PULASKI COUNTY SPECIAL SCHOOL DISTRICT IOWA 9 th and EOC Exams (Algebra I, Geometry, Biology) School...

PULASKI COUNTY SPECIAL SCHOOL DISTRICT

IOWA 9th and EOC Exams

(Algebra I, Geometry, Biology)

School Test Coordinators’ Training

1:00pm Professional Development Center

March 7, 2013

GOALS

• To review ACTAAP Rules• To discuss the test administration

guidelines• To review the role of the School Test

Coordinator and Test Administrator• To discuss test security guidelines• To discuss testing session schedule

ACTAAP RULES

• TEST ADMINISTRATION• The following 11 rules are enumerated in the

ACTAAP Rules• 5.05.1

• ADE shall establish mandatory training sessions for local district testing coordinators and other appropriate school personnel to ensure understanding of the administration of assessments

ACTAAP RULES

• 5.05.2• The superintendent or his/her designee in

each school district shall be responsible for coordinating all local assessment activities

• 5.05.2.1• Scheduling testing times of all affected

campuses according to the testing calendar developed by the ADE

ACTAAP RULES

• 5.05.2.2• Ensuring that security is maintained as

specified in the appropriate testing administration materials

• 5.05.2.3• Ensuring that all district personnel involved in

the testing have been properly trained as specified by the ADE

ACTAAP RULES

• 5.05.2.4• Ensuring that all testing instruments are

administered to all students according to the procedures established by the Commissioner of Education

• 5.05.2.5• Ensuring that all assessment documents and

student identification information are properly and accurately coded

ACTAAP RULES

• 5.05.2.6• Attesting whether ALL students have

participated in the appropriate grade-level assessment (s)

• 5.05.2.7• Recommending for adoption by local school

boards a school calendar that in no way jeopardizes or limits the valid testing and comparison of students’ learning gains

ACTAAP RULES

• 5.05.3• The appropriate test administration materials

shall specify any allowable accommodations available to students participating in the administration of standard state assessments

• 5.05.4• All students enrolled in a state-tested grade

shall be accounted for in the State Assessment System

ACTAAP RULES• 5.07 Security and confidentiality

• 5.07.01 Violation of the security or confidential integrity of any assessment is prohibited.

• 5.07.2 The Board shall sanction a person who engages in conduct prohibited by this section. Sanctions shall be considered and imposed in compliance with the Department’s rules Governing Testing Improprieties or in the Department’s Rules Governing Background Checks and License Revocation, as appropriate. Additionally, the Board may sanction a school district or school, or both, in which conduct prohibited in this section occurs.

ACTAAP RULES• Sanctions imposed by the Board may include without

limitation one (1) or more of the following:• 5. 5.07.2.1 Revocation, suspension, or probation

of an individual’s license• 5.07.2.2 Issuance of a letter of reprimand to a

licensed individual to be placed in his or her state personnel file;

• 5.07.2.3 Additional training or professional development to be completed by a licensed individual within the time specified;

ACTAAP RULES• 5.07.2.4 Additional professional development to

be administered by the school district to all licensed school district personnel involved in test administration within the time specified;

• 5.07.2.5 Issuance of a letter of warning to the school district and

• 5.07.2.6 Establishment of a school district plan containing strict test security guidelines that will implement procedures to ensure the security and confidential integrity of all assessment instruments.

ACTAAP RULES 5.07

• Maintaining security of testing materials• Proper Administration of tests• Failure to report security breaches• Return of materials on time

• Superintendent’s responsibility• 5.07.2.7 Professional development required

pursuant to this section as a result of violating test security or confidentiality may be in addition to professional development required for licensure.

ACTAAP RULES• 5.07.3 Procedures for maintaining the security and

confidential integrity of all testing and assessment instruments and procedures shall be specified in the appropriate test or assessment administration instructions. Conduct that violates . . . .

• 5.07.3.1 Viewing secure assessment materials;• 5.07.3.2 Duplicating secure assessment materials;• 5.07.3.3 Disclosing the contents of any portion of

secure assessment materials;

ACTAAP RULES• 5.07.3.4 Providing, suggesting, or indicating to an examinee

a response or answer to any secure assessment items;• 5.07.3.5 Aiding or assisting an examinee with a response of

answer to any secure assessment item;• 5.07.3.6 Changing or altering any response or answer of an

examinee to a secure assessment item;• 5.07.3.7 Failing to follow the specified testing procedures or

to proctor students;• 5.07.3.8 Failing to administer the assessment of the

designated testing dates;

ACTAAP RULES• 5.07.3.9 Encouraging or assisting an individual

to engage in the conduct described herein;• 5.07.3.10 Failing to report to the appropriate

authority that an individual has engaged in conduct set forth in this section;

• 5.07.3.11 Failing to follow the specified procedures and required criteria for alternate assessments; or

• 5.07.3.12 Failing to return the secured test booklets to the testing company in a timely manner.

CODE OF ETHICS• 5.03 Standard 3:

• An educator honestly fulfills reporting obligations associated with professional practices

• 5.06 Standard 6:• An educator keeps in confidence secure standardized

test materials as well as information about students and colleagues obtained in the course of professional service unless disclosure serves a professional purpose or is allowed or required by law

CODE OF ETHICS FOR EDUCATORS RULES

• The Professional Licensure Standard Board (Board) is authorized to recommend to the State Board probation, suspension, revocation or denial of a teaching license or the issuance of a reprimand or warning after an investigation is held…..

