PUBLIC SERVICE COMMISSION OF KENYAsyllabus is introduced will be expected to re-sit only the...

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PUBLIC SERVICE COMMISSION OF KENYA

ADMINISTRATIVE OFFICERS REGULATION AND EXAMINATION SYLLABUS

REVISED 2007

PSC(K)

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TABLE OF CONTENTS

TABLE OF CONTENTS .......................................................................................................................... i

0.1 PREAMBLE ............................................................................................................................. - 1 -

0.2 GENERAL OBJECTIVES OF ADMINISTRATIVE OFFICERS EXAMINATION ............ - 1 -

0.3 MODE OF STUDY .................................................................................................................. - 1 -

0.4 EXAMINATION ADMINISTRATION .................................................................................. - 1 - 0.4.1 CONDUCT OF EXAMINATIONS .......................................................................................................................... - 1 - 0.4.2 EXAMINATION SESSIONS ................................................................................................................................... - 1 - 0.4.3 EXAMINATION CENTERS .................................................................................................................................... - 1 - 0.4.4 ELIGIBILITY FOR THE ADMINISTRATIVE OFFICERS EXAMINATION ...................................................... - 1 - 0.4.5 EXAMINATION PAPERS ....................................................................................................................................... - 2 - 0.4.6 EXAMINATION PAPER STRUCTURE AND DURATION. ................................................................................. - 2 - 0.4.7 CONDITIONS FOR REGISTRATION .................................................................................................................... - 3 - 0.4.8 REGISTRATION FEES ........................................................................................................................................... - 3 - 0.4.9 EXAMINATION RESULTS .................................................................................................................................... - 3 - 0.4.10 CERTIFICATION .................................................................................................................................................... - 4 - 0.4.11 REFERRALS ............................................................................................................................................................ - 4 - 0.4.12 TRANSITION CLAUSE .......................................................................................................................................... - 4 - 0.4.13 SYLLABUS REVIEW ............................................................................................................................................. - 4 -

1.0 LAW – PAPER 101 .................................................................................................................. - 5 - 1.0.1 Introduction ............................................................................................................................................................... - 5 - 1.0.2 General Objectives .................................................................................................................................................... - 5 - 1.0.3 Course Unit Summary ............................................................................................................................................... - 5 - 1.1 GENERAL PRINCIPLES OF LAW ......................................................................................................................... - 6 -

1.2 CONSTITUTIONAL LAW ..................................................................................................... - 7 -

1.3 ADMINISTRATIVE LAW ...................................................................................................... - 8 -

1.4 FAMILY LAW ......................................................................................................................... - 9 -

1.5 THE LAW OF PERSONS ........................................................................................................ - 9 -

1.6 PRESCRIBED STATUTES ................................................................................................... - 10 -

REFERENCES ................................................................................................................................... - 11 -

2.0. GOVERNMENT ORGANISATION, FUNCTIONS AND PRACTICE - PAPER 102 ........ - 14 - 2.01 Introduction ............................................................................................................................................................. - 14 - 2.02 General Objectives .................................................................................................................................................. - 14 - 2.03 Course Unit Summary ............................................................................................................................................. - 14 -

2.1 GOVERNMENT ORGANISATION ..................................................................................... - 15 -

2.2 LOCAL GOVERNMENT AUTHORITIES .......................................................................... - 16 -

2.3 DECENTRALISATION OF GOVERNMENT ADMINISTRATION .................................. - 16 -

2.4 PUBLIC POLICY .................................................................................................................. - 17 -

2.5 CONDUCT IN THE PUBLIC SERVICE .............................................................................. - 17 -

REFERENCES ................................................................................................................................... - 18 -

3.0 MANAGEMENT PRACTICE FOR GOVERNMENT – PAPER 103 .................................. - 19 - 3.01 Introduction ............................................................................................................................................................. - 19 - 3.0.2 General Objectives .................................................................................................................................................. - 19 - 3.0.3 Course Unit Summary ............................................................................................................................................. - 19 -

3.1 PRINCIPRINCIPLES AND FUNCTIONS OF MANAGEMENT - 20 -

3.2 LEADERSHIP SKILLS ......................................................................................................... - 21 -

3.3 DECISION MAKING AND PROBLEM SOLVING ............................................................ - 21 -

3.4 MOTIVATION ....................................................................................................................... - 21 -

3.5 PERFORMANCE MANAGEMENT ..................................................................................... - 21 -

3.6 INDUSTRIAL RELATIONS ................................................................................................. - 22 -

3.7 ESSENTIALS OF CONFLICT MANAGEMENT ................................................................ - 22 -

3.8 GOVERNMENT OFFICE MANAGEMENT ....................................................................... - 22 -

3.9 TERMS AND CONDITIONS OF SERVICE ........................................................................ - 23 -

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REFERENCES ................................................................................................................................... - 24 -

4.0 MANAGEMENT OF PUBLIC FINANCE AND PROCUREMENT - PAPER 104 ............ - 25 - 4.0.1 Introduction ............................................................................................................................................................. - 25 - 4.0.2 General Objectives .................................................................................................................................................. - 25 -

4.1 SOURCES OF GOVERNMENT REVENUE ....................................................................... - 26 -

4.2 GOVERNMENT EXPENDITURE ........................................................................................ - 27 -

4.3 GOVERNMENT BUDGETARY PROCESS ........................................................................ - 27 - Specific Objectives ................................................................................................................................................................. - 27 -

4.4 GOVERNMENT FINANCIAL CONTROL SYSTEM ......................................................... - 27 -

4.5 DISTRICT ACCOUNTING AND FINANCIAL SYSTEMS ............................................... - 28 -

4.6 PUBLIC PROCUREMENT AND DISPOSAL REGULATIONS ........................................ - 28 -

REFERENCES ................................................................................................................................... - 30 -

5.0 SOCIO-ECONOMIC DEVELOPMENT AND ENTREPRENEURSHIP – PAPER 105 ..... - 31 - 5.0.1 Introduction ............................................................................................................................................................. - 31 - 5.0.2 General Objectives .................................................................................................................................................. - 31 - 5.0.3 Course Unit Summary ............................................................................................................................................. - 31 -

5.1 ECONOMIC DEVELOPMENT ............................................................................................ - 33 -

5.2 SOCIO- DEVELOPMENT ISSUES ...................................................................................... - 33 -

5.3 ENTERPRENEURSHIP ........................................................................................................ - 34 -

5.4 AGRICULTURE AND DEVELOPMENT ............................................................................ - 35 -

5.5 MANUFACTURING INDUSTRY AND DEVELOPMENT ................................................ - 35 -

5.6 SERVICE INDUSTRY AND SOCIO-ECONOMIC DEVELOPMENT .............................. - 36 -

5.7 DEVELOPMENT PLANNING AND IMPLEMENTATION ............................................... - 36 -

5.8 ENVIRONMENT AND DEVELOPMENT ........................................................................... - 37 -

REFERENCES ................................................................................................................................... - 38 -

6.0 REGIONAL AND INTERNATIONAL COOPERATION – PAPER 106 ............................ - 39 -

6.0.1 Introduction ........................................................................................................................ - 39 -

6.0.2 General Objectives ............................................................................................................. - 39 -

6.1 KENYA’S FOREIGN POLICY ............................................................................................. - 40 -

6.2 DIPLOMACY ........................................................................................................................ - 40 -

6.3 REGIONAL ORGANIZATIONS .......................................................................................... - 41 -

6.4 MULTI-LATERAL AND INTERNATIONAL ORGANIZATIONS ................................... - 41 -

6.5 TRANS-BORDER MANAGEMENT .................................................................................... - 42 -

7.0 EFFECTIVE COMMUNICATION – PAPER 107 ................................................................ - 44 -

7.0.1 Introduction ........................................................................................................................ - 44 -

7.0.2 General Objectives ............................................................................................................. - 44 -

7.0.3 Course Unit Summary ........................................................................................................ - 44 -

7.1 THE PROCESS OF COMMUNICATION ............................................................................ - 45 -

7.2 INTERPERSONAL COMMUNICATION ............................................................................ - 45 -

7.3 OFFICIAL - COMMUNICATION SKILLS ......................................................................... - 45 -

7.4 MANAGEMENT OF MEETINGS ........................................................................................ - 46 -

7.5 COMMUNICATION POLICY ISSUES AND PRACTICES IN GOVERNMENT ............. - 46 -

REFERENCES ................................................................................................................................... - 47 -

APPENDIX IV ....................................................................................................................................... 48

IMPLEMENTATION MATRIX ............................................................................................................ 48

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EXAMINATION REGULATIONS

0.1 PREAMBLE

Administrative Officers (AOs) Scheme of Service is administered by the Permanent Secretary for Provincial Administration and Internal Security. AOs are deployed in

the Central Government and in the field to coordinate Government operations. To discharge this function effectively, they are expected to be conversant with the philosophy, culture, organization and ethos guiding the operations of

Government. It is therefore imperative that AOs have to be thoroughly grounded in operations and functions of Government.

0.2 GENERAL OBJECTIVES OF ADMINISTRATIVE OFFICERS EXAMINATION

On successful completion of this course, the AO should be able to: i) understand the overall government organization, practice and functions in

order to deliver the required services; ii) provide effective and efficient government services; iii) understand the legal operating environment in the course of discharging

various responsibilities and tasks; iv) articulate and disseminate Government policies effectively; v) coordinate various development programmes in ministries and in the field; and

vi) create an enabling environment for faster socio-economic development in the country.

