Public Summary Report Main (Initial) Audit ... - sbp-cert.org

NEPCon OÜ Evaluation of Biomass Fuel Vietnam

Co., Ltd Compliance with the SBP Framework:

Public Summary Report

Main (Initial) Audit

www.sbp-cert.org

Table of Contents

1 Overview

2 Scope of the evaluation and SBP certificate

2.1 Description of the company

2.2 Detailed description of the Chain of Custody system

3 Specific objective

4 Evaluation process

4.1 Timing of evaluation activities

4.2 Description of evaluation activities

4.3 Sampling methodology

4.4 CB stakeholder engagement

4.5 Stakeholder feedback

5 Results

5.1 Main strengths and weaknesses

5.2 Rigour of Supply Base Evaluation

5.3 Collection and communication of data

5.4 Competency of involved personnel

6 Review of company’s risk assessments

6.1 Overview of company’s risk assessments and mitigation measures

6.2 Specified risk indicators and mitigation measures

7 Non-conformities and observations

8 Certification decision

1 Overview

Certification Body (CB) Name: NEPCon OÜ

Primary CB contact for SBP: Ondrej Tarabus

Primary CB contact email: [email protected]

Audit team leader: Nikolai Tochilov

Audit team members: Ho Van Cu

Name of the Company: Biomass Fuel Vietnam Co., Ltd

Company legal address: No. 05, Road No.2, VSIP Nghe An Industrial Zone, Hung Tay commune

Hung Nguyen district, Nghe An Province, Viet Nam

Company contact for SBP: Minh Ngo Si

Company contact email: [email protected]

Company website: N/A

SBP Certificate Code: SBP-08-38

Date of certificate issue: 22 Apr 2021

Date of certificate expiry: 21 Apr 2026

Audit closing meeting date: 01 Apr 2021

Audit cycle: Main (Initial) Audit

2 Scope of the evaluation and SBP certificate

Scope Item Check all that apply to the Certificate Scope Change in

scope (N/A for

Assessments)

Primary Activity:Biomass Producer

☐

Approved Standards: SBP Standard 2: Verification of SBP-compliant

Feedstock; SBP Standard 4: Chain of Custody; SBP

Standard 5: Collection and Communication of Data

Instruction; Instruction Document 5E: Collection and

Communication of Energy and Carbon Data 1.4☐

Includes Supply Base

Evaluation (SBE):

No☐

Includes communication of

Dynamic Batch Sustainability

Data (DBSD)

No

☐

Includes Group Scheme No☐

Products Pellets☐

Feedstock types: Primary, Secondary

☐

Feedstock origin (countries): Viet Nam ☐

SBP-endorsed Regional Risk

Assessments used:

Public link:

https://sbp-

cert.org/documents/standards-

documents/risk-assessments/

Not applicable

☐

Chain of custody

system

implemented:

FSC: NC-COC-061437☐

Transfer☐

2.1 Description of the company

Biomass Fuel Vietnam Co., Ltd (BMFV, or Biomass Producer, BP), established in 2016, makes business in

the field of wood pellets. The factory is located in the Vietnam-Singapore Industrial Park (VSIP), Nghe An

Province, Vietnam. The factory is equipped with advanced technology acquired from Europe, total

investment is 24,400,000 USD. BMFV aims to produce high quality wood pellets which meet the

requirements of targeted markets such as Japan, Korea, and EU. The plant has an annual production

capacity of approximately 160 000 tons of wood pellets and they can be shiped through the Cua Lo port

worldwide. BMFV is one of the largest wood processors in the region. It does not perform forest operations

itself, but uses mostly primary feedstock (roundwood) as well as some share of secondary feedstock

(sawdust and wood chips) for pellet production. All feedstock is delivered to the pellet plant by trucks. The

pellet plant was officially commissioned in April 2020.

