WorkU'for the NWIP whichrecognised design crit and standards.' shag be used as a framework for the preparation of projet specflic Management Plans duwingthe construion phase.

3-F Project ImplementatIon and Supervsiorn, Para 3.46 - 3.61 FIPAG Wil ulitrataly be responsible for ensuring complince wIth ANDB requirements and wil'It is under the Borrower's responsiblity to implment Environmental and Social Management underta perti audls and checks dunng constnon as necssaryPlans, Inctuding comrslance with Indicators Identified In projet irnplemrentation documents, the However, FIPAG may delegate other consutants to undertake more reguwr site inspectionsaanlCs policies and guidelines as well as environmental and social covenants included in the and the monitoring programmes dunng the construcimon end/or operation of the sub- prroectloan documents.'

FIPAG has developed a framework for an EMS to manage construction and operationalThe Borrower reports. on the impl mentrtion of the Environmental and Social Management enviroiontm l issues for the ifespan of the NWDP.Plan in regular qurterly reports.'

The EMS provides for aol appraisal and Improvement of the environmental managementWhenever non-comphlance to agreed requiremrents or unexpected mnpacts are noted, - the procedures on an annual beaI3Borrower shalli revoiw the ESMP... as appropriate.'

4. Responsibilltles, 4-A Borrower FIPAG Vihe Borrower' has generally delgatted the responsibfty of undertaidng EAs (where'The Borrower is 'espon5rble for integratitn nvironmentat and sodal consideratbons irto requiracri to the appointed Consultants.sponsored projects sacordign to the Bank's requirements ' The appointed Consuttnt vwill be required to provide thetr services in accordance wih AIDS

environmental requirmwents.

FIPAG has developed a framework for an EMS to ensure *nvironmertal issues are addressedat all key development. constrcton and operatonal stages of the NWOP.

S. Public Consultations FtPAG, 'the Broorw has generaly delegated the responsiblity of undertaking public'For Category 2 projects.. the Borrower (may be requiredi to consut with potentilaly affected participation to the appoited Consulta as pert of thr EA services.stakeholders eary in the project cycle

6. Pubik Disclosure

'For Category 2 projects, the ESMP Suwrnary Is released to the pubhc through the PiC [AIDB spublic Information centre]

FIPAG:Nl'WDP Page 9 of 15Register of Legal and Funding Agency Requirements Legalregister-1


REFERENCE DETAILS AND EXTRACTS ON ENVIRONM ENTAL |COMIMENTARY ON FIPAG RESPONSIBIIJTIES

Environmental Asessment of tho Mozambique National Watr Development Project Documet, Noragrlc 199B11997This document details the results of an environmental assessment of the NWDP and hi prtcular refers to a given range of sub-projects (known at the tkne of theassessment) for each the five cities. On the basis of the assessment an EMP has been developed and included in the back of the document The EMP details theenvironmental managemert requrements for the constucbon and operabon of the sub-projects assessment This document is referred to in the Wodd Bank PIM.Note: Refer to World Bank documentation for definition of EMP as tere is a subtle diference between tie definitions or EMPs as used by MICOA, World Bank and AfDB.7. Environmental Manageent Plan, 7.3 ConstructIon The ¢Gena' Fhmewor* EMP for Consrucftn Works as prepared by FIPAG. Includes

detiid specifications which cover aN the aspects Wated for the construction phase of NWPIt is vti that -ShStandard environmental construction requiremernts for the proelcd ...a re b-otsIncorporaed irito general and apecftic constructdon contract spedcfications for aN wsorls beinvgfunded by the NWDP

7.3 Construction. Section 7.3.1 to 7.33 The FIPAG Environmental EngWieer wil be reoqired to review EMPs produced by the appointedConsultant to ensure appropriate coverage has beon made for the management of specifLists a series of standard environmntal constnxton requirements for the following groups of construction impcts listed.

NWDP sub-projects

* Water sources and treatment plants.

* Transmission and storage.

* Distnbition systems

7.4 Operation The EMS wMll ensure that appropriate environmental protection and management requiremntsare kioorporated fInto the operation plans df the sub-projects.

LUsts a sedes of standard environmental operational requtremrens for the following groups ofNWDP sub-projects

* Water souce" and treatment plants.

* Transmison and storage.

* Distribution system.s

7.6 Resettlement The appownted Consultants wvI generally be required to identify the need for resettlement during

Recommends a seris of procedures for involuntary resetternent. including: their EA studsFIPAG will undertke the required negotiations for the compensation of terporary and(or* Attempting to avoid need for resettlement. permanent loss of prop.ty

* Appointment of consultant with socio-economic and lgal experence.

FIPAG:NWDP Page 10 of 15Register of Legal and Funding Agency Requirements Legai_regsterl1


REFEtENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIPAG RESPONSIBILUTESREQUJIREMENTS

* Assess reslement needs and develop resettlement plan.

* Provde 3 months notice and negotlate with afFected people.

* Report on execution of the resettbment plan.

* Alowance for conpenstko.

7.6 Environmnl Monrtorlnp and Mangemennt The 'G6nt Frcrtawor* EMP for ConafructIM Wrw*s 'and the EMS set the minimum atandadsrequired to ensure that the NWDP sub-projects are designed, constructed and operated in anenvironmental monitoring and rnannagment dunng projea implerentation are expected to be environmntalty sound manner. This Inckudes the moniorhg of the effectiveness of

argely iimted to ensuring comphance wth .mplemelstion of the construction and operational marnagment controls.

1 Environmental specifcations contained in construction contracts as discussed in Section Tho specifc construction specifications have been incorporated into the 'Geenc Framework7.3 above. EIP for Conaftin Works'for the NMDP.

2. Resettlement plann,ng and implementation as discussed in Section 7 5 above.'

7.7 Environmental Awareness BuildIng Training The EAP will provide for environmental awareness traIning of the labour force during theconstruton phase.

'Training wilt be required to monitor and supervise environmental perormance duringconstruction of new and refurbished works being funded by the project.' The FIPAG Environmental Enguieer wit be responsible for overseeing the environmental

awareness trahning od opeational staf and FIPAG staffshould make staff aware of environmetal provisions of construction cortracts, and train

them i ialsinatrme practices for dealing wa envilronmentls concerfns on ste'

MICOA Reguladtons on the Procedure for ErnvIronmental Impact Assessment 1997

This document is sets out the nationaI requirements for EA It is important that MICOA are consulted on all key MNDP sub-projects.

Article 2, Scope of Application See beiow.

2. 'The .ctvtles contained in the appended Itst require an obligatory environmental impactstudy, whIch must bo carried out In the trms of this set of regulations.'

Appendx: it is important to note: should MICOA Indicate that an EA ts not rquIred, t wil stUl generaly be'Acti" which may have signiticant impact on the environment and which require ecesary to undexake an EA in acodance wih the Funding Agency Requirementsenvironmental inpact studies:

S. Uran wser supply end sanitton systems, their piping, treatment stabons and eftluentdisposal systrns.

19. Programmes and projects that inpty the permanent or temporary dispiscemert ofpopulations and communItis.

FIPAG:NWDP Page 11 of 15Register of Legal and Funding Agency Requirements Legal-reister-1


REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIAG RESPONSIBILTESREQUJIREMENTSCOMNAYO FIA REPN BUT-

21t Pns, programmMes and projects that may afect, directy or Indirectly, sensive areas sch isee above]as:

* Mangroves

* Wolands

Artcle 4, Procehgs: FIPAG has delegted the responaibity for all environmental assssmnwt studies to appointedSubmit foiowhig hformation to' begin the ernvronmemnal anpect assesment procedurse-' Cowlbtnts.

The appointed Consultants will be required to enswe compliance with MICOA's requirwents* 'Deosrazton. location and characterisation of the acty and to provide al infornation as requsted by MIOOA.

* Executive sumrnny of the project Thea" dtails have been Included in the chockit for the Pre-Screenig docunmnt (see* Data on the environment hi the pace where the acdviy Is to be Impeemented ' Appendix A of the 'Gidenoa for One Endronm*nal Asameaarnt end Managemat of theNWDP)

Article , Envirownental Impact Study: These detals have been ricluded h the checidiat for EA Reports (see Appendix C of the'Guance fhr the Envrormveitl Asaeaainer e Man.g'pnfn ol f he M'v)P~'The environmental bnpact study may contain at ioast the IdkvwingG

* The delmitatlon and geographical representation of the ae of influence of the activity, aswel as is reference *nvwonrnental situton

* The description of the actvity and its aiternatives, hI the planning, construction, operationand (in the case of a temporary actrvty) de activellon stages

* The comprisn of the alernatives considered and the forcast of the fture environ mentalsitustion of the are of iftenc in the went of adoptng eacn afermative

* The Identification and ssessment of mtigabon measures

* The undertaling's environmental managent programrne, Including the montoring ofinpacts, and accident prevention and contingency plans

* Identilcation of the team that drew up the study.

* Non-technical summary.

* Environmental impact study shal be presented to the Ministry in the form of a reportwritten in Portuguese.'

FIPAG NVVDP Page 12 of 15Register of Legal and Funding Agency Requirements Legaljreoster_1


REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIPAG RESPONSBILUTIESREQUJIREMENTS

Article 7, Public Consultation The appointed Consutants will be rseponibb tot taking pt in any such aectivities, as requiredTls appears to be generally mitsai by MICOA by MICOA

* The publc consulaton period and procedures shall be made widely know by theproposer, according to the guidelnes to MCOA...

* MICOA 'shall call public hearings...

* 'The final desciptive report fromn th public consutatlon shall specify the diqigencesundertaken. the participation thrt took place, the questions raised In the debates, thesubmissions and presentation received in due tine, accomnpanied by the respective replesand conclusions.'

Article 8, Assessment Criteria t s iS mportant to ensure that the Appointed Consultants have ciearly dftined their assnsmentcriteria when reviwlng their documents before submission to all relevant authorities.'The results shall be determined on the basis of the blowiong factors:Thes" critetia have been referred to in the appropriate checklists, in parcular Appendix E of the

* Number of persons and conmiunities covered 'Guidnce for fe Envkonmena Asvsswnt end Mww.gemnt of the A&VDP'

* Ecosystems, plants and animals afected

* The location and si2e of the area affected

* The duration and intensity of the impact

* The diroct, Indrect, potential overa* and cumulative effects of the impact

* The reversibilty or othrwise of the irnpact'

'Until specifc national standards are adopted, the standards establshed by international bodiesand the interational conventions ratified by Mozwnbique shall be observed'

Article 1t, Time LimIts hr Commtilcating Decisions These time periods must be Incorporated into the programming for environmental studies for the

* Pre-assessment up to five days sub-projects,

* Review of environmental impact study, up to 80 clear days

* Issuing environsental Icenses or communicating rejection, up to 10 dear days after theexpiry of the period of analysis,'

FIPAG:NWDP Page 13 of 15Register of Legal and Funding Agency Requirements Leg8alregster-1


REFERENCE DETAILS AND EXTRACTS ON ENViRONMENTAL COMMENTARY ON FPAO RESPONiBIUTIESREQtIREMENTS

Article 12, Vaiditry

'An erwlronentl license shal be considered nu0l and void f the actmty to which K refers doesnot begin within tvo years of the lcens being bssued.'

Article 13, egister of Environmenta Consultrats Aii appointed Consultarts wil be required to corifimn that they are .egisleoe witih MICOA duringOnly the specialists and middle and higher level technial staff who are registered in terms of the tender proces.

this article rmy carry out environrenral kmpact studies in Mozarnbique.'

Articde 14, ResponaibllltV of Erivironnienlol Conauitants

' shall bear civi and criminal responsibiity for the data they provide in the environmnntalimpact study report'.

Article 16. inspection and audits

MICOA '-shell undetake regular Inspoctions of the monitoring and environmerntlmanagement work of the acthivty. It may request an environrmenta imrpact audit or undertakenvironmental inspections...'

