PUBLIC ENTERPRISE FOR STATE ROADS
Independent Auditors report,Project Financial Statementsfor the period ending 31 December 2017and Management Letter for
NATIONAL AND REGIONAL ROADSREHABILITATION PROJECT(LOAN NUMBER 8420 MK)
Skopje, June 2018
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PUBLIC ENTERPRISE FOR STATE ROADSNATIONAL AND REGIONAL ROADS REHABILITATION PROJECT
CONTENTS Page
Independent Auditors' Report 1-2
Project Financial Statements (PFS)
Statement of Sources and Uses of Funds 3
Statement of Uses of Funds by Project Activity 4
Statement of Expenditure (SOE) Withdrawals 5
Statement of Designated Account 6
Notes to the Project Financial Statements 7-10
Management Letter
MOORE STEPHENSSKOPIE
Sv.Kirit i Metodij 20, 1000 Skopje,Republic of Macedonia
Tel: +389 (2) 32 14 706Fax: +389 (2) 32 14 707
www.mooretsephens.mkwww.moorestephens.com
INDEPENDENT AUDITOR'S REPORTTO THEPROJECT COORDINATION UNIT (IBRD LOAN 8420 MK)OF THEPUBLIC ENTERPRISE FOR STATE ROADS
We have audited the accompanying Project Financial Statements of the National and RegionalRoads Rehabilitation Project ("the Project"), financed under IBRD Loan 8420 MK, for the yearended 31 December 2017 and prepared by the Public Enterprise for State Roads ("furthermorethe Public Enterprise for State Roads"). The Project Financial Statements which compriseStatement of Sources and Uses of Funds, Statement of Uses of Funds by Project Acftivity,Statement of Expenditure Withdrawals and Statement of Designated Account are prepared inaccordance with the International Bank for Reconstruction and Development (IBRD)Guidelines.
Management's Responsibility for the Project Financial Statements
The Public Enterprise for State Roads management is responsible for the preparation and fairpresentation of these Project Financial Statements. This responsibility includes: designing,implementing and maintaining internal control relevant to the preparation and fair presentationof financial statements that are free from material misstatement, whether due to fraud or error;selecting and applying appropriate accounting policies; and making accounting estimates thatare reasonable in the circumstances.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit.We conducted our audit in accordance with the International Standards on Auditing accepted inthe Republic of Macedonia. Those standards require that we comply with ethical requirementsand plan and perform the audit to obtain reasonable assurance whether the financialstatements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts anddisclosures in the financial statements. The procedures selected depend on the auditor'sjudgment, including the assessment of the risks of material misstatement of the financialstatements, whether due to fraud or error. In making those risk assessments, the auditorconsiders internal control relevant to the entity's preparation and fair presentation of thefinancial statements in order to design audit procedures that are appropriate in thecircumstances, but not for the purpose of expressing an opinion on the effectiveness of theentity's internal control, An audit also includes evaluating the appropriateness of accountingpolices used and the reasonableness of accounting estimates made by the management, aswell as evaluating the overall presentation of the financial statements,
We believe that the audit evidence we have obtained is sufficient and appropriate to provide abasis for our audit opinion.
An independend member
rmy of Moore SlephnsInt rnationaf Limiedmember in paciPal
h. world
MOORE STEPHENSSIKOPJE
INDEPENDENT AUDITOR'S REPORT (Continued)TO THEPROJECT COORDINATION UNIT (IBRD LOAN 8420 MK)OF THEPUBLIC ENTERPRISE FOR STATE ROADS
Opinion
In our opinion, the project financial statements for the year ended 31 December 2017, preparedby the Public Enterprise for State Roads, give true and fair view of sources and uses of fundsof the Project, in accordance with the IBRD Guidelines, which are financed under IBRD Loan8420 MK.
In our opinion, the project financial statements as at 31 December 2017, prepared by thePublic Enterprise for State Roads, give true and fair view of the financial position of theDesignated Account, in accordance with the IBRD Guidelines, which are financed under IBRDLoan 8420 MK.
In addition, with respect to SOEs, adequate supporting documentation has been maintained tosupport claims to the World Bank for reimbursements of expenditures incurred, and whichexpenditures are eligible for financing under IBRD Loan 8420 MK.