0.3 MODE OF STUDY

This is a self-taught course supported by initial induction and paramilitary courses. In addition, the officers would be expected to rely on their interactive

working experiences and reading relevant materials in their places of work.

0.4 EXAMINATION ADMINISTRATION

0.4.1 CONDUCT OF EXAMINATIONS

The conduct of Administrative Officers Examination is the responsibility of the Public Service Commission of Kenya.

0.4.2 EXAMINATION SESSIONS

The Public Service Commission shall determine when the examinations will be held. However, there should be at least one sitting every year.

0.4.3 EXAMINATION CENTERS

Examination centres will be centralized. The Public Service Commission will however determine the examination centres from time to time.

0.4.4 ELIGIBILITY FOR THE ADMINISTRATIVE OFFICERS EXAMINATION

The minimum entry qualifications are as follows: i) Must be holders of a Bachelor’s degree in Social Sciences from a

recognized university ii) must be a serving Administrative Officer who has successfully

completed the Induction Course

iii) The Officer must have served as an Administrative Officer for a minimum period of nine (9) months.

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0.4.5 EXAMINATION PAPERS

There will be seven (7) papers that the candidates are required to sit for:

i) Paper 101: Law ii) Paper 102: Government Organisation, Functions and Practice

iii) Paper 103: Management Practice in Government iv) Paper 104: Management of Public Finance and Procurement v) Paper 105: Socio-Economic Development and Entrepreneurship

vi) Paper 106: Regional and International Co-operation vii) Paper 107: Effective Communication

0.4.6 EXAMINATION PAPER STRUCTURE AND DURATION.

The table below gives the examination paper structure and duration.

PAPER code

SUBJECT DURATION PAPER STRUCTURE

I 101

Law 3 hours – 100 marks

This paper will consist of two Sections A and B.

Section A (40 Marks) will consist of one (1)

compulsory question based on a case study/ work based scenario.

Section B (60 Marks) will consists of five (5) questions requiring extended response answers.

The candidate will be required to answer any three (3) questions from the section.

Each question carries twenty (20) marks. 102 Government

Organization Functions & Practice

3 hours – 100 marks

This paper will consist of seven (7) questions requiring extended response answers. Candidates will be required to answer five (5) questions. Each question carries 20 marks.

103 Management Practice in Government


This paper consist of two Sections, A and B. Section A (20 Marks) consists of one (1) compulsory question based on a case study/work based scenario from topic 3.3 (decision-making and problem solving). Section B (80 Marks) consists of six (6) questions requiring extended response answers. The candidate will be required to answer any four (4) questions from this section. Each question carries twenty (20) marks.

104 Management of Public Finance and

Procurement


This paper will consist of seven (7) questions requiring extended response answers.

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Candidates will be required to answer five (5) questions.

105 Socio-Economic

Development and Entrepreneurship


This paper will consist of seven (7) questions requiring extended response answers. Candidates will be required to answer five (5) questions. Each question carries 20 marks.

106 Regional and

International Co-operation

3 hours - 100 marks

This paper will consist of seven (7) questions requiring extended response answers. Candidates will be required to answer five (5) questions.

Each question carries 20 marks.

107 Effective

Communication


This paper consist of two Sections, A and B. Section A (40 Marks) consists of two (2) compulsory questions based on work situations from topic 7.3 and 7.4 (Official Communication Skills and Management of meetings). Each question carries 20 marks. Section B (60 Marks) consists of four (4) questions requiring extended response answers. The candidate will be required to answer any three (3) questions from this section. Each question carries twenty (20) marks.

0.4.7 CONDITIONS FOR REGISTRATION

A candidate will be required to produce certified copies of: i) appointment letter; ii) identity card;

iii) academic certificates and testimonials; iv) Evidence that he or she has passed the induction course examination; v) two passport size photographs.

0.4.8 REGISTRATION FEES

The registration fees of the Administrative Officers’ Examination will be

determined by the Public Service Commission in conjunction with the Administrator of the Administrative Officers Scheme of Service from time to time.

0.4.9 EXAMINATION RESULTS

The Commission will communicate to the candidates directly on the papers they have passed and the papers they have been referred.

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0.4.10 CERTIFICATION

Candidates who pass all the seven (7) subjects will be awarded the Administrative Officers’ Examination certificate by the Public Service

Commission.

0.4.11 REFERRALS

i) Candidates must attempt all the seven (7) papers in the first sitting. ii) Candidates who are referred will be expected to pass all the papers

within a period of five years from the date of first sitting.

iii) Candidates who do not pass all the papers within the five years will be expected to re-sit all the papers.

0.4.12 TRANSITION CLAUSE

Candidates who will not have passed the examination when the new syllabus is introduced will be expected to re-sit only the referred papers but

under the new syllabus.

0.4.13 SYLLABUS REVIEW

The Public Service Commission of Kenya in liaison with the Office of the

president as Administrator of the Scheme of Service for Administrative Officers should review the syllabus within a period of about ten (10) years.

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1.0 LAW – PAPER 101

1.0.1 Introduction

This course unit is designed to enable the officer acquire knowledge and understanding of legal rules and institutions in order to appreciate the functions

of law in society. It is therefore intended to develop the skills necessary to apply the legal principles in the process of execution of his/her duties. 1.0.2 General Objectives

By the end of this course unit, the officer should be able to: (a) understand and apply the law as it affects their day-to-day work

(b) understand the importance of relating effectively and harmoniously with the public, law enforcement agencies and other institutions in the society

(c) avoid overstepping their authority/mandate thereby exposing themselves

and the Government to unnecessary litigation and liability (d) appreciate the relationship between observance of the law and good

governance.

1.0.3 Course Unit Summary

TOPIC SUB-TOPICS

1.1 General

Principles of Law

Definition of Law

Sources of Kenya Law Distinction between law, norms, rules and

regulations The legal basis for application of various laws Distinction between Law of Contract, Law of

Torts, Land Law and Criminal Law

1.2 Constitutional

Law

Principles of Constitutionalism

Arms of Government as per the Constitution of Kenya

Constitutional Commissions

Fundamental Rights and Freedoms

1.3 Administrative

Law

Legal principles of Administrative Law

Adjudication agencies other than Ordinary Courts

Remedies available to persons aggrieved by

Administrative decisions

1.4 Family Law The Law of Succession

The Institution of Marriage Rights of Children

1.5 The Law of Persons

Nature of legal personality Types of Corporations and Companies Distinction between Companies and Partnerships

Content of Memoranda and Articles of Association

Content of a Constitution of Society as provided for under the Society’s Act. Cap 108 of the Laws of Kenya

Process of Registration and Liquidation of a

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TOPIC SUB-TOPICS

Cooperative Society under the Co-operative Society under the cooperative Act Cap.490 of the Laws of Kenya

1.6 Prescribed Statutes

Powers, duties, organisation and disciplinary procedures of the Kenya Police and

Administration Police Power, duties and limitations of Chiefs as per the

Chiefs Act Application of the Public Order Act Law relating to conduct, ethics and integrity of a

Public Officer Need for upholding human rights

1.1 GENERAL PRINCIPLES OF LAW

Specific Objectives By the end of this topic, the officer should be able to:

i) explain the meaning and sources of law in Kenya ii) distinguish between law, norms, rules, and regulations

iii) explain the legal basis for the application of different sources of law iv) distinguish between law of contract, law of torts, land law and criminal law

Content 1.1.1 Definition of Law 1.1.2 Sources of Kenya Law:

- Constitution - Legislation (local, foreign)

- English Common Law and Equity - Customary Law (including Islamic law)

1.1.3 Distinction between law, norms, rules and regulations

1.1.4 The legal basis for the application of: - English Common Law

- Law of Equity - Foreign Statutes - Customary Law

- Islamic Law 1.1.5 Distinction between law of contract, law of tort, land law and criminal law

in terms of:

Law of Contract - Definition of a Contract

- Essentials of a Contract – offer, acceptance, consideration, - Intention and capacity - Termination of a Contract

- Remedies for breach of Contract – specific performance, damages, account

- Limitations of actions

- Vitiating factors – mistake, misrepresentation, duress and undue influence

Law of Tort Definition, scope and nature of tortuous liability

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Types of torts - Trespass to land

- Trespass to person - Conversion

- Negligence - Defamation - Nuisance

- The rule in Rylands - Versus Fletcher - Owner occupier’s liability - Malicious prosecution

- Principles of strict liability and vicarious liability - Limitation of actions

- General defences in the law of torts Criminal Law and Procedure

- Definition of a crime including the difference between a civil wrong

and a crime - Principles of criminal liability as set out in the Constitution, Penal

Code (Cap 63) and the Criminal Procedure Act (Cap 75)

- State Powers to Prosecute - General Defences – intoxication, Insanity, Provocation, Self-defence

and Protection of Property, Incapacity - Power of a citizen to arrest; its limitations and restrictions

Land Law

1.2 CONSTITUTIONAL LAW

Specific Objectives By the end of this topic, the officer, should be able to:

i) explain the principles of constitutionalism, sovereignty and rule of law ii) explain the powers, limitations, functions and composition of the arms of

the Government and the doctrine of separation of powers

iii) explain powers, function and composition of constitutional commissions iv) Explain the fundamental human rights as guaranteed in the constitution of

Kenya.