Article 16, Responsibility for dmagea

'Any proposer shal bear civil and criinal responsibity for damages he has caused to theenvironment in cases where:

* Does not subrnit his projectiactMty to the procedure of environmental Icensing'

* Substantialy changes the project after an environmental report has been submitted withoutinforming MICOA

* ' does not irplement the nmasures proposed In the study and in the environmentallicense.' I

FIPAG:1NNP Page 14 of 15Register of Legal and Fisnding Agency Requirements Legalregster-1

PART G: ENVIRONMENTAL ACTION PROCEDURES

The following EAPs are incorporated into Part G:

EAP 001 Integration oF Envirorunental PlanningEAP 002 Document Qualiy ReviewEAP 003 Environmental and Sodal Management duiing Construction PhaseEAP 004 Environrnental Conbactual Controls for the Private Operator

FIPAG: Envrornental Management System MAN/0. 1Manual

A:FIPAG NATIONAL WATER EAP 001DEVELOPMENT

DUNDO IADtUCITO (TXlHIO PROJECT Issue 0.1DW ASSTOMNT Df AGuA

Environmental Action Procedure Page 1 OF 20

INTEGRATION OF ENVIRONMENTAL PLANNING


The purpose of this procedure is to provide instructions and guidance on ensuring that

environmental planning, assessment and development of environmental management controls is

incorporated into the project development and construction phases for the NWDP.

The specific scope of application of this procedure includes all new and current projects that are

iniiated under the multiple phases of the NWDP, including.

* Any new immediate action plans;

* New development projects: and

* Upgrading projects.

This procedure should be applied on an ongoing basis.

PROCEDURE

The minimum scope of instructions and actions to be applied have been listed in chronological

order below. Refer also to Figure 1, Attachment I for a diagrammatic representation of these

insiructions/actions



Inriate arx4or attend investment deparment meetkgs to EE Weekly to

obtain available information on new roposed jects and fotn .

updated infomimtion on current prject ).

Review new project informalton. EE

Prepare TOR for kidusion in Consultants Bid Documnens

(see Attachmnt 2 for generc TOR).

Inv My To advise EEon need forTOR ASAP.

FE A NATIONAL WATER EAP 001U EU NE DEVELOPMENT

IL'NI}O Dl t flSnMEN 010 PArTuJMKI PROJECT Issue 0.1




Submit TOR to Inv Mgr and confirm inclusion in Consultants EE Vlltwin one

Bid Docurnents. week.

/nv Mgr

Obtain copies of ConsuKtants Proposals from Inv Mgr. EE

Inv Mgr To providecopy of

proposalswithin one day

of receipt.

Review Consultant's Proposal and assess adequacy of EE Provide

proposed methodology to addmss TOR (see Attchment 3 comments

for checkllist). Wthin one

week.Submit comments to Inv Mgr.

Set up and maintain a record of progress for the Project (see EE Weekly to

Attachment 4 for a suggested format). fobtnightly.

Hold start up meeting wdh AppoWned Consultant's to confirn

environmental requirements and tw approach. wek oweeks of

Provide suppong material to Consultant as requested of EE appointment

deemed necessary (e.g. provide copy of 'Genenc FramrewoM being

EMP for Construction Works' to assist Consultant with con*r,med

preparation of proect EMP for construdion).

Review documents prepared by Consultants as per EAP

002: 'Documont QuIity Review'. To complete

Submit comnents to Inv Mgr and/or discuss dietly wt EE neviewewekh

Consultant. reaeipt of

Review response of Consultant to comments and advise Inv report.

Mgr as necessary.To provide

inv Mgr copy of reportswithin one dayof receipt.

a X IA G NATIONALWATER EAP 001

- * *AG- DEVELOPMENTUt,NDO D INVbTIaNO pfTttM6IO PROJECT Issue 0.1

DO A*AIKMOMWO W7 ACUA



INSTRUC77ONS, GUIDANCE AND ACTIONS OWNERSHIP TtMING

Ensure Consultant has produoed aHl the required

environmental repwts for the projet, such as.

* Pre-Screening Document;

*Scopig DocuCwnen EE Ongoing.

* Preiminary Envronmental Scan or EA Report;

RAP; and

EMP for Construction Works.

Record envrorvnental aspects and Impacts identifed in the

Register of Sigrifiant Environmental Aspects and Impacts On receipt of

(see ESP 003). EE final version ofenvkvnmental

Also record proposed mitigation measures for the reports.

construction and operation phases of the project.

Ensure Consultant has submitted aN pertinent reports to EE Ongoing.

MICOA (as required by MICOA)

Obtain a copy of commvnunicatlons fmm MICOA from me EE At each

Consultant. pertinent stage

of prcoec

Review the implications of the Permit on the Pnlject EE Within one

Advise the hnv Mgr on addtional environmental actions weekof

required as necessary. permit.

Advise the Consultant on addtional environeal actions EE Wthin one

requird as agreed with Inv Mgr. week ofconfirmationwih nv Mgr.

Ensure the following is included in he Bid Documents for the EE I Uthin one

detailed design and construction of the project, as prepared week of

by the Consultent: reoeipt of Bid

* EMP and provisin for (te monioring of its docuernets.

imp/mientation.

* Provision for preparation of detailed RAP and its

implementation.

Advise the Inv Mgr on any comments.

G NATIONAL WATER EAP 001FIPAG DEVELOPMENTIt INK Dl .V1.7TsOu llI PAOILVA1MO PROJECT Issue 0.1

Dl . .-- 3TI.a.,I-. DI .UA--.



Inv Mgr To providecopies of the

Bid documentswithin one day

of receipt.

Ensure inclusion of an ECO or oher envwrornental EE As descrabed

mondoring role in the bid documrents for the Constution in EAP 003.

Supervisor, as needed, and as per EAP 003;'Environmental Matnagement dung Constucton'.

Inv Mgr To advise asnecessary

As per EAP 003: 'Environmental Managemont during EE As described

Construction': in EAP 003.

* Take part in the propahon for and review proposaisreceived from biddk g Contrators and ConstrucionSupenisors and comment accordingly.

* Oversee and audit the impemertation of the EMP and

activities of the ECO.

Ensue inclusion of env&ronrnental management EE As described

specifications into the operational phase of te project, as in EAP 004

per EAP 004: 'Environmental Conractuad Controis torthe PO'.

Undertake a periodic review of this procedure and update as EE At least

necessary annuaffy.

KEY PERFORMANCE CRITERIA

The tollowing is a list of the key performnance cntena for this procedure. These criteria have been

highlighted for easy reference and may be used during a performance audit of the FIPAG EMS

(see ESP 011: 'EMS and Performance Audit).

* Inclusion of Environmental TOR in bid documents for design consultants.

* Compliance with Environmental TOR in terms of speafic deliverables received.

* Compliance with ihe Environmental TOR in terms of the technical coverage of the

deliverables received.

NATIONAL WATER EA 001AFIPAG DEVELOPMENTFL ND f fNI14fMNO PAT I FAMM(Pdtl PROJECT Issue 0.1

DO A<T[CIMIFNOn Di 4GLA



* Receipt of necessary approvals and permits from MICOA, World Bank andlor AfDB.

* Inclusion of EMP and RAP in bid documents for contractors.

* Register of Significanl Environmental Aspects and Impacts.

* Inspection or audit reports on the implementation of the EMP and RAP.

* Inspection or audit reports on the implementation of environmental management during

the operations phase.

* Project progress record.

* No significant delays to the project programme or addiftional expenses incurred due to

poor environmental planning

* No significant problems recorded by the Authorities on the environmental assessment

and management of the project.

RESPONSIBILITIES

EE:

* To keep records on project progress with respect to monitoring and thereby ensuring the

integration of environmental requirements and good practice into the individual projects of

the NWDP (see 'Records and Referencesi asnd Attachment 4 below).

* To initiate and maintain regular meetings with the Inv Mgr, with particular reference to:

- Keep up to date on the development of new projects and the potential

environmental needs for these projects.

-- Keep up to date on the progress of current projects

- Provide feedback to the Inv Mgr on the environmental aspects of the projects.

- Establish and maintain a good working relationship with the Inv Mgr throughoutthe lifespan of the NWDP

* Prepare environmental TORs for bid documents.

hFIPAG NATIONAL WATER EAP 001DEVELOPMENT

RJNDO cf tmnVwo MtNO PVA610 PROJECT Issue 0.1DO AWATCCIMUDOO DE A(GUA



* Review proposals received and provide feedback on the suitability for undertaking the

environmental aspects of the work for the project.

* Issue clear instructions on the quality of documents expected from the Consultants.

* Establish and maintain good communications and working relationships with theappointed Consultants for the duraton of their contract.

* Assist and provide the appointed Consultants with appropriate information (e.g. the'Generic Framework EMP for the Construction Works', the Wodd Bank's EA Report(Noragric) and Funding Agency requirements).

* Monitor the appointed Consultant's activties relative to the environmental TOR andadvise the inv Mgr accordingly of any issues.

* Review deliverables produced by the appointed Consultant, ensure lhe produdion ofgood quality documents and advise the Inv Mgr of any issues (see EAP 002: 'DocumentQuality Review').

* Record the significant environmental impacts and mitigation measures identified by theConsultants in the 'Register of Significant Environmental Aspects and Impacts' for futurereference (see ESP 003: 'Register of Significant Environmental Aspects andImpacts').

* Ensure that the Bid Documents produced by the Consullant include the EMP andreference to an RAP as necessary.

* Ensure provision for an ECO or other environmental monatoring role in either theContractor or Construction Supervisory consultant's scope of works andlor contract.

* Oversee the implementation of environmental management controls during construction

* Periodically review and update this procedure as necessary.

Inv Mgr

* Participate in meetings (or send a representative) with the EE and provide infom)ation onthe projects.

* Disinbule copies of the bidding Consultant's/Contractor's proposals and the appointedConsultant's/Contractor's deliverables to the EE for review and comment, and to pass oncomments to the appointed Consultants/Contractor as necessary.

-S A G NATIONAL WATER EAP 001- g gg *AG DEVELOPMENT

DOANMTKIMENTOE^G o PROJECT Issue 0.1



* Assist the EE with resolving any environmental issues that may arise where activities andtasks have been omitted by the appointed Consultant/Contractor (e.g. the omnission of anEMP from the bidding documents for the Contractof).


Records

EE is to maintain records of the following for each project:

* Terms of Reference.

* Minutes of all intemal meelings.

* Minutes of all meetings with Consullants/Contractors

* Correspondence with Consultants and authorities

* Copies of documents received from Consulants.

* Copies of document review notes.

* Significant Environmental Impacts identified (see ESP 003: 'RegJster of SignificantEnvironmental Aspects and Impacts).

* Project progress.

References

* EAP 002: 'Document Quality Review.

* EAP 003: 'Environmental Management During Construction'.

* EAP 004: Environmental Contractual Controls for the PO'.

* ESP 003: 'Regisler of Significant Environmental Aspects and Impacts'.

* 'Generic Framework EMP for Construction Works' (January 2003).

* 'Guidance on Resettlement and Compensation for the NWDP' (TO FOLLOW).

5FIPA NATIONAL WATER EAP 001DEVELOPMENT

1.%oE 1r.'t^1j0 f DlTv(no I ral11M6K) PROJECT Issue 0.1

Environmental Action Proceure Page 8 OF 20


* EMS Manual, Part D: Register of Significant Environmental Aspects and Impacts.

* EMS Manual, Part F: Environmental Integration Programme.

ABBREVIATIONS

The following key abbreviations have been used in this procedure - see also the Glossary In the

EMS Manual, Part A:

AfDB African Development Bank

Authorities Refers to all or any one of the following: MICOA, WB, AfDB and/or other

funding agencies.




EIP Environmental integralion Programme

EMP Environmental Management Plan

ESP Environmental System Procedure


Funding Agencies Collective reference for WB, AfDB and other associated NWDP funding

agencies.

Inv Mgr Investments Manager

MICOA Ministtrio Para a Coordenaoo da Acgao Ambiental (Ministry for the

Coordination of Environmental Affairs)


TOR Terms of Reference

WB World Bank

EI DhI NATIONAL WATER EAP 001ME 55WG DEVELOPMENT

I 'rfDOtX imtsm INIO m t1moN) PROJECT Issue 0.1[XI .AWK 'IMfNTO Dt %CLIA




DETAILS ISSUE DATE

lnitial (Draft) Issue 0.1 March 2003

Approved Issue 1.0

ATTACHMENTS

Attachment 1: Figure 1 - Integration of Environmental Management into the NWDP fromInception through to Handover for Operations.

See overleaf.

Attachment 2: Generic Environmental TOR for Consultants

See overleaf.

The generic TOR should be amended as necessary to suit the nature of the project (and hencethe level of environmental assessment required), and In the event that there are any changes tonational environmental assessment requirements.