• The Board is also authorized to recommend other avenues to assist the educator via training…

END OF COURSE ASSESSMENTS

• 5.12• An IAIP shall include research-based

remediation activities and multiple opportunities for the student to take and pass subsequent high-stakes end-of-course assessments as long as the student remains in an Arkansas public school and has not reached twenty-one (21) years of age.

THE SCHOOL TEST COORDINATOR’ S ROLE

Test Preparations• Attitudes, Perceptions and Circumstances

can significantly impact the test results. Please be sure that:• Conditions are conducive to testing• Test is well organized• Parents, Faculty, and Students are informed

of the testing dates and procedures.• Underscore the importance of testing by

characterizing these Exams as a crucial component of education.

School Test Coordinators• The information presented during this workshop is an

overview of testing procedures. You are responsible for reading the school test coordinator’s manual.

• Be sure to include the backup test coordinator in the planning of the exam.

• You are responsible for :• Inventorying the test materials immediately• Securing the test materials (storing, distributing, and

collecting)• Developing a plan for administering the assessments

including accommodated sessions

School Test Coordinators• Selecting the test administration sites and administrators• Ensuring all test administrators are currently licensed by the ADE• Coordinating the schedule with the principal• Picking up, packaging, and returning the test materials on time• IEP, 504, LPAC assessment information is on file• Training the test administrators

• Formal training must be held at least 3 days prior to test administration

• Additional training for test administrators of accommodation to ensure that the allowable accommodations are delivered

• Reporting test violations• Answering questions and resolving problems during the testing

period• Preparing a backup plan in case of emergencies

School Test Coordinators• Ensuring that all required accommodations

are provided and administrators are trained in delivering the allowable accommodations

• IEP, 504, and LPAC assessment information are on file and available for review upon request

STC Training

• Train all Test Administrators• Include

• Test administration for standard and accommodated sessions• The campus testing schedule including breaks• Testing assignments including list of students and room • Test administration manual• Review of the district written cell phone policy• Emergency procedures plan• Review of the Test Security Guidelines• Read affidavit 3 and have Sign in Sheet

STC Training• Review of Test Security Guidelines• Read Affidavit 3 together so that all certified

personnel involved in administering assessments will understand the security requirements before they sign the form• “I certify that I have not read, copied, reproduced, or released in any way the secure

Benchmark/ IOWA/ End-of-Course Examinations items or students’ responses to test items. I have not conducted any inappropriate test preparation activities with students that could invalidate the test results or give them an unfair advantage over others. As directed in the manual for the current administration, all used and unused best booklets, all used and unused answer documents, and all completed Student Not Tested Forms have been packaged and returned to the School Test Coordinator.

• I have read the statements above and understand that I am certifying that they are true. I understand that violating any of the Arkansas Department of Education’s test security procedures could result in revocation of my license.

STC Responsibilities After Testing

• Collect and inventory all materials from Test Administrators• Ensure that all materials are accounted for

• Check for answer documents in the test booklets• Check for extraneous materials in the answer documents

• Count all materials being returned and initial the Test Booklet Security Form

• Report all lost or damaged materials to the District Test Coordinator immediately

• Return all materials to the District Test Coordinator in the order prescribed

• Ensure Affidavit 3 and Affidavit Waiver Forms are signed.• Complete Affidavit 2.

Test Administrator’s Role

Test Administrator’s Responsibilities

• Test Administrators shall• Count all materials and sign the Test Booklet Security

form when checking out test materials each day • Ensure that all testing materials are kept secure

before, during, and after testing (including breaks)• Follow the testing schedule provided by the School

Test Coordinator• Eliminate items from the classroom that could provide

cueing to students• Provide a classroom environment that is conducive to

testing


• Test Administrators shall• Sign the Affidavit Waiver before providing the read-aloud

accommodation (Cannot administer any other form of test)• Review the administration script in the manual• Follow all training instructions and schedules• Distribute test booklets in spiral order• Read all directions using a normal tone and manner• Provide no cues or assistance to students • Actively monitor throughout the session

• Walk unobtrusively around the room • Look for use of electronic devices• Use the large session number at the top of answer document

to ensure students are working in the correct space


• Active monitoring during test administration

Check the large session titles at the top of the answer documents while circulating around the room during monitoring

Check the bottom of the answer document to verify that testing sessions for the day are completed while circulating around the room during monitoring


• Administrators shall ensure that students:• Use a #2 pencil ONLY• Do not remove mathematics reference sheet

from the test booklet• Do not have extraneous materials in the

testing area, including scratch paper• Do not have access to any prohibited

electronic device


Test Administrators shall not answer students’ questions about the content of the test• Instruct students to select the best answer• If a student insists there is not an answer, or

there is a problem with a question• Do not look at the test item• Provide the school test coordinator with the form

letter, the item and session number and test name• The STC will contact the DTC with the information


• Test Administrators shall not have access to computers during testing• Use of Smart board timer is allowed

• No food or drink is allowed in the testing area with testing materials• No gum or mints

• Do not leave students with secure testing materials in an unlocked room unless a trained, licensed teacher or administrator is present

• Maintain security of test booklets and answer documents with student work at all times


• Cell phones shall be turned off and not accessible

• Each school will post signs reminding teachers not to bring cell phones into the building on test days.