2.2 Detailed description of the Chain of Custody system

BP holds valid FSC CoC/CW certificate

https://info.fsc.org/details.php?id=a024y00000jolYuAAI&type=certificate. BP uses primary and secondary

feedstock for biomass production which is sourced from the app. 15 suppliers (and app. 20 subsuppliers) in

Vietnam. Transfer system of FSC claims is implemented in CoC management system. Most share of the

feedstock used in pellet production is sourced as non-certified and therefore verified by BP against FSC-

STD-40-005 requirements for controlled material. Insignificant share of the feedstock may be sourced with

FSC claim (as FSC 100%, FSC Mix or FSC Controlled Wood). Non-certified and non-controlled feedstock

may also be sourced by BP. In such case, physical segregation of such material will be ensured at all

production stages.

https://sbp-cert.org/documents/standards-documents/risk-assessments/






3 Specific objective

T h e s p e c i f i c o b j e c t i v e o f t h i s e v a l u a t i o n w a s t o c o n f i r m t h a t t h e B i o m a s s P r o d u c e r ’ s m a n a g e m e n t s y s t e m i s

c a p a b l e o f e n s u r i n g t h a t a l l r e q u i r e m e n t s o f s p e c i f i e d S B P S t a n d a r d s a r e i m p l e m e n t e d a c r o s s t h e e n t i r e

s c o p e o f c e r t i f i c a t i o n .

T h e s c o p e o f t h e e v a l u a t i o n c o v e r e d :

- R e v i e w o f t h e B P ’ s m a n a g e m e n t p r o c e d u r e s ;

- R e v i e w o f t h e p r o d u c t i o n p r o c e s s e s , p r o d u c t i o n s i t e v i s i t ;

- R e v i e w o f F S C s y s t e m c o n t r o l p o i n t s , a n a l y s i s o f t h e e x i s t i n g F S C C o C s y s t e m ;

- I n t e r v i e w s w i t h r e s p o n s i b l e s t a f f ;

- R e v i e w o f t h e r e c o r d s , c a l c u l a t i o n s a n d c o n v e r s i o n c o e f f i c i e n t s ;

- G H G d a t a c o l l e c t i o n a n a l y s i s a n d a s s e s s m e n t o f c o m p l i a n c e w i t h I D 5 E .

4 Evaluation process

4.1 Timing of evaluation activities

Audit Level of Effort (LoE)

Activity Auditors Auditor hours

1. Preparation Nikolai Tochilov 2,0

2. On-site (excl. travel time) Nikolai Tochilov 21,0

3. Report writing Nikolai Tochilov 5,0

4. Other N/A N/A

Audit Schedule

Activity Location Auditor name Date/time

Opening

meeting

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

01 Feb 2021/12:00

Documents

review

(Procedure,

SBR, CoC

control system

and CCP,

management

system, legal

compliance,

EUTR, CF,

Radix)

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

01 Feb 2021/12:30

End of the day,

preliminary

findings

communication

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

01 Feb 2021/17:00

Evaluation of

compliance with

H&S - HR

manager

interview -

Review of H&S

instructions and

training records

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

02 Feb 2021/12:00

Virtual site tour -

Inspection of

production

facilities

(acceptance

point, wood

yard, pellet

production) -

Staff interviews

and documents

review

Desk-based,

WhatsApp

Nikolai Tochilov,

Ho Van Cu

02 Feb 2021/12:15

Energy use data

review (SAR)

and staff

interview

Interview with

procurement

manager

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

02 Feb 2021/14:30

End of the day,

preliminary

findings

communication

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

02 Feb 2021/16:45

Energy use data

review (SAR)

and SBP

responsible

interview

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

03 Feb 2021/14:15

End of the day,

preliminary

findings

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

03 Feb 2021/16:30

communication

Energy use data

review (SAR)

and SBP

responsible

interview

Desk-based,

Skype

Nikolai Tochilov 05 Feb 2021/13:30

End of the day Desk-based,

Skype

Nikolai Tochilov 05 Feb 2021/15:30

Preliminary

closing meeting

Desk-based,

Skype

Nikolai Tochilov,

Ho Van Cu

25 Feb 2021/11:00

Review of the

documents

provided as

corrective

actions to

potential major

non-

conformities;

interview with

SBP responsible

Desk-based Nikolai Tochilov 25 Mar 2021/10:00

End of review Desk-based Nikolai Tochilov 25 Mar 2021/16:00

Closing meeting Desk-based,

Skype

Nikolai Tochilov 01 Apr 2021/14:00

End of

evaluation

Desk-based Nikolai Tochilov 01 Apr 2021/14:30

Auditor qualification

Auditor name Role Qualification

Nikolai Tochilov Audit team

leader

Holds PhD deree in Forestry. NEPCon International

Senior Auditor. In 2015 he successfully passed

SBP auditor training in Tallinn, Estonia. Since that

time he has conducted more than 50 SBP

assessments and annual audits for biomass

producers and traders in Russia, Belarus, Latvia,

Portugal, Netherlands, Belgium, Germany and

Vietnam.