The generic TOR should also be amended depending on the key Funding Agency associatedwith the project - for example the attached TOR provides for a World Bank funded project andthe associated World Bank requirements for environmental issues.

Attachment 3: Generic Checklist for Consultant Proposals for Environmental Studies.

See overleaf.

Attachment 4: Template for Monitoring Project Status

See overleaf.

ATTACHMENT 1: FIGURE 1

Integration of Environmental Management into the NWDP from Inceptionthrough to Handover for Operations

FIPAG: lnv.sImUt|/ConstIteI jo

Preparation of TOR for nraw pos d Enwse inclusion of Ef*onnrntl

- -Trm of Refeence

Receipt of Techniai and Finncial F edbackProposas fromn Bid & Pparation mew

of Tender Review Report - Rviw quality of responme fre-er aonmental studies in Proposal

signing of Contra - receivd. Proviin of pis toTender Review Report

--------------------------------------------------------------- -----------------------------

Review quality of ScreenirngReceipt of DeitverabbsW from ScopWn EA Reports S EMPs

Consutarts - - and provide feedback on roports

@ Chrecsteivd

Preparation to stixni design Febccreiedanobc uments for En ureEMP is Ickded in bid

WBAfDB approval -- documerls for consftrucon

--------------------------------------------------------- -----------------------------

rparaton of TORfor -f ErsweuinclusionoflEnvirornmeralcoitractomandor supervi Feedack Terms of Reernce, EMP andfor

consubnt "-' W ECO in corc dociorts

Reoipt of Techniul and Financbl Review qulty of response forProposah from Bidders & Praratin - Fee*dback k, er*orrmertal monagement In

of TnderRevew Rpor w ~ ~ , ProposasI recolved. Provision of Inpr*sofT nerRvr Review R- to Tender Review Report

Recat ofProressRepots n ___ ~Revie#w of 5CO reports andRore4t of Pogr ss Repoan on C ol. wiancew th EMP, undertake

Condruction Phaseandmontor F e pback periodic audit and make

reooorrieondslons for frnprovemne

Ensure inlusion of environmental

trat edback docwnnert in ntractPreparstiontAmendment - dc

Pepare itrutdions & prooeduesfor environmental rmanagemeot &

monkonng.

Recopt of Monthl Reoports from - - Review Uonthly Reports andOperator - Feadt*, undertake periodic audits to onitor

- c-rompr noe

ESP 001: integration of Envonmental Pianning Page 10 of 20

ATTACHMENT 2: GENERIC ENVIRONMENTAL TERMS OF REFERENCE FORCONSULTANTS

FUNDO DE INVESTiMENTO E PATRIM6NIO DO ABASTECIMENTO DE AGUA - FIPAGREPUBLIC OF MOZAMBIQUE

Second National Water Development Project - NWDP II

TERMS OF REFERENCE - ADDENDUM

NAME OF PROJECT (WORLD BANK FUNDED PROJECT)

I Background

1.1 The Project

FIPAG issued a Terms of Reference for the PROJECT NAME on DATE to undertake the SHORTDETAIL

The following is to be regarded as an addendum to the original terms of reference and must beIncorporated In the planning and development of the project accordingly.

1.2 The Role of FIPAG - Environmental Issues

FIPAG are required to ensure that the National Water Development Projects (NWDP) incorporateappropriate consideration of the positive and negative environmental impacts that may beassociated with each NWDP sub-project and that appropriate actions are undertaken during thedesign, construction and operation of the sub-project to:

* Prevent, minimize, mitigate or compensate for the adverse environmental and socialimpacts; and

* Enhance the positive environmental and social impacts and improve the environmentalperformance of the sub-project.

This general requirement includes providing an opportunity for the communities and other keystakeholders to be affected by the NWDP sub-project to take part in the environmentalassessment process and to voice their concems and comments about the project.

Specifically, FIPAG must demonstrate and ensure compliance with the following requirements, iga minimum

* Article 33 of Law no 20/97 (1 October 1997) 'Regulations on the Procedure forEnvironmental Impact Assessment';

* World Bank Operations Policy 4.01 'Environmrental Assessment';

Compliance will be demonstrated by the receipt of licensesdauthonsations to proceed with theNWDP sub-project from the Mozambican Ministry of Environmental Co-ordination (MICOA) andthe World Bank after submission of the required environmental documents.

ESP 001: Integration of Environmental Planning Page 11 of 20

It is important to note that World Bank environmental requirements aenerally take precedenceover national environmental requirements The application of Worltd Bank environmentalrequirements (e.g. for resettlement and public participation) will need to be confirmed at locallevel by the Consultant to accommodate any practical, logistical, resource, costs or lawenforcement constraints that may apply for the Project.

2 Objectives of Additional Services

While the Client is ultimately responsible for the environmental issues pertaining to the NVDP,the responsibility for the preparation of the environmental documents for a given NWDP sub-project will be assigned to the Consultant. This responsibility will include:

* Investigating the environmental consequences of Ihe PROJECT NAME during the designprocess (incorporating consideralion of alternatives) and identifying options for mitigation

* Identifying appropriate and practical environmental mitigation, management andmonitoring requirements for the PROJECT NAME: and

* Preparing the required environmental documents for submission to MICOA and WorldBank;

FIPAG will review, approve and then submit the documents prepared by the Consultant to theappropriate authonties for final official approvaVauthonsation.

Taking this into account, the general objectives of the additional services to be performed by theConsultant are to:

* Ensure compliance with MICOA's 'Environmental Impact Assessment Procedure' and theWorld Banks' Environmental Assessment Policy (OP 4.01) by confirming the exactenvironmental requirements for the PROJECT NAME:

* Obtain the necessary wntten approvals from MICOA to proceed with the PROJECTNAME by producing documents which will satisfy MICOA requirements.

* Assist in obtaining the necessary approvals from the World Bank by producingdocuments which will satisfy Wodd Bank's requirements.

3 Scope of Additional Environmental Services

3.1 General

The general scope of additional environmental services is to carry out environmental and socialinvestigations for the PROJECT NAME in accordance with the requirements of the World Bankand MICOA.

It is important to note that irrespective of MICOA's specific requirements for the PROJECTNAME. the NWDP (Phase II) as a whole has been calegorised by the World Bank as a CategoryB development. Consequently, it will be necessary to undertake an environmental assessmentas per the requirements of Worid Bank OP 4.01 for PROJECT NAME.

Taking this into account, the scope of environmental services to be undertaken during the designstages for PROJECT NAME will include the following, but may not be limited to:

ESP 001: ntegrathon of Environmental Planning Page 12 of 20

* Preliminary consuhations with MICOA and preparation of a Pre-Screening' Document forsubmission to MICOA as part of process to request advice on the environmental licenserequirements for the PROJECT NAME.

* Preparation of a short Scoping Report to describe the focus and target of theenvironmental assessment for the PROJECT NAME This should include collatingbaseline information of the area to be affected, identifying the intemational, national,regional and local legal, regulatory and administrative framework applicable to thePROJECT NAME, a discussion of the key environmental impacts that may result, andrecommendations on further environmental assessment work required during the designprocess.

* Preparation of an Environmental Assessment Report in accordance with Wortd Bank'sOP 4.01, at a minimum, and incorporating, where relevant, consideration of additional,perlinent World Bank policies, such as:

- OP 4.12, 'Involuntary Resettlement';

- OP 4.04, 'Protection of Natural Habitat'; and

- OP 4.11, 'Cultural Property".

* Preparation of an Environmental Management Plan (EMP) for the construction andoperations phase of the PROJECT NAME 2 This will incorporate any comments receivedfrom MICOA and Worid Bank on the Environmental Assessment Report.

* Preparation of an Environmental Monitorng Plan, as deemed necessary for thePROJECT NAME.

* Preparation of a Resettlemnent Action Plan, as deemed necessary for the PROJECTNAME

It is important to note that the World Bank typically requires public particpation meetings toaisplay project details and provide a forum for discussion for those communities and otherstakeholders that will be directy affected (positvely or negatively) by a project. In contrastMICOA will norrmally faciitate a public participation process should the full envionmentalassessment procedure be required for a given project. It will be the responsibility of theConsultant to confimn the specific public participabon requirements In consultation with bothMICOA and the World Bank for the PROJECT NAME

The Consuhant shall be responsible for working with the Client, and MICOA and/or the WorldBank to ensure that the environmental assessment documents and associated material get thenecessary clearance/approval from the Bank. The Consultant shall work with FIPAG toincorporate Into the documentation any comments associated with MICOA's and/or the WorldBanks review, and will assist the client as necessary in seeking clarification on any commentsraised.

Aaditional details of the specific environmental services required is descnbed in the followingsections

See the Checklist of Potential Issues for an EA, as described in the World Bank's Guidance forEnvironmental Assessment

2 NOTE: A generic EMP is to be prepared for FIPAG in October 2002 for the NWDP. This will set outguidance on the minimum coverage for environmental management for the NWDP as a whole and maybe used by the Consultant as a starting point for the PROJECT NAME specific EMP. A copy of theWorid Bank

ESP 001: ntegranon of Environmental Planning Page 13 of 20

THE CONSULTANT ALONE IS RESPONSIBLE FOR THE SUFFICIENCY OF HIS/HER WORKAND THE TERMS OF REFERENCE ARE NOT INTENDED TO BE EXHAUSTIVE BUT TOGENERALLY INDICATE THE MINIMUM REQUIREMENTS FOR THE OUTPUTS.

3.2 Pre-Screening and Scoping Report

The Pre-Screening document for the PROJECT NAME will be prepared in accordance withArticle 4 of the Mozambican 'Regulations on the Procedure for Environmental ImpactAssessment'

The Scoping Report will summarise any specific comments received from MICOA and/or WorldBank on the environmental approval requirements, provide appropriate motivation for the actionsto be undertaken by the Consultant for the PROJECT NAME, and the methodology forimplementing these actions.

3.3 Environmental Assessment

The idenlificalion of environmental impacts and corresponding mitigation measures shallgenerally cover three phases for the PROJECT NAME as follows

* Pre-construction Phase in which the siting and design (including altematives) of thePROJECT NAME are the most important consideration;

* Construction Phase in which the potenlial construction activities that may impact theenvironment are identified; and

* Post-Construction Phase in which the operation and maintenance are the crucialactivities for consideration.

Taking into account MICOA's and World Bank's requirements, the content of the EnvironmentalAssessment Report, including the proposed mitigation measures, will reflect the scale of theProject and the sensitivity of the area to be affected by the Project.

During the assessment of the Pre-Construction Phase, in particular, environmental impacts andcorresponding mitigabon measures will be identified for each of the design altematives andappropriate environmental critera will be used as part of the preferred design selection process.Environmental recommendations will be made for consideration by the Client of the preferreasolution.

It Is important that appropriate justification for the conclusions made during the environmentalassessment be provided - particularly where is it deemed that a particular World Bank policydoes not apply (e.g. intemational waterways) to the PROJECT NAME.

3.4 Environmental Management and Monitoring

An Environmental Management Plan (EMP) for the NWDP, as a whole, was prepared by theWorid Bank in 1999. FIPAG have updated and prepared a generic EMP for the NWDP - thisdocument forms the framework for appropriate environmental management for the PROJECTNAME and other NWDP projects.

The Consultant shall prepare the EMP for the PROJECT NAME. This will be based on thefollowing:

ESP 001: ntegration of Environmental Planning Page 14 of 20

* The conclusions of the environmental assessment;

* Any comments received from FIPAG, MICOA and/or the World Bank durng their reviewof the Environmental Assessment Report; and

* The generic EMP document, as referred to above.

The need for environmental monitoring (e.g. for water quality monitoring) will be determined bythe results of the environmental assessment and/or any specific concems raised by the WorldBank in particular.

In the preparation of the Bidding Documents for the PROJECT NAME. the Consultant shallensure that the approved EMP (and/or any environmental monltonng programme) is incorporatedaccordingly.

3.5 Deliverables

Deliverables from the Consultant Aill be expected to include, but may not be limited to:

* Pre-Screening Document;

* Scoping Report;

* Environmental Assessment Report:

* Environmental Management Plan,

* Environmental Monitoring Plan;

* Resettlement Action Plan; and

* Written approval from MICOA and World Bank for the PROJECT NAME to proceed.

The Pre-Screening Document and Environmental Assessment Report will be structured inaccordance with a format that will satisfy MICOA and World Bank's requirements, combined. Inparticular, attention should be paid to the World Bank's comment on the format of the report asdescnbed in the Guidance on Environmental Assessment

Illustrations and photographs will be incorporated as necessary and where these serve toembellish the written details.

