Page 1 of 23
PUNJAB COOPERATIVES BOARD FOR LIQUIDATION, LAHORE
BIDDING DOCUMENTS
TENDER FOR THE PURCHASE OF I.T. EQUIPMENTS ALONGWITH ACCESSORIES
2020
Tender No. PCBL/TRANS/1/2020
17/03/2020 at 12:00 (p.m.)
17/03/2020 at 12:30 (p.m)
Tender Document Price Rs. 500/-
Page 2 of 23
BID DATA SHEET
1. Procuring Agency Purchase Committee, Punjab Cooperatives Board for Liquidation, Lahore
2. Tender Number PCBL/Trans/1/2020
3. Name of Tender IT Equipment 2020 attached as Annexure-A
4. Cost of Tender Documents Bidding documents can be obtained from Account Office on payment of Rs: 500/-
5. Bid Security Rs. 125,000/- in the shape of CDR favoring of Punjab Cooperatives Board for Liquidation, Lahore
6. Tender Address To Punjab Cooperatives Board for Liquidation, Mall View Plaza, Bank Square, Lahore.
7. Contact Number Ph. 042-99214153, 99214190
8. Due Date, Time and Place of Submission of Bid
17-03-2020 at 12:00 p.m.
Punjab Cooperatives Board for Liquidation, Mall View Plaza, Bank Square, Lahore.
9. Due Date, Time and Place of Opening of Bid
07-03-2020 at 12:30 p.m.
Punjab Cooperatives Board for Liquidation, Mall View Plaza, Bank Square, Lahore.
Page 3 of 23
1. Invitation of Bid:
Punjab Cooperatives Board for Liquidation, Lahore for computerization of its
record invites sealed tenders/bids for the purchase of IT equipments and
accessories (Annexure-A) from the Active Tax Payers / Filer Firms and
Companies. The split bid shall not be considered.
2. Instructions To The Bidders:
• Procurement will be made under Punjab Procurement Rules (PPRA)
2014 updated till 2019.
• It will be clearly understood that the Terms and Conditions mentioned in
this document are intended to be strictly enforced.
• Bids without supporting documents, valid documentary evidence, and
bids not conforming to terms and conditions given in the bidding
documents will be liable for rejection.
• The bidder must quote lump sum prices (unit wise) of all items as
described in Annexure-A.
• The successful Bidder will provide minimum one year after sale warranty
alongwith service for quoted items issued by its manufacturer. The
successful Bidder will responsible for claim of warranty alongwith service
from the manufacturer/agent.
• The successful bidder will install all equipments for the inspection in
operational condition.
3. Bid Currency:
Bidder should quote price in Pak Rupees only and payments shall also be
made in Pakistani Rupees Only through Banker’s Cheque.
4. Validity Period of The Bid:
• Validity period of the bids shall be SIX (06) month.
Page 4 of 23
• In exceptional circumstances, the PCBL Concerned Purchase
Committee may ask the Bidders for an extension of the period of validity.
The request and the responses shall be made in writing. A bidder
accepting the request will neither be required nor permitted to modify its
tender.
5. The Bidding Procedure:
Single Stage – Two Envelopes Bidding Procedure shall be applied as per PPRA Rules:
i. The bid shall comprise a single package containing two separate
envelopes. Each envelope shall contain separately the Financial
Proposal and the Technical Proposal;
ii. The envelopes shall be marked as “TECHNICAL PROPOSAL” and
“FINANCIAL PROPOSAL” in bold and legible letters to avoid
confusion;
iii. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be
opened;
iv. The envelope marked as “FINANCIAL PROPOSAL” shall be retained
in the custody of Procuring Agency without being opened;
v. The Procuring Agency shall evaluate the Technical Proposal, without
reference to the price and reject any proposal which do not conform to
the specified requirements;
vi. During the technical evaluation, no amendments in the technical
proposal shall be permitted;
vii. The Financial Proposals of bids shall be opened publicly at a time, date
and venue to be announced and communicated to the bidders in
advance;
viii. After the evaluation and approval of the technical proposal, the
Procuring Agency shall at a time within the bid validity period, publicly
open the financial proposals of the technically accepted bids only.
ix. The financial proposal of bids found technically non-responsive shall be
returned un-opened to the respective bidders.