Ho Van Cu Facilitator,

auditor in

training

Mr. Cu started to work with NEPCon in August

2019. He has 24 years of experience in the forestry

sector in Vietnam and has acted as an FSC

FM/CoC auditor in many countries including

Vietnam, Laos, Cambodia, Thailand, Malaysia,

Indonesia and China. He holds a PhD in Forestry

and – before joining NEPCon – worked as Lecturer

at Ho Chi Minh City University of Agriculture and

Forestry Lam University. As for SBP experience,

has passed SBP Auditor Training Programme in

2020 and participated as trainee auditor in 2 SBP

assessments in Vietnam.

4.2 Description of evaluation activities

N o t e : S B P a s s e s s m e n t w a s c o n d u c t e d d e s k - b a s e d b y a u d i t t e a m l e a d e r , w h o w a s a s s i s t e d o n s i t e b y

N E P C o n l o c a l s t a f f r e p r e s e n t a t i v e .

T h e e v a l u a t i o n v i s i t w a s f o c u s e d o n m a n a g e m e n t s y s t e m e v a l u a t i o n : d i v i s i o n o f t h e r e s p o n s i b i l i t i e s ,

d o c u m e n t a n d s y s t e m , i n p u t m a t e r i a l c l a s s i f i c a t i o n ( r e c e p t i o n a n d r e g i s t r a t i o n ) , a n a l y s i s o f t h e e x i s t i n g F S C

s y s t e m a n d F S C s y s t e m c r i t i c a l c o n t r o l p o i n t s a s w e l l a s G H G d a t a a v a i l a b i l i t y .

D e s c r i p t i o n o f t h e a u d i t e v a l u a t i o n :

D u e t o C o v i d - 1 9 l i m i t a t i o n s , o n s i t e a s s e s s m e n t c o u l d n o t b e c o n d u c t e d b y a u d i t t e a m l e a d e r o n s i t e . D e s k -

b a s e d a s s e s s m e n t s t a r t e d o n F e b r u a r y 0 1 , 2 0 2 1 w i t h t h e o p e n i n g m e e t i n g i n S k y p e w i t h S B P r e s p o n s i b l e

a n d o t h e r s t a f f m e m b e r s o f t h e O r g a n i s a t i o n .

A u d i t t e a m l e a d e r i n t r o d u c e d t h e a u d i t t e a m , p r o v i d e d i n f o r m a t i o n a b o u t a u d i t p l a n , m e t h o d o l o g y , a u d i t o r

q u a l i f i c a t i o n , c o n f i d e n t i a l i t y i s s u e s , a n d a s s e s s m e n t m e t h o d o l o g y a n d c l a r i f i e d c e r t i f i c a t i o n s c o p e . D u r i n g

t h e o p e n i n g m e e t i n g t h e a u d i t o r e x p l a i n e d C B ’ s S B P a c c r e d i t a t i o n r e l a t e d i s s u e s .

A f t e r t h a t , d u r i n g F e b r u a r y 0 1 - 0 3 a n d 0 5 , 2 0 2 1 a u d i t o r w e n t t h r o u g h a l l a p p l i c a b l e r e q u i r e m e n t s o f t h e S B P

s t a n d a r d s n r . 2 , 4 , 5 a n d i n s t r u c t i o n d o c u m e n t 5 e c o v e r i n g i n p u t c l a r i f i c a t i o n , e x i s t i n g c h a i n o f c u s t o d y a n d

c o n t r o l l e d w o o d s y s t e m , m a n a g e m e n t s y s t e m , r e c o r d k e e p i n g / m a s s b a l a n c e r e q u i r e m e n t s , e m i s s i o n a n d

e n e r g y d a t a a n d c a t e g o r i s a t i o n o f i n p u t a n d v e r i f i c a t i o n o f S B P - c o m p l i a n t b i o m a s s a n d S B P - c o n t r o l l e d

b i o m a s s . C h a i n o f C u s t o d y i m p l e m e n t a t i o n w a s r e v i e w e d f o c u s i n g i n t h e C r i t i c a l C o n t r o l P o i n t s , i n

p a r t i c u l a r i t w a s v e r i f i e d r e c e p t i o n o f t h e m a t e r i a l a n d i t ’ s c l a s s i f i c a t i o n , i d e n t i f i c a t i o n o f f e e d s t o c k o r i g i n ,

p r o d u c t i o n p r o c e s s w i t h t h e c o n v e r s i o n f a c t o r s a s s o c i a t e d , m a s s b a l a n c e , f i n a l p r o d u c t s t o r a g e a n d s a l e s .