Draft versions of each of the deliverables are to be reviewed by the Client before final versionsare submitted to MICOA and/or World Bank.

4 Reports and Time Schedule

The Consultant shall submit the reports and associated illustrations described in Section 3.

All reports and documentation shall, as far as practicable, be printed on both sides of A4 paper.

Draft and final versions of the reports shall be submitted loose leaf.

All drawings shall be to ISO scales and sizes.

ESP 001. ntegraton of Environmental Planning Page 15 of 20

Documents and reports shall be prepared in English. Documents to be submitted to MICOA shallbe produced in Portuguese and English.

5 Payments

Payments shall be made as per the original Terms of Reference, with the following amendments:

* An Environmental Assessment Report will be produced and submitted with thePrelminary Design Report.

* A Final Environmental Assessment Report will be produced and submitted with the DraftFinal Design Documents.

6 Inputs - Personnel and Staff Months

The Consultant shall propose appropriate staff for the assignment, but it is anticipated that thefollowing key personnel will be required: -

* Senior Environmental Scientist 10 years

Specraling in water supply and dislion, and major infratrurture proteds

* Social Economist 5 years

Specislising n resetrement and conpensation ssues and public partkpation

It is acknowledged that the estimated number of professional staff months for the environmentalscope of works will depend on the results of consulations with MICOA and the World Bank on theway forward with the PROJECT NAME.

7 Data, Local Services, Personnel and Facilities to be Provided by the Client

The Consultant will be granted access to available information and previous studies as describedin the original Terms of Reference.

The Consultant will be required to obtain all appropriate environmental assessment guidancedocumentation from MICOA and World Bank. A copy of the generic EMP will be provided to theConsultant by the Client

The Client will be available to assist and/or advise the Consultant on local environmentalrequirements as necessary.

The Consultant will be expected to keep the Client fully appraised of progress with theenvironmental works (through verbal and/or written updates) - this may include attending keyconsultalion meetings with MICOA and the World Bank as arranged by the Consultant.

Draft copies of the deliverables will be submitted to the Client for review and comment. TheClient will provide any comments on the deliverables received within 10 working days of receipt ofthe document(s).

Beyond the above, the Client shall not provide any other inputs in respect of data, local services,personnel and facilities for the additional services.

ESP 001: Integration of Environmental Planning Page 16 of 20

8 Preparation of Fee and Cost Estimate Work

Where applicable, the Tenderer is required to produce fee and cost estimates for theenvironmental scope of works as per the following stages, as appropriate to the scale of theproject:

*0 Pre-Assessment Consultation Stage - induding Pre-Screening and Scoping.

* Environmental Assessment Stage - including provision for public partipabon inaccordance with World Bank requirements;

* Environmental Management and Monitoring Planning Stage;

* Submission to MICOA and/or World Bank for ApprovaVAuthofisation Stage. and

• Resettlement and Compensation Stage

ESP 001: Integranon of Environmental Planning Page 17 of 20

ATTACHMENT 3: GENERIC CHECKLIST FOR CONSULTANrS PROPOSALS FORENVIRONMENTAL STUDIES

This checklist is designed to help assess the adequacy of a Consultant's proposal submitted inconnection with the design and environmental assessment Of a project.

PROPOSAL ASPECT COVERED/ COMMENTSI APPLICABLE?

Does the Proposal Demonstrate Compliance with Environmenal TOR in terms of:

Presenting an overall understanding of the requirementsof the TOR?

Presenting an uncerstanding of MICOA and the FundingAgency's (e.g. World Bank or AfDB) requirements forenvironmental assessment?

Motivatng for and describing a clear methodology of theenvironmental studies required - including

• Reference to aims and objectives,

* Activities to be undertaken;

* Crieria to be used to assess environmentalimpacts; and

* Reference to any deviabons from the TOR and thereasons why.

Describing the programme for undertaking the proposedactivities?

Listing the deliverables to be provided and theprogramme for their delivery?

Does the Proposal Demonstrate the Consultant's Qualifications in terms of:

Complying wrth the minimum requirements stated in theTOR for Environmental Specialist"

Describing a suitabty qualified project team to undertakethe works and provide CVs?

Illustrating previous project experience - including:

* World Bank or AtDB funded projects?

* Environmental assessment and management ofwater supply projects in general?

* Environmental assessment and management ofwater supply projects in Mozambique?

* Environmental assessment and management ofwater supply projects in other parts of the world?

indicating that the Consultant is registered with MICOAto undertake environmental assessment studies,

Either being a local environmental consultancy orincluding a local environmental consultancy?

ESP 0012 integration of Environmental Planning Page 18 of 20

PROPOSAL ASPECT | COVERED/ J COMMENTSAPPLICABLE?

Quality of the Proposal

Is the proposal well presented and well written?

Does the proposal suggest that sufficent thought hasgone into the preparation of detail for the environmentalaspects of the project?

ESP 001: ntegration of Environmental Planning Page 19 of 20

| ATTACHMENT 4: TEMPLATE FOR MONITORING PROJECT STATUS

Project rTie:

ITEM COMPLETED? DATE COMMENTCOMPLETEDCOMNtnctuson of Env TOR InConsulants Bid

-o tsrent

Receipt and Review ofProposals

Start Up Meeting wvthConsultants

Review Drat and FinalPre-Screening Report

Review Draft and FinalScoping Report_

Review Draft and FinalPreHtrinary Etw Scan orEA Report

Review RAP and EMP

Colate copies of MICOAapprovals

Ilusion of RAP, EMPand ECO in Contractor'sBid Docunents

Receipt and review ofproposals

Oversee and/or auditkmpemntatlon of RAP

Oversee and/or auditImpr mntaton of EMP

Inclusion of operationsenv. maamr entspecifcatons in POcontracts

Oversee and/or audIthirplementation ofoperations enY.Spefcations. -

ESP 001: ntegration of Environmentat Planning Page 20 of 20

NATIONAL WATER EAP 002DEVELOPMENT

1 .Vt0 ENOM P. rMNTF £iw.6NKjIX) kt IL"WMEN1 EXO A GEI PROJECT Issue 0.1.A4J 1E(t lMENl OD P1. '


DOCUMENT QUALITY REVIEW


The purpose of this procedure is to provide instructions and guidance on reviewing the quality ofenvironmental documents produced by appointed Consultants in connection with the NWDP.

The scope of this procedure covers all environmental documents produced in connection with theMICOA and Funding Agency permnitting process, including (but not restricted to):

* Pre-screening document;

* Scoping document:

* Preliminary environmental scan and/or EA Report;

* EMP; and

* RAP.

This procedure should be applied whenever environmental documents (or documentsincorporating environmental Infofmation) are received from the appointed Consultant.

PROCEDURE



INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMNGHold start up nmetig wih Consulants as per EAP 001:'Integraton of Environmental Panning .Provide ciear instuctions to the Consultants on qualy o0 EE As per EAPdocuments expected. 001.Distribute copres of checklists to Consutants for theiguidance and use durwng heif envmnmernal studies.

- I DhI NATIONAL WATER EAP 002WE NEWG DEVELOPMENT

Il"DoD(tKIMINY1Di '(AIA PROJECT Issue 0.1{Xl ASA%IKIMINIO0 11^.'




Review the dft Pre -Screening document as per the Wthin onechecklist in Attachment 1. week ofProvide comments to the Inv Mgr for distribution to the recuent.ConsuffantdoL nt

Discuss comments wih the Consultart on agmerent wih EEthe hnv Mgr.

Review the final Pre-Screening document to conirn Wlthin oneinclusion of suggested amendments. week ofDiscuss implication of any non-changes vwth kw Mg as receivfinalnecessary. dC7W

Review draft Scoping docDuent as per the chec*fist in Witn oneAttachment 2 week ofProvide comments to the Inv Mgr for distribution to the recueingdr8t

Consufantdocurnent.ConsultantDiscuss comments with the Consultant on agreement with EEthe Inv Mgr.

Review the &1il Scoping document to confirrm incusion ot Uiin onesuggested amendmnents. week ofDiscuss implication of any non-changes with nv Mgr as reced ng finalnecessary.

Review "ft Prelimninary Envkonmental Scan and/or EA fithin oneReport as per the checkiist in Attahment 3. week ofProvide commrents to the Imv Mgr for distribution to the recentConsultant

Discuss comments with the Consultant on agreerent with EEthe Inv Mgr.

Review the AMl Prelimitwy Environmental Scan and/or EA Within oneReport to confirm inclusion of suggested amendments. week ofDiscuss implication of any non-changes with Inv Mgr as receum finalnecessary.

FlA NATIONAL WATER EAP 002DEVELOPMENT

FUNIOO ! IANEPnSa MO PROJECT Issue 0.1D>O AAFMCro DOf MGUA



INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TMIlNG

Review &aft EMP document as per the chdecklist UWithin oneAttchment 4. week ofProvide comments to the hv Mgr for distnbution to the dmeitConsultanl

Discuss comments wit the Consultant on agreement wh EEMe Inv Mgr.

Review the 1inal EMP to confwmr inclusion of suggested Wthi oneamendmrents. week ofDiscuss implication of any non-changes with Inv Mgr, as redomwfurnecessary.

Review rft RAP document as per the checkst in Within oneAttachment 5. week ofProvide comments to the Inv Mgr for disffibuton to te deciving draftConsultant document.Discuss commernts with the Consultant on ageement with EEthe Inv Mgr.

Review the inaI RAP to confirm inclusion of suggested Within oneamendrments. week ofDiscuss implication of any non-changes with Inv Mgr, as eivnalnecessary.

Undertake periodic review of this procedure (and associated EE At leastattachments) and update as necessary. annually.


The following is a list of the key perfofmance criteria for this procedure. These cntena have beenhighlighted for easy reference and may be used during a performance audit of the FIPAG EMS(see ESP 011: 'EMS and Peofonnance Autd).

* Completed checklists and comment reports for each draft and final environmentaldocument received.

* No signifcant delays to the projecl programme or additional expenses incurred due topoor quality environmental documents.

NATIONAL WATER EAP 002rN.FIPAG DEVELOPMENTh '%DDonI rViTsn"r0no I AMTM6IO PROJECT Issue 0.1LM) A0Ilmip.To nf ArIA


DOCUMENT QUAUTY REVIEW

* No significant problems recorded by the Authorities on the environmental assessmentand management of the project.

RESPONSIB1LITES

EE:

* Provide clear instructions to the Consutarnts on the quality of documents expected.

* Review the quality of environmental documents submitted by Consultants in terms ofcontent and coverage of issues, compliance with Authority requirements and the qualityof presentation.

* List and provide comments made on environmental documents received to the Inv Mgrfor distnbution to the Consultant for feedback and for inclusion in the environmentaldocuments.

* Meet with the Consultant to further discuss the comments and environmental documentsas necessary.

* Keep the Inv Mgr informed on the status of the environmental documents, and inparticular to advise of any significanl problems encountered.

* Update the checklists as necessary.

* Update this procedure as necessary.


Records

EE is to maintain records of the following for each project

* Copies of draft and flnal documents received.

* Copies of document review notes.

* Copies of notes, correspondence or minutes of intemal meetings.

* Copies of minutes of meetings and correspondence with the Consultants.

NATIONAL WATER EAP 002AxFIPAG DEVELOPMENTWUNDO O VM'EM(nT0 ItAM6VO PROJECT Issue 0.1

DO A8TrCrMsEO DE AGLuA



References

* EAP 001: 'Integration of Environmental Planning'.

* 'Guidance on Environmental Assessment and Management of the NWDP' (March 2003)

* 'Guidance on Resettlement and Compensation forthe NWDP' (TO FOLLOW).

* 'Generic Framework EMP for Construction Works' (January 2003).

ABBREVIATIONS



Authorities Refers to all or any one of the followng MICOA, WB, AfDB and/or otherfunding agencies.



Environmental Refers to all documents produced in connection with the environmentalDocuments assessment process (such as the pre-screening document, scoping

document, preliminary scan and/or EA report), EMPs and RAPs. Thesemay be standalone documents or incorporated into other documents.






Funding Agencies Collectrve reference for WB, AfDB and other associated NWDP fundingagencies.


MICOA Ministerio Para a Coordenagao da Accao Ambiental (Ministry for theCoordination of Environmental Affairs).