• Teachers having access to cell phones is a security breach and will be reported


• Collect materials from students• Ensure that all materials are accounted for

• Check for answer documents in test booklets• Check for extraneous materials in answer documents

(rulers, math reference sheets) • Report all lost or damaged materials the School Test

Coordinator• Return all materials in the order prescribed by the School

Test Coordinator• Sign Affidavit 3• Sign the Affidavit Waiver if required

District and School Troubleshooting

MisadministrationTest Administration Errors• Responses cannot be scanned (open-response written

in ink or pencil other than #2)• Labels attached then distributed to wrong students• Incorrect label placement• Students with same or similar name given incorrect

answer document• Student answering in the wrong place• Administering wrong accommodations• Student given the wrong level assessment

Misadministration

• Answering in the Wrong Place• Test Administrator must immediately alert the

School Test Coordinator • Corrective action may be taken on the day of test• With specific directions from the ADE

• School Test Coordinator must contact the DTC as soon as possible to report the incident

• NEVER make a copy of a student response written in the wrong place to transcribe later!

Misadministration

• Student accesses cell phone/takes photo• Incorrect State-ID number gridded• EOC administered to students who should

not test

Scheduling Interruptions• Inclement weather

• If school is closed on a testing day due to inclement weather, upon returning to school, contact DTC before beginning testing

• Do not resume testing until an alternate test schedule has been provided

• Testing interruptions• If an interruption occurs during testing (power failure, fire alarm,

etc.), follow emergency plan• See to the safety of the students• Secure the testing materials• Note the time remaining in the session• Call DTC

Alert Process• Do not read student responses• ADE has an alert process in which the testing company

notifies ADE for concerns• Disturbing content

• if a student writes anything that indicates he/she is going to harm himself/herself or others

• Suspected teacher interference• Suspected plagiarism

• Call the DTC if concern for student safety arises based upon suspicion of what a student has written

Prohibited Material• Electronic Devices – No electronic devices with

photographic capability shall be accessible at any time during test administration.

• Scratch paper – Students can use the blank spaces in the test booklets to do scratch work.

• Food and Drink – During testing, no food or drink is allowed in the testing area.

• Highlighters – No highlighters may be used on the answer documents.

• Ink Pens/Felt Tip Markers – Use a No. 2 pencil only. No mechanical pencils.

Cell Phone/Electronic Device• Cell Phones shall be turned off and not

accessible. This includes the Test Administrator also.

• Students shall not have access to any device with photographic capabilities

• Any electronic device that allows for communication among students shall not be accessible at any time during test administration (e.g., iPhone, MP3 player, etc.)

• Follow district policy!

Calculators• Calculators are allowed on all sessions of

the Algebra I and Geometry Exams.• Calculators are NOT allowed on any

session of the Biology Test.• Most mathematics sessions permit

calculator use on the IOWA.• The test administration manual clearly

states the sessions where calculator are allowed.

Calculators• Provide a copy of the PCSSD calculator policy and

review this policy as well as instructions in the manual • Include the policy in the Test Administrator training • Ensure that only approved calculators are available

during testing.• Students shall not share calculators and may have only

ONE calculator.• Test administrators are responsible for ensuring that

calculators are used properly during testing and that all calculators are cleared at the start and end of each testing day.

Calculators• Individuals assigned to clear calculators shall be

knowledgeable about the details of clearing the various calculators for use.

• No programs that simplify algebraic expressions, multiply polynomials, or factor polynomials, etc. are allowed.

• If using the TI-Nspire calculators with Press to Test, the calculator must be cleared before and after the EVERY session by the Test Administrator.

• Programmable calculators must have the RAM cleared before and after testing each day.

Use of Prohibited Devices• If any prohibited equipment is accessed during testing

• Immediately report any irregularity to the STC• STC:

• Immediately check that no information about the test has been saved, sent, or received

• Follow district policy for further actions regarding the student involved

• All parties involved will write a signed statement• Describing how the irregularity was handled• Describing how the district policy was followed• Statement sent to DTC

WHAT’S NEW

• Answer Document Grid• Some of the boxes for answering open-response

questions will contain a grid, which may or may not be needed to answer the questions.

• Students must keep their responses inside the boxes

provided. However, if the question does not direct the

student to use the grid when one is provided, they may

answer the question anywhere inside the box, including

across the grid.

WHAT’S NEW

• Shipping of Large Print, Braille, and Read-Aloud• All accommodated test booklets will now be

shipped in the boxes of school materials and will no longer be provided in the district’s box of materials.

• Separate Large Print, Braille, and Read-Aloud Test Booklet Security Forms will also be provided in the school boxes for schools that ordered these materials.