D u r i n g t h e p r o c e s s , o v e r a l l r e s p o n s i b l e p e r s o n f o r S B P s y s t e m a s w e l l a s t h e o t h e r s t a f f m e m b e r s i n v o l v e d

i n S B P c e r t i f i c a t i o n w e r e i n t e r v i e w e d . V i r t u a l s i t e t o u r ( u s i n g W h a t s a p p ) w i t h a s s i s t a n c e o f M r . C u w a s

u n d e r t a k e n .

P r e l i m i n a r y f i n d i n g s w e r e s u m m a r i s e d a n d c o n c l u s i o n s b a s e d o n u s e o f 3 a n g l e e v a l u a t i o n m e t h o d w e r e

p r o v i d e d t o S B P r e s p o n s i b l e p e r s o n a n d s t a f f m e m b e r s , d u r i n g t h e p r e l i m i n a r y c l o s i n g m e e t i n g i n S k y p e .

B e c a u s e o f L u n a r N e w Y e a r h o l i d a y s i n V i e t n a m , t h e c l o s i n g m e e t i n g w a s p o s t p o n e d t o F e b r u a r y 2 5 , 2 0 2 1 .

D u r i n g r e p o r t p r e p a r a t i o n , B P h a s s u b m i t t e d t h e d o c u m e n t e d e v i d e n c e s c o n f i r m i n g t h e i m p l e m e n t a t i o n o f

t h e c o r r e c t i v e a c t i o n s a g a i n s t p o t e n t i a l m a j o r n o n - c o n f o r m i t i e s c o m m u n i c a t e d a t p r e l i m i n a r y c l o s i n g

m e e t i n g . A u d i t o r h a s r e v i e w e d t h e p r o v i d e d e v i d e n c e s o n M a r c h 2 5 , 2 0 2 1 .

F i n a l c l o s i n g m e e t i n g w a s c o n d u c t e d w i t h B P ’ s h i g h e r m a n a g e m e n t a n d s t a f f m e m b e r s o n A p r i l 1 , 2 0 2 1 .

I m p a r t i a l i t y c o m m i t m e n t : N E P C o n c o m m i t s t o u s i n g i m p a r t i a l a u d i t o r s a n d o u r c l i e n t s a r e e n c o u r a g e d t o

i n f o r m N E P C o n m a n a g e m e n t i f v i o l a t i o n s o f t h i s a r e n o t e d . P l e a s e s e e o u r I m p a r t i a l i t y P o l i c y h e r e :

h t t p s : / / p r e f e r r e d b y n a t u r e . o r g / i m p a r t i a l i t y - p o l i c y

4.3 Sampling methodology

Staff: all staff members involved in SBP certification have been interviewed by audit team. Onsite visit: audit

team have inspected all production facilities included in SBP certificate scope. Documents review: audit team

sampled the applicable documents and records related to feedstock inputs, biomass production and sales,

and energy use data.

4.4 CB stakeholder engagement

T h e s t a k e h o l d e r c o n s u l t a t i o n w a s c a r r i e d o u t o n N o v e m b e r 2 7 , 2 0 2 0 b y s e n d i n g d i r e c t e m a i l t o d i f f e r e n t

s t a k e h o l d e r c a t e g o r i e s ( t o t a l l y 2 0 s t a k e h o l d e r s i n V i e t n a m , i n c l u d i n g g o v e r n m e n t a l o r g a n i s a t i o n s , N G O s

a n d a s s o c i a t i o n s . N o c o m m e n t s f r o m t h e s t a k e h o l d e r s h a v e b e e n r e c e i v e d .

4.5 Stakeholder feedback

N o c o m m e n t s h a v e b e e n r e c e i v e d f r o m s t a k e h o l d e r s .

5 Results

5.1 Main strengths and weaknesses

S t r e n g t h s : R o b u s t r e c o r d k e e p i n g s y s t e m . T r a n s f e r s y s t e m o f F S C c l a i m s . L i m i t e d n u m b e r o f s t a f f m e m b e r s

r e s p o n s i b l e f o r S B P c e r t i f i c a t i o n

W e a k n e s s e s : P l e a s e s e e N C R s r a i s e d d u r i n g t h i s a s s e s s m e n t .

5.2 Rigour of Supply Base Evaluation

N o t a p p l i c a b l e .

