PURCHASE AREA DEVELOPMENT DISTRICT … AREA DEVELOPMENT DISTRICT BOARD OF DIRECTORS MEETING ... The...

PURCHASE AREA DEVELOPMENT DISTRICT

BOARD OF DIRECTORS MEETING

AGENDA AND TABLE OF CONTENTS

July 16, 2012

I. INTRODUCTION

II. OLD BUSINESS

A. Minutes of the June 18, 2012 Meeting....................................................................................... 1

B. Budget Summary for May 2012 ................................................................................................. 10

III. NEW BUSINESS

A. Administration

1. Nominating Committee Report

B. Standing Committee Reports

1. Aging Committee

a. Interim Payment Correspondence from Dept. for Aging & Ind. Living .......... 11

b. Notice of Directive from DAIL regarding Payments for FY2013/FY2014......... 12

c. Update on New FY13 Aging Reimbursement Schedule ..................................... 13

d. Meeting Notice: Purchase Area Mental Health & Aging Coalition................... 15

e. Program Monthly Reports

i. Consumer Directed Options Program......................................................... 16

ii. Title III‐B Legal Services Monthly Report................................................... 18

iii. SAMS Report: Aging Services by County .................................................. 19

iv. Title III Nutrition (Meals by County) .......................................................... 40

v. Caregiver Support Programs........................................................................ 42

vi. Personal Care Attendant Program .............................................................. 44

vii. Long‐Term Care Ombudsman Report ........................................................ 47

viii. Title V Senior Community Service Employment (SCSEP) ....................... 48

ix. State Health Insurance Program .................................................................. 49

2. Regional Transportation Committee

a. Minutes from June 14, 2012 Committee Meeting ................................................. 50

b. Moving Ahead for Progress in the 21st Century ............................................... 55

c. Draft FY 2013‐2016 Transportation Improvement Program............................... 57

3. Community and Economic Development Committee.................................................. 58

C. Advisory Council/Task Force/Board Reports

1. Commodity and Food Bank Task Force.......................................................................... 59

2. Child Care Advisory Council

a. Core Service Report for June 2012 .......................................................................... 60

b. Child/Adult Care Food Program for June 2012.................................................... 61

c. Child Care Aware ..................................................................................................... 62

3. Water Management Council

a. Purchase Area Utility Rates..................................................................................... 72

b. Kentucky Rural Water Association Meeting Notice............................................ 73

c. Kentucky Rural Water Association Annual Conference Registration .............. 74

4. Business Lending

a. Summary of Service Statistics ................................................................................. 79

b. Loan Approval Request: Renaissance Shelbyville Partners 1, LLC .................. 80

5. West Kentucky Workforce Investment Board

a. Career Center Report by County ............................................................................ 81

b. Obligated Dollars by Training Facility Report ..................................................... 82

6. Human Services Council

7. Jackson Purchase Regional Hazard Mitigation Committee

a. Minutes from June 27, 2012 Committee Meeting ................................................. 83

b. Resolution Adopting Regional Natural Hazard Mitigation Plan ...................... 87

c. Contact Information for Ryan Hogan, Senator Rand Paul’s office.................... 88

D. Program Implementation / Corporation Reports

1. Purchase Area Housing Corporation .............................................................................. 89

2. Paducah Area Community Reuse Organization

/ Paducah Uranium Plant Asset Utilization Task Force

3. Purchase Public Service Corporation

4. Jackson Purchase Local Officials Organization

E. Announcements

1. Clays for Kids Event Flyer ................................................................................................ 91

IV. ADJOURNMENT

M I N U T E S

PURCHASE AREA DEVELOPMENT DISTRICT

BOARD OF DIRECTORS MEETING

June 18, 2012

The Purchase Area Development District Board of Directors met on Monday, June 18, 2012 at 3:00 p.m. in the conference room of the PADD office. Board members in attendance, asterisk denotes absence:

Ballard Graves Judge/Executive Vickie Viniard Cody Courtney, proxy for Judge/Exec. Tony Smith Mayor Chan Case Mayor Teresa Rochetti-Cantrell Clyde Elrod Mayor Charles Shelby* Don Simpkins Pete Galloway Calloway Judge/Executive Larry Elkins, Chairman Hickman Mayor Bill Wells* Judge/Executive Greg Pruitt Joe Bolin Mayor Tommy Kimbro Sue Outland Nancy Pruitt* Matt Mattingly Carlisle Marshall Judge/Executive Greg Terry Judge/Exec Mike Miller Nancy Henley* Mayor Steve Cary* Bill Fraser John Ward, proxy for Mayor Lynn Jones Melonie Chambers Fulton McCracken Judge/Exec David Gallagher* Judge/Exec Van Newberry, Vice-Chairman Mayor Elaine Forrester* Steve Ervin, proxy for Mayor Bill Paxton Larry Myatt, proxy for Mayor David Lattus Frances Hamilton James O. Butts Arthur Boykin Buddy Smith Lee King Jerry Hoover Guests Present: Jim LeFevre, Kentucky Department of Transportation Christina Peterson, Senator Paul’s Office Jon Pendergrass, Mayfield Career Center Dr. Jack Rose, Murray State University Shawn Miller, DLG Betty Reed, McCracken County Allen Poole, City of Clinton

Purchase ADD: July 16, 2012 Page 1

Carroll Hubbard, Former Congressman Terrell Renfro, Secretary of State’s Office Julie Grizzard, Mayfield Messenger Doug Taylor, KY Transportation Cabinet Janece Everett, Congressman Ed Whitfield’s Office I CALL TO ORDER

Chairman Judge Larry Elkins called the meeting to order at 3:00 p.m. and introduced the proxies and guests.

II. OLD BUSINESS

A. Chairman Elkins asked for approval of the May 21, 2012 Board meeting minutes. Judge Greg Terry motioned for the approval, Mr. Bill Fraser seconded and it passed unanimously.

B. Next, Chairman Elkins called on Andy Bennett to present the Monthly Budget-to-

Expense Report. Mr. Bennett explained the Budget to Expense summary for the month ending April 2012.