Page 5 of 23
x. The bid found to be the lowest evaluated bid shall be accepted, If not
in conflict with any other law rules, regulations or policy of the
Government of Pakistan. In case of two or more bids found equal rates
then the decision of the procuring agency will be final keeping in view
the specification of the equipment, warranty period and date & time for
submission of bid which will be final.
6. Format and Signing of Bid:
i. The bidder shall prepare and submit its bid along with original purchase
receipt. The bid shall be typed in indelible ink and shall be signed by
the bidder or a person or persons duly authorized to bind the bidder to
the Contract. The person or persons signing the bid shall initial all
pages of the bid, except for un-amended printed literature.
ii. Any interlineations, erasures, or overwriting shall be valid only if they
are initialed by the person or persons signing the bid.
iii. All bidding documents to be duly attested (signed and stamped) by the
authorized person of the firm/company.
7. Sealing and Marking of Bids (Submission of Bids):
i. The envelopes shall be marked as “FINANCIAL PROPOSAL” and
“TECHNICAL PROPOSAL” in bold and legible letters to avoid
confusion. The envelopes shall then be sealed in an outer envelope.
The inner and outer envelopes shall:
a. be addressed to the Procuring Agency at the address given in
the Invitation for Bids and;
b. bear the name and number indicated in the Invitation for Bids,
and shall be inscribed by the wording “DO NOT OPEN
BEFORE”
ii. The inner envelopes shall also indicate the name and address of the
bidder to enable the bid to be returned unopened in case it is declared
as “non-responsive” or “late”.
Page 6 of 23
iii. If the outer as well as inner envelope is not sealed and marked as
required by instructions to bidders, the Procuring Agency shall assume
no responsibility for the bid’s misplacement or premature opening.
8. Bid Security:
• In order to be considered the tender must be accompanied by a Tender /
Bid Security of an amount not less than 5 % of total quoted bid amount to
be valid for one financial year from tender opening date. Bid security
from any schedule bank in favor of the Punjab Cooperatives Board for
Liquidation, Lahore will be acceptable. Bid not accompanied with above
mentioned security will be considered non responsive and shall be
rejected / disqualified.
• 5% of contract price (Performance Security) shall be retained by the
Punjab Cooperatives Board for Liquidation, Lahore for the warranty and
service period.
• Bid security should be furnished in the shape of CDR / SDR / Banker’s
Cheque.
• Cash, Cheque or Cross Cheque shall not be accepted at all.
• The bid security shall be refunded to unsuccessful bidders after the
decision for the award of the said tender.
• The bid security of successful bidders shall be refunded after the
successful execution of the work.
9. Late Bids:
Bidder will be responsible for ensuring that his / her bid is submitted in
accordance with the instructions stated here in. Any bid not submitted by the
deadline prescribed for submission of bid will not be considered even if it
became late as a result of circumstances beyond the bidder’s control.
However, if the Government declared the last day fixed for submission of bid,
holiday, the bid will be received on the next working day and the timing will
remain same.
Page 7 of 23
10. Amendment of Bid Schedule:
• At any time prior to the deadline for submission of bids, the purchaser
may for any reason whether at its own initiative or response to a
clarification requested by a prospective bidder, modify the bid schedule /
bidding documents by amendment.
• The amendment will be notified in writing or whatsapp/e-mail/fax to all
prospective bidders who have received the bid schedule / bidding
documents and will be binding on them.
• In order to afford prospective bidders reasonable time in which to take
the amendment into account in preparing their bids, the purchaser may
at its discretion extend the deadline for the submission of bids.
