PUBLIC UTILITY DISTRICT NO. 1 of Jefferson County June 19, 2012 REGULAR MEETING MINUTES The Regular Meeting of the Public Utility District No.1 of Jefferson County was called to order by the President of the Board of Commissioners at 5:00 p.m. at the District Office, 230 Chimacum Road, Port Hadlock, Washington. Commissioners and staff present were: Barney Burke, President Wayne King, Vice-President Ken McMillen, Secretary James Parker, District Manager Bill Graham, District Resource Manager Kate Pike, Brisa Services AGENDA The Agenda was approved with the move of Action Item b) to be considered as Discussion. APPROVAL OF MINUTES MOTION: By Commissioner McMillen, Second by Commissioner King, carried unanimously, to approve the Regular Meeting Minutes of June 5, 2012. APPROVAL OF VOUCHERS MOTION: By Commissioner King, Second by Commissioner McMillen, carried unanimously, to approve payment of: Warrants No.18748 through 18763 in the amount of $ 25,976.37; and Warrants No.18764 through 18765 are VOID; and Warrants No.18766 through 18791 in the amount of $269,580.85 For a Total Amount of $295,557.22 COMMISSIONER'S REPORTS Commissioner King June 14: Attended luncheon with Chris Thompson, Puget Sound Energy, regarding vehicles. June 20: Expect to attend District Special Meeting for receipt of funding from the Department of Agriculture Rural Development. June 27: Expect to participate in Transition Advisory Committee with Puget Sound Energy. Commissioner Burke June 19: Attended presentation by Cascade Community Wind on wind energy. June 20: Expect to attend District Special Meeting for receipt of funding from the Department of Agriculture Rural Development. June 20 to July 4: Expect to be out of State. Commissioner McMillen June 20: Expect to attend District Special Meeting for receipt of funding from the Department of Agriculture Rural Development. MANAGER REPORT - electrical power transition update The Manager presented a summary of total costs of $1,516,328. Regarding supply, Bonneville Power Administration (BPA) is considering rates for the next two-year period. Application for Quilcene bus works takeover has been submitted to and is being reviewed by BPA; a request for a plot plan showing official property boundaries has been received. The three-way agreement with Puget Sound Energy, Port Townsend Paper Company and Clallam PUD has been terminated; however, BPA regards continuation of some similar system to be beneficial. BPA continues work on the number for station load and transmission issues for Port Townsend Paper Company. Concerning Coyle Peninsula issues, permission to purchase some power from PSE for
Transcript
PUBLIC UTILITY DISTRICT NO. 1 of Jefferson County
June 19, 2012
REGULAR MEETING MINUTES
The Regular Meeting of the Public Utility District No.1 of Jefferson County was called to order by the President of the Board of Commissioners at 5:00 p.m. at the District Office, 230 Chimacum Road, Port Hadlock, Washington. Commissioners and staff present were:
Barney Burke, President Wayne King, Vice-President
Ken McMillen, Secretary James Parker, District Manager
Bill Graham, District Resource Manager Kate Pike, Brisa Services
AGENDA The Agenda was approved with the move of Action Item b) to be considered as Discussion.
APPROVAL OF MINUTES MOTION: By Commissioner McMillen, Second by Commissioner King, carried unanimously, to approve the Regular Meeting Minutes of June 5, 2012.
APPROVAL OF VOUCHERS MOTION: By Commissioner King, Second by Commissioner McMillen, carried unanimously, to approve payment of: Warrants No.18748 through 18763 in the amount of $ 25,976.37; and Warrants No.18764 through 18765 are VOID; and Warrants No.18766 through 18791 in the amount of $269,580.85
For a Total Amount of $295,557.22
COMMISSIONER'S REPORTS Commissioner King June 14: Attended luncheon with Chris Thompson, Puget Sound Energy, regarding vehicles. June 20: Expect to attend District Special Meeting for receipt of funding from the Department of Agriculture Rural Development. June 27: Expect to participate in Transition Advisory Committee with Puget Sound Energy. Commissioner Burke June 19: Attended presentation by Cascade Community Wind on wind energy. June 20: Expect to attend District Special Meeting for receipt of funding from the Department of Agriculture Rural Development. June 20 to July 4: Expect to be out of State. Commissioner McMillen June 20: Expect to attend District Special Meeting for receipt of funding from the Department of Agriculture Rural Development.
MANAGER REPORT - electrical power transition update The Manager presented a summary of total costs of $1,516,328. Regarding supply, Bonneville Power Administration (BPA) is considering rates for the next two-year period. Application for Quilcene bus works takeover has been submitted to and is being reviewed by BPA; a request for a plot plan showing official property boundaries has been received. The three-way agreement with Puget Sound Energy, Port Townsend Paper Company and Clallam PUD has been terminated; however, BPA regards continuation of some similar system to be beneficial. BPA continues work on the number for station load and transmission issues for Port Townsend Paper Company. Concerning Coyle Peninsula issues, permission to purchase some power from PSE for
a short while upgrading continues to be likely. The new accounting system and bill scanning system are being implemented. The next Transition Advisory Committee is scheduled for June 27, 2012. Consultant Don McDaniels presented an activities update.