WHAT’S NEW

• All read-aloud forms will be included in the school secure shipment

• Students must have read-aloud included in their IEP or 504 Plan

• No other form may be administered as a read-aloud accommodation. Read-aloud forms are not interchangeable

• STC must notify DTC if additional materials are needed

READ ALOUD FORMS

• Districts will now be able to assign a read aloud test booklet to the administrator of the read-aloud accommodation

• Plan additional training for read-aloud test

administrators (Document training)• Review affidavit 3 and the affidavit waiver • Ensure that the extra booklet is accounted for each day • Utilize district provided power point

• Read-aloud shipments will have a separate Test Booklet Security Form

READ ALOUD TEST ADMINISTRATOR’S TEST BOOKLET

Grades 3 ‐ 8 Test Booklet for Test

Administrator 1 per 5

Grade 11 Literacy

Test Booklet for Test Administrator 1 per 5

Grade 9 IOWA

Regular Test Booklet (not all sessions may be

read) overage

EOC Regular Test Booklet 1 per 5

READ ALOUD TEST ADMINISTRATOR’S BOOKLET

• 504 Accommodations Section • Except IOWA Grades 1,2, & 9• A 504 Accommodations Section has been added to

the “Teacher Use Only” box on the student answer documents

• Bubble the following accommodation if provided: • Read-aloud • Large Print version of an exam • Braille version of an exam

• Other accommodations for 504 students are allowed but are NOT marked in the “Teacher Use Only” box

WHAT’S NEW

• A new Foreign Exchange bubble has been added to the Grade 11 Literacy and End-of-Course Exams

• No change for the IOWA Exam.

• Mark “LEP 1st year in the US” for any foreign exchange students

TEACHER USE ONLY BOX

Teacher Use Only Box

• Affidavit Waiver Form for Providing an Approved Accommodation (Augmented Benchmark Grades 3-8 and Grade 11 Literacy)

• The Affidavit Waiver Form has been revised to require the Arkansas licensed teacher or administrator providing an approved Read-aloud accommodation to sign the form both before and after the examination is administered to the student with this accommodation.

• For other accommodations such as transcription, recording, Large Print, and Braille, a currently licensed teacher or administrator providing an approved accommodation will only need to sign after testing.

WHAT’S NEW

WHAT’S NEW

New for 2013• Affidavits are now Scannable and may not be copied• Answer Documents Grids information has been added to the

Test Administration Scripts regarding grids in Answer Documents

• Large Print and Braille Materials will be shipped in the boxes of each school materials.

• A 504 Accommodations Section has been added to the “Teacher Use Only” box on the answer document (Benchmark and EOC exams ONLY)

• A secure test booklet has been produced specifically for Test Administrators providing a Read-aloud accommodation. This test booklet will be signed in and our on the Test Booklet Security Form

• The Affidavit Waiver Form has been revised to require the Test Administrator providing an accommodation to sign the form both before and after the exam is administered to the student with the accommodation. (Benchmark and Grade 11 Literacy only)

Who is Tested?• All students, including ALE students, completing Algebra I, Geometry, or

Biology for high school credit must participate with or without allowable accommodations.

• Students who completed Algebra I, Geometry of Biology in summer school or by correspondence and did not test at Mid Year• Students who did not test at Mid Year but have completed the course • Administer the Algebra I EOC to students who were in grade 9 and

below during the 2009-10 school year and meet ALL of the following• Have previously take the Alg. I EOC one or two times and have not scored

Pass• Have completed remediation according to their IAIP• Have been determined by the district to be ready to take an Alg. I EOC

retest• Any student who has taken the course and have not taken the exam

Who Is Tested?

• In addition:• A failing grade in any course does not exempt

a student from taking the EOC exam• The decision to repeat the semester or course

is not an exemption from testing• Students enrolled in Algebra or Geometry

sequenced over two years must test at the end of the two years whether he/she has completed the course or earned a passing grade.

WHO IS TESTED?

• IOWA• All 9th grade students• Students repeating 9th grade must test• With or without accommodations• No alternate assessment for Grade 9

Who Is Tested?• Disabled• Title I• Transfer Students• LEP (First Year LEP students are not exempt.)• ALE• Foreign Exchange (code less than one year)• Day Treatment• Migrant Students• Highly Mobile Students

• Enrolled in school or district after October 1, 2012

Who is Tested?

• The following students are NOT tested:• Home-schooled• Home-bound• Incarcerated• Residential Treatment Centers• Juvenile Detention Centers

• Review rosters• Identify all students who qualify for online testing• Contact L. Green if name is not on the list.• Possibly names on the list who may have tested in

January • Plan for remediation for everyone listed

• Remediation window opens March 4th • Make sure everyone is aware of plan for

students• Parents, remediation teacher, student

ONLINE ALGEBRA I

Accounting for Students• Pre-ID labels will be provided for most students• Bubble the demographics for any student who

should test and for whom no label is provided• All student labels must be returned and

accounted for• On an answer document• On a Student Not Tested Form

Accounting for Students

• You may receive labels for students who will not test • Moved• Changed Placement• Eligible but not ready to retest (Algebra I only)

• Return all labels with reason not tested• With scoreable materials for each exam

• EOC• IOWA

Students Not Tested• All students who meet the requirement to test

and/or received a student label must be accounted for• Answer document with responses

• Students who answered at least one question

• Answer document with a not tested reason coded• Students who did not test and did not receive a label• Students with damaged label• Students who did not test but were scheduled to test• Students who refused to test• Students who had an incorrect School, Last Name, Grade, or

State ID number listed on the Preliminary Verification Roster

Students Not Tested• Label and reason code on a Student Not Tested

Form• Students who received a label but it was known in

advanced were not testing

• Erasures• Eraser marks may be picked up by the scanners

resulting in the student receiving a score.