11. Check List:
Sr. No. Detail Mandatory
1. Bid Security
2. Technical Literature in Respect of Each Quoted Item (In English) where required
3. Copies of NTN, Sales Tax Registration Certificate, Tax Filer proof and latest Professional Tax Certificate.
4. Proof of Previous Work Experience (if any)
5. Undertaking on Rs. 100/- Stamp Paper duly notarized that the Firm is not Blacklisted anywhere in Pakistan
12. Each bidder will clearly indicate the number and date of CDR / SDR /
Banker’s Cheque as detail below:
Sr. No.
Amount of CDR / SDR / Banker’s Cheque
No & Date of CDR / SDR / Banker’s Cheque with Bank
Name and Branch
1. Rs: _______________________
Page 8 of 23
13. Punjab Cooperatives Board for Liquidation, Lahore shall not be responsible to
refund any type of securities after one (01) year of tender opening or
successful completion / execution of work.
14. Delivery Time and Completion Schedule: As Per Purchase Order. The
successful bidders will install all equipments for the operational inspection and
in case of non-installation of equipments no price will be released.
NOTE: PCBL Concern Purchase Committee may reject all bids or proposals at any time prior to the acceptance of a bid or proposal and PCBL Concern Purchase Committee shall upon request communicate to any bidder, the grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds.
Page 9 of 23
GENERAL TERMS & CONDITIONS OF CONTRACT / SUPPLY ORDER 1. The quoted Free on Consignee Store (FCS) price shall be firm and final and
not subject to escalation for any reason whatsoever.
2. Only one FCS rate for each item should be quoted for supply.
3. The items shall be supplied strictly according to the Specifications stipulated
in the purchase order and without warranty, drivers and relevant operating
systems/software and data cables will be black listed and barred from
participation in future tenders and PCBL Concern Purchase Committee
reserves the right to impose penalty on Bidder/Suppliers and / OR forfeit the
CDR / SDR / Banker’s Cheque.
4. The bid shall contain no interlineations, erasures or over writing except as
necessary to correct errors made by the bidder, in which case such
corrections shall be signed by the person or persons.
5. The bidder shall clearly mention all information precisely regarding bid validity,
delivery schedule and the schedule of technical data / literature. Any
incomplete information as required shall render the offer for rejection.
6. Punjab Cooperatives Board for Liquidation, Lahore reserves the right to
increase / decrease quantities during the currency of the contract.
7. Evaluation / Comparison will be carried out on cumulative basis.
8. Bidders must quote their rates on the Printed Letter Head of their
company/firm and each page of the bid and bidding documents must be
signed and stamped.
9. The bidder is required to offer competitive price. All prices must include the
general sales tax and other taxes / duties, where applicable. If there is no
mention of taxes, the offered / quoted price shall be considered as inclusive of
all prevailing taxes / duties.
10. Bidders must quote the rates of all items / whole package, failing which the
bid will not be considered.
11. In case of any dispute the decision of the Departmental Purchase Committee
Punjab Cooperative Board for Liquidation will be final.
Page 10 of 23
12. The bidder is bound to supply and installation of the whole quantity in a single
consignment within due date. In case of delay in delivery of supply and
installation beyond the given time, the bidder shall be liable to pay a fine an
amount of Rs: 500/- per day and / or up to 10% of the total work order / bill /
bid value.
13. The successful bidders shall install all equipments for the operational
inspection and in case of non-installation of equipments no price will be
released.
14. Income Tax and Sales Tax etc. will be deducted at source as per Government
Rules.
15. It will be the responsibility of the supplier to take back the supplies declared
not according to the specifications at his own risk and cost.
16. The Punjab Cooperatives Board for Liquidation, Lahore officials before award
of the contract may seek clarifications and samples of quoted items from
bidding organizations (If needed).
17. The lowest cumulative rates / bids (as mentioned above) will be accepted only
subject to approval of the samples.
________________________
Punjab Cooperatives Board for Liquidation
NOTE: All assessments and procuring procedures i.e. receiving, opening and awarding etc. shall be governed by PPRA Rules.
Page 11 of 23
Annexure-A
HARDWARE SPECIFICATIONS
NOTE: These specifications are baseline and will be finalized at the time of
tendering.
Sr. No.