Content

1.2.1 Principles of constitutionalism Meaning of government, state, constitutionalism, Sovereignty and rule

of law

1.2.2 Arms of Government as per the Constitution of Kenya The Legislature

- The composition of the National Assembly - The powers of the legislature - The constitutional functions and limitations of the Legislature

The Executive - The powers, functions, composition and limitations of the Executive - The functions of the State Law Office

The Judiciary - The structure, powers, functions and limitations of the Judiciary

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1.2.3 Constitutional Commissions Power, functions and composition of:

- Public Service Commission - Judicial Service Commission

- Electoral Commission of Kenya - Parliamentary Service Commission - Others

1.2.4 Fundamental rights and freedoms Fundamental rights and freedoms as provided for in the constitution

1.3 ADMINISTRATIVE LAW

Specific Objectives By the end of this topic, the officer should be able to: i) explain the basic legal principles guiding the decision-making process

ii) describe the law applicable to public administration iii) describe the composition, powers and functions of adjudication agencies

other than ordinary courts

iv) apply the remedies available to persons aggrieved by administrative decisions

Contents

1.3.1 Legal Principles of Public Administrative Law

Natural Justice - Definition of the Principles

- Application of Natural Justice in general and in specific areas – land planning, licensing, staff discipline, orderly room proceedings.

Jurisdiction - Definition - The Doctrine of Ultra Vires

Discretion Definition of Discretion as relates to concepts of:

- Improper Purpose - Irrelevancy - Bad faith

- Bias 1.3.2 Composition, powers and functions of adjudication agencies other than

ordinary courts: - Liquor Licensing Board/Traditional Liquor Licensing Board - Transport Licensing Board

- Rent Tribunals - Arbitration and Arbitrators Boards - Land Dispute Tribunals

- Land Control Boards 1.3.3 Remedies available to persons aggrieved by administrative decisions

Certiorari Prohibition Mandamus

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Injunction Declaration

Damages Account

1.4 FAMILY LAW


i) explain the basic principles of the law of Succession ii) explain the laws governing the institution of marriage and types of marriages iii) discuss the duties of parents or guardians and the rights of children

Content 1.4.1 The Law of Succession

Meaning of testate and intestate succession Formalities and validity of written and oral wills Revocation, alteration and revival of wills

Gifts in contemplation of death Dependants and provision for dependants

1.4.2 The Institution of Marriage

Types of Marriage – Customary marriage, Civil marriage, African Christian marriage, Islamic marriage and Hindu marriage

Grounds for divorce and separation under the Matrimonial Causes Act 1.4.3 Rights of children

Parental/guardian responsibility

The Rights of the child under the Children Act No. 8 of 2001 1.5 THE LAW OF PERSONS

Specific Objectives At the end of this topic, the officer should be able to: i) discuss the principles of legal persons

ii) discuss the different types of corporations and companies iii) distinguish between companies and partnerships iv) explain the contents of the Memorandum of Association and the Articles of

Association v) describe the contents of the Constitution of Society (Societies Act Cap 108,

Laws of Kenya) vi) describe the process of registration and liquidation of a Cooperative Society

under the Cooperative Societies Act Cap 490 of the Laws of Kenya

Content

1.5.1 Nature of Legal Personality 1.5.2 Types of Corporations and Companies 1.5.3 Distinction between Companies and Partnerships

1.5.4 Contents of Memorandum of Association and Articles of Association 1.5.5 Contents of a Constitution of a Society as provided for under the Society’s

Act, Cap 108 of the Laws of Kenya

1.5.6 Process of registration and liquidation of a Co-operative society under the Co-operative Society’s Act Cap 490 of the Laws of Kenya

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1.6 PRESCRIBED STATUTES


i) describe the powers, duties, organization and disciplinary procedures of the Kenya Police Force and Administration Police

ii) explain the powers, duties, and limitation of chiefs as provided for under the Chiefs Act

iii) explain the application of the Public Order Act

iv) interpret the law relating to the conduct, ethics and integrity of a public officer

v) explain the need to uphold human rights

Content 1.6.1 Powers, duties, organization and disciplinary procedures of:

Kenya Police Administration Police

1.6.2 Powers, duties and limitations of chiefs as per the Chiefs’ Act

1.6.3 Application of the Public Order Act 1.6.4 Law relating to conduct, ethics and integrity of a public officer 1.6.5 Need for upholding human rights.

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REFERENCES

1 Ogola Joseph John,(1999), Business Law: Focus publications limited

2 Oluyende Peter, (1981), Administrative Law in East Africa: Kenya Literature Bureau

3 Smith & Hogan, (6ed) (1996), Criminal Law: Butterworths

4 Tudor Jackson, (3ed) (1988), The Law of Kenya: Kenya Literature Bureau

5 Gita Gopal & Maryam Salim, (2001), Gender and Law East Africa Speaks: Guest & Insight

6 R. W. Hodgin, (1997), Law of Contract in East Africa: Kenya Literature Bureau

7 Cheshire Fifot & Furmston, (14ed) (2001), Law of Contract: Butterworths

8 Borrs Marton & Others, (2002), Business Law in Africa, OHADA and Harmonization Process: Eversheds.

9 P.L.O. Lumumba, (1999), An Outline of Judicial Review in Kenya: Miyami Investment

Limited 10 P.H. Okondo, (1995), A commentary on the Constitution of Kenya: Phoenix Publishers

11 Ghai Y. P. & J.P.W.B. Mc. Auslan, (2000), Public Law and Political change in Kenya: Oxford University Press. 12 N.A. Saleemi and T.K. Ateenyi, (2000), Elements of Law Simplified :N.A. Saleemi

Publishers.

13 Kenya Institute of Administration,(1971), Readings in Administrative Law: Government Printer.

14. H.W.R Wade, (1986), Administrative Law: English Language Book Society.

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ACTS 1. Republic of Kenya, (1986), The Administration Police Act, Cap. 85: Government

Printer. 2. Republic of Kenya, (1988), The Police Act Cap. 84: Government Printer.

3. Republic of Kenya, (2003), The Public Order Act 56: Government Printer. 4. Republic of Kenya, (2003), The Judicature Act, Cap 8: Government Printer. 5. Republic of Kenya, (1989), The Registered Land Act Cap. 300: Government Printer.

6. Republic of Kenya, (1989), The Land Control Act Cap 302: Government Printer. 7. Republic of Kenya, (1985), The Penal Code Cap. 63: Government Printer. 8. Republic of Kenya, (1987), The Criminal Procedure Code Cap. 75: Government

Printer. 9. Republic of Kenya, (1998), The Local Government Act Cap. 265: Government

Printer. 10. Republic of Kenya, (2003), The Anti-corruption and Economic Crimes Act Cap.3:

Government Printer.

11. Republic of Kenya, (2003), The Public Officers Ethic Act Cap.4: Government Printer.

12. Republic of Kenya, (2003), The Kenya National Commission on Human Rights

Act cap.1: Government Printer. 13. Republic of Kenya, (1981), The Law of Succession Act Cap 160: Government

Printer. 14. Republic of Kenya, (2001), The Children’s Act Cap.8: Government Printer. 15 Republic of Kenya, (1991), The Trade Disputes Act Cap 234: Government Printer.

16. Republic of Kenya, (1978), The Companies Act Cap486: Government Printer. 17. Republic of Kenya, (1991), The Land Disputes Tribunals Act Cap Government

Printer. 18. Republic of Kenya, (1998), The Chief’s Act Cap 128: Government Printer. 19. Republic of Kenya, (1962), The Matrimonial Causes Act Cap. 152: Government

Printer. 20. Republic of Kenya, (1962), The Marriage Act Cap. 150: Government Printer. 21. Republic of Kenya, (1962), The African Christian Marriage and Divorce Act, Cap

151: Government Printer. 22. Republic of Kenya, (1962), The Muhammedan Marriage, Divorce Succession Act

Cap. 155: Government Printer. 23. Republic of Kenya, (1962), The Hindu Marriage and Divorce Act Cap 154:

Government Printer.

24. Republic of Kenya, (1998), The Societies Act Cap. 108: Government Printer. 25. Republic of Kenya, (1981), The Limited Partnership Act Cap. 30: Government

Printer. 26. Republic of Kenya, (1981), The Partnership Act Cap. 29: Government Printer 27 Republic of Kenya, (1990), The Law of Contract Act Cap. 23:

28 Republic of Kenya, (1983) , The Interpretation and General Provisions Act Cap. 2: Government Printer

29 Republic of Kenya, (1990), Registration of Business Names Act Cap. 499:

Government Printer. 30. Republic of Kenya, (1972), Co-operative Societies Act Cap. 490: Government

Printer. 31. Republic of Kenya(1972 ), Landlord and Tenant (Shops, Hotels and Catering

Establishment Act Cap. 301: Government Printer.

32. Republic of Kenya, (1986), The Liquor Licensing Act Cap.121: Government Printer.

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33. Republic of Kenya, (1998), The Traditional Liquor Act Cap.122: Government Printer

34. Republic of Kenya, (1996), The Physical Planning Act Cap.286 Government Printer. 35. Republic of Kenya, (1977), The Land Adjudication Act Cap. 284: Government

Printer 36. Republic of Kenya, (2001), The Constitution of Kenya: Government Printer

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2.0. GOVERNMENT ORGANISATION, FUNCTIONS AND PRACTICE - PAPER 102

2.01 Introduction

This course unit is intended to equip the officer with knowledge on the organisation, functions, philosophy and practice of Government to enable

him or her discharge the various functions effectively.

