Publisher Policies and RoMEO

Bill HubbardHead of Centre for Research Communications

University of Nottingham

Repositories in Russell &1994 Groups (UK)

• University of Bath• Birkbeck• University of

Birmingham• University of Bristol• University of Cambridge• Cardiff University• University of Durham• University of East

Anglia• University of Edinburgh• University of Essex• University of Exeter• University of Glasgow• Goldsmiths

• Queen’s University• University of Reading• Royal Holloway• University of St Andrews• University of Sheffield• SOAS• University of Southampton• University of Surrey• University of Sussex• University of Warwick• UCL• University of York

• Imperial College• King's College London• Lancaster University• University of Leeds• University of Leicester• University of Liverpool• Loughborough

University• LSE• University of Manchester• University of Newcastle• University of Nottingham• University of Oxford• Queen Mary

• With others, effective coverage of the UK HE research base

Institutions - capitalising on repositories• Open Access

– Greater availability and wider readership– Increased citations– New contacts and research possibilities

• Information management• REF and evaluation• As resource for academic services• Support for new forms and systems of

research communication and collaboration

Publisher’s restrictions

• Publishers often insist on copyright transfer or exclusive licensing as a condition of publication

• Academics sign contracts to give away copyright; rights to re-use and exploit their research

• Institutions are primary owners of the copyright but waived to academics through custom and practice

• Intellectual and economic properties leave the system

• Publishers then control the exploitation of funded research and institutional assets

Scale of investment

Public investmente.g. £300,000 over 24 months

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Publisher’s income e.g. charge of £1,800, over 3 month publication process

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How do we know what can be archived?• RoMEO analyses standard publisher contracts• Summary of contracts and conditions made

available• Publishers categorised into colours for easy

reference• Simple tick and cross for archiving rights

• Covers 626 publishers world-wide– covers majority of journals

• API to embed RoMEO functions into other services

The Open Access Rainbow

• For open access archiving - RoMEO colours– White - no archiving– Yellow - archive pre-print only– Blue - archive post-print only– Green - archive pre- and post-print

• Authors and others have clear guidance• The alternative of Open Access publishing

is termed Gold

RoMEO - the plot thickens, 1

• JULIET introduced in 2006• Lists and analyses Funder mandates• Summarises the mandates and assists

support• 50 funders listed at present

– 49 publication policies– 21 data archiving policies– 19 open access publishing policies

• Linking RoMEO and JULIET information to support academics

Juliet HomePage

Juliet Detail 1

Juliet detail 2

RoMEO - the plot thickens, 2

• Some publishers use different contracts depending on the journal

• Some have subtle and even nonsensical restrictions

• Introduction of embargoes• Hybrid journals with OA charges• Replacement of archiving rights with paid-for

option• Some allow UKPMC archiving but not institutional• Open Access publishers sometimes aren’t!• Simplicity being lost . . .

How do RoMEO and JULIET fit in?

• Academics, or support staff, need accurate and authoritative information to find out what funders say should happen and which publishers will allow this to happen - and for how much!

• Funders and research managers need to get information out of the support system

• This support needs to be embedded within institutional systems and support structures

• RoMEO has an API -- JULIET is developing an API• Academics need clarity

Researcher

Funder

Public Funder

Institution

Publisher

Researchers view from the past . . .

Funding

Researcher

Funder

Public Funder

Institution

Publisher

Institutional Repository

Researchers’ view from the past . . .

Funding

Researcher

Funder

Public Funder

Institution

Researchers’ view

Mandate

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

?

Researchers’ view

Mandate

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

Researcher

Funder

Public Funder

Institution

Publisher with OA Option

Open AccessPublisher

Central/subjectRepository

Institutional Repository

?

?

Researchers’ view

Mandate

Funding

What do we all need to do?

• Compliance and support are complimentary• Collaborate on support given to authors• “ The system” to provide consistent,

authoritative information from all stakeholders at point of need– RoMEO and JULIET can help here– Developments underway– Need to be integrated into institutional and funder

systems

• Use infrastructure of repositories to benefit authors, researchers, institutions and funders

Benefits for institutions

• Get a more complete picture of research output from the institution

• Ensure compliance with funders’ requirements as competitive advantage for future funding

• Enhance research reputation for efficiency and management

• Support authors in their work within the institution

Questions?

• Bill Hubbard• Head of Centre for Research

Communications• JISC Research Communication Strategist

• bill.hubbard@nottingham.ac.uk

CRC Summary

SHERPA Partnership

News - Information - Investigation

SHERPA Services

RoMEO - JULIET - OpenDOAR

JISC ResearchCommunications

StrategyStrategy Development - Feedback - Dissemination

SHERPA Projects

RSP - NECOBELAC DRIVERII - OpenAIRE

National Partner DRIVER

ConfederationCOAR

OA Research, Surveys, Projects

University OA Services

R & D