Description Specification Quantity
1 LAPTOP Processor: 8th Generation Intel Core i7 ( 1.8 GHz
base frequency) Chipset: Intel, Integrated with
processor Graphics: Integrated System
Memory: Minimum 8GB DDR4 at 2133MHz Hard
Disk Drive: Minimum 1-TB or higher,
Keyboard/Touchpad: Standard keyboard and
Precision Touchpad, Display: 14”- 15.6” , WIFI
and Bluetooth: Dual Band Wireless (802.11 b/g/n
or ac) W/ Bluetooth, Carrying Case: Standard
carrying case of same brand, Mouse: Wireless
Optical Mouse of same brand, Audio: built-in
speakers, I/O Ports: Audio/ Microphone Jack, 2 x
USB 2.0/3.0 or more, 1X HDMI/VGA port, Battery
and Adaptor: Battery with minimum 3 cells,
minimum 4-5 hours battery life, Operating
System: Latest Registered Windows with required
softwares, anti virus and drivers.
04
2 DESKTOP
COMPUTER
Processor: Intel® 8th Generation Core™ i7 3.2
GHz (Base Frequency) or higher, Mother Board:
Intel Chipset, Memory: Minimum 8 GB DDR-4,
Hard Disk Drive: Minimum 1-TB or higher SATA
7200 RPM, Optical Drive: DVD Writer,
Video/Display Card: Integrate, Sound Card:
Integrated, Network Adapter: Built-in Gigabit
Ethernet card (Microsoft Windows, Linux
Supportive) Wake on LAN (WOL) support, LCD
Display: 18.5" LED Monitor, Low Radiation, 1024
x 768 Resolution supportive, Integrated I/O
Interfaces: Six USB Ports (USB 2.0/3.0),
PCI/PCIe slot etc. Wireless LAN: Wireless
802.11b/g/n or ac. Mouse & Key Board: USB
Wired Keyboard, 2-Button USB 2.0 Optical Mouse
with Scroll, Operating System: Latest Registered
Windows with required softwares, anti virus and
drivers.
06
Page 12 of 23
Sr. No.
Description Specification Quantity
3 PRINTER Medium Duty Laser Network Printer: Print
speed: 40 pages per minute or higher, Print
resolution: 1,200 x 1,200 DPI, Processor: 800
MHz or higher , Memory: 128 MB or higher, Duty
cycle: 4000 prints per month or higher, Auto
Duplex printing, Paper size: Letter, A4, Legal,
Paper input capacity – 2 Trays or higher,
Interface: USB 2.0 or higher, Ethernet: 10/100
base-TX, along with Driver, USB cable & other
accessories.
01
4 WLAN WLAN Access Point: Fully comply
IEEE802.11a/b/g/n/ac wave 1/2 standard, support
working in both 2.4GHz and 5GHz meanwhile,
data rate min 1.0 Gbps, and support 2x2 MIMO,
Min. Antenna Gain: 3 dBi or higher on 2.4GHz and
5dBi on 5GHz, should be able to work in controller
based and standalone mode. Must support at
least 200 users. Including rogue device detection
and countermeasure, attack detection and
dynamic blacklist, and STA/AP blacklist and
whitelist, 802.1x authentication, MAC address
authentication, and Portal authentication.
01
5 HEAVY
DUTY
SCANNER
Scanner Type: ADF Scanner with Flatbed,
Scanning Technology: CIS or equivalent, Scan
Size: ADF: max 8.5 x 14” ,Long page mode: 118”,
Flatbed: max 8.5 x 14”, Scan Speed @ A4 200 /
300 dpi: 80 PPM / 160 IPM or higher, Operator
Control Panel: 3” color touch display, Daily Duty
Volume: 8000 pages per day or higher,
Resolution: 600 dpi, Connectivity: USB 3.1
Gen1, Wifi / Ethernet (Builtin), Output
Resolution: 75/100/150/200/300/400/600dpi/
1200dpi, Paper feeder Capacity: 80 sheets or
higher, Output formats: B/W, greyscale, 24 bit
color, Paper Thickness: Min 40 g/m2 – max
410g/m2, Scan File Format: TIFF/Multi-page
TIFF, PDF, RTF, TXT, Searchable PDF, Word &
Excel, Warranty: 1 Year Warranty.