2.02 General Objectives

By the end of this course unit, the officer should be able to:

a. understand the organisation, functions and practice of Government b. understand the role of an Administrative Officer in policy formulation,

dissemination, implementation, monitoring and evaluation

2.03 Course Unit Summary

TOPIC SUB-TOPICS

2.1 Government Organisation - Core functions of government

- Structure and functions of various Arms of

government

- Functions of the various Arms of the

government

- Relationships of various Arms of government

2.2 Local Government Authorities - Classification of Local Authorities

- Structure of Local Authorities

- Functions of Local Authorities

- Legislation governing Local Authorities

operations

- Management by local authorities

- Sources of funds for Local Authorities

- Local authority/Central Government interface

2.3 Decentralization of Government

Administration

- Central government system and service

delivery

- Role of Provincial Administration system in a

devolved government system

- Structures and management systems of

various devolved government agencies

- Interface between district administration and

Decentralized Government.

2.4 Public Policy - Sources of government policy

- Policy making process in government

- Process of policy interpretation and

dissemination

- Process of implementation of government

programmes

2.5 Conduct in the Public Service - Core values of Public Service

- Personal conduct and ethical issues of a public

servant

- Disciplinary procedures in the public service

- Management of state functions

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2.1 GOVERNMENT ORGANISATION


i) explain the core functions of government ii) explain the core functions of Provincial Administration

iii) describe the organisation structure of the government as enshrined in the Constitution

iv) state the functions of the various Arms of Government

v) explain the relationships of the Arms of Government

Content

2.1.1 Core functions of government 2.1.2 Functions of Provincial Administration

2.1.3 Structure and functions of various Arms of government The Executive

- Powers and functions of:

o The President o The Cabinet

The Legislature - -The Powers of Parliament

- The Composition of Parliament - The Process of Legislation - The Role of Committees of Parliament

- The Officers of Parliament - Summoning, Prorogation and Dissolution of Parliament

- The Judiciary

- The structure and functions of the Judiciary:

- Court of Appeal - High Court - Magistrate Courts

- Kadhi Courts 2.1.4 Constitutional offices

Public Service Commission Judicial Service Commission Parliamentary Service Commission

Electoral Commission of Kenya Kenya National Audit Office

2.1.5 State Corporations Establishment and mandate Classifications

Interface between State Corporations and Central Government 2.1.6 Relationship of various Arms of Government

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2.2 LOCAL GOVERNMENT AUTHORITIES

Specific Objectives By end this topic, the officer should be able to:

i) describe the classification and structure of Local Authorities ii) explain the functions of Local Authorities

iii) describe the legislation governing the operations of Local Authorities iv) explain the management system of Local Authorities v) describe the sources of funds for Local Authorities

vi) explain the relationship between Local Government and Central Government vii) explain the role of Administrative Officer in urban Planning

Content 2.2.1 Classification of Local Authorities

2.2.2 Structure of Local Authorities 2.2.3 Functions of Local Authorities 2.2.4 Legislations governing local Authority operations

Local Government Act Subsidiary Legislations By-laws

- Making - Enforcement

2.2.5 Management System of Local Authorities 2.2.6 Sources of Funds for Local Authorities 2.2.7 Local Authorities/ Central Government Interface

2.2.8 Role of Administrative Officer in Urban Planning

2.3 DECENTRALISATION OF GOVERNMENT ADMINISTRATION


i) explain the role of Central Government in service delivery ii) explain the role of Provincial Administration in a decentralised government iii) describe the management structure of a decentralised government system

iv) describe the role of Provincial Administration in the management of decentralized government services.

v) Analyze the various functions of Administrative Officer in security management vi) Discuss the challenges facing the administrative officer in security

management.

Content

2.3.1 Role of Central Government and service delivery 2.3.2 The role of Provincial Administration in a decentralised government system 2.3.3 Management structures in a decentralised government

2.3.4 Role of Provincial Administration in management of decentralized government services

2.3.5 Functions of Administrative Officer in security management

Local International

2.3.6 Challenges Local and International terrorism

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Organised crime/ cyber crime Community policing

Security and peace building Conflict management

2.4 PUBLIC POLICY


i) identify various sources of government policy ii) explain the policy making process in government iii) interpret and disseminate government policies

iv) coordinate the implementation of government policies and programmes v) Discuss challenges facing the administrative officers in implementing

government policies and programmes. Content

2.4.1 Sources of government policy 2.4.2 Policy making process in government 2.4.3 Process of policy interpretation and dissemination

Barazas Seminars/Workshops

Multi-media 2.4.4 Coordination of the process of implementation of government policies and

programmes

Approaches - Participatory Approach

- Multi-Sectoral Approach 2.4.5 Challenges in implementing government policies and programmes

2.5 CONDUCT IN THE PUBLIC SERVICE

Specific Objectives

By the end of this topic, the officer should be able to: i) describe the core values of public service ii) demonstrate ethical conduct in performance of Government business

iii) describe the disciplinary procedures in the public service iv) explain the management of state functions

Content 2.5.1 Core Values of public service

2.5.2 Personal conduct and ethical issues of a public servant 2.5.3 Disciplinary procedures in the public service 2.5.4 Management of state functions

- Protocol and etiquette - Handling of dignitaries

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REFERENCES

1 Republic of Kenya, (2001), The Constitution of Kenya: Government Printer 2 Republic of Kenya, National Development Plans: Government Printer 3 Republic of Kenya, (1998), Local Government Act Cap 265: Government Printer 4 Republic of Kenya, (1985), Service Commissions Act Cap 185: Government Printer 5 Republic of Kenya, Presidential Circulars

6 Republic of Kenya, Economic Recovery Strategy for Wealth and Employment Creation (2003-2007) of June 2003: The Monitoring and Evaluation Directorate, Ministry of Planning and National Development. 7 Republic of Kenya, (2003), Public Officer Ethics Act: Government Printer 8 Republic of Kenya, (2006), Code of Regulations: Government Printer 9 Ghai and Mcauslaw, (2000), Public Law and Political Change in Kenya: Oxford

University Press 10 Republic of Kenya, (1987), District Focus for Rural Development: Government Printer

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3.0 MANAGEMENT PRACTICE FOR GOVERNMENT – PAPER 103

3.01 Introduction

The course unit is intended to equip the officer with management skills for effective delivery of public service.

3.0.2 General Objectives

By the end of this course unit, the officer should be able to: a. apply appropriate skills that are requisite for effective management of

public service b. apply benchmarked management practices in the public service and

practice c. demonstrate the attributes of an ethical administrative officer


TOPIC SUB-TOPICS

3.1 Principles and Functions of

Management

- Principles of Planning

- Principles of Organizing - Principles of Directing

- Principles of Supervision - Principles of Coordination - Principles of Budgeting

3.2 Leadership Skills - Leadership styles

- Essential leadership attributes

- Application of leadership styles

in different contexts - Delegation of duties

3.3 Decision Making and

Problem Solving

- Principles of effective decision

making and problem solving - The process of rational (logical)

decision making and problem

solving - Decisiveness in decision

making and problem solving

- Participatory Approaches to Decision Making and Problem

Solving

3.4 Motivation - Principles of motivation - Methods of motivation in

service delivery

3.5 Performance Management - Strategic management

techniques - Managing change techniques - Management by results

- Performance appraisal

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TOPIC SUB-TOPICS

3.6 Industrial Relations - Legal provisions relating to

Employment - Trade disputes resolution

mechanisms

- Process of resolving industrial disputes

3.7 Essentials of Conflict Management

- Sources and Symptoms of Conflict

- Basic principles of conflict management

- Techniques of handling conflicts

- Measures to manage post

conflict situations

3.8 Government Office Management

- Office Organization principles - Importance of classifying

documents

- Handling of security and classified documents

- Relations with the media

3.9 Terms and Conditions of Service

- Role of human resources agencies in the Public Service

- Categories of allowances and

fringe benefits

3.1 PRINCIPLES AND FUNCTIONS OF MANAGEMENT

Specific Objectives

By the end of this topic, the officer should be able to: i) explain planning principles of management

ii) explain organizing principles of management iii) explain directing principles of management iv) explain supervising principles of management

v) explain coordinating principles of management vi) explain budgeting principles of management

Content 3.1.1 Principles of Planning

3.1.2 Principles of Organising 3.1.3 Principles of Directing 3.1.4 Principles of Supervising

3.1.5 Principles of Coordinating 3.1.6 Principles of Budgeting

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3.2 LEADERSHIP SKILLS


i) differentiate between various leadership styles ii) demonstrate the essential attributes of effective leadership in the public

service iii) apply leadership styles in different contexts iv) delegate duties appropriately

Content 3.2.1 Leadership Styles

3.2.2 Essential Leadership Attributes 3.2.3 Application of Leadership Styles in different contexts

3.2.4 Delegation of duties

3.3 DECISION MAKING AND PROBLEM SOLVING

Specific Objectives

By the end of this topic, the officer should be able to: i) apply the logical (rational) framework to decision-making and problem solving ii) describe the process of rational decision-making and problem solving

iii) demonstrate decisiveness in decision-making and problem solving iv) apply participatory approaches to decision-making process

Content 3.3.1 Principles of Effective Decision-Making

3.3.2 The Process of Rational Decision-Making 3.3.3 Stakeholders decisive involvement in Decision-Making process

3.4 MOTIVATION


i) explain the principles of motivation in management practice ii) apply effective motivational methods in the process of service delivery

Content 3.4.1 Principles of Motivation

3.4.2 Methods of Motivation in service delivery

3.5 PERFORMANCE MANAGEMENT

Specific Objectives

By the end of this topic, the officer should be able to: i) interpret various strategic management techniques ii) apply the techniques of managing change

iii) apply the techniques of management by results iv) apply various techniques of performance measurement

