Purchase Order Collaboration

SAP SNC 7.0 Supply Network Collaboration

Supplier Collaboration –Purchase Order Process

Supplier Collaboration: Purchase Order Process

This unit contains fundamentals about the SAP SNC Purchase Order Process and outlines the enhancements developed in SAP SNC 7.0:

PO Process overview (Fundamentals)

PO Data exchange (Fundamentals)

PO Process Details (Fundamentals)

PO Worklist Enhancements (Enhancements)

Contents:


Explain the PO process in SAP SNC (Fundamentals)

Understand PO data exchange and PO process details (Fundamentals)

Understand mass processing of purchase orders in the PO Worklist in SAP SNC (Enhancements)

At the conclusion of this unit, you will be able to:

1. SAP SNC Purchase Order Collaboration

2. SAP SNC Purchase Order Data Exchange

3. SAP SNC Purchase Order Details

4. SAP SNC Purchase Order Enhancements in 7.0 Purchase Order Worklist

Agenda





Agenda

What is Purchase Order Collaboration?

ERP system running traditional MRP

Purchase Orders

Purchase Order Confirmations

Advanced Shipping Notifications

InvoicesSuppliers

My Company

SAP SNC




4. SAP SNC Purchase Order Enhancements in 7.0 Purchase Order Worklist Enhancements Manufacturer Part Number Price Confirmation Batches and Configuration in Purchase Orders Enhancements PO Details screen

Agenda

Supplier

Purchase Order Process – SAP SNC 7.0

Customer

SAP SNC 7.0 Backend System

PO Create/Send(MRP or Manual)

PO Receive

PO ChangePO Update

Alert:New/Change PO(Print&Download)

PO ConfirmationPO Update

(Order Response)

Create/Send ASNShipment/ASN(Goods Issue)

PO Update(ASN Notification)

Goods ReceiptGR Update(ASN Close)

Proof of DeliveryVisibility

XML Message Integration Web UI, Alert E-Mail, Download or Print - Integration

Optional XML Integration

Sales OrderCreate/Confirm

Purchase Order – Message Flow




4. SAP SNC Purchase Order Enhancements in 7.0 Purchase Order Worklist Enhancements Manufacturer Part Number Price Confirmation Batches and Configuration in Purchase Orders Enhancements PO Details screen

Agenda

SAP SNC 7.0 – Purchase Order Details

Purchase Order functionality is available and accessible to all types of suppliers, regardless of their sophistication:

Access via WebUI through the Purchase Order Worklist which provides a simple and efficient interface for users to see all new and changed POs which are due

Access via WebUI through Quick Views and drill down to Purchase Order Detail screens

Upload/Download

Integration via XML

SAP SNC 7.0 – Purchase Order Details (1)

The Purchase Order in SAP SNC is integrated with Delivery and Invoice processing to support a full-cycle procurement process.

With the Purchase Order, customers communicate discrete net requirements from a backend system (SAP ERP or any other ERP system) to SAP SNC for the supplier to respond and act upon.

In order to view, process and respond to Purchase Orders, users can interact with SAP SNC via Web User Interface, File Up- and Download and XML based data exchange.


Structure Purchase Orders in SAP SNC are of a 3-

level architecture, that is they have a Header, Item and Schedule Line level

Confirmations Suppliers can enter “Order

Confirmations” on schedule line level or item level; this creates a new schedule line (of type CONF) while keeping the original, requested schedule line for reference

Another way to create confirmations is by creating an Advanced Shipping Notification (ASN-confirmed SL).

Adding new schedule lines or splitting of schedule lines is also possible in the confirmation while suppliers can also change dates and quantities

When PO changes occur based on certain PO fields, confirmation status can be reset to “Not Confirmed” to force supplier to reconfirm or to delete existing confirmations completely to have entire PO confirmed again by supplier


Additional Features Customer can cancel a PO/PO

item in SAP SNC, suppliers can reject a PO/PO item

Delivery Tolerances can be set and are considered when suppliers submit confirmations

Approval Processes, both manual and automatic, can be used to manage deviating quantities and dates/times that a supplier specifies in the confirmation of a purchase order item.