III. NEW BUSINESS A. GUEST SPEAKER

Chairman Elkins introduced Ms. Alison Lundergan Grimes, Secretary of State. Secretary Grimes is Kentucky’s seventy-sixth Secretary of State and only current female Constitutional Officer. Secretary Grimes provided an overview of her responsibilities as Secretary of State and shared information about voter turnout and upcoming elections.

B. ADMINISTRATION

1. Chairman Elkins called on Judge Van Newberry to give the Selection Committee report. Judge Newberry shared that the June Board of Directors’ Meeting is the month when the Selection Committee presents a slate of voting members to serve for the next year on all PADD committees, task forces, advisory councils, and corporations. He reported that PADD staff had been working with our local elected officials for months to update all the appointments. Judge Newberry noted that the Selection Committee met immediately prior to the Board Meeting to review the 318 appointments and voted unanimously to recommend this slate to the full Board. He further noted that this proposed slate had been provided to each Board member as they entered the meeting. Judge Newberry moved to approve the slate of appointments and Ms. Melonie Chambers seconded the motion and it passed unanimously. 2. Next, Chairman Elkins stated that, according to the PADD bylaws, the Chairman is to appoint a nominating committee at the June Board of Directors’ Meeting to present a slate of officers for consideration at the July meeting. The PADD’s custom is for the nominating committee to be made up of three former chairmen, currently still on the Board. Consistent with that custom, Chairman Elkins appointed Mr. Clyde Elrod,


Judge/Executive Tony Smith, and Ms. Frances Hamilton to meet and prepare a slate of officers to be presented at the July 16th board meeting. Chairman Elkins requested Mr. Elrod to preside as chairman of the committee and Mr. Elrod agreed.

C. STANDING COMMITTEE REPORTS

1. AGING COMMITTEE

Chairman Elkins called on Ms. Lee King for the Aging Committee report. Ms. King began with the decision regarding the awarding of a contract for Dietary Services for the district Title III-C and Homecare Nutrition programs. A public notice of solicitation was published in the Paducah Sun and letters were also sent to each of the Health Departments in the district. One request for an application packet was received. The agency that responded is Dietary Consultants, Incorporated from Richmond, Kentucky and they returned a completed application which met all qualifying requirements. The total funds available for the contract for FY 2013 are $8,000. Duties include annual monitoring across 8 counties of the district, annual training of staff, technical support, and the provision of 3 separate cycles of menus. Ms. King moved to approve the contract to be awarded to Dietary Consultants, Incorporated and Ms. Frances Hamilton seconded and it passed unanimously. Next, Ms. King called on Ms. Jennifer Beck Walker to report on the new directive from the Department for Aging and Independent Living regarding interim payments. Ms. Walker reported to the Board that the Department for Aging and Independent Living will no longer provide a two month advance payment, and that aging dollars subcontracted through the PADD total approximately 2.4 million dollars. In the past years, DAIL provided the PADD with a two month advance, and when the senior centers invoiced the PADD, there was a 3 week turnover for payment. With the changes being made for FY13, payment may take up to 9 weeks to process and staff concern is that many of the subcontractors can not cover the expenses until such a delayed payment is made. The ADD Directors tried to contact the Commissioner the week the directive came out and were unable to reach her. Ms. Walker asked those local officials with concerns to contact the Department for Aging and Independent Living to express them. Ms. Walker stated she would send out more detailed information about this new policy.and a copy of the correspondence was provided for all in attendance. Judge Pruitt asked if the Judges Association or the Magistrates Commission had been contacted. Ms. Walker stated that they had not been notified but would try to make those contacts. Judge Miller requested a copy of the letter sent to the subcontractors also be forwarded to all local officials. Ms. King resumed her report by stating that the PADD had been asked by DAIL to provide temporary and emergency assessment and case management services to the Brain Injury Trust Fund clients for approximately six months, beginning 1 July 2012. DAIL will provide training and instructions. There are currently 10 clients in the purchase district. The former provider will no longer provide services and DAIL plans to send out an RFP for those services in July. The AAAIL qualified staff will assist as needed to provide this service. In conclusion, Ms. King reported that the program activity reports for each service provided were available on the PADD website.


2. REGIONAL TRANSPORTATION COMMITTEE

Chairman Elkins called on Stacey Courtney to present the Transportation Committee report. Mr. Courtney shared that the PADD staff recently finished updates to a couple of transportation committee planning documents: the committee public involvement plan and the regional concept plan. These documents are utilized by PADD staff and the Regional Transportation Committee in conducting the identification, review and prioritization of transportation projects. The resource document contains maps, census data, goals and objectives, and other transportation information related to the region and are available on the PADD website. Next, Mr. Courtney explained the FY 13 Prioritization Process. When FY 13 begins on July 1st, it will start the next cycle of the statewide transportation planning prioritization process. During July and August, PADD staff will be contacting local officials to schedule meetings to review and discuss transportation projects and issues from the local perspective. District 1 highway staff will also be asked to attend these local meetings.

3. COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE

Chairman Elkins called on Judge Greg Pruitt for the Community and Economic Development Report. Judge Pruitt reported that Ballard County Fiscal Court requested Area Development Funds in the amount of $2,773 to help make exterior improvements to the building that houses the Judge/Executive’s and Sheriff’s offices. The work includes a new roof, painting, and other aesthetic improvements to the facility. Judge Pruitt moved to approve the request and Mr. Bill Fraser seconded and it passed unanimously. Next, Judge Pruitt reported that the City of Fulton requested Area Development Funds in the amount of $1,848 to purchase two computers for the city’s utility billing. The computers are approximately $1,200 each for a total of $2,400. The city will be responsible for any additional funds needed to implement the project. Judge Pruitt moved to approve the request and Mr. Jerry Hoover seconded and it passed unanimously. Judge Pruitt continued with the City of Kevil requesting Area Development Funds in the amount of $416 to help offset the purchase price of equipment for the Fire Department. Judge Pruitt moved to approve the request and Mr. Don Simpkins seconded and it passed unanimously. Next, Judge Pruitt reported that the City of Wingo requested Area Development Funds in the amount of $1,848 to reimburse the city for the purchase of two new computers. The cost of the computers totaled $2,166.21 with the ADF funding serving as reimbursement. Judge Pruitt moved to approve the request and Ms. Frances Hamilton seconded and it passed unanimously. Judge Pruitt shared that at a recent Citizen Corps Council Meeting, the regional Emergency Managers requested the Purchase Area Development District to sponsor an application to benefit all Region 1 Emergency Managers. A resolution was provided for