• Ethnicity Codes• Students may fill in more than one circle• Roster will show only one code

Student Not Tested Form• Use only one form per

course/grade• Student Not Tested Form

requires a School/Course Header Sheet. Must be bundled and labeled (School Name, Total number of forms, bundle 1 of x, etc)

• Mark the reason not tested ABOVE the label

• Forms CANNOT be copied

Student Not Tested• Use answer document to

account for students who was scheduled to take exam but did not receive a label

• Answer documents require a classroom/group header sheet

• Group mane is principal• Must be bundled and labeled

(School, Group name, Total number of documents, Bundle 2 of x.)

• Contact DTC if student refuses to take test

Student Information

• Student Identification Number• Use 10-digit State Reporting ID Number

(Triand number) • If this number must be gridded, have the number

checked (this is where errors occurred in the past) • Social Security Number

• Must be included if a label is not used

Rosters and Labels• Correct errors in eSchool

• Except for the Algebra I Retest status

• Algebra I Retest Status• Included on rosters• Not included in eSchool (notify DTC for corrections)

• Verify retest status• Retest 1 – Student is taking the Algebra I EOC for the

second time• Retest 2 – Student is taking the Algebra I EOC for the

third time

•All labels MUST be accounted for • Use all labels unless:

•The label is damaged • One of the following is incorrect on the label

•School • Grade • State reporting ID number • Last name

• In these cases bubble the student demographic

•information

•Page 10

ROSTER and LABELS AND LABELS

Verification and Correction of Student Information

• If any of the student demographic information is missing or incorrect, it must be updated in eSchool by the following dates:• IOWA 9: March 29, 2013• Geometry: April 12, 2013• Biology: April 19, 2013• Algebra I: May 3, 2013

• Student retest information must be updated by contacting La Juana Green.

Student Labels• Verify information before affixing label to answer

document.• Complete all of Box 1 even if a student label is used.

• District: PCSSD• School: Must be spelled out

• Complete Boxes 1 – 7 if label is not available.• Ethnicity Codes

• Students may fill in more than one circle• Roster will show only one code

• Unused student labels will be attached to the appropriate accountability form.

Incorrect Labels• If labels include incorrect data

• Ensure that corrections are in eSchool by the specified date

• Use the incorrect label• EXCEPTION: Do not use if any of the following data are

wrong• Student’s last name• State ID Number• School (withdrawn students included in this)• Grade

• Bubble the demographics for these students on an answer document

• Must use label if other information is incorrect

Student Demographics

• Information coded in the “Teacher Use Only” box is used to place students in the appropriate reporting categories for AYP (NCLB) and for the state accountability system

• Coding cannot be changed after answer documents are sent to the testing company

Overview of Test Materials

• Inventory Immediately• Count answer documents• Compare beginning and ending security numbers to range sheets• Report inconsistencies in materials to the DTC

• Order additional materials (AMOs) if they are needed in a timely manner

• Secure Test Materials• Test Booklet Security Forms• Test Booklets• School Packing List

• Non-secure Materials:• Paper bands• Test Security Affidavits 2 and 3• Student labels and Preliminary Demographic Verification Rosters• Answer documents and Students Not Tested Forms• Manuals• Parent Notification Pamphlets• Manipulatives for Math

Materials Procedures

Submit• One signed Affidavit 2

• Building Principal• School Test Coordinator• District: PCSSD• School: Spelled out• School LEA must be

completed in pencil• Signatures can be in ink

Affidavit 2

•Each test administrator must sign the affidavit.•A separate affidavit needs to be signed for each course tested.•This form cannot be copied.

•Affidavits 2 and 3 must be banded together and labeled (School, “Affidavits” total number)•District: PCSSD•School: Spelled out•School LEA and grade/course must be completed in pencil

•Signatures can be in ink

Affidavit 3

Accommodations Waiver

• Must be signed by TA who provide read aloud accommodations before and after testing

• TA providing other accommodations signs after testing

• One signature per affidavit• Do Not attach to Affidavit 3• Answer document number is

found in the lower right hand corner on the back of the document

• Must be bundled separately and labeled (School, “Waiver Forms”, Number of Forms)

• Apply Student Label in the correct box

• Complete all of Box 1• If a student label is not

provided, all sections of the Student Demographic page need to be completed

• Mark correct Test Booklet Form

• All stray marks must be erased• Remove all extraneous

materials

Student Answer Document

Answer Document Number used on Affidavit Waiver (Lithocode)

If a student label is used, complete

All of Box 1, Test Booklet Form, and sections of the “Teacher Use Only” box with an asterisk need to be filled out:• ESI Codes• Special Education Accommodations• Migrant Student • Highly Mobile• 1st year LEP• 504 Accommodations• Foreign Exchange• LEP Accommodations• Student NOT Tested

Student Answer Document

•NEW 504 Accommodations Section to code for Read-aloud, Large Print and Braille only. Other accommodations are allowed but NOT coded•Only sections with an asterisk need to be coded when a label is used.•The Course Taken section is for Algebra I and Geometry only.•The Student Retest section is for Algebra I only

Teacher Use Only Box

t

School/Course Header Sheet• One header sheet per

course• School LEA must be

completed• List all classes in the

spaces provided with the number of answer documents to be scored

• The number of Student Not Test Forms for each course must be recorded (The number of forms not labels)

Classroom/Group Sheet• Complete at least one

Classroom Header Sheet for each subject in each school.