Content 3.5.1 Strategic Management Techniques

3.5.2 Managing Change Techniques 3.5.3 Managing by Results

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Performance Contracts Benchmarking

3.5.4 Performance Appraisal

3.6 INDUSTRIAL RELATIONS

Specific Objectives By the end of this topic, the officer should be able to: i) interpret the relevant legal provisions relating to employment in Kenya

ii) describe the mechanism for resolving industrial disputes iii) apply the relevant legal provisions in resolving industrial disputes

Content 3.6.1 Legal provisions relating to employment in Kenya

Employment Act

Workman’s Compensation Act

3.6.2 The parties involved in Trade Disputes Resolution Mechanism 3.6.3 The Process of resolving Industrial Disputes

Ministry of Labour Trade Unions The Industrial Court

The Trade Dispute Act

3.7 ESSENTIALS OF CONFLICT MANAGEMENT


i) explain the sources and symptoms of conflict ii) explain the basic principles governing conflict management iii) apply appropriate techniques in handling conflicts

iv) apply appropriate measures to manage post-conflict situations

Content 3.7.1 Sources and Symptoms of Conflicts 3.7.2 Basic Principles of Conflict management

3.7.3 Techniques of handling Conflicts Negotiation Arbitration

Mediation Adjudication

3.7.4 Measures to Manage Post-Conflict Situations 3.8 GOVERNMENT OFFICE MANAGEMENT

Specific Objectives

By the end of this topic, the officer should be able to: i) apply basic principles in office organization

ii) explain the importance of classifying documents iii) handle classified documents and materials effectively iv) Relate with the media effectively.

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Content 3.8.1 Office Organisation Principles

3.8.2 Importance of Classifying Documents 3.8.3 Process of handling Security and Classified Materials

3.8.4 Relations with the Media Information to be released to the press Information not to be released to the press

3.9 TERMS AND CONDITIONS OF SERVICE


i) describe the roles of various human resource agencies involved in the determination of terms and conditions of service

ii) describe the various allowances and fringe benefits applicable in the public service

Content 3.9.1.1 Role of various Human Resource Agencies in the Public Service

Public Service Commission

Department of Personnel Management Salary Review Boards/ Commissions

3.9.1.2 Categories of allowances and fringe benefits Relevant sections of the Code of Regulations and Circulars on

allowances/ fringe benefits and their application

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REFERENCES

1. Dahl Robert, (1995), Total Quality Management: Blackwell 2. Gross Betram Myron, (1964), The Managing of Organizations: Free Press of

Glencoe

3. James A.F Stones, (1981), Management: Prentice Hall International 4. Heintz Weinrich, Harold Koontz (10 ed) (1994), Managements: McGraw Hill

international editions 5. Republic of Kenya, (2006), The Civil Service Code of Regulation: Government

Printer 6. Republic of Kenya, (2001), The Constitution of Kenya: Government Printer 7. Republic of Kenya, (1984), The Employment Act, Cap 226: Government Printer 8. Republic of Kenya, (2003), Public Service Commission of Kenya, Code of Conduct

and Ethics: Government Printer

9. Republic of Kenya, (1985), The Service Commission Act, Cap 185: Government Printer

10. Republic of Kenya, (1988), Workmen’s Compensation Act, Cap 236: Government Printer

11. Republic of Kenya, (2005), Information Booklet on Performance Contracts in the Public Service.

12. Republic of Kenya, Circular No. OP CAB. 58/4A, dated 6th April, 2005

13. Republic of Kenya , (2005), Annual Staff Performance Report, 14. Republic of Kenya, Financial Regulations 15. Price A., (2000), Principles of Human Resource Management: Blackwell Business 16. Republic of Kenya, ( )Trade Unions Act Cap 233 17. Republic of Kenya: The Trade Disputes Act Cap 234 18. Republic of Kenya: Regulations of Wages, Terms and Conditions of Employment Act

Cap 229 19. Republic of Kenya: Factories Act Cap 514 20. Industrial Relations Charter

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4.0 MANAGEMENT OF PUBLIC FINANCE AND PROCUREMENT - PAPER 104

4.0.1 Introduction

This course unit is intended to equip the Administrative Officer with knowledge and skills necessary for him/her to manage government resources effectively.


By the end of this course unit, the officer should be able to: a. understand sources and application of Government Revenue

b. understand the Government Budgetary and Accounting Procedures c. understand Government Audit System

d. appreciate the concept of public debt management e. understand the supervisory requirements of the day-to-day implementation of

Government Financial Procedures

f. understand Government Procurement Regulations and Procedures

Course Unit Summary TOPIC SUB-TOPICS

4.1 Sources of Government

Revenue

- Role and functions of Treasury in financial

management of public funds

- Sources of government revenue

- Concepts and types of taxation

- Role of KRA in revenue collection

- Role and functions of the Central Bank in the

Management of public finance

- Consolidated fund and the exchequer account

4.2 Government Expenditure - Types of expenditure

- Investment of Public Funds

- Consolidated Fund services

4.3 Government Budgetary

Process

- The concept of budget and budgetary cycle

- Functions of the Treasury, Parliament, Ministries

and Districts in the budgetary process

- Budget rationalization process (MTEF and GFS)

4.4 Government Financial Control

System

- Finance control system/mechanism

- Role and functions of the Kenya National Audit

Office

- Role and functions of Internal Audit

- Role and functions of Parliamentary Committees

4.5 District Accounting and

Financial Systems

- District Financial Systems and the District Treasury

- Financial books of accounts

- Financial control at the district level

4.6 Public Procurement and

Disposal Regulations

- Methods of public procurement

- Tender Committees

- Tender Process

- Constituency Development Fund procurement

procedures

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TOPIC SUB-TOPICS

- Role of Appeals Board in Procurement process

- Documents used in procurement

- Methods used in disposal of government stores and

equipment

- Role of committees involved in the disposal of

government stores and equipment

4.1 SOURCES OF GOVERNMENT REVENUE


i) explain the role and functions of Treasury in managing public finance ii) discuss various sources of Government revenue iii) explain the concepts and types of taxation

iv) discuss the role and functions of Kenya Revenue Authority (KRA) in revenue collection

v) explain different types of Government borrowing/ grants

vi) explain the role and functions of Central Bank of Kenya in managing public finance

vii) explain the role of Consolidated Fund and Exchequer Accounts in the management of public finance

Content 4.1.1 Role and Functions of Treasury in management of public finance

4.1.2 Sources of government revenue Taxation Rent

Fees A.I.A Fine

Sale of Government Property Borrowing

4.1.3 Concept and types of taxation Concept of taxation Types of taxation

4.1.4 Role and Functions of Kenya Revenue Authority (KRA) 4.1.5 Types of Borrowing/ Grants

External Internal Grants

4.1.6 Role and Functions of Central Bank in the management of Public Finance 4.1.7 Consolidated Fund and Exchequer Account

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4.2 GOVERNMENT EXPENDITURE


i) differentiate between the various types of Government expenditure ii) discuss various ways of investing public funds

iii) describe the process of funds disbursement from the Consolidated Fund Content

4.2.1 Types of government expenditure Recurrent Expenditure Development Expenditure

4.2.2 Investment of public funds 4.2.3 Consolidated Fund Services

Disbursement of funds from: - Exchequer Account - Consolidated Fund Service

4.3 GOVERNMENT BUDGETARY PROCESS

Specific Objectives

By the end this topic, the officer should be able to: i) describe the government budgetary cycle

ii) explain functions of various government institutions in the budgetary preparation process

iii) describe the government strategies for budget rationalisation

Content

4.3.1 The concept of a budget and the Budgetary Cycle 4.3.2 Functions of the Treasury, Parliament, Ministries and Districts in the

budgetary process 4.3.3 Budget Rationalisation process i.e. Medium Term Expenditure Framework

(MTEF) process, Government Financial Statistics (GFS)

4.4 GOVERNMENT FINANCIAL CONTROL SYSTEM


i) explain government financial control system/mechanism ii) explain the role and functions of the Kenya National Audit Office

iii) explain the role and functions of internal audit iv) describe the role and functions of the Parliamentary Committees on the control

of public finance.