all board members authorizing the Purchase Area Development District to submit an application for funding from the Kentucky Office of Homeland Security to purchase narrow-band compliant radios for all of the Emergency Managers in Region 1. Additionally, the project calls for a repeater upgrade for narrow-banding compliance and new base stations for Lyon, Livingston, and Trigg Counties since they were not originally part of Region 1, when the system was installed. The total project will cost approximately $20,000. Without this project, the current system will not be useable after December 2012, because of the narrow-banding requirements. Judge Pruitt moved to approve the resolution and Judge Greg Terry seconded and it passed unanimously. Judge Pruitt reminded everyone currently working on a Homeland Security application locally, that all applications must be postmarked by July 13, 2012. In conclusion, Judge Pruitt informed the board and board guests that a list of projects in the region submitted to the state clearinghouse in May 2012, was provided to all present and also was available in the online packet. Anyone with questions or comments was directed to contact Brad Davis at the PADD office.

D. ADVISORY COUNCIL/TASK FORCE/BOARD REPORTS

1. COMMODITY AND FOOD BANK TASK FORCE Chairman Elkins called on Ms. Melonie Chambers for the Commodity and Food Bank Task Force Report. Ms. Chambers began her report by stating that beginning in FY13, the Commodities and Food Bank program will be launching a new online web presence for the 37 food distribution agencies throughout the Purchase. In the past, the PADD has used standard mail and email services to notify the 37 agencies through the 8 counties of the Purchase about their upcoming monthly food allotments for The Emergency Food Assistance Program, Feeding America, and the Commodity Supplemental Food Program. It is believed that this new online system will streamline the food programs and provide faster service to the agencies. In conclusion, Ms. Chambers explained a couple of new tools the public can use to find the nearest food bank. In addition to the county listings for each food bank, Ms. Chambers also shared an interactive map showing all agencies within each county.

2. CHILD CARE ADVISORY COUNCIL

Chairman Elkins called on Ms. Frances Hamilton for the Child Care Advisory Report. Ms. Hamilton began the report by sharing the core services report. This report provided a summary of the child care services provided to parents, child care providers, and community members. Ms. Hamilton reported that in May, the PADD assisted 5 parents with child care referrals and 200 child care providers received continuing education. The CCR&R also had a total of 63 technical assistance contacts for the month.

Ms. Hamilton stated that, also in May, PADD staff assisted 9 in-home child care providers and 65 children through the food program. The food program provides monthly reimbursement for meals provided by in-home child care providers.


In conclusion, Ms. Hamilton shared that on May 25, 2012, a meeting was held for all the Purchase Area child care directors. The directors were presented with an emergency backpack created by the United States Public Health Services, Services Access Team III, in collaboration with the CCR&R. Purchase child care centers unable to attend will also receive the backpack. Each child care disaster backpack contains the following: an instructional video, a Mr. Shaky Earthquake Preparedness video, an index card system, a first aid kit and an emergency information file system. 3. WATER MANAGEMENT COUNCIL

Chairman Elkins called on Judge Greg Terry for the Water Management Program Report. Judge Terry began by stating that the minutes from the May 31st Water Management Council Meeting were in the on-line board packet and available on the PADD website. At this meeting, the Water Management Council approved 4 new water projects for the City of Benton and Chad Von Gruenigen from Division of Water gave a powerpoint presentation on Wellhead Protection Plans. In conclusion, Judge Terry shared that the Kentucky Public Service Commission would be holding an upcoming training on July 24th-25th at Kenlake State Park entitled, the 2012 Water Personnel Training Seminar. There will be presentations from Kentucky Rural Water, Division of Water, Rural Community Action Program, and the Public Service Commission. The training will provide continuing education hours for water commissioners, operators, and for the DLG County Elected Officials Training Incentive Program. The registration deadline is July 16th and there is a fee of $55.00 4. BUSINESS LENDING REPORT

Chairman Elkins called on Judge Van Newberry for the Business Lending Report. Judge Newberry reported to the Board with regard to all May contacts seeking financing, information, or technical assistance for their business or ideas and included: 13 new inquiries for the current month, including e-mails; 264 follow-up visits and contacts, including follow-up emails; 9 workshops with 9 attendees; and a total of 102 hours in counseling.

Next, Judge Newberry announced that on May 21st, the Loan Review Committee approved an increase to an Economic Development Administration – Revolving Loan Fund (EDA-RLF) #2 loan to “Keeling Family Funeral Home, LLC”. Originally, the loan was approved on March 30th in the amount of $176,000. Due to cost increases, the loan amount increased to $200,000. The remaining part of the cost increase will be financed by CFSB Bank, which brought the project to us. In conclusion, Judge Newberry stated that all current loan portfolios and other materials can be found in the online board package on the PADD website.

5. WORKFORCE INVESTMENT BOARD REPORT


Chairman Elkins called on Mr. Clyde Elrod for the Workforce Investment Board Report. Mr. Elrod began by stating that the Fulton County and Hickman County Economic Development Partnership and the West Kentucky Workforce Investment Board will co-sponsor a Reemployment Opportunities job fair on Tuesday, June 19th at the Pontotoc Community Center in Fulton, Kentucky. The job fair was organized because of the number of companies that had contacted the economic development partnership about their interest in meeting the dislocated workers from Ferry Morse Seed Company and others who are looking for work. Next, Mr. Elrod shared that sixty-eight individuals attended the Rapid Response session held for the Ferry Morse Seed Company workers. During the session, dislocated workers completed a workforce survey which has been complied and distributed to local governments and the economic development corporation. The group that attended included 26 residents of Kentucky, 35 individuals who had worked at Ferry Morse less than 10 years, and 24 individuals who were younger than 40 years of age. The group also included 17 production workers, as well as those who had worked in the office, quality control, warehousing, sales and management. A total of 64% were interested in retraining. Mr. Elrod reported that on June 22nd, the Workforce Board will host a training for all the FY13 youth contractors at the Pennyrile ADD office. This training will prepare the contractors for the upcoming fiscal year. Mr. Elrod then shared that 244 Purchase residents are attending postsecondary training with WIA tuition assistance, costing a total of $896,096.93. In conclusion, Mr. Elrod stated that in April, a total of 5,419 individuals visited one of the West Kentucky Career Centers.