• Bubble in the total number of answer documents included.

• Numbers are right justified

Test Security Guidelines• Read and provide a copy of the test security

guidelines to the test administrators just like they are being read to you.

• Shrink wrapped may be removed no more than one (1) school day in advance of the day of testing for organizational purposes.

• No one may look inside the test booklet for any reason.

• No test booklets should be distributed to test administrators until the day of testing.

Test Security Guidelines

• Students must use the same test booklet and answer document each day.

• The test booklet and answer document must be kept together throughout all sessions.

• Keep all materials stored in a securely locked location.

TEST BOOKLET SECURITY FORM

Test Booklet Security Forms• Must be used to distribute test booklets to TA• Enter the number range of test booklets assigned to

each TA• A separate form used to signed-out/in to the TA’s who

will provide the read-aloud accommodations• Each TA must initial in the “Out” column when the test

booklets are distributed• The STC or designee must initial the “In” column when

test booklets are returned• Completed forms must be returned with test booklets.

Mathematics Reference Sheet

• A math reference sheet is provided on the inside back cover of the test booklets for the Algebra I and Geometry tests.

• Sheets cannot be detached or photocopied.

Secure Materials Transfer• Only the district test coordinator can transfer

secure materials from district to district• Secure materials can be transferred between

schools within the district• Secure Materials Form must be completed.• Contact DTC before materials are transferred.

• Fax copy of completed transfer form to 490-0254.• Shrink wrap cannot be broken no more than 24

hours before testing.

Secure Materials Transfer

Accommodations

Administration of LEP Accommodations

LEP students may make use of allowable accommodations if included in the LPAC plan and used regularly in the classroom

• No directions or explanations in any language other than English are allowed

• See allowable LEP accommodations in the manual and also in folder

LPAC Accommodations

LPAC Accommodations

Test Coordinators and Administrators should be very careful about the dictionary used during testing. Verify that it does not include definitions or pictures.

Administration of Accommodations

• Special Education and 504 students may use allowable accommodations if included in the IEP or 504 plan and used regularly in the classroom

• Do not code the Special Education Accommodations section for students with a 504 Plan

IEP Consideration of Special Factors

IEP Consideration of Special Factors

• Of particular importance is question # 8. Keep at the school so that monitors may verify that the student is receiving the proper accommodation during testing.

• Training shall be provided for those administering accommodations• What is allowed and NOT in allowed• How to provide the accommodation• Refer to the “Guidelines for Assessment Accommodations

for Students with Disabilities”• Must be listed in student’s IEP, 504, or LPAC plan

under “standardized testing accommodations”• Must be an allowable accommodation• Must be used regularly in the classroom• Modifications are never allowed


• When assigning accommodated sessions,• Ensure that students receive only the

accommodations identified in their plans• Assign small groups according to

accommodations• Do not combine students with different

accommodations if it allows any student access to an accommodation not included in his/her plan.


• When extended time is allowed, students must complete each session in the order scheduled before moving on to the next session. Students who are at different points in the test schedule must be isolated from students on the regular schedule for testing, during breaks, and during lunch. Extended time does not allow students to go back into a session at a later time in the day to continue working or to complete unfinished items. Student has all day to complete sessions. Students cannot go back into the previous day’s sessions.


• Training for individuals providing the Reading Aloud Accommodation• Readers may not clarify, elaborate, or provide

assistance to students (cueing)• You may not read any portion of the reading test• Affidavit Waiver must be completed if required• Readers should be familiar with the terminology

and symbols specific to the content. This is especially important for science assessments and high school mathematics.



RMT/RWT/RST – Guidelines for Assessment Accommodations for Students with Disabilities

Reading the Math Test/Reading the Writing Test/Reading the Science Test – A new secure test booklet has been produced specifically for Test Administrators who are providing a Read-aloud accommodation to a student. NO PORTION OF THE READING TEST IS ALLOWED TO BE READ OR INTERPRETED FOR THE STUDENT.

. Licensed personnel will administer the allowable portions of the exams to students with Individualized Education Programs (IEPs) that specify the accommodation of read-aloud. Test administrators should use an even vocal inflection so that the student does not receive any cues by the way the information is read. It is important that they read test items/questions and text word-for-word exactly as written. Test administrators may not clarify, elaborate, or provide assistance to the students, and need to be familiar with the terminology and symbols specific to the content. A student should have the option of asking a reader to slow down or repeat text.