Content 4.4.1 Financial control system/mechanism:

Exchequer Paymaster General

Accounting Officer Receiver of Revenue AIE holder

Accountability Vote Control

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4.4.2 The Role and functions of the Kenya National Audit Office 4.4.3 The Role and functions of Internal Audit

4.4.4 The Role and functions of Parliamentary Committees: Public Accounts Committees (PAC)

Public Investment Committee Other Committees

4.5 DISTRICT ACCOUNTING AND FINANCIAL SYSTEMS

Specific Objectives By the end of this topic, the officer should be able to: i) describe district accounting and financial systems

ii) explain the uses of different financial books of accounts iii) explain the various accounting controls and checks in the administration of

funds at the district level Content

4.5.1 District financial systems and the district treasuries 4.5.2 Financial books of accounts 4.5.3 Financial Controls at the district level

AIE Audit system

4.6 PUBLIC PROCUREMENT AND DISPOSAL REGULATIONS


i) describe the various types of tender committees ii) describe the composition of each tender committee

iii) explain the functions of each type of tender committee iv) explain the methods of procurement v) describe the constituency Development Fund(CDF) procurement procedures

vi) explain the role of Public Procurement Complaints, Review and appeals Board (Appeals Board) in the procurement process

vii) describe the procedure followed in disposal of government stores

viii) describe the role of various documents used in the procurement and disposal of government stores and equipment.

ix) explain the methods used in the disposal of government stores and equipment

x) explain the functions of the various committees used in the process of

disposal of government stores and equipment

Content 4.6.1 Types of tender committee e.g. Ministerial Tender Committee (MTC),

District Tender Committee (DTC)

4.6.2 Composition of the tender committees 4.6.3 Functions of the Tender Committees

Ministerial Tender Committee

District Tender Committee 4.6.5 Procurement procedures

Tender Evaluation

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- Technical Evaluation - Financial Evaluation

Methods of Public Procurement, e.g. - Open Tender

- Restricted Tender - Request for Quotations - Ministerial Tender Committee

- Tender Committees Procurement Thresholds

4.6.6 Constituency Development Fund (CDF):

procurement procedures CDF circulars both from Treasury and Parliament

4.6.7 Role of the Appeals Board in procurement process 4.6.8 Disposal procedures 4.6.9 Documents used in procurement and disposal

Authorisation of requisition documents S11 (Requisition Document) Supply of goods and services e.g. Local Purchase Order(LPO), Local

Service Order (LSO)

Disposal documents

4.6.10 Methods used in disposal of government stores and equipment 4.6.11 Role of committees involved in the disposal of government stores and

equipment.

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REFERENCES

1 Republic of Kenya, Development Plans

2 Republic of Kenya, (1989), Government Financial Regulations and Procedures. Government Printer.

3 Republic of Kenya, Accounting Documents 4 Republic of Kenya, (1987), Exchequer and Audit Act Cap 412

5 Republic of Kenya, Reports of the Controller and Auditor General 6 Republic of Kenya, (2001), The Kenya Constitution : Government Printer.

7 Republic of Kenya, Treasury Circulars 8 Republic of Kenya, (2006), Public Procurement and Disposal Act: Government

Printer 9 Republic of Kenya, (2002), The Users Guide: Government Printer. 10 Republic of Kenya, (2003), The Public Audit Act: Government Printer.

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5.0 SOCIO-ECONOMIC DEVELOPMENT AND ENTREPRENEURSHIP – PAPER 105

5.0.1 Introduction

This course unit is designed to equip the officer with the knowledge, skills and attitude that will enable them facilitate, oversee and promote

participatory development activities in an administrative area.



a. understand the national socio-economic agenda of Kenya b. appreciate the economic challenges confronting the Kenyan nation

c. understand the interventions in terms of policies and strategies for socio-economic development

d. appreciate the impact of globalisation on national development

e. promote the entrepreneurial culture in their administrative areas f. monitor and evaluate the impact of development projects and initiatives

in their administrative areas


TOPIC SUB-TOPICS

5.1 Economic Development - Indicators of economic development - Government strategy for sustainable

economic development - Factors which contribute and limit

economic development - Application of ERS and Vision 2030 to

economic activities

- Role of development partners and multilateral agencies

5.2 Socio-Development Issues

- Socio/cultural issues affecting development

- Socio/cultural strength and weaknesses

- Intervention strategies to harness strength and opportunities

- Strategies to suppress weaknesses

5.3 Entrepreneurship - Entrepreneurial opportunities and activities

- Importance of committing resources to entrepreneurial activities

- Acquisition of entrepreneurial skills - Community resource endowment for

competitive advantage

- Strategies for sustaining competitive advantage

- Maintaining factor-resource inventories - Networking with other areas

5.4 Agriculture and

Development

- Role and importance of agriculture in

economic development in Kenya - The role of the Government in

agricultural sector - Contributions of small and large scale

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TOPIC SUB-TOPICS

farming - Sources of credit for agricultural

development

- Role of NGOs and CBOs in agricultural development

5.5 Manufacturing Industry and Development

- Contributions of industry to national development

- Factors that facilitate industrial development

- The role of Private Sector in industrial

development - The role of government/SAGAS in

industrial development

- The role of small scale enterprises in Kenya’s industrial development

- The role of development agencies

5.6 Service Industry and

Socio-Economic Development

- Components of service industry

- Role of various components of service industry

- Factors that contribute to development of service industry

- Role of government and SAGAS in development of service industry

- Role of NGO, CBO, Private Sector and development partners in the growth of service industry

5.7 Development Planning and Implementation

- Role of national, district development and strategic plans in national

development - Preparation of National and district

development plans

- Planning and implementation of development programmes and projects

- Monitoring and evaluation of programmes and project

- Rural-urban equity in resource

allocation

5.8 Environment and

Development

- Environmental challenges

- Importance of environmental conservation

- Strategies for coping with environmental

challenges - Strategies for mainstreaming

environmental issues

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5.1 ECONOMIC DEVELOPMENT


i) identify the indicators of economic development ii) explain Government strategies for sustainable economic development

iii) evaluate the role of the various factors of production in economic development and their limitations

iv) interpret the impact of various market forces on socio-economic

development v) interpret and apply the Economic Recovery Strategy for Wealth and

Employment Creation (ERS) and Vision 2030 in their administrative areas

vi) Explain the role of development partners towards socio-economic development in Kenya.

Content 5.1.1 Indicators of economic development

5.1.2 Government strategies for sustainable economic development 5.1.3 Factors which contribute and limit economic development 5.1.4 Impact and characteristics of market forces on economic development

5.1.5 Application of Economic Recovery Strategy and vision 2030 to economic development.

5.1.6 Role of development partners and multilateral agencies

5.2 SOCIO- DEVELOPMENT ISSUES

Specific Objectives

By the end of this topic, the officer should be able to: i) describe the socio/cultural issues that affect development in their

administrative areas ii) identify the socio/cultural strengths and weaknesses of the community and

their impact on development

iii) design intervention strategies to harness the strengths and opportunities arising from the socio-cultural dynamics of the community

iv) design strategies to suppress the weaknesses in the socio-cultural dynamics

Content

5.2.1 Socio/Cultural issues affecting development: Wife Inheritance Early marriages

Female genital mutilation Gender inequalities in opportunities

Dependency syndrome and poverty culture HIV/AIDS and drug/substance abuse Youth and development

5.2.2 Socio/ cultural strengths and weaknesses Strengths – community values that support rule of law Weaknesses – community values that contravene rule of law

5.2.3 Intervention strategies to harness strengths and opportunities: Community education and sensitisation on available resources, services,

values and practices. Health Sensitisation

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5.2.4 Strategies to suppress weaknesses: Community education

Introduction of good alternative values for the negative cultural practice

Encourage inter-community cultural exchanges

5.3 ENTERPRENEURSHIP

Specific Objectives

By the end of this topic, the officer should be able to: i) identify the entrepreneurial opportunities and activities available in their

administrative areas

ii) encourage the people to use their resources for entrepreneurial activities iii) facilitate the acquisition of entrepreneurial skills and competencies for their

community iv) identify the competitive advantage of an area in terms of resource endowment v) design strategies for sustaining the competitive edge including marketing

strategies vi) maintain a factor/resource inventory to enhance the competitive edge to their

area

vii) network with other administrative areas to exchange knowledge skills and information on entrepreneurship

Content 5.3.1 Entrepreneurial opportunities and activities

5.3.2 Importance of committing resources to entrepreneurial activities Wealth creation - poverty reduction

Enhanced incomes Enhanced status

5.3.3 Acquisition of entrepreneurial skills

Community workshops/ barazas Community exchanges and field visits Talks by successful entrepreneurs and role models

5.3.4 Community resource endowment for competitive advantage Human resources

Natural resources Financial resources Physical resources

5.3.5 Strategies for sustaining competitive advantage Production strategies

Marketing Strategies Financing strategies Patenting and copyrighting

Trade practices in Kenya and regionally 5.3.6 Maintaining factor-resources Inventories

Community assets

Community skills and talents Community artefacts

Community cultural/ physical attractions (Eco-Tourism) 5.3.7 Networking with other Areas

Exchange visits

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Field visits 5.4 AGRICULTURE AND DEVELOPMENT


i) explain the role and importance of agriculture in the socio/economic development of Kenya

ii) interpret the policies of the government in agricultural development

iii) analyse the relative contribution of both large and small scale farmers in national development

iv) describe the various credit facilities available to the agricultural sector and

their characteristics v) discuss the role of NGOs and CBOs in agricultural development

Content 5.4.1 The role and importance of agriculture in economic development in Kenya

5.4.2 The role of Government in agricultural sector 5.4.3 Contribution of large and small scale farming 5.4.4 Sources of credit for agricultural development

5.4.5 Role of NGOs and CBOs in agricultural development

5.5 MANUFACTURING INDUSTRY AND DEVELOPMENT

Specific Objectives By the end of this topic, the officer should be able to: i) analyse the contribution of manufacturing industry in the socio-economic

development ii) identify the factors that facilitate manufacturing and industrial development

in an area of jurisdiction iii) describe the role of private sector in manufacturing and industrial

development

iv) discuss the role of Government/ SAGAs in industrial development v) explain the role of small scale enterprises in Kenya’s manufacturing and

industrial development

vi) identify the specialised industrial development agencies and describe their role in economic development

Content 5.5.1 Contribution of Industry in National Development

5.5.2 Factors that facilitate industrial development: water, energy, security, policy framework, mining, exploration and others