6. HUMAN SERVICES No Report

7. JACKSON PURCHASE REGIONAL HAZARD MITIGATION COMMITTEE Chairman Elkins call on Judge Greg Terry for the Jackson Purchase Hazard Mitigation Committee Report. Judge Terry began the report by reminding everyone that the final meeting of the Regional Hazard Mitigation Committee will take place on Wednesday, June 27, 2012, at 1:30 pm at the PADD office. Judge Terry expressed the importance that all cities and counties be represented at the meeting, because it will be the final opportunity to offer input into the hazard mitigation plan. Anyone unable to attend was encouraged to send a proxy. The final draft will be forwarded to Kentucky Emergency Management and FEMA on June 29, 2012

E. PROGRAM IMPLEMENTATION/CORPORATION REPORTS

1. PURCHASE AREA HOUSING CORPORATION


Chairman Elkins called on Matt Mattingly for the Purchase Area Housing Corporation Report. Mr. Mattingly reported that Rural Development will accept applications under their Housing Preservation Grant Program until June 25, 2012. The proposed Statement of Activities for the project was included in the board packet. The Housing Corporation has participated in the Housing Preservation Grant Program for 25 years. This year, the maximum application amount has been set at $40,000. In the last funding round, the PADD received $95,585. Funding for the program has been reduced considerably from previous years, and in the past the PADD’s award averaged about $150,000. Funds will be used to repair or rebuild homes for low income homeowners. Next, Mr. Mattingly presented a resolution of support from the PADD Board to submit the Housing Preservation Grant application, along with a letter of support to be signed by the board chair. Mr. Mattingly moved to approve the resolution, Mr. Pete Galloway seconded and it passed unanimously. 2. PADUCAH AREA COMMUNITY REUSE ORGANIZATION/PADUCAH

URANIUM PLANT ASSET UTILIZATION TASK FORCE Chairman Elkins called on Mr. Jerry Hoover to give the Paducah-Area Community Reuse Organization (PACRO) report. Mr. Hoover announced that a National Community Reuse Organization (CRO) meeting was scheduled for September 26-28, 2012 in Paducah. The theme of the meeting will be “Lessons Learned on Downsizing”, based on the current activity at the Paducah Gaseous Diffusion Plant and the announced one year extension for operations. Mr. Hoover called on Mr. John Anderson for the Paducah Uranium Plant Asset Utilization Task Force report. Next, Mr. Anderson stated that the Task Force met on Tuesday, May 15th, to discuss the impact on our region of the downsizing of the Paducah Gaseous Diffusion Plant and the announced one year extension of plant operations. Governor Steve Beshear signed HB 559, during a ceremony held at West Kentucky Community & Technical College’s Emerging Technology Center on May 31, 2012. The bill clarifies the types of technologies that can be developed and used in the state. The legislation allows nuclear related industries in Kentucky so long as electricity generation is not the primary output. Mr. Anderson shared that the Department of Energy’s Office of Environmental Management has begun examining the early return of the Paducah Gaseous Diffusion Plant to DOE as part of its budget planning process for Fiscal Year 2014. In conclusion, Mr. Anderson announced that the next PUPAU meeting would be Tuesday, August 7th, at Paducah City Hall.

3. PURCHASE PUBLIC SERVICE CORPORATION

No Report

4. JACKSON PURCHASE LOCAL OFFICIALS ORGANIZATION No Report

F. ANNOUNCEMENTS


Ms. Walker announced that the Jackson Purchase Local Officials Organization Meeting would be held immediately following the June Board meeting adjournment. Ms. Walker announced that July 16th at 3pm is the next scheduled PADD Board Meeting.

IV. ADJOURNMENT

_________________________________

Chairman, Judge/Executive Larry Elkins

_________________________________ Secretary, Judge/Executive Greg Terry


% BudgetFY 2012 FY 2012 ExpendedBudget Expense (STD = 91.66%)

Joint Funding Administration 220,666.00 198,955.88 90.16%Aging 1,269,002.00 990,556.88 78.06%Commodity & Food Bank 266,263.00 250,474.31 94.07%Child Care 201,177.00 181,233.97 90.09%Workforce 1,236,586.00 897,806.38 72.60%Physical Planning 461,749.00 416,737.83 90.25%Housing 411,817.00 335,152.68 81.38%PACRO/PUPAU/PARIPA 231,043.00 186,893.72 80.89%Business Lending 163,631.00 169,462.76 103.56%Finance 100,000.00 91,411.55 91.41%Community Projects 173,151.00 127,660.86 73.73%Purchase Area Housing Corporation/ 99,466.00 90,817.98 91.31% Purchase Community Housing Dev

TOTAL 4,834,551.00 3,937,164.80 81.44%

PURCHASE AREA DEVELOPMENT DISTRICTBUDGET TO EXPENSE SUMMARY

FOR THE MONTH ENDING MAY 2012




From: Jennifer Beck-Walker Sent: Thursday, July 05, 2012 10:39 AM To: PADD Judge Executives; PADD Mayors Subject: Update on New FY13 Aging Reimbursement Schedule Judges and Mayors, I wanted to provide you all with an update to the situation discussed at the June Board Meeting regarding advance payments from the Department for Aging and Independent Living (DAIL). While DAIL has agreed to provide advance payments of state funds, this will not alleviate our issue of payments for our local senior centers since they are paid primarily from federal funds (state funded programs include Homecare, Personal Care Attendant, Adult Day Care and Alzheimer’s Disease Respite). Based upon the current determination by DAIL, seen below, aging service providers funded by federal funds in FY13 should anticipate a delay in reimbursement of up to six to seven weeks, a change from the FY12 average three week turnaround time frame. I want to make sure all of you, as local elected officials, understand that this change is coming from a new state interpretation of federal rules and not from a policy change at the Purchase ADD. We regret the impact this will have on our local service providers. Jennifer Jennifer Beck Walker Executive Director Purchase Area Development District P.O. Box 588, 1002 Medical Drive Mayfield, Kentucky 42066 Phone: 270/251-6166 Fax: 270/251-6110 E-Mail: [email protected] Web-site: www.purchaseadd.org