Skopje, 27 June 2018
Certified Auditor Manager and Certified Auditor
Goc6 rs Antonio Veljaov
2
PUBLIC ENTERPRISE FOR STATE ROADS
NATIONAL AND REGIONAL ROADS REHABILITATION PROJECT
STATEMENT OF SOURCES AND USES OF FUNDS
IBRD LOAN 8420 MKDuring the Years Ended 2017 and 2016and Accumulated up to 31 December 2017(Expressed in EUR)
AccumulatedDuring the Year Ended Lip
Note 31 December to 31 December2017 2016 2017
SOURCES OF FUNDSIBRD Loan 8420 MKInitial advance to Designated Account (DA) - 4,000,000.00
Replenishments on the DA 8,886,702.87 14,051,695.03 25,848,733.76ReimbursementsDirect Payments -1BRD front-end fee - 130,000.00
Return of funds to IBRD -
Total IBRD Loan 8420 MK 8,886,702.87 14,051,695.03 29,978,733.76
TOTAL FUNDS RECEIVED 8,886,702.87 14,051,695.03 29,978,733.76
USES OF FUNDSFinanced from IBRD Loan 8420 MKRoad Civil Works 6,841,538.88 14,708,371.50 25,751,172.15Institutional Strengthening and Project Management 664,128.85 139,707.87 833,330.17
IBRD front-end fee - - 130,000.00
Total Financed from IBRD Loan 8420 MK 7,505,667.73 14,848,079.37 26,714,502.32
TOTAL PROJECT EXPENDITURES 7,505,667.73 14,848,079.37 26,714,502.32
Net increase (decrease) in cash flow 1,381,035.14 (796,384.34) 3,264,231.44Cash at Beginning of the Period 1,883,196.30 2,679,580.64 -
Cash at End of the Period 3,264,231.44 1,883,196.30 3,264,231.44
Public enterprise for satDirector,"
Zoran Kit
Notes comprise an integral part to the Project Financial Statements
Auditors' report is on pages 1 and 2. 3
PUBLIC ENTERPRISE FOR STATE ROADSNATIONAL AND REGIONAL ROADS REHABILITATION PROJECT
STATEMENT OF USES OF FUNDS BY PROJECT ACTIVITYIBRD LOAN 8420 MKDuring the Years Ended 2017 and 2016and Accumulated up to 31 December 2017
(Expressed in EUR)
Accumulated
upDuring the Year Ended to 31
31 December December2017 2016 2017
A. Financed from IBRD Loan 8420 MK1. Road Civil Works
Lot 1: Rehabilitation of national road A3 section Bitola-Makazi 1,765,642.48 1,057,168.99 3,286,055.21
Lot 1: Land Slopes improvements Mavroro-Debar 307,049.79 277,110.18 699,427.65
Lot 1: Land Slopes improvements 2 Tetovo-Popova Sapka; Mavrovo-Debar; Gostivar-Kicevo 180,020.85 158,708.01 338,728.86
Lot 1: Krivogastani-Obrsani-Vogani 364,492.32 2,561,693.16 2,926,185.49Lot 1: Rehabilitation of regional road R2233 section Brvenica-Cegrane - 1,190,491.96 2,033,679.20
Lot 1: Rehabilitation of national road A3 section Kocani-Delcevo 1,230,698.57 1,295,957.74 2,526,656.31
Lot 2: Rehabilitation of regional road R2249 Melnicld Most-Centar
Zupa 263,372.79 487,265.15 883,021.39
Lot 2: Land Slopes improvements Kratovo-Stracin,Openica; Tetovo-
Popova Sapka 143,688.53 188,851.87 413,108.57Lot 2: Land Slopes improvements 2 Lakavica-Negotino; Delcevo-Berovo; Bitola-Novaci 347,693.77 177,687.35 525,381.11
Lot 2: Rehabilitation of regional roads A3 section Resen-Bukovo 354,078.44 2,328,854.87 3,099,422.91
Lot 2: Rehabilitation of regional roads R1 105 section Nov DoJran-Nikolic and R1402 section Mokrino-Smolari 286,926.99 1,719,710.07 2,363,399.98
Lot 3: Rehabilitation of regional road R2343 Delcevo-Golak - 1,324,619.20 1,524,849.37
Lot 3: Rehabilitation of regional road R1202 section Boskov Most-Debar 1,317,894.30 895,721.65 2,599,263.74
Lot 4: Rehabilitation of regional roads R1 202 section Novo Selo-Mavrovi Anovi 185,883.89 1,044,531.30 2,437,896.20
Independent technical audit 33,100.00 - 33,100.00
Procurement, installation and maintenance of traffic counters 60,996.07 - 60,996.07
Total 6,841,538.79 14,708,371.50 25,751,172,07
II. Institutional Strengthening and Project ManagementFM specialist 12,243.00 13,344.69 38,948.71
Procurement specialist 12,243.00 13,344.69 41,720.12
Training of staff - 5,888.51 5,888.51
Advisory services 444,303.61 - 444,303.61
Road Asset Management System Implementation 189,020.00 - 189,020.00
Equipment - 103,970.37 103,970.37
Audit services 6,319.24 3,159.61 9,478.85