5.5.3 The role of private sector in industrial development – informal and formal sectors

5.5.4 Role of government/SAGAs in industrial development

5.5.5 The role of small scale enterprises including the Jua Kali to Kenya’s Industrial development

5.5.6 Role of specialised development agencies e.g. Kenya Industrial Estate,

Industrial Development Bank, East Africa Development Bank, Housing Finance Company of Kenya, ICDC, Small Enterprise Finance Company and

CDE

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5.6 SERVICE INDUSTRY AND SOCIO-ECONOMIC DEVELOPMENT


i) identify the components of service industry ii) describe the role of various components of service industry in socio-economic

development iii) analyse the role of government and SAGAs in the development of the service

industry

iv) describe the role of NGOs, CBOs, private sector and development partners in the growth of the service sector

v) Explain the factors that contribute to the development of the service industry

Content

5.6.1 Components of service industry (banking, tourism, insurance, communication, warehousing, ICT, transport)

5.6.2 Role of various components of service industry

5.6.3 Role of government and SAGAs in development of service industry 5.6.4 Role of NGOs, CBOs, private sector and development partners in the growth

of service industry

5.6.5 Factors that contribute to the development of service industry 5.7 DEVELOPMENT PLANNING AND IMPLEMENTATION

Specific Objectives By the end of this topic, the officer should be able to: i) describe the role of national, district and strategic plans in national

development ii) describe the process of preparing national, district and strategic plans

iii) Monitor and report on the progress of programmes and projects in their areas of jurisdiction on a continuous basis

iv) Describe the importance of rural-urban equity in resource allocation for

balanced development. v) Discuss the challenges for regional planning and implementation in high

potential and ASAL areas

vi) Analyse the scope of private sector and government involvement in the planning and implementation process (Public private Partnership)

vii) Facilitate the planning, implementation, monitoring and evaluation of projects by communities in the areas of jurisdiction.

viii) Coordinate public private sector initiative

Content

5.7.1 Role of national, district and strategic plans in national development 5.7.2 Preparation of National and District development and strategic plans 5.7.3 Monitoring and evaluation of programmes and projects continuously

5.7.4 Rural-urban equity in resource allocation 5.7.5 Regional planning: challenges for high potential and ASAL areas 5.7.6 Scope of private sector and government in planning and implementation

process (Public Private Partnership) 5.7.7 Facilitating, planning, implementing, monitoring, and evaluation of projects

5.7.8 Public private partnership

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5.8 ENVIRONMENT AND DEVELOPMENT


i) identify environmental challenges in their areas of jurisdiction ii) describe the importance of environmental conservation to development

iii) design strategies for coping with the environmental challenges in their areas of jurisdiction

iv) design strategies for mainstreaming environmental issues in the human

activities for sustainable development

Content

5.8.1 Environmental Challenges Pollution

Deforestation/ Soil erosion Depletion of non-renewable resources Human-animal conflict

5.8.2 Importance of environmental conservation 5.8.3 Strategies for coping with environmental challenges (community

participation legislation and sensitisation)

5.8.4 Strategies for mainstreaming environmental issue

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REFERENCES

1 Republic of Kenya, Sessional Paper 10, 1965 African Socialism and its Application

2 Republic of Kenya, Sessional Paper 1, 1986 Economic Management for Renewed Development

3 Republic of Kenya, Sessional Paper 4, 1980 on Economic Prospects 4 Republic of Kenya, Treasury Circulars on Forward and Draft Estimates

5 Republic of Kenya, Statement – H.E. President 1982 6 Republic of Kenya, Sessional Paper No. 2 of 1992 on Small Scale Enterprise

Development 7 Republic of Kenya, Environment Management Coordination Act 1999 8 Republic of Kenya,(2002-2007), Economic Recovery Strategy for Wealth and

Employment Creation,Prepared by the Monitoring and Evaluation Directorate, Ministry of Planning and National Development.

9 Republic of Kenya, Vision 2030; Government Printer. 10 Todaro, (2000) Economic Development:

11 NEMA Policy guidelines.

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6.0 REGIONAL AND INTERNATIONAL COOPERATION – PAPER 106

6.0.1 Introduction

This course unit is intended to equip the officer with the necessary knowledge, skills and attitude that will enable him or her foster the spirit of

cooperation with other countries in the performance of their duties.



a. understand the general principles of Kenya’s foreign policy and be able to apply them in their duties

b. comprehend the principles of good diplomatic practice in the performance of their duties

c. understand the role of regional and multilateral organisations and their

contribution to the development of Kenya d. Understand emerging international trends.

Course Unit Summary

TOPIC SUB-TOPICS

6.1 Kenya’s Foreign

Policy

- Importance of establishing an appropriate

foreign policy - Factors that determine and influence foreign

policy - Elements of Kenya’s foreign policy and its

influence on regional and international

cooperation - The impact of Kenya’s foreign policy on economic

and political development

6.2 Diplomacy - Importance of diplomacy in regional and

international cooperation - Functions of diplomatic missions in a country

- Classification of diplomatic missions - Privileges and immunities of diplomatic staff - Conventional ways of dealing with diplomatic staff

- United Nations Charter

6.3 Regional Organisations

- Distinction between regional cooperation and regional integration

- Levels of integration

- Major regional groupings in Africa - The role of regional organisations in respect to

Kenya’s economic and political development

6.4 Multi-lateral and International

Organisations

- Types of multi-lateral and international organisations

- Objectives and functions of the multi-lateral and international organisations

- Benefits emanating from multi-lateral organisations to Kenya

- Emerging trends within multi-lateral and

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TOPIC SUB-TOPICS

International organizations

6.5 Trans-border

management

- Trans-border co-operation

- Trans-border conflict resolution - Refugee management - Cross-border development and resource sharing

- Border security management - Border trade management

6.1 KENYA’S FOREIGN POLICY


i) discuss the importance of establishing an appropriate foreign policy ii) explain the factors that determine and influence the foreign policy of a

country iii) describe the elements of Kenya’s Foreign Policy and its influence on Regional

and international co-operation

iv) Explain the impact of Kenya’s foreign policy on the country’s economic and political development.

Content 6.1.1 Importance of establishing an appropriate foreign policy

6.1.2 Factors that determine and influence foreign policy of a country Domestic factors External factors

6.1.3 Elements of Kenya’s foreign policy and their influence on regional and international co-operation

6.1.4 The Impact of Kenya’s foreign policy on the country’s economic and political development

6.2 DIPLOMACY


i) discuss the importance of diplomacy in regional and international co-operation

ii) explore the functions of diplomatic missions in a country

iii) classify diplomatic missions in the country iv) describe the privileges and immunities provided for the diplomatic corps v) explain the conventional ways of dealing with various categories of diplomatic

staff vi) explain the principles of sovereignty and equality of states as contained in

the United Nations Charter Content

6.2.1 Importance of diplomacy in regional and international co-operation 6.2.2 Functions of diplomatic missions in a country 6.2.3 Classification of diplomatic missions

6.2.4 Privileges and Immunities of Diplomatic Staff 6.2.5 Conventional ways of dealing with diplomatic staff

6.2.6 United Nations Charter on: Sovereignty and Equality of States

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6.2.7 Maintenance of international peace and security 6.3 REGIONAL ORGANIZATIONS

Specific Objectives

By the end of this topic, the officer should be able to: i) distinguish between regional cooperation and regional integration

ii) describe the various levels of regional integration iii) identify major regional groupings in Africa iv) explain the role of regional organizations in Kenya’s economic and political

development

Contents

6.3.1 Regional Cooperation and regional integration 6.3.2 Levels of integration:

Preferential Trade Area Free Trade Area Customs Union

Common Market Economic Union, Political Federation

6.3.3 Major Regional Groupings in Africa: African Union

East African Community (EAC) Inter Governmental Authority on Development (IGAD) Common Market for Eastern and Southern Africa. (COMESA)

South African Development Community (SADC) Southern African Customs Union (SACU)

Economic Community of Western African States. (ECOWAS) The West African Economic and Monetary Union. (UEMOA) Economic Community of Central African States (ECCAS)

6.3.4 The role of regional organizations in respect to Kenya’s economic and political development

6.4 MULTI-LATERAL AND INTERNATIONAL ORGANIZATIONS


i) identify the various multi-lateral and international organisations ii) discuss the objectives and functions of each of the multilateral and

international organisations

iii) explain the benefits accruing to Kenya from cooperating with various multi-lateral and international organisations

iv) Discuss the emerging trends within the multi-lateral and international organizations.