From: Anderson, Deborah (CHFS DAIL Commissioner) [mailto:[email protected]] Sent: Friday, June 29, 2012 5:46 PM To: Buffalo Trace ADD; KIPDA ADD; Lake Cumberland ADD; Gateway ADD; Harbeck, Chris (CHFS DAIL); Jennifer Beck-Walker; Green River ADD; Bluegrass ADD; Lisa Cooper (Northern Kentucky ADD); Kentucky River ADD; Cumberland Valley ADD; Rodney Kirtley (bradd); Sandy Runyon (Big Sandy ADD); FIVCO ADD; Pennyrile ADD; Lincoln Trail ADD Cc: CHFS DAIL Commissioner's Office; CHFS DAIL Directors and Managers; Anne Wildman (NKAAAIL); Back, Regina K (GWADD-MH); Barbara Gordon (KIPDA AAA); Caroline Clarke Ullery (Buffalo Trace AAA); Celeste Collins (Bluegrass ADD); Cindy Branscum (Lake Cumberland AAA); [email protected]; Jill Collins (Pennyrile AAA); Karen Carter (Cumerland Valley AAA); [email protected]; Nancy Addington (Lincoln Trail AAA); Peggy Roll (Kentucky River AAA); Steve Jones (Big Sandy ADD); Vicki Green (FIVCO AAA); Vicki Williams; [email protected]; Gateway ADD Subject: payments

Good Evening:

I sincerely appreciate all of you taking the time to talk with us yesterday regarding the advance payments. I also appreciate several of the regions helping me “think through” solutions and ideas last night and this morning. Following our discussions and through deliberations within the Cabinet, I think we have developed a workable compromise. As with most compromises, I doubt anyone will be 100% happy but I do believe after


talking with most of you, it will be workable. Advance payments for this fiscal year will be processed as follows:

Each ADD, upon request, is eligible to receive a two month advance payment on state general fund allocations.

No advance will be permitted on federal funding.

Advances must be requested in July and will be processed by DAIL upon correct submission. Directions on how to request the advance will be sent to you on Monday.

Starting with the October invoice, each ADD that received the advance, will be required to submit a 1/8th payment back to DAIL.

The 1/8th payments would occur through the May invoice at which point the advance would be reconciled for the year.

No payments would be required during the months of July, August, or September. There would be no payment in June as the balance would already be reconciled.

I understand this is not ideal for some of you. We will continue working with you to evaluate the impact of the reduced interim payments and reconciliation plan as the year progresses. We will also work with the ADD Directors throughout this upcoming fiscal year to develop a process where we can jointly evaluate overall funding practices and seek improvements within and between our agencies. As noted yesterday, staff believe they have found a “fix” to the state system so payments can be processed in a timely manner. Please let us know ASAP if you continue to have difficulty. As a note of caution, it is critical that invoices be correct upon submission. We cannot submit incorrect submissions and therefore, the timeline for reimbursement will be delayed. As always, please do not hesitate to contact me if issues arise. I can be reached at the office, through e‐mail or anytime via BB at 502‐229‐6471. Thanks again, Debbie

Deborah S. Anderson Commissioner Department for Aging and Independent Living

NOTICE OF CONFIDENTIALITY: This e-mail, including any attachments, is intended only for the use of the individual or entity to which it is addressed and may contain confidential information that is legally privileged and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are notified that any review, use, disclosure, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please contact the sender by reply email and destroy all copies of the original message.


































PURCHASE AREA LONG-TERM CARE OMBUDSMAN REPORT May 2012

COUNTY NUMBER OF LONG-TERM CARE BEDS PERSONAL CARE BEDS FAMILY CARE Ballard 70 0 0 Calloway 226 103 0 Carlisle 53 8 0 Fulton 60 0 3 Graves 271 164 3 Hickman 46 10 0 Marshall 305 5 0 McCracken 549 89 0 COUNTY # OF CASES # OF COMPLAINTS Ballard 0 0 Calloway 5 5 Carlisle 0 0 Fulton 0 0 Graves 6 6 Hickman 0 0 Marshall 3 3 McCracken 5 5 ____ ____ TOTAL 19 19 TOTAL CASES & COMPLAINTS 19 PROGRAM ACTIVITIES: Consultations to facilities/providers 12 Information & consultation to individuals 22 Resident Visitation 30 Resident Council Meetings Attended 0 ___ TOTAL PROGRAM ACTIVITIES: 64












July 16th, 2012

Dear _____________:

On behalf of Kentucky’s Auditor of Public Accounts, Adam Edelen, we would like to invite you to a Special Districts Forum scheduled for Thursday, August 9th, 2012, from 1:00 to 3:00 p.m., at the Purchase Area Development District (PADD) in Mayfield.

The purpose of this forum is to enable everyone to hear Auditor Edelen’s plans to improve transparency and modernize the reporting system for special districts throughout the Commonwealth. The Auditor is eager for your feedback, which is why he is embarking upon a statewide tour of all fifteen Area Development Districts to meet with as many special district representatives as possible. This undertaking is consistent with Auditor Edelen’s efforts to make every level of government open to the taxpayers and will help inform the Interim Joint Committee on Local Government, which has been directed by the Legislature, “to study special districts’ fiscal, administrative, and ethical issues in light of recent audits conducted by the Auditor of Public Accounts of the Commonwealth of Kentucky.” Please RSVP to the PADD at 270/247-7171 by Friday, July 27th, 2012, so we can plan accordingly. Thank you and we look forward to seeing you on August 9th. Sincerely, Jennifer Beck Walker Executive Director


Commodity and Task Force Fiscal Year 2012 Totals

Program Yearly Distribution Number Served

Commodity Supplemental Food Program

565,319 lbs. 1508 individuals

per month

Emergency Food

Assistance Program

606,980 lbs. 2400 families

Per month

Food Bank Program (Feeding America)

822,963 lbs. 4000 families

Farms to Food Banks

7,884 lbs.