02
Page 13 of 23
Sr. No.
Description Specification Quantity
6 FULL HD
LED
SCREEN
Technology: LED or better technology,
Resolution: Resolution Full HD 1080P, Size: 40”
or higher, Input and Output: Inputs & Outputs: 2
HDMI ports or higher, 2 USB ports, WiFi: Wi-Fi,
Bluetooth: Bluetooth, Digital Audio out: Digital
Audio out, Wall mount Kit: Wall mount Kit,
Accessories: compatible HDMI Cable of
minimum 10 meters.
01
7 COMPUTER
TABLE &
CHAIR
Table: Standard Computer Table, top covered
with lamination, steel pipe frame detachable with
key board drawer alongwith a regular drawer,
footrest, Chair: Revolving chair with steel base.
Table 12
+ Chair
12
Page 14 of 23
CERTIFICATE (MUST BE PROVIDED ON STAMP PAPER RS: 100/-
DULY NOTARIZED)
We M/S ____________________________________________________ are
not suspended/black listed/defaulter of any Government / Autonomy Institution at
any time. In case of any violation on any terms and conditions, our security/call
deposit may be forfeited and we shall not challenge it in any court of Law.
Moreover we also confirm that the prices quoted in Punjab Cooperatives
Board for Liquidation (PCBL), Lahore are not more than the prices quoted in other
Government/Autonomy Institution. In case of any over pricing we shall be bound to
refund that to the procuring agency in the best interest of the Punjab Cooperatives
Board for Liquidation, Lahore. We also confirm to abide by all the terms and
conditions laid down in the Tender inquiry of time-to-time changed by the
Government.
SIGNATURE ________________
STAMP ____________________
Page 15 of 23
BIO DATA OF THE PARTICIPATING FIRM
1. Name of the Firm / Company _________________________________________ (Registration Certificate of firm/company must be attached)
2. Name of the Authorized Representative_________________________________ 3. C.N.I.C. No. ______________________________________________________ 4. Registration No. with the Sale Tax Department ___________________________ 5. Income Tax No.(NTN) ______________________________________________ 6. Call Deposit No. & Date _____________________________________________ 7. Complete Address: _________________________________________________
________________________________________________________________
8. Lahore Office Phone, Cell, WhatsApp, Fax No. and e-mail address___________
________________________________________________________________
Page 16 of 23
KNOCK OUT LIST
Ref. No: _______________ I.T. Equipments
Year 2020
M/S. _______________________________________________________________
SR. NO.
KNOCK OUT CLAUSE YES NO
1. Original receipt for purchase of tender.
2. CDR as per Tender Enquiry with Technical Bid
3. Minimum one year business history from the date of registration of Product.
4. Acceptance of terms and condition, tender documents duly signed and stamped.
5. Authenticated Price List
6. Price not mentioned on Technical Bid
7. At least one Certificate out of the following regarding quality of product, (FDA, CE, JIS, 1SO, GMP)
8. List of the Government / Private institution where the quoted product has been supplied. The committee may ask for the demonstration of the product.
9. Company profile including engineering and managerial capability.
10. Bank Statement / Balance sheet, National Tax number, income tax filer evidence and General Sale Tax number certificate.
Page 17 of 23
PERFORMANCE GUARANTEE / SECURITY FORM
To
The Additional Secretary (G), Punjab Cooperatives Board for Liquidation, The Mall View Plaza, Bank Square, Nila Gumbad, The Mall, Lahore.
Whereas M/S ____________________________________________
(hereinafter called “the Supplier”) has undertaken, in pursuance of Contract
No.___________________ dated _______________ to supply [description of goods]
(hereinafter called “the Contract”).