Content 6.4.1 Types of Multi-lateral and International Organisations

United Nations and its Agencies

IMF World Bank

Africa Caribbean and Pacific – European Union(ACP-EU) Group of 8 (G8)

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Group of 77 and China World Trade Organization

6.4.2 Objectives and Functions of the Multi-lateral and International Organisations

6.4.3 Benefits Kenya derives from the Multi-lateral Organisations 6.4.4 Emerging trends within the multi-lateral and international organizations

Impact to Kenya’s development

Challenges 6.5 TRANS-BORDER MANAGEMENT

Specific Objectives

By the end of this topic, the officer should be able to: i) identify areas of trans-boarder co-operation.

ii) explain methods of conflicts resolution across the boarder. iii) explain ways of managing refuges. iv) describe the resources and development activities across the boarder.

v) discuss the challenges of boarder security. vi) discuss the benefits of boarder trade management

Content 6.5.1 Trans-border co-operation

6.5.2 Trans-border resolution 6.5.3 Refugee management 6.5.4 Cross-border development and resource sharing

6.5.5 Border security management 6.6.6 Border trade management

Resource sharing

Porous boarder

Cyber crimes

Drugs

Terrorism

Security challenges

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REFERENCES 1 Sessional Papers

2 Treaties and Charters of Various Organisations 3 Periodical Publications issued by Secretariat of various Organisations

4 The Courier (ACP-EU Period Magazine) 5 Cotonou Partnership Agreement of June 2000. 6 Vienna Convention on Diplomatic Relations Vienna, March 2 to April 14, 1961

7 Marakech Treaty (1894) 8 The United Nations Charter 9 Satows (1979) (5ed), Guide to Diplomatic Practice: Longman London & New

York 10 Magazines dealing with international topical Issues

11 Harold George Nicolson, (1977), The Evolution of Diplomatic Method:Cassel 12 Bartson, R. P, (2ed) (1997), Modern Diplomacy: Longman London & New York

13 Chas, W. Freeman, (2000), Arts of Power: States Craft and Diplomacy: United States Institute of Peace Press

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7.0 EFFECTIVE COMMUNICATION – PAPER 107

7.0.1 Introduction

This course unit is designed to equip the Officer with knowledge, skills and attitudes that will enable him/her to communicate effectively


By the end of this course, the officer should be able to: a. understand the importance of effective communication

b. understand various techniques of communication and their application c. prepare various documents and disseminate them effectively

d. prepare and deliver effective presentation


TOPIC SUB-TOPICS

7.1 The Process of

Communication

- Elements of communication process

- Channels of communication in government - Barriers to effective communication in

government system - Strategies to overcome barriers to effective

communication

7.2 Interpersonal Communication

- Importance of good interpersonal communication

- Approaches to effective interpersonal communication

7.3 Official Communication Skills

- Business correspondence - Principles of writing - Standard procedure in production and

dissemination of government information - Electronic communication

- Oral presentation skills

7.4 Management of

Meetings

- Classification of meetings

- Role of different parties to a meeting - Preparation of meetings - Management of meetings

- Minute taking - Follow-ups of meetings’ decisions

7.5 Communication Policy Issues and Practices in

Government

- Communication policy issues and practices in government

- Procedure followed in communicating

government issues and operations - Relations with the media

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7.1 THE PROCESS OF COMMUNICATION


i) discuss the elements in the communication process ii) describe the channels of communication in the government

iii) discuss the problems encountered in communication in government iv) identify the strategies to overcome communication problems in government

operations

Content 7.1.1 The elements of communication process

7.1.2 Channels of communication in government 7.1.3 Barriers to effective communication in government

7.1.4 Strategies to overcome the barriers to effective communication. 7.2 INTERPERSONAL COMMUNICATION

Specific Objectives

By the end of this topic, the officer should be able to: i) explain the importance of good interpersonal communication ii) discuss approaches to effective interpersonal communication

Content

7.2.1 Importance of good interpersonal communication 7.2.2 Approaches to effective interpersonal communication

7.3 OFFICIAL - COMMUNICATION SKILLS

Specific Objectives By the end this topic, the officer should be able to:

i) apply appropriate format and style in business/official correspondence ii) apply appropriate principles in speech and report writing iii) maintain standard procedures in production and dissemination of

government information iv) use electronic media in communicating at work v) deliver effective oral presentations

Content

7.3.1 Business Correspondence such as letters and memos 7.3.2 Principles of writing

Speeches

Reports 7.3.3 Standards and procedures in the production and dissemination of

Government Information 7.3.4 Electronic communication 7.3.5 Oral presentation skills

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7.4 MANAGEMENT OF MEETINGS


i) classify different types of meetings ii) discuss the role of different parties to a meeting

iii) make appropriate preparations for the effective conduct of meetings iv) conduct of meetings effectively for desired results v) record proceedings of meetings

vi) follow-up on decision taken during meetings Content

7.4.1 Classification of meetings 7.4.2 Role of the different parties to a meeting

7.4.3 Preparation of meetings 7.4.4 Management of meetings 7.4.5 Minute taking

7.4.6 Follow-up of meetings’ decisions

7.5 COMMUNICATION POLICY ISSUES AND PRACTICES IN GOVERNMENT

Specific Objectives

By the end of this topic, the Officer should be able to: i) discuss communication policy issues and practices in government

ii) describe the procedure followed in communicating issues of Government operations

iii) engage the media in disseminating information to the public

Content

7.5.1 Communication Policy issues and practices in government 7.5.2 Procedure followed on communicating issues of government operations

Officers authorised to release official statements

Role of Government communication office 7.5.3 Relations with the media

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REFERENCES

1 Claudyne Wilder, (1990), The Presentation Skills Kit: John Wiley & Sons 2 David, B., (1988), Put It Together, Put It Across: The Craft of Business

Presentation: Cassell. 3 Roy W. P., (1988), Effective Business Reports: McGraw Hill 4 Adair J., (1988), The Effective Communicator: Industrial Society. 5 Cyde W., (1990), Effective Meetings: Complete Guide: John Wiley & Sons

6 Gabriel Hunt, (1984), Speech Power: Signum Books 7 Gordon Bell, (1987), The Secrets Of Successful Speaking And Business Presentations: Butterworth Heinmann Ltd. 8 Burton Kaplan, (1988), The Manager’s Complete Guide to Speech Writing. The Free Press 9 Carmella Mansfield, (1981), Writing Business Letters and Reports: Bobbs-Merrill Educational Publishing 10 Gartside L., (3ed) (1981), Model Business Letters: English Language Book Society. 11 Republic of Kenya, Office Manual 12 Relevant Government Documents on Communication Policies and Issues

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APPENDIX IV

IMPLEMENTATION MATRIX

ITEM ACTIVITY IMPLEMENTATING OFFICER/ AGENCY

TIME FRAME

RESOURCES NEEDED

REMARKS

1. AOs

Examination

(i) Revision of AOs

Examination Syllabus

Taskforce appointed by

Administrator of the Scheme of Service (PS

PA & IS)

July – Sept

2005

Manpower Completed

(ii) Syllabus approval/

validation

Administrator of the

Scheme of Service (PS

PA & IS and PSC)

(iii) Set up and equip

provincial/ district

libraries

PSC and DCs Continuous Office Circulars,

policy papers,

among others

(iv) Develop table of specifications for

Examination

papers

PSC Upon approval Manpower Where possible, use curriculum

experts

(v) Training of Test

Developers

PSC Continuous Budgetary

allocation

Where possible,

engage people with practical

experience of

AOs work

(vi) Setting of the

Examination

PSC Continuous Involve experts

with extensive

knowledge of AOs work

(vii) Moderation and

declaration of

results

PSC and Administrator

of the Scheme of

Service (PS PA & IS)

Always

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49

ITEM ACTIVITY IMPLEMENTATING

OFFICER/ AGENCY

TIME

FRAME

RESOURCES

NEEDED

REMARKS

(viii) Refund of

Examination fees

for those officers

who attained full

pass

All Accounting Officers 2006/2007

financial year

Budgetary

allocation

The

Examination is

part of the

Officers

training

2. Induction (i) Review the Induction syllabus

KIA and Administrator of the Scheme of

Service (PS PA & IS)

Immediately

(ii) Mandatory

Induction on

recruitment



PA & IS) and DPM

Upon adoption

of the report

Budgetary

allocation

(iii) Extension of AOs

Induction training

period to 4 months



PA & IS) and KIA

2006/2007

financial year

Budgetary

allocation

(iv) Introduction of

Induction course for all public

officers upon

appointment,

redesignation,

promotion and transfer

PSC and all Authorised

officers

2006/2007

financial year

Budgetary

allocation

3. Paramilitary (i) AOs to attend

Paramilitary course

after Induction



PA & IS)

2006/2007

financial year

Budgetary

allocation

(ii) Review the

Paramilitary syllabus


Scheme of Service (PS PA & IS) and APTC

Upon adoption

of the report

Manpower Include

emerging issues such as

Disaster

Management,

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50


OFFICER/ AGENCY

TIME

FRAME

RESOURCES

NEEDED

REMARKS

Community/

Border Policing

and Counter

Terrorism

(iii) Introduce Refresher

courses

APTC Open Target serving

Officer

4. Advanced Public Administration

(i) Appoint a Taskforce to come

out with modalities

of transforming

APA to Post-

graduate Diploma

Administrator of the Scheme of Service (PS

PA & IS)

Open Manpower Seek authority from DPM

5. Linkages

between AOs

training and

service

profession

(i) Adherence to the

AOs logical training

sequence



PA & IS)

Open Training should

start from

Induction,

followed by

Paramilitary,

AOs Examination,

APA and then

SMS

(ii) Adherence to the

scheme of service


Scheme of Service (PS PA & IS)

Upon adoption

of the report

This will

enhance morale

(iii) Regulate

redesignation of

Officers from other

schemes of service



PA & IS), DPM and PSC

Upon adoption

of the report

Officers joining

the AOs

Scheme of

Service at any

level, from other schemes,

should undergo

AOs training

programme

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OFFICER/ AGENCY

TIME

FRAME

RESOURCES

NEEDED

REMARKS

6. Training

Institutions

a. KIA

(i) KIA to affiliate and

benchmark with

local and international

institutions

KIA Management Board

Strategic plan

period

(ii) Lectures should

undergo

continuous skills upgrading

programmes

KIA Budgetary

allocation

(iii) Focus more on its

core function of

training civil

servants

KIA/DPM

b. APTC (i) Modernise and

expand APTC’s

infrastructure and

facilities


Scheme of Service/

APTC

Within

strategic plan

period

Budgetary

allocation

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