Validation checks are performed in SAP for purchase orders to ensure data completeness and consistency to allow for processing in SAP SNC. Validation checks are performed when data is received into SNC, upon Save and Publish by the user and when ASN-based confirmations are created.


Additional Features continued…

Several versions of each Purchase Order can be compared side-by-side

Users can drill down from overviews to detailed screens

Document flow shows preceding and succeeding documents related to the Purchase Order

Printing

SAP SNC supports PDF-based Print Forms (default) and SAP SmartForms (SAP standard)


SAP SNC Purchase Orders are subject to status management:

Header Level Published by Supplier Updated by Customer Updated by Supplier

Item Level Open Partially delivered Finally delivered Rejected Canceled Closed Blocked Confirmed


PURCHASE ORDER ALERTS:

New PO - (a new PO item arrives from the customer) Change PO - (a changed PO item arrives from the customer) PO Confirmation Late Date - (confirmation for a delivery date later than ordered) PO Confirmation Over Tolerance – (confirmation qty over the set upper tolerance limit) PO Item Rejected – (supplier has rejected a PO item) Over Confirmation of PO Item – (confirmation qty is over the requested qty) Under Confirmation of PO Item – (confirmation is under the requested qty) Incomplete PO Confirmation – (missing confirmations for certain items in a PO) Manual Approval for PO Confirmation Required – (customer must approve a PO

confirmation via the SAP SNC web UI) Manual Approval for PO Component Consumption Required – (customer must approve

component qty update to component change via the SAP ICH web UI, for Subcon PO’s) PO Confirmation Rejected – (customer has rejected a certain PO confirmation) PO Component Consumption Rejected – (customer has rejected a certain subcon PO

component qty or change request) PO Note Created – (a free text note has been created for a PO) Purchase Order Overdue – (existing PO item has not shipped and is now past delivery

date) Purchase Order Due Within Lead Time – (existing PO item is within the delivery time minus

lead time window) Data Validation Alert for PO (check for valid location and product numbers in PO message)





Agenda

Purchase Order Worklist – Business Context

Everyday processing of Purchase Orders by supplier and customer users requires an intuitive User Interface to allow quick and efficient processing of purchase orders and confirmations. This ability is provided in SAP SNC through the Purchase Order Worklist.

Purchase Order Worklist – Overview

In the PO Worklist supplier users can effectively and easily:

Create, save and publish confirmations for new or changed Purchase Orders on item level (new) and schedule line level

Reject Purchase Orders on item level and schedule line level

View Purchase Order items which were cancelled or blocked by the customer

Reconfirm previously published confirmations Confirm Price and MPN Review Purchase Orders status and changes

The PO Work List is also an effective collaboration area for the customer user to manage the PO related progress with suppliers:

View list of purchase order items rejected by suppliers

The PO Work List is also an effective collaboration area for the customer user to manage the PO related progress with suppliers:

View list of purchase order items rejected by suppliers

SAP Internal

Customers can now set the publishing method for the PO Work List for their suppliers.

Publish on Save (Default)– When “Publish on Save” customizing option is selected, the “Save/Publish” button

should be available in the PO Confirmation Due List and the ‘To be published’ query will not be visible.

Publish Separately (Two Step Method)– Only the ‘Save’ button will be available in the Purchase Order Confirmation Due

List. The customer has to create the ‘To be published’ query.

While “Publish on Save” method is the system default method, Customer may decide to set up the “Publish Separately” method

Purchase Order Worklist – Required Basic Settings

SAP Internal

Purchase Order Worklist - Queries

The following standard queries are delivered in the Purchase Order Worklist in SNC 7.0:

Process Due Confirmations:

This list displays items that contain schedule lines whose requested quantity is not yet completely covered by confirmation schedule lines. The quantity that is still to be confirmed is displayed in the Due Quantity field. This is the confirmation-based due quantity.

In this list, the supplier can confirm purchase order items. If a purchase order item has not been fully confirmed, the supplier can also change the purchase order confirmations that exist for the item.

The following standard queries are delivered in the Purchase Order Worklist in SNC 7.0:

Process Due Confirmations:

This list displays items that contain schedule lines whose requested quantity is not yet completely covered by confirmation schedule lines. The quantity that is still to be confirmed is displayed in the Due Quantity field. This is the confirmation-based due quantity.