Number Capacity Number Capacity Number CapacityBallard 3 209 0 0 1 6

Calloway 22 1797 1 36 1 6Carlisle 1 20 1 10 0 0Fulton 4 151 0 0 0 0Graves 17 1221 0 0 0 0

Hickman 2 46 0 0 0 0Marshall 10 725 0 0 0 0

McCracken 35 2993 1 12 3 18TOTAL 94 7162 3 58 5 30

Parent Referral Report (by county) Training Report (by county)Ballard Ballard 1Calloway 1 Calloway 14Carlisle Carlisle 3Fulton Fulton 1Graves 1 Graves 26Hickman Hickman 2Marshall Marshall 40McCracken 1 McCracken 39Out-of-District Total 126

Total 3

Recruitment Activities Technical Assistance contacts / meetings / eventsPackets distributed 1 Parents 3Consultations 3 Providers 72

Community 22Total 97

Child Care Resource & Referral (CCR&R) Core services are funded through a subcontract with the University of Kentucky.

Child Care Providers by Type and CapacityType I Type II Certified Homes

"Type I": State-approved licensed child care program for 13+ children.

"Type II": State-approved licensed child care home for 7 - 12 children.

"Certified Home": State-approved home certified for up to 6 children.

Purchase Area Development DistrictChild Care Resource & Referral Agency

Core Services Report for June 2012


Child and Adult Care Food Program (CACFP) participating homes for May 2012

BALLARD: Certified Homes: 1 # of Children Enrolled: 8 CALLOWAY: Certified Homes: 1 # of Children Enrolled 8 ______________________________________________________________________ CARLISLE: Type II Licensed Homes: 1 # of Children Enrolled: 11 ______________________________________________________________________ MCCRACKEN: Type II Licensed Homes: 1

Certified Homes: 4 # of Children Enrolled: 35

TOTAL HOMES: 8 TOTAL CHILDREN: 62

The CACFP provides monthly reimbursement for meals provided by child care providers that keep children in their homes. The homes must be certified or licensed by the State of Kentucky, or be participating in the state’s Child Care Assistance Program (CCAP). The meals must meet specific nutritional guidelines defined by USDA to receive reimbursement. Type II licensed centers are located in the home, and a provider can keep no more

than 12 children at a time. Certified Homes can keep up to 6 non-related children at a time. Registered Providers can keep no more than 3 non-related children at a time.


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07/09/2012

01/01/2012

06/30/2012

85 100% 13 100%

6 7% 0 0%

8 9% 2 15%

4 5% 0 0%

2 2% 1 8%

21 25% 3 23%

1 1% 0 0%

6 7% 2 15%

25 29% 4 31%

12 14% 1 8%

0 0% 0 0%

2 2% 1 8%

1 1% 0 0%

0 0% 0 0%

82 96% 12 92%

0 0% 0 0%

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0 0% 0 0%

54 64% 6 46%

31 36% 7 54%

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0 0% 0 0%

0 0% 0 0%

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0 0% 0 0%

84 99% 13 100%

1 1% 0 0%

66 78% 9 69%

19 22% 4 31%

0 0% 0 0%

0 0% 0 0%

*

** Shows only new client contacts (excluding follow-ons).

Business Lending & Development Services (Summary)

Report Created:

Data Range From:

Data Range To:

Basis Year:

2012

Service Activity Cumulative in Period 06 / 2012

New Cases (including One-Time) 85 13New Email Cases 0 0Follow-On Sessions * 188 43Email / Phone Follow-Ons * 1,340 263Counseling Hours: Client Hours 530.25 96.75Counseling Hours: Counselor Hours 162.00 24.75

Workshop Activity Cumulative in Period 06 / 2012

BallardCalloway

MarshallMcCracken

White

Total Workshops Held 45 6Total Attendees at Workshops 59 7

Native American or Alaskan NativeAsianBlack or African American:Native Hawaiian or Pacific Islander

Contact Information ** Cumulative in Period 06 / 2012

Race

Choose not to respondEthnic Background

Hispanic OriginNot of Hispanic OriginHispanic Origin Unknown

Client GenderMaleFemaleGender unknown

Disabled StatusIs DisabledIs NOT DisabledDisabled Status Unknown

Veteran StatusVeteranService Connected Disabled VeteranMember of Reserves or National Guard

Veteran Status UnknownBusiness Status

A client can have more than one follow-on session or one email-follow-on. The follow-ons can be based on past months clientcontacts.

In BusinessNot in BusinessConducts Business OnlineHome Base Business Clients

Non-Veteran

Other Counties

New Contacts by County

CarlisleFultonGravesHickman


Action Item

SBA 504 Loan Approval Request

Proje

ct:

Ref

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cing o

f ex

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Loca

tion:

Shel

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Shel

by

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Job I

mpac

t:

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Proje

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Education Cabinet

Division for Workforce Services

Count of Clients Obtaining Services by

Residence County7/10/2012Run Date:

From : 06/01/2012 To:06/30/2012

RESIDENCE COUNTY COUNT OF CLIENTS

Purchase/PennyrileWIB: 9155

121 Ballard

280 Caldwell

829 Calloway

65 Carlisle

1755 Christian

146 Crittenden

158 Fulton

1147 Graves

93 Hickman

1441 Hopkins

116 Livingston

113 Lyon

483 Marshall

1224 McCracken

757 Muhlenberg

170 Todd

257 Trigg

Counties not appearing do not have any dataNote:

1Purchase ADD: July 16, 2012 Page 81

Name of Training Facility Dollars Number ofObligated Students

WKCTCS $260,380.00 53

Murray State University $33,804.00 4

Mid-Continent University $26,400.00 6

Daymar College Clinton and Paducah $4,500.00 3

TOTAL $325,084.00 66

Obligated Dollars by Training Facility

July 2012

The above covers training costs for fall 2012 spring 2013 and summer 2013


1

Purchase Area Development District Hazard Mitigation Meeting

June 27, 2012

I. Call to Order

Acting Chairman Mr. John Ward called the June 27, 2012, Purchase Hazard Mitigation meeting to order at 1:30 p.m. Those in attendance were as follows: John Ward, Calvert City Duane Hawes, Marshall County E.M. Harry Green, City of Benton Lois Cunningham, City of Benton