Total 664,128.85 139,707.87 833,330.17
Ill. IBRD feeIBRD front-end fee - 130,000.00
Total - 130,000.00
Total financed from IBRD Loan 8420 MK 7,505,667.64 14,848,079.37 26,714,502.23
Total Project Expenditures 7,505,667.64 14,848,079.37 26,714,502.23
Notes comprise an integral part to the Project Financial Statements.Auditors'report is on pages 1 and 2. 4
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PUBLIC ENTERPRISE FOR STATE ROADSNATIONAL AND REGIONAL ROADS REHABILITATION PROJECTNOTES TO THE FINANCIAL STATEMENTS
1. GENERAL INFORMATION
On October 21 2014, the Public enterprise for State Roads of the Republic of
Macedonia ("the Borrower") entered into the Loan Agreement with the International
Bank For Reconstruction and Development ("IBRD") for the amount of EUR 52
million.
According to the Section 1. of Project Execution of the Loan Agreement, the Borrower
is responsible for day-to-day Project implementation and for procurement, financial
management, disbursement and monitoring and reporting for the entire Project.
The Borrower may withdraw the proceeds of the Loan in accordance with the
provisions of Article Ii of the General conditions of the Loan agreement and such
additional instructions as the IBRD shall specify by notice to the Borrower to finance
Eligible Expenditures as set forth in the table below.
The table below sets forth the categories of Eligible Expenditures that may be
financed out of the proceeds of the Loan, the allocation of the amounts of the Loan to
each category and the percentage of expenditures to be financed for Eligible
Expenditures in each Category:
Amount of the Loan Percentage ofAllocated Expenditures to be
financed (Exclusive of
Category taxes)
(1) Goods, Works, Consultants' 51,870,000 100%
Services, Training and IncrementalOperating Costs for the project
130,000
Total Amount 52,000,000
The Borrower may withdraw the proceeds of the Loan in accordance with Section IV
of Schedule 2 of the Loan Agreement.
The Closing Date for withdrawals is September 30, 2019.
The Borrower shall pay interest on the principal amount of the Loan withdrawn and
outstanding from time to time, at a rate for each interest period equal to The
Reference rate for the Loan Currency plus the Variable Spread. The Borrower shall
pay front-end Fee equal to one quarter of one percent (0.25%) of the Loan amount,
Interest and other charges shall be payable semiannually on October 15 and April 15
in each year.
According to the amortization schedule of the Agreement, the Borrower shall repay
the principal amount of the credit in semi-annually installments payable each October
15 and April 15, commencing October 15, 2020 and ending April 15, 2037, The
installment share is 2.94%, except for the last installment which is in amount of
2.98%.
2017 Project Financial Statements 7
PUBLIC ENTERPRISE FOR STATE ROADSNATIONAL AND REGIONAL ROADS REHABILITATION PROJECTNOTES TO THE FINANCIAL STATEMENTS
2. OBJECTIVES AND NATURE OF THE PROJECT
2.1. Project Objectives
The objectives of the Project are: (i) to enhance the connectivity of selected nationaland regional roads, primarily to Corridors X and Vill; and (ii) to improve theBorrower's capacity for roads safety and climate resilience.
The Project consists of the following parts:
Part 1: Roads Civil WorksPart Il: Institutional Strengthening and Project management
The objectives of Part I are:* Carrying out of (i) rehabilitation works on about 112 km of selected national
and regional road sections, and (ii) black spots improvement in selectedareas.
* Carrying out of independent technical audits of rehabilitation works under theProject
* Carrying out of land slide remediation in selected areas.
The objectives of Part 11 are:
* (i) Strengthening the technical capacity of the Project management team("PMT") through the provision of technical assistance; and (ii) carrying outthe annual financial audits of the Project.