NATIONAL WATER EAP 002swFIPAG DEVELOPMENTfwoDiVriTOE immIO PROJECT Issue 0ADO A8ASEC1 IMNTO M UAPRJA



WB World Bank


DETAILS ISSUE DATEInitial (Draft) Issue 0.1 March 2003Approved Issue 1.0

ATTACHMENTS

Attachment 1: Generic Checklist for Pre-Screening Document

See overleaf.

Further guidance on assessing the quality of environmental documents produced by others isprovided In 'Guidance for Environmental Assessment and Management of the NWDP (March2003).

Attachment 2: Generic Checklist for Scoping Report

See overleaf.

Further guidance on assessing the quality of environmental documents produced by others isprovided in 'Guidance for Environmental Assessment and Management of the NWDP' (March2003).

Attachment 3: Generic Checklist for Preliminary Environmrental Scan or EA Report

See overleaf.

Further guidance on assessing the qualty of environmental documents produced by others isprovided in 'Guidance for Environmental Assessment and Management of the NWDP' (March2003)

Attachment 4: Generic Checklist for EMPs.

sFIPAG NATIONAL WATER EAP 002DEVELOPMENTNOOA¶AMCNTOEpAjM OGIJ PROJECT Issue 0.1DO MABMrECIMrNTO 01 AGUA


DOCUMENT QUALTY REVIEW

See overleaf

Further guidance on assessing the quality of environmental documents produced by others isprovided in 'Guidance for Environmental Assessment and Management of the NWDP (March2003) and 'Genenc Framework EMP for Construction Works' (January 2003).

Attachment 5: Generic Checklist for RAPs

See overleaf.

Further guidance on assessing the quality of environmental documents produced by others isprovided in 'Guidance on Resettlement and Compensation for the NWDP' (TO FOLLOW)

ISSUE COVERED/ ACTIONS REQUIREDAPPLICABLE?

Does the Pre-Screening Document include reference to the following:

Description, location and characterisation of the activity?

An Executive Summary of the Project - including:

* Motivation for the project

* Project statistics

* Programme for the project development

. Map

Data on the environment in the place where the activityis to be implemented - including

* Description of the potential sensitivity of the area tobe affected.

* Likely key positive and negative impacts associatedwith the project. -- _l

* LiKely focus of environmental management

Quality of Presentation:

Is the document logically organised and clearlystructured for easy reference?

Is the presentation of information comprehensive andconcise and likely to be understood by a lay member ofthe public?

Are there sufficient tables, figures, maps, photographsand other graphics)

Is there sufficient evidence to support the analyses andconclusions drawn?

Is the presentation of the results of the assessmentobjective and unbiased?

Is consistent terminology used?

[Note: Based on detaIl provided In MICOA EIA Regulationsr

EAP 002: Document Quality Review Page 8 of 19

ATTACHMENT 2: GENERIC CHECKLIST FOR SCOPING REPORT

ISSUE COVERED/ ACTIONS REQUIREDIAPPUCAEILE?I

Does the Scoping Report include chapters and/or information on the fonowing:

Introduction

Study Methodology - including:

* Information sources and consultations made.

* Methods of assessment and determining potentialsignificance of impacts.

Project Description - including (where available):

* Site location and characteristics.

* Motivation for the project

* Key features of the project,

• Forecast operabonal specifications.

* Altematives.

Location and Baseline Environmental Characteristics.Provide a brief description of:

* Key features of the physical environment (naturaland man-made).

* Main features of the biological environment

* Key community and socio-economic features.

* Main pollution issues present.

EAP 002. Document Quality Revew Page 9 of 19


Potential Key Environmental Issues - includingreference to:

* Potential issues for all environmental topics.

* The likely nature, duration and magniude of theseimpacts`

* Likely extent of the potential impacts.

* Prooability of potential impacts occurring, theirfrequency and/or likely reversitility

* An indication of the key mitigabon measures thatwill be necessary to offset potential impacts.

* Information gaps and uncertainties identified.

* Sufficient, justified motivation to clarify need toundertake further studies or to clarify no furtherwork is required.

Terms of Reference for full EIA - ncluding

* Description of areas to be studied in more detail,including objectives and scope of work needed.

* Description of additional public and authorityconsultations required.

* Proposed format and content for the full EIA.

Non Technical Summary - including

* The EA process and need for EA process.

* Key features of the project and need for the project.

* Key potential environmental issues and potentialmitigation measures-

* Any uncertainties, problems encountered.

* Conclusions.

See also, Appendix E of the 'Guidance for Endronmental Assessment and Managen?rnt of the NWDPMfor a checklist on the potenbial range of environmental impacts associated with bulk water supplyschemes.

2 For example, positive, negative, direct, indirect cumulatve, short or long term, -iegligible, moderate orsubstantial impacts, etc.

EAP 002, Document Quality Review Page 10 of 19

ISSUE COVEREDI ACTIONS REQUIREDAPPLICABLE?

* The way forward.

Figures - including

* Location plan.

* Project layout.

* Areas of potential senstvrty to the project

Appendices - including

* List of organisations consulted for informnation.


Is the document logically organised and dearlystructured for easy reference?

Is there a clear description of the process followed?

Is the presentation of information comprehensive andconcise and likely to be understood by a lay member ofthe public?

Are there sufficient tables, figures, maps, photographsand other graphics?

Are there sufficient annexes and appendices for detailedinformation to support the main text?Is there sufficlent evidence to support the analyses andconclusions drawn?

Is the presentation of the results of the assessmentonlecnve and unbiased?

Is consistent lerrninology used?

Does it read as a single document and include sufficientreferencing to allow the reader to navigate through theaocument(s)?

EAP 002. Document Quality Review Page 11 of 19

ATACHMENT 3: GENERIC CHECKUST FOR PRELIMINARY ENVIRONMENTAL SCANANDIOR EA REPORTS

ISSUE COVERED/ ACTIONS REQUIREDIAPPLICABLE?

Does the Prelirinary Environmental Scan Report or EA Report include chapters and/orinforrnation on he following:

Study Metnodology - including:

* Information sources and consuitations made

* Methods of data collection, analysis, assessmentand determining potential significance of impacts.

* Reference to any important information gaps orproblems encountered.

The legal and institutional framework for the project -including

* Local, regional, national and intemational.

* A description of how the project may comply orcontravene the pertinent legal and institutionalrequirements.

* A summary of the environmental standards andcriteria that are pertinent to the project

The Project - including:

* Motivation for the project.

* Detailed description of the nature, size and scale ofthe project.

* Description of resources needed and any residues,emissions, risks or hazards associated with theproject

* Project alternatives.

* Comparison of the atematives considered

The Existing Environment - including

* A description of the key features of the physicalenvironment (natural and man-made).

* A description of the key features of the biologicalenvironment.



* A description of key community and socio-economicfeatures.

* A description of key pollution issues present.

* A description of any known future changes toaspects of the environment (e.g. new developmentproposals).

* A description of concerns, issues and commentsmade during any public particpation aetivities.

3The Potential Environmental Impacts - including3

* Physical, biological, community and socio-economicaspects, and/or poilution related impacts.

* Assessment of concerns raised during publicconsultations

. Reference to Worid Bank operational policies oncultural property, resettlement, wetands etc.

* OR reference to the AfDB policies and guidance onresettlement and gender.

* Identification, description and quantification ofsignificance of impacts for all pertinent phases ofthe project (e.g. from final design tnrough todecommissioning)

* Reference to short and long term impacts,cumulative impacts, direct and indirect impacts etc.

V Description of impacts associated with any likelyemergency scenarios associated with the project

Mitigation Measures and Environmental Management -including

* Coverage for all pertinent phases of the project (e.gfrom final design through to decommissioning).

* Identification and assessment ot mitgation and/orenhancement measures.

* Contingency mitigation and clear-up measures forthe likely emergency scenarios associated with theprojects.

3 See also Appendix E of the Gutdance fot Environmental Assessment and Management of theNlDPfor a checklist of the potential range of environmental impacts associated with bulk water supplyschemes



* Reference to significance of any residualenvironmental impacts (i.e. the remaining impactafter taking into account the proposed mitigationmeasures).

* An EMP and/or Monnonng Programme - including:

Reference to the management/ monitoring ofthe construction and operation phases of theproject, at a minimum

- Due reference to the pertinent requirements ofWorld Bank and/or AfDB for environmentalmanagement and montoring.

Details of the team who prepared the EA Report.

A Non-Technical Summary - including

* The EA process and need for EA process.

* Key features of the project and need for the project.

* Key potential environmental issues and potentialmrtigation measures.

* Any uncertainties, problems encountered.

* Conclusions.

* The way forward.

Quality of Pe sntation:

Is the document 'ogically organised and clearlystructured for easy reference?

Is there a clear description of the process followed?

is the presentation of information comprehensive andconcise and likely to be understood by a lay member ofthe public?

Are there sufficient tables, figures, maps, photographsand other graphics)

Are there sufficient annexes and appendices for detailedinformation to support the main text?

Is there sufficient evidence to support the analyses andconclusions drawn?


ISSUE COVERED/ ACTIONS REQUIREDAPPUCABLE?

Is the presentation of the results of the assessmentobjective and unbiased?

is consistent terminology used?

Does it read as a single document and include sufficientreferencing to allow the reader to navigate through thedocument(s)?

{Nate: Incorporates details provided in the Noragnc EA Report for the NWDP]


ISSUE COVERED/ I ACTIONS REQUIREDAPPUCABLE?

Does the EMP include chapters and/or information on the following:Introduction - including

* Reference to purpose of EMP.

* Scope of application of EMP (e.g. area ofjunsdiction for the EMP).

Statement on Environmental Management - including

* A simple statement on the commitment to:mplemnenting the EMP,

* A simple statement regarding the management ofthe EMP itself.

Organisation and Management Structure - including

* Description of roles and responsibilities for thosepeople involved with the implementation of theEMP.

* Description of reporting structure.

Environmental Specificanons - induding (were pertinent)provision for the following (at a rninimum)

* Planning

* Site establishment

• Site cearance.

* Site Housekeeping.

* Construction Activities.

* Rehabilitation

* Contract Completion and demobilisation


ISSUE COVERED/ ACTIONS REQUIREDAPPUCABLE?

Coverage of erironmental aspects should indude (at aminimum)

* Managing soil erosion.

* Managing noise, dust and air emissions.

* Managing use of polentially toxic substances

* Proper sanitary facilites

* Managing use of oil and chemicals.

* Health and safety-

* Backfilling of trenches.

* Restoration of disturbed areas,

* Removal of temporary features upon completion

* Managing traffic and access to areas for works.

Programme for mplementatnon. including (wherepertinent):

* Procurement of equipment and materials andprogramme for arrival on site

* Environmental training programme

* Timing of construction actvdiies lnked toimplementation of the Environmental Specifications

* Preparation of Method Statements

* Environmental and other auditing schedules

* Plans and drawings



Management and Monitoring

* Have a list of incidents and associated penaltiesbeen defined"

Measurement and Payment

Annexures - including (for example):

* List of definitions, terms and abbreviations

* Site staff and other contact details

* Forms and checklists to be used during theimplementation and./or monioring of the EMP.


Is the document logically organised and clearlystructured for easy reference?

is the presentation of information clear, comprehensiveand concise.

Are there sufficient annexes and appendices for detailedinformation to support the main text?

Is consistent terminology used?

Does it include sufficient referencing to allow the readerto navigate through the document?

Is it suitable to be included in the Schedule ofSpecifications to be Issued to the potential contractor?

[Nete: Incorporates details provided In the Noragric EA Report for the NWDP. Based on the Generic Framework EMP forCwsrucwon Wbrks' )


ATrACHMENT 5: GENERIC CHECKLST FOR RAP

TO FOLLOW


- I DhI NATIONAL WATER EAP 003x* E PA6 DEVELOPMENT1U-NLZ DX .NrIVN TO I PAr PROJECT Issue 0.1

DC) 4AA-Ti(,AI'.O Di AX.UtrP OJ C


ENVIRONMENTAL AND SOCIAL MANAGEMENT DURINGCONSTRUCTION


The purpose of this procedure is to provide instructions and guidance on ensuring thatenvironmental management is incorporated into, implemented and monitored durng theconstruction works of the project.

The specific scope of application of this procedure includes all new and current projects whereconstruction is due to or currently taking place. This procedure also applies to monitonng thecompiiance of the appointed Contractor and/or appointed Construction Supervisor

This procedure should be applied on an ongoing basis during construction.