Larry Myatt, City of Hickman Scott Smith, Hickman Co E.M. Anita Bugg, Ballard Co. E.M. William Call, Calloway Co. E.M. Alicia Tabers, Calloway County Paul Carter, McCracken Co. E.M. Lori Thompson, McCracken County Hugh Caldwell, Fulton County Carissa Viniard, Carlisle County Brandi Webb, Carlisle County John Lemons, City of Arlington Jeff Steem, Murray State University Mike Gunn, City of Fulton Terry Rudolph, City of Fulton Brad Rodgers, City of Mayfield Steve Legate, City of Mayfield Guest Ms. Christina Peterson, Field Rep. for Senator Rand Paul Mr. Ryan Hogan, Emergency Management/FEMA Liaison for Senator Rand Paul Purchase ADD Staff

Mark Davis Bob Jost

Jasper Wyatt Stacey Courtney Cathy Holshouser

Mr. Bob Jost expressed his appreciation to everyone for attending the meeting. Mr. Jost extensively reviewed the minutes from the March 13, 2012 meeting. After the review there was a time for questions and answers.

Mr. Larry Myatt made a motion to approve the March 13, 2012 minutes. Mr. Scott Smith seconded and the motion passed unanimously.


2

Ms. Christina Peterson, Representative from Senator Rand Paul’s office told the committee that if they ever need anything to please feel free to call the office. Next, Ms. Peterson introduced Mr. Ryan Hogan, FEMA Liaison, and told the committee that he is here to follow up on past FEMA Claims, and to please see them after the meeting if they have any claims that still need to be finalized.

II. Participation: Legacy from First Meeting

Mr. Jost reported that since the first meeting on September 27, 2011, for the Jackson Purchase Hazard Mitigation Plan Revision we have had approximately 212 stakeholders to attend the meetings. Mr. Jost expressed gratitude to the committee for their participation.

III. Plan Status

Mr. Jost directed the committee to page 5 of the packet and reviewed the following:

1. Review of previous Jackson Purchase Regional Hazard Mitigation Plan 2. Increase Stakeholder participation during the planning process 3. Review of County Annexes 4. Review and update the 2006 Regional plan’s Risk Assessment Section 5. Review and update the 2006 Regional plan’s Mitigation Strategy Section 6. Review and update the 2006 Regional plan’s Maintenance Section 7. Integrate Stakeholder input 8. Develop a comprehensive update of the 2012 Regional Plan

Next, Mr. Jost reviewed an example of Carlisle County’s Revised Plan for the committee

and explained how the updates were completed. The updates have been completed for each County Annex and the Jackson Purchase Regional Hazard Mitigation Plan. On Friday, June 29, Mr. Jost will complete a crosswalk on the plans and then send the Jackson Purchase Regional Plan & the County Annex Hazard Mitigation Plans to the University of Kentucky for monitoring.

IV. Plan Maintenance

Mr. Jost stated that the PADD has no authority over the activities of any of its member

Jurisdictions. It is therefore incumbent upon the Jurisdictions participating in the plan to monitor and execute the programs and activities designated by them in their separate annexes. The final objective and action of this planning process therefore is to recommend a procedure for the maintenance of this plan.

Mr. Jost commented that the Jackson Purchase Region Natural Hazard Mitigation

Committee is a task specific committee, not a mandated or full time standing committee. Its sole purpose was the forging of the initial 2006 Plan, and was reconstituted to conduct this update and review. It has fulfilled those functions.

Mr. Jost & Ms. Melissa Combs decided on the following possible solutions to the

monitoring of the 2006 Hazard Mitigation Plan:

That the Regional KyEM Coordinator identify the Review of the Hazard Mitigation Plan as one of his mandated quarterly Training/Exercise/Evaluation requirements. That West Kentucky Emergency Managers Association (WAKEMA) be the organization to request


3

State KyDEM participation from either the Mitigation Office, UK or both. That the training evaluation exercise focused on Hazard Mitigation and the State bring information about the status of Mitigation Projects, Grants, and LOI submissions

Mr Jost also had written in the plan that the County Emergency Managers include a review of the Hazard Mitigation Plan as an agenda item for at least one Local Emergency Planning Council (LEPC) meeting each year. Ms Anita Bugg suggested that wording be added to wit: , “and reflect it in the minutes”.

AD HOC Review: Mr Jost also suggested that anytime that State issues a call for Applications, Letters of Intent or Grants, . and State level participation/presentation is to be made in our region, that the State bring all the documentation that they can, and this serve as an opportunity to review and revise portions of the Mitigation Plan as required.

Mr. Jost informed the committee that the plan can be revised at any time by passing a

resolution. They will need to go to their Fiscal Court or City, and say that they have a resolution that needs to be put in the Hazard Mitigation Plan. NOFA will make us aware of when Hazard Mitigation Funds are available.

Mr. Paul Carter made a motion to approve the plan maintenance procedures for the Hazard Mitigation Plan and Mr. Hugh Caldwell seconded and the motion passed unanimously.

V. Plan Approval

Mr. Jost reviewed the final actions that must be completed with the Jackson Purchase Hazard Mitigation Plan:

The Hazard Mitigation Plan will be sent to the state, and it will take 45 days for them to review the Plan, and the state will send it back for changes. Next, it will be sent to FEMA and that will take up to 6 months for their approval.

Mr. Jost directed the committee to the last page of the packet and explained the sample of the Arlington Resolution. Each jurisdiction and county will have to approve the revised Hazard Mitigation Plan by a resolution on a form.

Mr. Hugh Caldwell made a motion that this committee recommends to the Purchase Area Development District Board to approve the Jackson Purchase Regional Hazard Mitigation Plan with the revision as discussed and Mr. William Call seconded and the motion passed unanimously.

Mr. Jost stated that the Regional Jackson Purchase Hazard Mitigation Plan will not go

into effect until after each jurisdiction has approved the resolution. Mr. Jost will email a sample of the resolution to the County EM Directors.