5.3 Collection and communication of data

T h e f o l l o w i n g e n e r g y s o u r c e s a r e u s e d b y B P : e l e c t r i c i t y f o r p e l l e t p r o d u c t i o n ; b i o f u e l f o r d r y i n g t h e

f e e d s t o c k ; d i e s e l f o r f e e d s t o c k d e l i v e r y a n d h a n d l i n g ; d i e s e l f o r b i o m a s s t r a n s p o r t a t i o n . E n e r g y u s e d a t a i s

b a s e d o n a c t u a l c o n s u m p t i o n v a l u e s , i t w a s r e v i e w e d a n d a c c e p t e d b y a u d i t o r . N o n o n - c o n f o r m i t i e s

i d e n t i f i e d i n t h i s r e l a t i o n .

5.4 Competency of involved personnel

I n t e r v i e w e d s t a f f w a s w e l l f a m i l i a r w i t h t h e i r r e s p o n s i b i l i t i e s .

D e p u t y G e n e r a l M a n a g e r h a s o v e r a l l r e s p o n s i b i l i t y f o r S B P c e r t i f i c a t i o n , m a n a g e m e n t a n d m o n i t o r i n g

s y s t e m a n d s t a f f t r a i n i n g .

P u r c h a s i n g t e a m i s r e s p o n s i b l e f o r c o l l e c t i n g t h e i n f o r m a t i o n a n d r e c o r d i n g t h e p l a c e o f h a r v e s t i n g a n d

t r a n s p o r t a t i o n d i s t a n c e s ; i d e n t i f i c a t i o n o f t h e p r i m a r y w o o d p r o c e s s o r ( w h e n a p p l i c a b l e ) r e s p o n s i b l e f o r t h e

s u p p l y o f i n p u t s ; E U T R a n d D D S i m p l e m e n t a t i o n ; S u p p l y B a s e R e p o r t d e v e l o p m e n t a n d u p d a t e ; h a n d l i n g

t h e c o m p l a i n t s . T h e w e i g h b r i d g e m a n a g e r i s r e s p o n s i b l e f o r c h e c k i n g t h e d e t a i l s o n t h e o r i g i n o f t h e

f e e d s t o c k i n t h e p a c k i n g l i s t f o r e a c h t r u c k o f s h i p m e n t .

L o g i s t i c s M a n a g e r i s r e s p o n s i b l e f o r i n p u t a n d o u t p u t m a t e r i a l r e c o r d i n g , D T S a n d c o m p l e t i o n o f S R E G ( i f

a p p l i c a b l e ) .

P l a n t M a n a g e r a n d A c c o u n t i n g D i v i s i o n a r e r e s p o n s i b l e f o r d e t e r m i n a t i o n a n d u p d a t e o f t h e c o n v e r s i o n

f a c t o r .

P l a n t M a n a g e r i s r e s p o n s i b l e f o r r e g i s t r a t i o n o f t h e i n f o r m a t i o n r e l a t e d t o f e e d s t o c k a n d b i o f u e l s , e l e c t r i c i t y

a n d d i e s e l c o n s u m p t i o n b y p e l l e t p l a n t .

S e n i o r M a i n t e n a n c e S t a f f i s r e s p o n s i b l e f o r s e c u r i n g o c c u p a t i o n a l h e a l t h a n d s a f e t y .

6 Review of company’s risk assessments

6.1 Overview of company’s risk assessments and mitigation

measures

N o t a p p l i c a b l e .

6.2 Specified risk indicators and mitigation measures

Country/Area Indicator Specified risk description Mitigation measure

N/A N/A N/A N / A

7 Non-conformities and observations

NC number NC-000232 NC Grading: Major

Standard: SBP Standard 2: Verification of SBP-compliant Feedstock

Requirement: 2 Scope

Description of Non-conformance and Related Evidence:

This is specified in SBP Procedure, section 3.1.2, that the “Feedstock used for SBP product group of the Company shall conform to the requirements for SBP-compliant feedstock or SBP-controlled feedstock”. BP has furthermore provided the procedure BMFV- SX -SOP- 015, ver. 1, created for front-end loader operator. The procedure describes the process of biofuel amount measurement and delivery to the burner.It is unclear however, if non-certified and non-controlled feedstock may be used or not as biofuel in SBP-certified biomass production.