PROCEDURE



INSTRUCTIONS, GUIDANCE AND ACTiONS OWNERSHIP TIMING

InitHate andor attend construction department meetings to EE Weekly toobtain available Infrrnation on construction progress, fwtnigtly.

* Bid Stage.

* Appointrent & Detailed Design Stage.

* Constucin Works Stage.

See instrucions per each stage below.

Review Bid Stsoe progess infomration: EE

Ia. Prepare TOR for inidusion of ECO (or similgr role) inConstruction Supennsors Bld Documerts as andwhen needed (see AtUachment I for generk TOR).

tnv Mgr or To advise EECons Mgr on need for

TOR ASAP.

mFIPAG NATIONAL WATER EAP 003DEVELOPMENTh 0JTOm tINrwrmoFr7 DiMlUNIO PROJECT Issue 0.1




lb. Submit TOR to Inv MgrfCons Mgr and confirm EE Wthin oneinclusion in Constrion Supervisor's Bid Documents. week

Inv Mgr orCons Mgr

Ic. Obtain copies of Proposals for Construcfion EESupervisor fron Inv MgrfCons Mgr.

Inv Mr/Cons To provideMgr copy or

proposatswithin one day

of receipt.

Id. Review proposals and assess adequacy of prposed EE Providemethodoogy to address TOR (see Attachment 2 fo commentschecklist). wthin one

SubrIt comments to Inv MgrCons Mgr week.

2. Ensure inclusion of EMP into Bid Documents and EE As per EAPContrctor's Contract as per EAP 001: 'Interato of 001.Environmentil Planning'.

3. Ensure inclusion of provisin for defailed RAP into Bid EE -

Documents and Contacts Conract.

4a Obtain copies of bidding Contracos Proposals from EEthe Inv Mgr/Cons Mgr.

Inv Mgr/Cons To provideMgr copy of

proposalswithin one day

of recelpt.

4b Review proposals reoeived from biddk g Contractors EE Provideend assess adequacy of approach towards cormentsImplementing the EMP, and developing and within oneimplementing the RAP. See Attachment 3 for week.checklist.)

Submit comments to the kv Mgr/Cons Mgr.

5. INCLUDE REFERENCE TO OBTAINING PERMITS? EE TIMhNG?

Legal Mgr

FIP NATIONAL WATER EAP 003AOFIPAG DEVELOPMENT-IN AtSTIKkEN1OE CmT'I, PROJECT Issue 0.1



INSTRUCT7ONS, GUIDANCE AND ACTIONS OWNERSHIP TJWNG

Cons Mgr

Review Aopointment & Detailed Desu r prwress EEinfrmnation.

1a Attend start-up meeting with appointed ConstructionSupervisor to confirm environmental and socialrequiremnents.

Provide supporting material as requested or deemednecessary.

Provide clear instructians on EMP progress reportingrequked (see Attachment 4 thr reportin template).

Provide clear instruction on RAP progress reportingrequied (see Atachment 5 for reporting template).

lb Review RAP prepared by Contractor as per EAP 002: EE To complte'Document Quality Review' review withinSubmt comments to Cons Mgr andhor discuss dfdcty one week ofwih the Croeeoript ofRAP.Review response of Contactor to comments andadvise Cons Mgr as necessary.

Cons Mgr To prow'decopy of RAPwhn one day

of receipt.

Ic. Confirm receipt of all approprate pennits, licenses Prior toand/or certifications needed (see Attachment 6 for constructionchecklist), works

commencirig

DO VW WANT TO PROVIDE FOR ANY REFINEMENT TOTHE EMP AS A CONSEQUENCE OF DETAILEDDESIGN CHANGES?

Review Constuction Vlorks progress informationla Maintain regular communications with the ECO on EE Weekly to

agreement with the Cons Mgr.lb Review progress reports recenved on RAP and EMP EE To compete

Implmentation review within

-- JFIP DEVELOPMENTI 1-.DO Dr Ih%T5ri1W-0 1 PAMI0 PROJECT Issue 0.1

tXI UtkSTlf lMFPWlO Df 4CLL'4




implementation. one week ofreceipt ofProvide commrents to the Cons Mgr for distibution and report

action

Cons Mgr To providecopy of reportswithin one day

of receipt.

To distributecomnrwtswithn oneweek of

receipt fromEE.

INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIM1NG

ic. Undertake periodc site inspections and audits of theconstruction works to as per 'ESP 011: EMS andPejfowmnce Audir. At lest

quarterly* Confirm effectiveness of EMP implementation as a

whole. EE AM

* Conflrm effectiveness of the ECO pnor todemobdisation.

* Confirm appropriateness of rinal RAP andeffecffieness of its unplemntation.

Id. Provide results of perfodc site inspections to Cons EE l.Whin oneMgr and advise on any additonal environmental and week ofsocial actions requied as necessary completion of

audit report.

Cons Mgr To distributecommrentswithin one

week ofreceipt from

EE.Undertake a perlodic review of this procedure and update as EE At leastnecessary. annuay.

FI A NATIONAL WATER EAP 003.uu.PAG DEVELOPMENTfrutDot ft v1s ENTOI,'AaSM6N. PROJECT Issue 0.1

00 AMMEC"WO ACUJA

Environmental Action Procedum Page 6 OF 23



The following is a list of the key perfornance criteria for this procedure. These critera have beenhighlighted for easy reference and may be used during a perforTnance audit of the FIPAG EMS(see ESP 011: 'EMS and P*nro,mance Audlt).

* Inclusion of EMP in all construction contracts.

* Inclusion of RAP development and implementation in all construction contracts.

* Receipt of all appropriate perTns, licenses and certificates for area to be affected duringconstruction

* Provision for ECO or other environrmental monitoring role in enher the Contractor'sContract or a Construction Supervisor's Contract.

* Zero non-conformances wih requirements of the EMP.

* Zero significant pollution events during construction

* Zero significant complaints from the public and/or Authorities during construction.

* Zero non-confoffnances with the requirements of the RAP.

* Zero serious disputes with regard to payment of compensation/resettlement.

RESPONSIBILITIES

EE:

* To keep records on project progress with respect to monitoring and thereby ensuring theintegration of environmental and social requirements and good practice into the individualprojects of the NWDP (see 'Records and References' and Attachment 4 below).

* To initiate and maintain regular meetings with the Inv Mgr and/or Cons Mgr, withparticular reference to:

- Keeping up to date on the construction programme for the project.

NATIONAL WATER EAP 0035EW A DEVELOPMENT

,.....OLt amy%rPANiu 1 PATUIIM PROJECT Issue 0.1.EI A'I-IT( I&4I.'T( 0I kl& P OJEC

Environmental Action Procedure Page S OF 23


ABBREVIATIONS



Authoritles Refers to all or any one of the following: MICOA, WB, AIDB and/or otherfunding agencies.

Cons Mgr Construction Manager



ECO Environmental Control Officer






Funding Agencies Collective reference for WB, AfDB and other associated NWDP fundingagencies.


MICOA MinistAno Para a Coordenago da Accao Ambiental (Ministry for theCoordination of Environmental Affairs).



WB World Bank

NATIONAL WATER EAP 003FIPAG DEVELOPMENTrMWIJOOf 1ST,AE4O PAt AM6WO PROJECT Issue 0.1

00 A8MTECMEtfO CM AGUA




DETAILS ISSUE DATEInitial (Draft) Issue 0.1 March 2003Approved Issue 1.0

ATTACHMENTS

Attachment 1: Guidance on the TOR forthe Construction Supervisor (ECO)

See overleaf.

The guidance is based on Inputs provided for the Beira New Intake Project TOR for theConstruction Supervisor (November 2002).

The generic TOR should be amended as necessary to suit the nature of the project and in theevent that there are any changes to national environmental assessment requirements. Thegeneric TOR should also be amended depending on the key Funding Agency associated with theproject - for example the attached TOR provides for a World Bank funded project and theassociated Wodd Bank requirements for environmental and Issues.

Attachment 2: Generic Checklist for Proposal for Construction Supervision

See overleaf.

Attachment 3: Generic Checklist for Proposal fbr Contractor

See overdeaf.

Attachment 4: Template for EMP Monitoring and Progress Reporting

See overleaf.

Attachment 5: Checklist for RAP Monitoring and Progress Reporting

NATIONAL WATER EAP 003oFIPAG DEVELOPMENT[UNDOM VEtINOEP f nArU6No PROJECT Issue 0.1

00o AASITMMENTO D ACUA



TO FOLLOW

Attachment 6: Checklist of Permits, Licenses and Certificates Required beforeConstruction

See ovedleaf.

ATTACHMENT 1: GUIDANCE ON THE TOR FOR THE CONSTRUCTION SUPERVISOR

REPUBLIC OF MOZAMBIQUE

SECOND NATIONAL WATER DEVELOPMENT PROJECT (NWDP II)

TERMS OF REFERENCE FOR A CONSULTANT FOR

THE CONSTRUCTION SUPERVISION OF THE ALTERNATIVE SOLUTIONS FORWATER SOURCE PROBLEMS OF THE BEIRA WATER SUPPLY SYSTEM PHASE I

EMERGENCY SOLUTION

Background

1.1 General

The Government of Mozambique (GOM) has decided to undertake a dynamic reform of urbanwater supply provision. The program commenced with far reaching institutional reform, movingaway from central management towards more decentmaUsed management, involving betterregulation and financial planning, and private sector managemrent of operations with incentivesfor improved perfornance.

Specifically, the GOM has taken steps to provide for

* Full private sector management for water supply services in 5 major cities: Maputo, Beira,Quelimane. Nampula and Pemba.

* Tariff reforms that aim at financial sustainability; and

* The establishment of a Regulatory Board for the sector

The program for urban water supply also includes investments in rehabiltation and extension ofsystems GOM's implementation agency for the new urban water program is FUNDO DEINVESTIMENTO E PATRIMONIO DO ABASTECIMENTO DE AGUA (Water Supply Investmentand Assets Fund - FIPAG)

A project entitled the Second National Water Development Project, supported by the World Bank,the African Development Bank and the Govemment of the Netherlands, became effective on 8March 2000. Its objedives are to improve the performance, sustainability and coverage of watersupply services in the five cities

FIPAG is responsible for the fixed assets of the 5 aty water supplies and for the future investmentin the systems It has the mandate to ensure that the public receives an adequate and safe watersupply that meets Mozambique standards for health and hygiene (the public service obligation),and is empowered to ensure these systems achleve autonomous, effent and profitable wateroperations.

In order to achieve these objectives, FIPAG has contracted with a private sector operator for eachof the 5 systems under its control. For Maputo, FIPAG has let a lease (affermage) contract toAguas de Mocambique (the Private Operator - PO), which Is a Joint Venture of IPE/Aguas dePortugal, and 4 Mozambican companies.

EAP 003: Environmental & Social Management dunng Constructon Page 11 of 23

FIPAG has also taken over duties and obligations of the four water companies of Beira,Quelimane, Nampula and Pemba and has entered into Management Contracts with the sameprivate sector operator for the provision of water supplies in these cibes

The specific responsibilibes of FIPAG are as follows

* investment and financial management for rehabilitaton and expansion of water supplyassets;

* Maximisation of efficiency and return on existing assets;

* Contract management, monitonng and enforcement of the contractual obligabons of theselected operator and

* Procurement of projects in accordance with the World Bank / co-financiers' guidelines.

1.2 Beira

Beira is the second largest city in Mozambique and is the capital of Sofala Province. It is centrallylocated on the Indian Ocean. The town accommodates the main port in the centre ofMozambique transporting goods to the central part of the country and further afield to thecountries of Malawi and Zimbabwe The harbour, railway and road systems create a largepotential for further development of the city. The very low coverage of potable water supply isseriously affectng the social and economic growth of the city.

The current populabon of Beira is estimated at some 488,000 inhabitants (based on the 1992population census) and the population growth over the past few decades has averaged between3.7% and 4.7%. However, the current urban water coverage is less than 30% and the majority ofthose who have access to safe water receive only intermittent supplies

The existing water source for Beira is the Pungue river. The current intake works is owned andoperated by the Mafambisse Sugar Estate. Although 75 km upstream of the mouth of thePungue. the intake is subject to tidal influences and experienoes saline intusion during periods ofhigh tide and low flow. At such bmes the intake is closed by the Sugar Estate as the levels ofsalinity are detrimental to crop growth.