ITEMS FROM THE FLOOR (not listed on the Agenda) Leo Boyd commented on continuing concerns regarding broadband service by NoaNet.
ACTION ITEMS a) McClure Resolution The Manager presented Resolution No. 2012-009 to show appreciation to Mike McClure for more than twenty-four years of superb service for the District and its customers. The Board took the following ACTION: MOTION: By Commissioner McMillen, Second by Commissioner King, carried unanimously, to adopt Resolution No. 2012-009 to show appreciation to Mike McClure for more than twenty-four years of superb service for the District and its customers. b) Power Superintendent RFP The Manager presented a proposed schedule and job description for hiring an Operations Superintendent. No Action was taken. c) Beckett Point Interest Rate The Manager presented information regarding a potential change in the current interest rate charged the Beckett Point Fisherman Club for the LUD #14 assessment. After discussion the Board took the following ACTION: MOTION: By Commissioner King, Second by Commissioner McMillen, carried unanimously, to authorize the Manager to proceed with steps toward change in the current interest rate charged the Beckett Point Fisherman Club for the LUD #14 assessment.
DISCUSSION ITEMS a) Trails on R/Vl/ utility corridors Jeff Chapman, Jeff Selby and Nick Worden of the Peninsula Trails Coalition addressed the Board concerning the Olympic Discovery Trail and Larry Scott Trail proposed route from Four Corners Road to Anderson Lake State Park. There was discussion regarding easements, power line affects and any liabilities. b) Billing vendor selection The Manager presented a matrix for use in selection of a vendor for PUD billing services. The Board discussed paperless billing, convenience fees and set-up timelines. c) County and Quilcene Fair planning The Resource Manager announced that the dates for the Jefferson County Fair are August 10, 11 and 12, 2012 and for the Quilcene Fair are September 15, 2012. The Board discussed booth placement, participation by Bonneville Power Administrative representatives and new PUD staff participation. d) Approve lease agreement for service/line/digger trucks The Manager presented an update on purchase and/or lease of vehicles necessary for operation of electrical power facilities. A recommendation for Action is expected for the next Regular Meeting. e) RFP for Dispatch The Manager presented a Request for Qualifications statement, as well as a draft contract agreement, for provision of after-hours answering and dispatching services.
MANAGER'S REPORT/OLD BUSINESS Indian Island: Regarding the water transmission line to Marrowstone Island, construction/boring is complete. Seton Construction will begin placement of pressure reducing station. Regarding a Mumby Road extension, individual meters with long service lines is the choice. Correspondence from the U.S.Naval Engineering Command NW regarding interest in the Indian Island facility water system takeover was received. As District interest is low, a draft letter noting a desire to discontinue takeover efforts at this time was also presented. Sperling Well: Opening of bid documents for construction is expected on July 12, 2012.
Barney B k , President
enneth A. McMillen; Secretary
PUBLIC COMMENT None
CORRESPONDENCE 1. Letter from Jefferson County Department of Public Works concerning operation of the Port Hadlock Wastewater Facility 2. Memorandum from Northwest Laborers-Employers Trust Funds regarding increase in monthly contribution rate
EXECUTIVE SESSION MOTION: By Commissioner King, Second by Commissioner McMillen, carried unanimously, to adjourn the Regular Meeting to Executive Session at 7:08 p.m for the purpose of discussing a possible offer to purchase a water system. The Executive Session was adjourned at 7:23 p.m. and the Board took the following ACTION: MOTION: By Commissioner McMillen, Second by Commissioner King, carried unanimously, to authorize the Manager to proceed with negotiation with Kala Point Water System for PUD purchase, and to authorize the Manager to send a letter offering to pay Kala Point Water System owners, $587,000 down and $50,000 per year for the next 12 years. The PUD would take ownership of all Kala Point Water System assets to include the 560 ERUs; all four wells to include all water rights associated with the wells; and all property to include the system treatment facility and the 3 concrete water tanks. Should they agree to sale, the Manager is to contact an attorney to start drawing up the transfer papers and begin work to upgrade and consolidate the system with the rest of the District's Quimper Water System. The transfer includes operation and maintenance of Kala Point community drainfields and joint public meetings with Kala Point residents and associations. This agreement is to be contingent on both legal review and adequate financing.
ADJOURNMENT MOTION: By Commissioner King, Second by Commissioner McMillen, carried unanimously, to adjourn the Regular Meeting at 7:26 p.m.
