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C N H | K E Y C L U B CNH | Updated by CNH Key Club District California-Nevada-Hawaii District May 2013 Presented by: Publication Submissions Kelly Chan, District News Editor
C N H | K E Y C L U B
CNH | Updated by CNH Key Club DistrictCalifornia-Nevada-Hawaii DistrictMay 2013
Presented by:
Publication Submissions
Kelly Chan, District News Editor
CNH | Training TopicCNH Key Club District
There will be a lot of useful
information on the following slides
Please make sure you are
taking notes!
STOP!
CNH | Training TopicCNH Key Club District
The District Newsletter• Region Ads• Articles• Visuals• Division Updates• Committee Articles• Reminders of Publication Deadlines
Overview
CNH | Training TopicCNH Key Club District
• Keep updated on what clubs are doing.• Speak to officers frequently about events and
projects they are doing and encourage them to write articles about them.
• Provide topics and inspiration through updates.• If the division has done a recent project,
encourage clubs to write about it by providing topics through your reflectors, groups, or emails.
How to Encourage Clubs to Submit Articles
CNH | Training TopicCNH Key Club District
Region Ads
CNH | Training TopicCNH Key Club District
What is a Region Ad?• Ads that provide creative educational tools on the
various regions and divisions of the district. • These Region Ads are used to advertise and feature
the members, clubs, and different locations within our district!
• These are not personal ads on Board membersWhat is included in a Region Ad?• Region Ads are used to showcase whatever you
would like to feature about your region!• Remember that our audience is quite diverse.
Region Ads
CNH | Training Topic: BudgetsCNH Key Club District
• Division Statistics• Clubs in your Divisions• Club/Member of the months• Past/Upcoming Region Events (DISCLAIMER: When
advertising any Upcoming Region Events or Projects, be sure to clarify that these happenings are closed to ONLY members of YOUR region. Though these Ads will be available for all CNH Members to see, we are NOT inviting them to your Region's event. This is important!)
• Region/Division Goals• Feature your Region’s Location (what’s special in your
region? San Francisco Bay, Disneyland, Yosemite National Park, Home of the Great Artichoke, Cabazon Dinosaur…)
Region Ad Contents
CNH | Training TopicCNH Key Club District
• Keep all content appropriate!• Remember: These are Ads and they do
not call for all the proper Key Club headers and Logos. Utilize as much space as you can with meaningful content. Be creative!
• Don’t use the Pencil or other large file inserts! Opt out for block headers and other shapes!
• It is not a photo collage• It is NOT all about the Board member• Keep the file size small.
CNH | Training TopicCNH Key Club District
• It is HIGHLY encouraged that Region Ads are very inclusive.
• feature ALL divisions in one Ad• These ads are not about board
members. • Please remember to focus these ads
towards the members!
Region Ads: Remember
CNH | Training TopicCNH Key Club District
Region Ad Examples Explained
CNH | Training TopicCNH Key Club District
Article Submissions
CNH | Training Topic: BudgetsCNH Key Club District
These articles are NOT written by you!Encourage your division to submit articles to your
leadership teamMembers are highly encouraged to submit
articles through the divisionprevent possible errors during submissions (formatting, grammar, tone) Utilization in division publicationsArticle submissions in MRFs
NOTE: If members send articles straight to the archive, they MUST copy the LTG so you are aware of the submission
Member Submitted Articles
CNH | Training TopicCNH Key Club District
D##_SubmissionMonth_Event Initials
ex: D99_05_MOD
Send as: preferably Microsoft Word Document (.doc, .docx) for easy editing and formatting into district publicationsFormatted to graphic standards (Century Gothic, Goudy
Old Style, Verdana)
Proper File Naming/Type
CNH | Training TopicCNH Key Club District
Subject Line (bulk submissions):D## [Month] Articles - ## (number of articles attached)ex: D99 May Articles - 03
Subject Line (single/member submissions):D## Event Initialsex: D99 DCON
Body Text:Initials - Event Name
Submitted by: Author, Clubex: RFL - Relay For Life
Submitted by: Mark Ubongen, NWCTA
Proper Email Labeling
NOTE: black text are unchanged variables
CNH | Training TopicCNH Key Club District
Articles Overview
Sent to
Subject Line
Body Text
Proper File
Names
3 Attached Files
When done correctly, your submission should look like this:
Correct File Type
CNH | Training TopicCNH Key Club District
Visual Submissions
CNH | Training TopicCNH Key Club District
When choosing visuals, put more emphasis on service!
Choosing Visuals
CNH | Training Topic: BudgetsCNH Key Club District
D##_SubmissionMonth_EventInitials_Photo#
ex: D99_05_PCU_01
Photo # is implemented.. to match captions with correct photosmore than one photo from an event
Send as: recognizable photo files ex: (.jpg, .png, .bmp, .gif)
Proper File Naming/Types
CNH | Training TopicCNH Key Club District
Subject Line:D## [Month] Visuals - ## (number of visuals
attached)ex: D99 May Visuals - 03
Body Text:Photo # - 1-2 Sentence Descriptionex: Photo 1 - Key Clubbers having
a great time at a park clean up
Proper Email Labeling
CNH | Training TopicCNH Key Club District
Visuals Overview
Sent to
Subject Line
Body Text
Proper File
Names
3 Attached Files
When done correctly, your submission should look like this:
Correct File Type
CNH | Training TopicCNH Key Club District
Division Newsletters
CNH | Training TopicCNH Key Club District
D##_DNEWS_Month_Term ex: D99_DNEWS_05_1314
Subject Line:D## Newsex: D99 News
Proper File Naming/Email Labeling
CNH | Training TopicCNH Key Club District
Division Newsletter Overview
Sent to
Subject Line
Body Text
Proper File
Names
When done correctly, your submission should look like this:
Correct File Type
CNH | Training TopicCNH Key Club District
Further Questions: please contact me.Kelly Chan [email protected]
Go for the GOLD
Questions?