In conclusion, Mr. Ryan Hogan explained that he can help with any FEMA issues that

come up in the future, and to feel free to call him for assistance. Mr. Hogan stressed that everyone should keep excellent records in disasters, because you will not be reimbursed by FEMA without the records. The better your documentation the quicker FEMA can act on your claim.

VI. Adjourn


4

There being no other business to discuss, Ms. Anita Bugg made a motion to adjourn and was seconded by Mr. Paul Carter the motion passed unanimously.


Purchase Area Development District

Resolution

WHEREAS the Purchase Area Development District (PADD) has experienced damage from severe thunderstorms (lightning, hail, wind or tornadoes) and flooding on many occasions in the past century, resulting in property loss, loss of life, economic hardships, and threats to public health & safety and the potential for similar loss from an earthquake; WHEREAS a Jackson Purchase Natural Hazard Mitigation Plan (the Plan) has been developed after more than one year of research and work by the staff of the Purchase Area Development District, the members of the Jackson Purchase Region Natural Hazard Mitigation Committee, and the people of the community; WHEREAS the Plan recommends many hazard mitigation actions that will protect the people and the property affected by the natural hazards that face the Purchase Area Development District; and WHEREAS public meetings were held as required by law. NOW THEREFORE BE IT RESOLVED by the PADD Board of Directors that: 1. The Jackson Purchase Region Natural Hazard Mitigation Plan has hereby adopted as an official plan of the PADD, Purchase counties and the jurisdictions within: Ballard, Calloway, Carlisle, Fulton, Graves, Hickman, Marshall, and McCracken. 2. The PADD officials identified in the strategy of the Plan are hereby directed to implement the recommended actions assigned to them. These officials will report on their activities, accomplishments, and progress to the Jackson Purchase Region Natural Hazard Mitigation Committee. 3. The Jackson Purchase Region Natural Hazard Mitigation Committee will provide annual progress reports on the status of implementation of the Plan to the PADD.

Passed by the PADD Board of Directors this 16th day of July, 2012.

________________________ Judge Executive Larry Elkins PADD Board Chairman



KHC Announces Latest HOME Funding February 2012 HOME Competitive Funding Round Kentucky Housing Corporation (KHC) announced the latest round of funding from the HOME Investment Partnerships (HOME) Program. Seven recipients around the state will receive a total of $1 million to fund approximately 100 units of affordable housing.

Big Sandy Area Community Action Program, Inc. James Michael Howell Project Warmth 30 units $170,445 Eligible Activities: Rental assistance, security deposits, and utility deposits Service Area: Floyd, Johnson, Magoffin, Martin, and Pike Counties Center for Independent Living Options

Lin Laing Tenant Based Rental Assistance (TBRA) 7 units

$165,000 Eligible Activities: Rental assistance, security deposits, and utility deposits Service Area: Boone, Campbell, and Kenton Counties (excluding the cities of Covington, Ludlow, Bromley, Newport, Bellevue, and Dayton)

Community Action Council for Lexington-Fayette, Bourbon, Harrison, and Nicholas Counties

Jack Burch Community Action Council TBRA 8 units $124,850

Eligible Activities: Rental assistance, security deposits, and utility deposits Service Area: Bourbon, Harrison, and Nicholas Counties Kentucky River Foothills Development Corporation Vicki Jozefowicz Kentucky River Foothills Rental Assistance Program 14 Units $211,396 Eligible Activity: Rental assistance and security deposits Service Area: Clark, Estill, Madison, and Powell Counties

Leslie, Knott, Letcher, Perry Community Action Agency, Inc.

Joseph Duke 2012 TBRA 6 units $66,079 Eligible Activity: Rental assistance, security deposits, and utility deposits Service Area: Knott, Leslie, Letcher, and Perry Counties

People's Self Help Housing, Inc. (PSHH)

Dave Kreher PSHH 2013 HOME TBRA 18 units $197,230 Eligible Activity: Rental assistance, security deposits, and utility deposits


Service Area: Lewis County Purchase Area Housing Corporation

David Hargrove Purchase Area Housing Corporation TBRA 2012 15 units $165,000 Eligible Activity: Rental assistance, security deposits, and utility deposits Service Area: Ballard, Calloway, Carlisle, Fulton, Graves, Hickman, Marshall, and McCracken Counties

The HOME Program was created by the National Affordable Housing Act of 1990 and provides funding for various types of affordable housing production and rehabilitation. HOME is the largest federal block grant program designed exclusively to create affordable housing for low-income households. The HOME Program's flexibility empowers agencies and communities to design and implement programs tailored to their own needs and priorities. Its emphasis on consolidated planning expands and strengthens partnerships among all levels of government and the private sector. For more information about the HOME Program, contact Kentucky Housing Corporation's Marilyn Stober Harris toll-free in Kentucky at (800) 633-8896 or (502) 564-7630, extension 253; TTY 711; or e-mail [email protected]




State Auditor Adam Edelen & State Representative Will Coursey Invite You to

Send Kids to Summer Conservation Camp

Clays for Kids Trap & Skeet Shoot Thursday, August 2, 2012, 5:00PM Central Time

Calvert City Gun Club, Calvert City, Key (off I‐24 at Exit 27)

This project will send deserving kids to fish & wildlife conservation camp.

5th & 6th grade boys and girls learn to hunt and fish and earn their

hunter & boater education certifications

Co‐sponsor the event: sends ten kids to summer camp‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ $1000

(includes one team of 5 shooters, barbeque & chances to win a shotgun)

Silver‐sponsor: sends three kids to summer camp‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ $350

(includes one team of five shooters & barbeque)

Bronze Sponsor: sends one child to summer camp‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ $100

(includes one shooter & barbeque)

Individual Registration: includes two rounds of trap or skeet/barbeque‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ $40

To register/sponsor:

[email protected] 502 594 9575

[email protected] 502 303 1257

In partnership with the: Ky Fish and Wildlife Foundation (501 c.3 non‐profit

Directions:

Exit 27 off I-24, take U.S. Highway 62 west 5 1/2 miles. Turn right on Calvert City Road, go 1/2 mile, then turn left on Walker-Harris Lane, go .7 miles. Cross railroad tracks, turn left into driveway of Club.

Gun club: Bart Redmon 270-908-1257 Eye and Ear Protection mandatory




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