Revised December 2011


Recording Accommodation – Guidelines for Assessment Accommodations for Students with Disabilities

REC – Records – The test administrator records and serves as a scribe for the student’s responses. The scribe writes down these responses in the student answer document from the student’s speech, sign language, pointing or by using an assistive communication device. Extensive practice is required when using a recorder or scribe. A scribe may not edit or alter student work in any way, and must record word-for word exactly what the student has dictated. Students will be allowed to review and edit what the scribe has written. A person who serves as a scribe needs to prepare carefully to assure that he or she knows the vocabulary involved and understands the boundaries of the assistance to be provided. In general, the role of the scribe is to write what is dictated, no more and no less

The writing sessions (prompts) on the benchmark examinations are scored for mechanics and usage, and particular skill is involved when recording the student’s responses. THE STUDENT MUST PROVIDE THE CAPITALIZATION, PUNCTUATION, AND EXACT SPELLING FOR THE WRITING PORTIONS OF THE TEST. Classroom practice on this type of dictation before the day of the test is recommended to give the student experience with the process. (Note: The test administrator may not write it out first and then go back to ask the student to insert punctuation or adjust spelling.)Revised

December 2011


• Accommodations that are not currently allowed• Audiocassettes• Languages other than English• Limiting multiple-choice answers• Reading any portion of the Reading Test

• Affidavit Waiver Form for Providing an Approved Accommodation should be completed ONLY for

• RMT/RWT/RST (Read-aloud)• TRANsfer student answers (Braille/Large Print)• RECording student answers (usually with

Braille/Large Print)

• May be requested prior to testing for students with an IEP or 504 plan

• The form must be completed electronically and must include the reason the accommodation is needed

• The form must be returned to the DTC• Approval from the ADE is required before testing begins• A copy of the approved form must be kept on site where

the student will be assessed.

• A Waiver Affidavit Form is required.

Special Accommodations

Request Form

Special Accommodations

2011-2012 SCHOOL YEAR

SPECIAL ACCOMMODATION REQUEST FORM

Must be submitted by District Test Coordinator no later than three (3) weeks prior to test date (Please fax completed form to 501-682-4886)

1. District Name:

2. School Name:

3. Student’s Name:

4. State Reporting ID Number:

5. Student’s Grade:

6. Student’s Exam To Be Taken: Select from drop-down menu

7. Disability As Listed In Plan (no abbreviations):

8. Type Of Plan: IEP 504

9. Accommodation Requested:

10. Reason Accommodation Needed:

11. Does The Student Use This Accommodation Regularly In Classroom: Yes No

I have read and will follow the above conditions for use of the approved special accommodation. Form Completed by Signature: ___________________________________

Title: District Test Coordinator: ____________________________________ Date: Phone: Fax:

Special accommodations requested may be used under the following conditions:

Accommodation shall be provided by an individual licensed by ADE as a teacher or administrator. Test administrator shall be trained to:

a. appropriately administer the accommodation and b. follow all test security guidelines.

No portion of any test shall be downloaded to any assistive device. The Affidavit Waiver form shall be completed by the test administrator providing the accommodations. “For ADE Use Only” must be bubbled on the student demographic page. When using an assistive device the test administrator shall:

a. Disable spell check, grammar check, glossaries, dictionaries and thesaurus on the assistive device. b. Transcribe the text from the assistive device onto the student answer document exactly as the

student typed it. c. Shred or destroy the printout from the assistive device. d. Clear the contents and memory of the assistive device before and after testing.

1. Student’s Exam To Be Taken: Select from drop-down menu2. Disability As Listed In Plan (no abbreviations): 3. Type Of Plan: IEP 504 4. Accommodation Requested: 5. Reason Accommodation Needed:

TESTING SESSION GUIDELINES AND SCHEDULE

• All test administrators must be trained• All test administrators providing an

accommodation must be trained in delivering the allowable accommodation

• Train additional administrators for emergencies

Test Administration

• Test Administration Training• Include the specific schedule of testing• Student groups• Test Administration manual• Emergency procedures• Test Security Guidelines• Read Affidavit 3• Cell Phone Policy• Calculator Policy

Test Administration

• Comfortable seating• Good lighting• Good ventilation• Freedom from noise and interruptions.• No extra materials during the testing

session.

Testing Environment

Key DatesEvent Date

Last day to Correct Student info for IOWAGeometryBiology

March 29April 12April 19

Algebra I May 3

Conduct formal training with staff At least 3 days prior to test date

IOWA 9 and EOC Geometry, Biology and Algebra I

No later than March 26 (prior to Spring Break is suggested)

Schools receive IOWA 9 unsecure test materials March 13

Test DatesEvent Date

IOWA 9 Test April 1

Geometry EOC Test April 16-17

Biology EOC Test April 23-24

Algebra I EOC Test May 7-8

Testing SessionDAY SUBJECT SESSION ITEMS MINUTES

MondayApril 1, 2013

IOWA 9 -

Vocabulary

Student Demographic Information

40 Multiple-choice items

15 minutes

15 + directions

Reading Comprehension 44 multiple-choice items 40 + directions

Language: Revising Written

Materials

56 multiple-choice items 40 + directions

Mathematics: Concepts &

Problem Solving(Calculator)

40 multiple-choice items

40 + directions

Computation 30 multiple-choice items(Non-Calculator)

15 + directions


TuesdayApril 16, 2013

Geometry -

G1


20 Multiple-choice items

15 minutes

30 + directions

G2 20 multiple-choice items 30 + directions

G3G4

3 open-response15 multiple-choice items

45 + directions25 + directions

WednesdayApril 17, 2013

Geometry G5G6

20 multiple-choice items 2 open-response items


G7G8

15 multiple-choice items 2 open-response items


There are 15 forms of the test.Students must be given a 15-minute break after Session G2, and G6.