And whereas, it has been stipulated by you in the said Contract that the
Supplier shall furnish you with a Bank Guarantee by a scheduled bank for the sum of
5% of the total Contract amount as a Security for compliance with the Supplier’s
performance obligations in accordance with the Contract.
And whereas we have agreed to give the Supplier a Guarantee:
Therefore, we hereby affirm that we are Guarantors and responsible to
you, on behalf of the Supplier, up to a total of [Amount of the Guarantee in Words
and Figures] and we undertake to pay you, upon your first written demand declaring
the Supplier to be in default under the Contract and without cavil or argument, any
sum or sums within the limits of [Amount of Guarantee] as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum
specified therein.
This guarantee is valid until the ______ day of_____________ 2022.
Signature and Seal of the Guarantors/ Bank
Address: _____________________________
Date: _____________________________
Page 18 of 23
CONTRACT FORM
(Must be executed on Stamp Paper valued Rs. 1,200/-)
THIS CONTRACT is made at ___________on _____ day of _________ 2020
between Punjab Cooperatives Board for Liquidation, Lahore (hereinafter referred to
as the “Procuring Agency”) of the First Party; and M/S (company/firm name) a
company/firm registered under the laws of Pakistan and having its registered office
at (address of the company/firm) (hereinafter called the “Supplier”) of the Second
Party (hereinafter referred to individually as “Party” and collectively as the “Parties”).
WHEREAS the Procuring Agency invited bids for procurement of goods, in
pursuance where of M/s (firm name) being the Manufacturer/ Sole Agent of (item
name) in Pakistan and ancillary services offered to supply the required item (s); and
Whereas the Procuring Agency has accepted the bid by the Supplier for the supply
of (item name) cost per unit.
NOW THIS CONTRACT WITNESSETH AS FOLLOWS:
1. In this Contract words and expressions shall have the same meanings
as are respectively assigned to them in the General/ Special
Conditions of this Contract hereinafter referred to as “Contract”.
2. The following documents shall be deemed to form and be read and
construed as integral part of this Contract, viz:
a. Price Schedule submitted by the bidder,
b. Technical Specifications;
c. General Conditions of Contract;
d. Special Conditions of Contract; and
e. Procuring Agency’s Award of contract; and
f. Purchase Order
3. In consideration of the payments to be made by the Procuring Agency
to the Supplier as hereinafter mentioned, the Supplier hereby
covenants with the Procuring Agency to provide the Goods and
Services and to remedy defects therein in conformity in all respects
with the provisions of this Contract.
Page 19 of 23
4. The Procuring Agency hereby covenants to pay the Supplier in
consideration of the provision of the Goods and Services and the
remedying of defects therein, the Contract Price or such other sum as
may become payable under the provisions of this Contract at the time
and in the manner prescribed by this Contract.
5. The Supplier] hereby declares that it has not obtained or induced the
procurement of any Contract, right, interest, privilege or other obligation
or benefit from Government of Pakistan or any administrative
subdivision or agency thereof or any other entity owned or controlled
by it (Government of Pakistan) through any corrupt business practice.
6. Without limiting the generality of the foregoing, [the Seller/ Supplier]
represents and warrants that it has fully declared the brokerage,
commission, fees etc, paid or payable to anyone and not given or
agreed to give and shall not give or agree to give to anyone within or
outside Pakistan either directly or indirectly through any natural or
juridical person, including its affiliate, agent, associate, broker,
consultant, director, promoter, shareholder, sponsor or subsidiary, any
commission, gratification, bribe, finder’s fee or kickback, whether
described as consultation fee or otherwise, with the object of obtaining
or including the procurement of a Contract, right interest, privilege or
other obligation or benefit in whatsoever form from Government of
Pakistan, except that which has been expressly declared pursuant
hereto.
7. The Supplier] certifies that has made and shall make full disclosure of
all agreements and arrangements with all persons in respect of or
related to the transaction with Government of Pakistan and has not
taken any action or shall not take any action to circumvent the above
declaration, representation or warranty.