Timeline for Conformance: Prior to (re)certification

Evidence Provided by

Company to close NC:

Updated SBP Procedure

Findings for Evaluation of

Evidence:

Prior to report finalization, section 3.7 (Biomass Fuel Recording) of the

SBP Procedure was updated with the relevant requirement: For SBP-

certified biomass production, only certified biofuels are accepted and

used (FSC Controlled materials or FSC 100%). During communication

with the staff members it was confirmed that the requirement is clearly

understood. Major NCR 01/21 closed. Please also see major NCRs

03/21 and 04/21 in this relation.

NC Status: Closed

NC number NC-000233 NC Grading: Minor


Requirement: IN2C; 4.1 The report shall be concise, covering the most important

features, and shall be completed using the latest version of the SBR

template for Biomass Producers downloaded from the SBP website.


The following discrepancies identified in section 2.1 of Supply Base Report: - It is stated that “there is no presence of any CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) or IUCN listed species in BMFV’s supply base areas” – but this is not correct, because in the same section Organisation states that “The supply base is the whole of Vietnam.” - general description of the supply base in terms of socio-economic conditions and profile of adjacent lands is not provided - species mix does not specify Eucaliptus.

Timeline for Conformance: By the next surveillance audit, but no later than 12 months from report

finalisation date



Updated SBR


Evidence:

Updated version of SBR was provided by BP, and it includes all

required information. Minor NCR 02/21 has been closed prior to

finalization of this report.

NC Status: Closed



Requirement: 15.3 The BP management system shall document all necessary

procedures.


BP has submitted the SBP Management System Procedure (as a basic document related to SBP certification) and several supporting procedures (SOP). There is a number of discrepancies in SBP Management System Procedure, which include the following: - Section 3.1.2: The Company shall define eligible inputs for product groups of SBP-Compliant Biomass or SBP-Controlled Biomass. It is unclear (notspecified in the Procedure) what are the eligible inputs for above mentioned product groups. - Section 3.1.5: The Company shall clearly define the requirements for checking of SBP feedstock delivered to the Production Plant following the SBP standard 2 and standard FSC-STD-40-004-V3-0 and request responsible staff to conduct strict supervision once SBP feedstock are delivered to the Production Plant. The requirements are not clearly defined, or not referred to. - Section 3.2: The SBR shall include the organization’s own risk assessment (excluding confidential information). This is not applicable for the Organisation. - Section 3.4.2: BMFV uses only round timber as input material and does not use by-products/residues of other manufacturing processes so this clause shall not be applied. This is not correct, since some share of the secondary feedstock is used by Organisation. - Section 3.5: BMFV shall notify the complainant and our certification body when the complaint is considered to be successfully addressed and closed within 30 days. It is not specified that SBP shall be notified.




Updated SBP Procedure.


Evidence:

Prior to the report finalization, the BP submitted the updated SBP

Management System Procedure, where all identified gaps have been

successfully addressed. Major NCR 03/21 has been closed prior to

finalization of the report.

NC Status: Closed



Requirement: 15.7 Relevant personnel shall be informed promptly of any changes to

management systems.


During this SBP assessment, BP consequently submitted to auditor four versions of SBP Management System Procedure (SBP Procedure). All four documents had the same Issuance Number (01) and Revision Number (00). On Control Page of the latest Procedure obtained by auditor it is specified that the Procedure was distributed to involved staff on 01/02/2021, but the Procedure was obtained by the auditor on 06/02/2021. No evidence have been provided to auditor that all involved staff had been trained according to the latest version of the Procedure.




SBP Procedure (Issuance Number 01, Revision Number 02, effective

date 08/03/2021) Documented evidence confirming staff training

against the latest version of the SBP Procedure


Evidence:

Prior to report finalization, BP has provided to auditor the latest version

of SBP Procedure (Issuance Number 01, Revision Number 02,

effective date 08/03/2021) in order to address the major gaps

described in major NCR 03/21. This document, in auditor opinion,

includes description of all procedures which needs to be documented

by applicant for certification. BP furthermore has submitted the

documented evidence that all staff members involved in SBP

certification were informed about the latest (final) version of SBP

Procedure and about the changes made in the Procedure compared to

its first version. Major NCR 04/21 closed by auditor prior to report

finalization.

NC Status: Closed

8 Certification decision

Based on the auditor ’ s recommendation and the Certification Body ’ s quality review, the following certification decision is taken:

Certification decision: Certification approved

Certification decision by (name of the person):

Pilar Gorría

Date of decision: 22 Apr 2021

Other comments: N/A

Date post:	24-Mar-2022
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