TuesdayApril 23, 2013

Biology -

B1B2


20 multiple choice items20 multiple-choice items

15 minutes


B3B4

3 open response15 multiple choice items


WednesdayApril 24, 2013

Biology B5B6

20 multiple choice items2 open-response items


B7B8

15 multiple-choice items2 open-response items


There are 15 forms of the test.Students must be given a 15-minute break after Session B2 and B6.


TuesdayMay 7, 2013

Algebra I - Student Demographic Information

15 minutes

A1A2

20 multiple choice items20 multiple choice items


A3A4

3 Open-response items15 Multiple-choice items


WednesdayMay 8, 2013

Algebra I A5A6

20 multiple choice items 2 open-response items


A7A8

15 Multiple-choice items 2 open-response items


There are 20 forms of the test.Students must be given a 15-minute break after Session A2, and A6.

MATERIAL RETURN

• Ensure all Student Information is correct on the answer document. Ensure the correct student label has been applied to the answer document.

• Count and recount answer documents.

• All USED, Scoreable answer documents should be paper banded together. (Used documents include documents marked with a reason why a student did not test.)• Label must contain “Used”, School Name, Group, # of Answer Documents,

bundle number.

• Ensure all information on the School/Grade Header Sheet is correct.

• Complete the Affidavits.• Affidavit 2 – Principal and School Test Coordinator

• Affidavit 3 – Test Administrator

Return of Answer Documents

School Test Coordinators write the name of the school, group, and number of AD, and bundle # on each paper band.

Maximum number of documents per bundle: 25

Organization of Answer Documents

Used Mills 15 1 of 4

UsedMills 15 2 of 4

Stack #2 of scoreable

answer documents

Stack #1 of scoreable

answer documents


Used Answer Documents


School Header Sheet

Banded Affidavits 2 & 3

Banded Affidavit Waiver Forms

Student Not Tested Forms(Banded with School Header

Unused Answer Documents

• All unused answer documents must be returned.

• Answer documents must be banded and labeled.• Must contain “Unused”, School Name, and

number of documents. • Label bundles (1 of x, 2 of x)

School Test Coordinators write the name of the school, and number of Answer Documents on each paper band.

Organization of Unused Answer Documents

Unused Mills 15 1 of 2 Unused

Mills 15 1 of 2

IOWA & EOC’s

IOWA & EOC’s

Once all test booklets are received, the School Test Coordinator will organize the test booklets in sequential order in banded bundles as received (1 of X, 2 of X) with Test Booklet Security Form on top.

Organization of Test Booklets

Organization of Test Booklets

• Test booklet bundles should have the same number of booklets as when they were received.

• Label the bundles (1 of x, 2 of x)

Label the band with the school’s name, booklet ranges, and total number of test booklets.

Mills 123-13015 1 of 5

• Organize all test booklets, used and unused, in numerical order and paper-band them together

• Complete test booklet security form. Place on top of bundle 1.

• Bundle test booklets in the same size bundle as they were received. Read aloud booklets will be bundled separately in the same size bundle as they were received.

• Label bands:• School Name, Range number, total books, bundle number (1 of

x)• All unused books must be labeled also.• Read aloud bundle should be labeled Read Aloud. Include all

other information as shown above.

Test Booklets

• Test Administration manuals should be bundled and labeled:• School Name, “Manuals”, # of Manuals

• Test Administrator’s Read aloud manuals should be bundled separately and should:• Read Aloud in addition to above information.

Test Administration Manuals

ACCOUNTABILITY FORMS

• Use the accountability forms to account for students who did not take exam• Absent• Withdrawn and Incorrect Labels – place label

on Student Did Not Test Form--Answer document must be bubbled and coded

• Homebound/incarcerated/hospitalized, etc.• Algebra I ONLY—Eligible but not ready to test

• Maintain an Assessment Folder • Training dates and material presented• Agenda and Sign-in Sheets• Room and Student assignments• Testing Schedules• Test Security Guidelines• Affidavits 2, 3 and Affidavit Waiver Forms as

required • Accommodations documentation• Copy of Cell Phone Policy, Calculator Policy

and Emergency Plan

Test Planning

Test PlanningAdditional Documentation • Test booklet(s) transfer form(s) • Missing or damaged test booklets• Students absent during the testing• Students not assessed and the reason• Student behavior that might impact testing

results

General Testing Information

In case of emergency or illness• Have a district back-up person who is

licensed and trained to complete DTC tasks before, during, and after testing

• Have school back-ups assigned and trained at each building during testing AND for inventory and return after testing

General Testing Information• Contact me:

• If a student is caught using (texting, talking, photographing) a cell phone during testing. Document students not turning in the cell phones on an irregularity report.

• If teachers have cell phones on during the test, please contact me.

• If students write in the wrong answer space or other incidents occur, please contact me.

• If an emergency occurs (power outages, bomb threats, etc.) • If in doubt, contact me.

• Office – 234-2082• Cell – 804-9682

• To access training materials and forms in SharePoint:• Inst.pcssd.org• Click on Department tab• Counseling and Testing Services• Under Shared Documents – Testing• Click on appropriate test folder

MATERIALS

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