1.3 Proposed Scheme

To overcome the supply limitations described in section 1.2, consulting engineers MottMacDonald were appointed to carry out a study and design of an alternative water source thatwould meet the immediate needs of the city of Beira. The proposed Scheme indudes thefollowing works

* River Intake, capacity 64,200m3/day, with associated control buildings located adjacent tothe river Pungue. The intake to include all necessary pumnps, control and electricalequipment, avits work and building services

* Access road approximately 6.9 km in length, connecting the river intake to the nearesthighway, namely EN6.

* Transmission main laying, approximately 10.9 km in length of 900 mm diameter GlassReinforced Plastic (GRP) pipe and approximately 0.5 km of 900 mm diameter steel pipewith associated valves and washouts. Approximately 6 km of the main laying will be

EAP 003: 'Envirorynental & Social Managernent during Construction Page 12 of 23

located in grassland or agricultural land with the remainder located adjacent to thehighway

* Distribution main laying, approximately 3 km in length of 600 mm diameter GlassReinforced Plastic (GRP) pipe with associated valves and washouts. The main will be laidin the highway

* Discharge control structure, located adjacent to the highway and the existing raw watersupply canal structure.

* Provision of permanent electricity supply with emergency standby

The contract for the construction of the works is being let through lntemational CompetitiveBidding using World Bank Standard Bidding Documents for the Procuremrent of Works. Theestimated construcbon cost is US$11.5 million and construction durabon will be twetve months.

2 Consultant's Responsibilities

2.1 Supervision

1. Generally to carry out the duties of "The Engineer and 'Engineer'sRepresentative' as specified in the Conditions of Contract, and the duties of theEnvironmental Control Officer, as specified in the Environmental ManagernentPlan.

2. After the selecton of the winning bid, the Consultant shall meet withrepresentatives of the winning bidder, together with representatives from FIPAGand the PO to initiate the Scheme.

3. The Consultant shall be responsible for the development and implementabon of aconstruction phase Environmental Management Plan (EMP) which is to be basedon the Generic Environmental Management Plan' prepared by FIPAG.

4. The Consultant shall be responsible for the day-to-day supervision of theconstruction, commissioning and harNer of the Scheme in accordance withthe drawings and specifications prepared by the consultants Mott MacDonald, theConditions of Contract, the EMP and for the review and approval of all paymentdocumentabon for the Works, Goods and Services procured under the Scheme.

5. The Consultant shall be responsible for reviewing and approval of theContractor's design drawings and other proposals for the works.

6. The Consultant shall be responsible for instrucbng and monitoring the Contractorregarding compliance wth health and safety precautions and actions to complywith all the environmental requirements of the Scheme during constructon, asspecified in the EMP.

7. The Consultant shall maintain all necessary engineering and environmentalrecords pertaining to civil engineering works of this nature, including but notlimited to rainfall and other climatc conditions, contractor's manpower levels,minutes of meetings, photographic records, financial reconciliations,Environmental Method Statements etc.

EAP 003: 'Environmental & Social Management dunig Construction Page 13 of 23

8. The Consultant shall monitor the Contractor's wvrk progress in accordance withthe Contractual Program and will arrange, chair and take minutes of regularprogress meetings

9. The Consultant shali review all payment applications and approve all eligiblepayments for the Employers acfion and wll maintain and submit to the Employerreconciliations of payments and cost predictons to the end of the Scheme.

10. The Consultant shall manage all engineering and environmental variations to theContract and submit all documentation to FIPAG for their no-objecton'.

11. The Consultant shall manage all claims submitted and make recommendations toFIPAG on the preferred resolution of the claim.

2.2 Completion and Commissioning

1 The Consultant shall supervise and approve the commissioning beforecompletion certificates are issued.

2. Before and during the Defects Liabilty Period the Consultant shall be responsiblefor the issuance of defects lists and the supervision of remedial works by theContractor.

3. The Consultant shall ensure the provision of and take delivery of all 'as-built'drawings. specifications, and certificates of testing relating to the completedprojects and hand them to FIPAG.

4. On satisfactory completion of the Scheme, the Consultant shall issue allnecessary documents of completion

3 Documents and Correspondence

All documents, correspondence, instructions, communications, etc related to the project shall bein English and translated where necessary to Portuguese. The principle shall apply to theEmployer, Consultant. suppliers, contractors and any other associated party

4 Expertise Required

The Consultant shall be a reputable Civil Engineering Consultancy firm with 30 years experiencein Water Engineering and intake structure, pipeline and road construction supervision. Inparticular, the Consultancy shall be fulty conversant with World Bank procurement documents,FIDIC Condibons of Contrad and construcbon projects in developing countries.

The Consultant shall provide the service of an environmental scientist or environmental engineerwith expenence in environmental protection and management

5 Specific Outputs Required

The Consultant shall be responsible for supervision, commissioning (with the PO) and hand-overworks to FIPAG

The Specific Outputs of the Consultant shall be:-

1. The convening of an inibal meeting with the successful bidder (if necessary) andthe production of an Outline Programn (with the successful bidder) for the

EAP 003: Environmental & Social Management during Construction Page 14 of 23

implementation and completion of the Scheme The Outline Program is requiredto demonstrate the feasibility of completing the works on time and wil not relievethe Contractor of his obligabon to prepare and submit a detailed contractualprogram in terms of the Conditions of Contract.

2. The consultant shall submit monthly progress reports to FIPAG in a format andwith content agreed with FIPAG.

3. The issuance of all certificates for payment to FIPAG including any necessaryVaration Orders.

4. The management of any claims arising from the works and the recommendationof the preferred resolution of the claim to FIPAG.

5. The issuance of Certificates of Substantial Completion at the start, andCertificates of Completion at the end, of the defects liability period

6. The receipt, checking and handing over of all as-built' drawings, specificationsand certificates of testing relating to the completed works.

7. The completion of hand-over certificates signed by the PO, FIPAG and thesuccessful bidder.

8. Reports (5 hard copies plus one electronic copy in an agreed fommat) as follows

(a) Monthly Progress Report

A brief, concise report format for monthly progress reports will beprepared by the Consultants and agreed with FIPAG during contractnegotiations During the construction phase, progress reports will reflectcontractors' monthly payments and provide a means of closely monitoringand forecasting implementation costs. The monthly reports shall as aminimum present the progress of the works against the contractualprogram, problems and proposed solutions, environmental managementissues, summary of payments, a schedule of claims and potentialsettlement, cost predictions to the end of the Scheme.

(b) Completion Report

A Completion Report shall be prepared by the Consultant and submittedto FIPAG with as-built drawings, prepared by the implementatoncontractor and reviewed and approved by the Consultants.

6 Level Of Effort

The Consultant shall propose appropriate full time and part-time staff and time inputs for theassignment but it is anacipated that the following key personnel will be required:

Post Experience

Senior Resident Engineer 15 years, water engineering,construction, developing countries

Assistant Resident Engineer 10 years, water engineering,construction

EAP 003: Environental & Social Management during Construction Page 15 of 23

Environmental Control Officer 4 years, environmental management

The estimated number of professional staff-months required for the assignment, excluding clerks

of orks and support staff. is 32 man months

7 Timing of Scherne

It is anticipated that the construction contract will be signed in April 2003 and that the constructionwill be completed in May 2004. The Consultant's services will be required from April 2003 to May2005 to include short-term inputs during the Defects bability Penod.

8 Reporting

The Consultant will report to FIPAG's Chief Executive Officer, Mr M Alves or his designatedrepresentative.

9 Procurment of Consultant

The Consultancy wil be selected by World Bank procurement rules for time based assignmentsand the bids submitted for the vvrk in the appropriate forrnat descnbed in the bidding documents


| ATTACHMENT2:GENERICCHECKLIST FOR PROPOSALS FROM CONSTRUCTIONSUPERVISION BIDDERS

This checkdist is designed to help assess the adequacy of proposals submitted in connection with

the supervision of construction works.

PROPOSAL ASPECT |COVERED/ COMMENTSIAPPLICABLE?4

Does the Proposal Demonstrate Compliance with environmental management

requirements of the TOR in terms of:

Presenting an overall understanding of theenvironmental management requirements of the TOR?

Presenting an understanding of MICOA and the FundingAgencys (e.g. World Bank or AfDB) requirements forenvironmental management?

Motivating for and describing a dear approach towardsmnonitonng the implementation of the EMP - including

* Reference to aims and objectives;

* Activities to be undeftaken;

* Criteria to be used to assess effectiveimplementation; and

* Reference to any deviations from the TOR and thereasons why.

Describing the programme for undertaking the proposedactivities?

Listing the environmental deliverables to be provided,the likely content of the deliverables and the programrnefor their delivery?

Does the Proposal Demonstrate the Consultant's Qualifications in terms of:

Complying 'vth the minimum requirements stated in theTOR for an ECO01

Describing a suitably qualified project team to undertakethe ECO role and provide CVs?

Illustrating previous project experience - including:

* World Bank or AfDB funded projects9

* Environmental management of water supplyprojects n general?

* Environmental management of water supplyprojects in Mozambique?

* Environmental management of water supplyprojects in other parts of the world?

Either being a local environmental consuttancy orinduding a local environmental consuhancy)


PROPOSAL ASPECT COVERED/ COMMENTSAPPLICABLE?

Quality of the Proposal

Is the proposal well presented and well wntten?

Does the proposal suggest that sufficient thought hasgone into the preparation of detail for the environmentalaspects of the project?

EAP 003: 'Environmental & Social Management during Construction Page 18 of 23

AT'TACHMENT 3: GENERIC CHECKLIST FOR PROPOSALS FROM BIDDERS FORCONSTRUCTION II

This checklist is designed to help assess the adequacy of proposals submitted in connection withthe detailed design and construction of the project

PROPOSAL ASPECT | COVERED! [COMMMENTSAPPLICABLE?

Does the Proposal Demonstrate Compliance with the environmental and socialmanagement requirements of the TOR in teris of:

Presenting an overall understanding of theenvironmental and social management requirements ofthe TOR?

Preseniing an understanding of MICOA and the FundingAgencys (e.g. World Bank or AtDB) requirements forenvironmental and social management?

Motivating for and describing a clear approach towardsdeveloping and implementing tne RAP - including

* Reference to aims and objectves.

* Activities to be undertaken;

* Criteria to be used to assess need forcompensation/resettlement;


Motivating for and descnbing a clear approach towardsimplementng the EMP - including:

* Reference to aims and objecbves;

* Actrvites to be undertaken;

* Criteria to be used to assess the implementation ofthe EMP;


Describing the programme for undertaking the proposedactvities?

-isiing the environmental and social deliverables to beprovided, the likely content of the deliverabjes and theprogramme for their delivery and implementation?

Does the Proposal Demonstrate the Contractor's Qualifications in terms of:

Complying with the minimum requirements stated in theTO R "_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Describing a suitably qualified project team to undertakethe preparation and implementation of the RAP role andprovide CVs?

EAP 003: Envirornmental & Social Management during Construction Page 1 9 of 23

PROPOSAL ASPECT COVEREDI COMMENTSAPPUCABLE?

Illustrating previous detailed design, RAP andenvironmental management during constructionexperience - induding:

* World Bank or AfDB funded projects?

* Water supply projects in general7

* Water supply projects in Mozambique?

* Water supply projects in other parts of the world?

Either being a local company or including a localenvironmerntal and/or social consultancy as part of theproject team?

Quality of the Proposal -

Is the proposal well presented and well ritten7

Does the oroposal suggest that sufficient thought hasgone into the preparation of detail for the environmentalaspects of the project?

EAP 003: 'Environmental & Social Management during Construction Page 20 of 23

ATTACHMENT 4: TEMPLATE FOR EMP MONITORING AND PROGRESS REPORTING l

The following report structure is suggested for reporting the resulls of siteinspections/construction progress reports:

Introduction By way of setting the context for the Site Inspection Report,this section should outline the following:

* The need for the Stte Inspections, and reporting.

* Purpose of the Site Inspection Report.

* The scope of coverage of the Site Inspection Report.

Environmental This section should summarise the environmentalManagement Requirements requirements for the contract and for the construction works,

and against which environmental performance Is assessed.

Methodology This should describe the activties undertaken during theparticular sie inspection, such as:

* A site walkabout with the RE.

* A review of documents and records, such as complaintsrecords and/or incidents reports maintained by theContractor and/or ECO.

* Consultations wth pertinent parties on site.