* Carrying out of roads safety activities, including: (i) development of nation-wide roads safety including the identification of black spots and theirimprovement; (ii) preparation of road safety audits guidelines and manuals;(iii) training and (iv) carrying out of an iRAP Survey of the national andregional roads network.
* (i) Provision of equipment for and carrying out of network data collectionactivities to survey road conditions and collect traffic data for three years,and (ii) providing technical assistance for the preparation of a StrategicProgram of periodic maintenance and rehabilitation works.
* Provision of technical assistance for the preparation of potential futureinvestments in the Borrower's road sector, including: (i) the preparationof best practice manuals; (ii) carrying out of Training for the Borrower'sstaff and local contractors; (iii) carrying out of an economic evaluation ofroad investments, road safety audits, and climate resilience measures; (iv)review of current maintenance practices and standards and provision ofrecommendations for improvement; and (v) monitoring activities, beneficiarysatisfaction activities, as well as mid-term and impact evaluation surveys.
2.2. Project Management
The overall responsibility for carrying out the Project is assigned to the Publicenterprise for state roads.
2017 Project Financial Statements 8
PUBLIC ENTERPRISE FOR STATE ROADSNATIONAL AND REGIONAL ROADS REHABILITATION PROJECTNOTES TO THE FINANCIAL STATEMENTS
2. OBJECTIVES AND NATURE OF THE PROJECT (Continued)
2.3. Project Execution
The Borrower shall be responsible for day-to-day Project implementation and forprocurement, financial management, disbursement and monitoring, and reportingfor the entire Project. To that end, the Borrower shall maintain a ProjectManagement Team ("PMT") with adequate staff and resources, in a mannersatisfactory to the Bank, with qualifications, terms of reference and a compositionsatisfactory to the Bank, including a Project director, at least three engineeringspecialists, a procurement specialist, a financial management specialist and anoffice administrator/translator.
3. BASIS FOR PREPARATION OF THE PROJECT FINANCIAL STATEMENTS
3.1. General
The accompanying financial statements have been prepared for the purposes ofreporting to the World Bank on the activities of the Project related to funding receivedfor the completion of the Project's objectives in accordance with the respective LoanAgreement. These financial statements include all project-related expendituresincurred, which are financed by the IBRD Loan 8420 MK
a. Accounting Convention
The Project Financial Statements have been prepared, in all material respects, inaccordance with World Bank Guidelines. Such Guidelines generally comply withInternational Financial Reporting Standards with the exception that Projectexpenditures are accounted for on a cash basis. Certain accounts which are requiredto be maintained under Macedonian accounting regulations have been adjusted orreclassified and, in some cases, combined in order to comply with World BankGuidelines.
b. Comparative figures
The Financial statements have been prepared for the year ended 31 December 2017and 2016 and accumulated up to 31 December 2017. Comparative figures arepresented.
3.4. Reporting Currency
The Project accounts are kept in local currency i.e. in Macedonian Denars ("MKD or"Denars") for the Government's part of financing of the Project. The Project accountscomprising the part financed by IBRD Loan are kept in local currency i.e. inMacedonian Denars and in Euros. The Project Financial Statements are prepared inEUR as this is the reporting currency of the Project.
2017 Project Financial Statements 9
PUBLIC ENTERPRISE FOR STATE ROADSNATIONAL AND REGIONAL ROADS REHABILITATION PROJECTNOTES TO THE FINANCIAL STATEMENTS
3. BASIS FOR PREPARATION OF THE PROJECT FINANCIAL STATEMENTS(Continued)
3.4. Reporting Currency (Continued)
The Project Financial Statements are translated from Macedonian Denars into Eurosas it follows:
* The amounts shown in Euro (EUR) are calculated by theexchange rate of IBRD for the currency of payment, on the date ofpayment.
* The amounts shown in Macedonian Denars (MKD) are calculatedby the exchange rate of the Sparkasse Bank Makedonija ADSkopje for the currency of payment, on the date of payment,
* The amounts shown in MKD as at 31 December 2017 arecalculated by the exchange rate of the Sparkasse BankMakedonija AD Skopje on the specified date.
The exchange rates used for translation were as follows:
2017 2016(MKD) (MKD)
As at 31 December 1 EUR 61.40 61.40
2017 Project Financial Statements 10