8. The Supplier] accepts full responsibility and strict liability for making
any false declaration, not making full disclosure, misrepresenting facts
or taking any action likely to defeat the purpose of this declaration,
representation and warranty. It agrees that any Contract, right, interest,
Page 20 of 23
privilege or other obligation or benefit obtained or procured as
aforesaid shall, without prejudice to any other right and remedies
available to Procuring Agency under any law, Contract or other
instrument, be void able at the option of Procuring Agency.
9. Notwithstanding any rights and remedies exercised by Procuring
Agency in this regard, [The Supplier] agrees to indemnify Procuring
Agency for any loss or damage incurred by it on account of its corrupt
business practices and further pay compensation to Procuring Agency
in an amount equivalent to ten time the sum of any commission,
gratification, bribe, finder’s fee or kickback given by [The Supplier] as
aforesaid for the purpose of obtaining or inducing the procurement of
any Contract, right, interest, privilege or other obligation or benefit in
whatsoever form from Procuring Agency.
10. In case of any dispute concerning the interpretation and/or application
of this Contract shall be settled through arbitration. The
Chairman/Chairperson PCBL or his nominee shall act as sole
arbitrator. The decisions taken and/or award made by the sole
arbitrator shall be final and binding on the Parties.
11. This Contract shall be governed by the laws of Pakistan and only the
Honourable Cooperative Judge, Lahore High Court, Lahore has
exclusive jurisdiction.
12. If the company/firms provide substandard item and fail to provide the
item the payment of risk purchase, the price difference shall be paid by
the Firm/company.
13. In case of supply of stocks are not of required quality the destruction
cost will be borne by the company/firm i.e Burning, Dumping and
Incineration.
Page 21 of 23
IN WITNESS Whereof the Parties hereto have caused this Contract to be
executed at_____________ (the place) and shall enter into force on the day, month
and year first above mentioned.
SIGNED/ SEALED BY THE SUPPLIER/
AUTHORIZED PERSON
SIGNED/ SEALED BY PROCURING
AGENCY
1. ______________________________
1. ______________________________
Page 22 of 23
BID FORM
No. ________________
Date: ________________
To
The Additional Secretary (G) Punjab Cooperatives Board for Liquidation, The Mall View Plaza, Bank Square, Nila Gumbad, The Mall, Lahore.
Having examined the Bidding Documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer the supply and deliver the goods specified in and
in conformity with the said Bidding Documents for the sum of [Total Bid Amount _________],
[Bid Amount in Words______________________________________________________]
or such other sums as may be ascertained in accordance with the Schedule of Prices
attached herewith and made part of this bid.
We undertake, if our bid is accepted, to deliver the goods in accordance with
the delivery schedule specified in the Schedule of Requirements. If our bid is accepted, we
shall obtain an unconditional guarantee of a bank in the sum of Five Percent of the Contract
Price for the due performance of the contract, in the form prescribed by the Procuring
Agency.
We agree to abide by this bid for a period of [number] days from the date
fixed for bid opening under instruction to the bidders, and it shall remain binding upon us and
may be accepted at any time before the expiration of that period. Until a formal Contract is
prepared and executed, this bid, together with your written acceptance thereof and your
notification of award shall constitute a binding Contract between us.
We understand that the Procuring Agency is not bound to accept the lowest
or any bid, Procuring Agency may receive. Commissions or gratuities, if any, paid or to be
paid by us to agents relating to this Bid, and to contract execution if we are awarded the
contract, as per detail given below:
Dated this _______day of _______________2020
Name and Address of Agent ___________________________ Amount ______________
(if none, state “none”)
Signature: _____________________________________
(In the capacity of duly authorized to sign bid for and on behalf of)
Attachment:
Page 23 of 23
PRICE SCHEDULE FOR IT EQUIPMENTS
Name of Bidder___________________________________ No. __________
SR. NO.
ITEM ACCOUNTING
UNIT QUANTITY REQUIRED
UNIT PRICE
TOTAL COST
1.
2.
3.
4.
5.
6.
7.
Sign and Stamp of Bidder: ____________________________________________ NOTE: In case of discrepancy between unit price and total, the unit price shall prevail.