Findings of the Site This should contain reference to the following:Inspection * A commentary on the level of compliance with key aspects

of the Environmental Speafications, as listed in thechecklist(s).

* Details of issues. infringements, problems and non-compliances encountered.

* Recommendations on actions to be undertaken to addressany issues, infringements and/or non-compliances

Conclusions This should include an overall statement on the level ofcompliance observed during the site inspection.

Annexures Annexures should be used to store supporting informnation tothe main document, such as:

* Photographs.

* A quick reference, summary table of issues of concemand the necessary corrective measures required toaddress these issues.

EAP 003: Environmental & Social Management during Constructfon Page 21 of 23

| ATTACHMENT 5: TEMPLATE FOR RAP MONITORING AND PROGRESS REPORTING

The follownng report structure Is suggested for reporting the progress with the implemenlation ofthe RAP:

TO FOLLOW

EAP 003 'Environmental & Social Management during Construction Page 22 of 23

ATTACHMENT 6: CHECKLIST OF PERMITS, LICENSES AND CERTIFICATES REQUIREDBEFORE CONSTRUCTION

Have the followAng perfnits, licenses and certificates been obtained?

PERMITILICENSE/CERTIFICATE OBTAINED? DATE COMMENTSMICOA approval

Funding Agency approval

RAP sign-off from MozambicanAuthornty

RAP sign-off from Funding Agency

Water abstraction permit

Mine Clearance certificate

OTHERS??


FIPA G NATIONAL WATER EAP 004DEVELOPMENT

tUNDO DC INVtUtA4 L PROJECt Issue 0.1DO AUASTfCtML%*NO 0* AGU POJC

Environmental Action Procedures Page 1 OF 5

ENVIRONMENTAL CONTRACTUAL CONTROLS FOR THE PRIVATEOPERATOR


The purpose of this procedure Is to provide instructions and guidance on ensuring thatenvironmental management is incorporated into new Private Operator contracts.

This procedure should be applied wherever a new PO contract is to be prepared or an existingcontract is to be revised.

PROCEDURE


Ownership for undertaking the stated instiructions and actions have also been indicated

INSTRUCTIONS, GUIDANCE AND ACTiONS OWNERSHIP TINNGAttend Operains department meetings to discuss the EEforthcomlng prepaation of new/evised conbwct or the PO.

Ops Mgr To advise EEon lAyhcomnin

meetaig.Review curret contrad EEEither provide advice or prepare envkorvnental management 1tin onclauses for inclusion in the prvposed new/revised PO week ofcontrad EE request forSee Attachment 1 for guidance on conterd. inpds.Submit proposed environmental clauses to Legal Mgr and EE Within onediscuss accordingly. week of

request forinputs.

Legal MgAssist with any futher revisions made during nhtations EE As requred.with the PO.

NATIONAL WATER EAP 004AwFIPAG DEVELOPMENTrlPROJECT Issue 0.1

,'0 ,Lk1F4 1MEMN D0t (.Ux



INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMINGObtain copy of flinal, signed contkt for records. EE lWin one

week ofconrct

comrn,defon.


The following is a list of the key performance criteria for this procedure. These criteria have beenhighlighled for easy reference and may be used during a performance audit of the FIPAG EMS(see ESP 011: 'EMS and Peflmance Audt'3.

* Inclusion of environmental management clauses in final signed contract for PO.

RESPONSIBILITIES

EE:

* To initiate and maintain regular communications with the Ops Mgr and Legal Mgr, withparticular reference to:

- Keeping up to date on the development of new or revised contracts with the PO.

- Raise awareness on the need for environmental management during operations.

- Establishing and maintaining a good working relationship with the Ops Mgr andLegal Mgr.

* To prepare environmental management clauses for inclusion in the contracts.

* To advise on any revisions during contract negotiations

* To penodically review and update this pmcedure as necessary.

sFIPAG NATIONAL WATER EAP 004DEVELOPMENTfVNOo D iNVOfNTO f PATM4O PROJECT Issue 0.1



Ops Mgr

* To participate in meetings (or send a representative) with the EE and provide inforTnationon the current contracts and need for new contracts.

Legal Mgr

* To provide copies of the current and newly signed contract to the EE.

* To review and incorporate environmental management clauses into the new/revisedcontracts.

* To assist the EE with resolving any issues that may arise during the contractnegotiations


Records

EE is to maintain records of the following for each project:

* Minutes of all intemal meelings

* Minutes of all meetings with PO.

* Correspondence with PO.

References

* EMS Manual, Part F: Environmental Integration Programme

ABBREVIATIONS



5FIPAG NATIONAL WATER EAP 004WEE GDEVELOPMENT

jtNno "Nf0EAV o PROJECT Issue 0.11> ARRCM T Mr 1 -.- ---A






Funding Agencies Collective reference for WB, AfIB and other associated NWDP fundingagencies.

Legal Mgr FIPAG Legal Manager

Ops Mgr FIPAG Operations Manager

PO Private Operator


DETAILS ISSUE DATE


Approved Issue 1.0

ATTACHMENTS

Attachment 1: Guidance on Contractual Environmental Management Clauses forthe PO.

The guidance is based on inputs provided for revisions to the Lease Contract for Maputo(September 2002).

The guidance should be amended as necessary to suit the nature of the contract and in the eventthat there are any changes to national environmental management requirements.

See overleaf.

ATTACHMENT 1: GUIDANCE ON CONTRACTUAL ENVIRONMENTAL MANAGEMENTA A N 1CLAUSES FOR THE PO

The Operator shall prepare and implement an Environmental Management Plan for its operationsin Maputo.

The Environmental Management Plan shall include:

a. A descnption of key personnel who will be responsible for implementing theEnvironmental Management Plan and a list of their specific responsibilibes andauthority

b. A register of legal and regulatory requirements for the protection and management ofthe environment which are relevant to the operation of the Maputo water supply system

c. A register of key environmental impacts associated with specific operational activities

d. A series of procedures and specifications which are to be implemented on a day to daybasis, to reduce, prevent and/or control the identified operational environmentalimpacts.

e. A series of procedures and specafications which are to be implemented during anyemergency siuations, to reduce, prevent and/or control environmental impacts.

f. A system to ensure the effective implementation of the Environmental ManagementPlan, including reference to awareness training programmes and a montonng system,and appropriate documentation control;

9. A system for the regular review and improvement of the Environmental ManagementPlan.

The Environmental Management Plan shall be developed with due reference to FIPAG'sEnvironmental Management SystemI

In the execution of its capital investments planning role the Operator will be required to ensurethat the process of concept planning, design, construction and future operation of a given projectis compliant with FIPAG's environmental requirements. These requirements wiN be described inFIPAG's Environmental Management System

The framework for the FIPAG Environmental Management System is expected to be completed by endof March 2003.

EAP 004: Environmental Contractual Controls for the PO Page 5 of 5

PART F: FtPAG ENVIRONMENTAL INTEGRATIONPRO(GRAMME

FIPAG: Envwirormental Management System MANIO. 1Manual

PART F: ENVIRONMENTAL INTEGRATION PROGRAMME (EIP)

NWDP Activities

The current NWDP activities that will result in a number of significant environmental aspects (and in turn, environmental impacts) of potential concern includethe following:

* Project development from initiation through to handover for operation

* Delegation of environmental studies and environmental control to appointed consultants"

* Construction Dhase, and

* Delegation of operational management to a Private Operator.

Of these activities, the following key significant environmental aspects are ant,cipated

NWDP ACTIVITY SIGNIFICANT ENVIRONMENTAL ASPECT

Project development (from initiation through to handover for operation). Absence of environmental planning during project initiation and conceptphases.

Delegation of environmental studies and environmental control to appointed Poor quality and/or inadequate environmental coverage in environmentalconsultants. reports produced by others

Construction phase. Absence of environmental management during construction

Delegation of operational management to a Private Operator. Omission of environmental management in Private Operator's contract(s).

The control and management of these key significant environmental aspects (and impacts) forms the focus of the EIP.

The following table sets out in tabular format the information which wil be used to prepare the detailed Environmental Action Procedures lEAPs. and will alsobe used as performance criteria for future auditing of the effectiveness of the EMS

FIPAG:NWDP Page 1 of 4EMS: Environmental Integration Programme FIPAG-EIP-1


ASPOMNTAL WVRONIMENTAL OBJECTIVES TANGET| KEY ACTIONS OWNERSIHP TIMSCALE FOR PROCEDUJREASPECT IMtPACoT ACTIONOmission of Potential delays to Ensure environmental Receipt of approvals from Attnd projet planningenvironmeontal and project programme and social plannrng is MICOA and donors meetbigs.social planning integrated Into the project Ieodly opoec rpr oduring pbnn Potenil additional procZo days to propt I Pr rep TOR forhptslo n onep expem's kIcurred1. prcs-programnme or additional consultanftspiais". n onetepme nwe Comply with leal and exp ns rr roctinlid.phase Poteal problerms v oh F if h Agency e Initite environmental P ct deasibily

Funding Agencies and/or requiremnents Zero problem wth assessment process. EE and dedgnMICOA. Fundfing Agencies andlor csr rprbo f IvMr Po sHno i A 0FunIn encesan/o re wruirementse MICQA on enirntnetlI Ensure preparaton of lnvMgr Prearor dsPoor public relations and raTo than reactive compiance Docum EMP and RAP forents forposabbl damage o environmentl and social Constructionhcites manaeenrnt and control. Ensure operational

mitgation measures areincorporated Into theEMS through the EIP

Poor quality and/or Poor quality Review documents Compliance wh TOR. Ensure paticipdion ininadequate environmental before submission to tender process forsnvironmental and management during ater authorties Compliance orth comultants. Project Initiaton

e erin stamesntheproect. Obtain required perfrnd Zo c ejlas Review enviromnental EE Propect feasibilityot r Potent delays wth approval on AtM Zero delys to proj reports produced by nvdMgr ad dosign EAPf002ohr.project programfme, applicatIon. progrwme. iothers and provide peaaino 1Potentil problems with Zero problems with feedback. Cons Mgr PopertsonFunding Agencies ard/or " und. ng Ag encir e ado ULise with Inv Mgr, and ConstructionMIOOA MICOA on enionmetalCons Mgr to ailplement

compliaince Jmprovements.

FIPAG:MNVDP Page 2 of 4EMS: Environmental Integration Programme FIPAG-EIP-1


UPiMCT IIIIIPACT OECTrES TA|I KEY ACTIONS OWNERSHIP ACTIONS -C UAbsence of Adver rrnpacts on Ensure *nvironr ntd EMP to be included In ao Ensure EMP benvironmertal an biophysical and social management contruction contracts. hcotpored ito onrsctsocial mangenrstt environmernt. during construction. RAP to be inuded In rn .drnsg cti b Pot ental delays to contricton contract. Ensure RAP is

propect programme In Icorporoted into contractevort of stoppage by Zero nrnuconforrm ncs docuiorntMICOA and.or others with P aquirerre ORs oEMP. Pr"rs TOR forPoor public retions and suprvision consltantspossle damage to Zero pollubon evets to ensure EUAP and RAPZero omplalnts Implemortation and Cons Mgr nroueh to ido EAP 003

[Consultant dernobiliastionProvide for enviroryental jECO)jand social awareness atsite Inspection.

Oveeo mrnonoring ofaEMP nd RAP end

| envmntlperformance byappoIted supervisonconsultant

Omission of Potentiil problems wit Ensure enviroinental Zero stakeholder Ensure particpaion inenvironmental Funding Agenciet andtor mrangement is complaints, contrct negotiations,nanagement In MICOA Incorporated Into thePrivate Operator's Private Operatora Zero non-conformance Prepare nvlrorrnentat EEcontracts. Stakceholder complaints. conth contract cluses for Inclusion inResource ni requirmwtc. Ops Mgr/Legal Controtmanagement and Conformance wlth EMP Mgr Negcsiont EAP00D4potrntial associated cost by Prvte Operator. Prateimplcations Slgned contraict wvith Operator

Private Operatorcontaining environmrntalcontrols.

FIPAG:MNDP Page 3 of 4EMS Environmental integrabon Programme

FIPAG-EIP-1


EIP REVISION TABLE

DETAILS ISSUE DATE

Initial (Draft) Issue 0.1 March 2003Approved

1.0

FIPAG:NWDP

Page 4 of 4EMS Environmental Integrabon Programme

FIPAG-EIP_1

Date post:	21-Mar-2021
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times