In this list, the supplier can confirm purchase order items. If a purchase order item has not been fully confirmed, the supplier can also change the purchase order confirmations that exist for the item.

SAP Internal

Purchase Order Worklist – Queries (2)

Change Confirmations:

In this list, the supplier can change purchase order confirmations that have already published.

This list displays purchase order items that meet the following criteria:.The item status is not ClosedThe delivery for the item is not completeThe item contains confirmationsHave been changed within the period specified for the list prior to the current date

Canceled/Blocked Items: This list displays purchase order items that the customer has blocked or canceled.Rejected Items:

This list is only relevant for the customer view.

It shows, for example, the purchase order items that the supplier has rejected.

Change Confirmations:

In this list, the supplier can change purchase order confirmations that have already published.

This list displays purchase order items that meet the following criteria:.The item status is not ClosedThe delivery for the item is not completeThe item contains confirmationsHave been changed within the period specified for the list prior to the current date

Canceled/Blocked Items: This list displays purchase order items that the customer has blocked or canceled.Rejected Items:

This list is only relevant for the customer view.

It shows, for example, the purchase order items that the supplier has rejected.

SAP Internal

Purchase Order Worklist – Queries (3)

If required, users can also create their own queries and thus their own lists based on purchase order data.For example, a user can create lists based on the purchase order statuses.

SAP Internal

Purchase Order Worklist - Create & Publish Confirmations in Confirmation Due List

For Multiple RSDL, the CDD and Conf Qty are not editable on POWL screen

PO can be confirmed as requested or rejected by clicking on these check boxes

A PO with different items is shown in two diff item lines

Purchase Orders are displayed on item level in the Purchase Order Worklist in SNC 7.0. If a PO has multiple items, each item has its own entry in the PO Worklist.

Suppliers can confirm or reject PO items directly from the PO Worklist in SNC 7.0 without having to navigate to the PO Detail screen.

Suppliers can create, save and publish PO confirmations in one step in the PO Worklist in SNC 7.0.

Purchase Orders are displayed on item level in the Purchase Order Worklist in SNC 7.0. If a PO has multiple items, each item has its own entry in the PO Worklist.

Suppliers can confirm or reject PO items directly from the PO Worklist in SNC 7.0 without having to navigate to the PO Detail screen.

Suppliers can create, save and publish PO confirmations in one step in the PO Worklist in SNC 7.0.

PO items with single schedule lines are confirmed directly from the PO Worklist; multiple schedule lines are confirmed via popup.

SAP Internal

Purchase Order Worklist - Create & Publish Confirmations in Confirmation Due List (2)

Click on R:C to open the Pop Up for entering confirmations

for multiple RSDL

Confirmed Qty is 60 in Pop Up, which got reciprocated to

PO Worklist screen

In SNC 7.0, Confirmations can be created directly in the PO Worklist for single RSDL items.

For PO items with multiple RSDL a separate pop up can be accessed directly from the SNC 7.0 PO Worklist to create the confirmations.

In SNC 7.0, Confirmations can be created directly in the PO Worklist for single RSDL items.

For PO items with multiple RSDL a separate pop up can be accessed directly from the SNC 7.0 PO Worklist to create the confirmations.

SAP Internal

Purchase Order Worklist - Change Confirmations in Change Confirmation Query

The confirmed Qty of PO items can be changed here. As can be seen in example, the totally confirmed qty of 100

& 23 are changed to 65 & 20

In this new list, the supplier can change purchase order confirmations that have already been published. This allows suppliers to easily access

This list displays purchase order items that meet the following criteria:The item status is not ClosedThe delivery for the item is not completeThe item contains confirmationsHave been changed within the period specified for the list prior to the current date

In this new list, the supplier can change purchase order confirmations that have already been published. This allows suppliers to easily access

This list displays purchase order items that meet the following criteria:The item status is not ClosedThe delivery for the item is not completeThe item contains confirmationsHave been changed within the period specified for the list prior to the current date

SAP Internal

Purchase Order Worklist – Navigation

Double Click on the PO Number to access the PO

Details

The PO Worklist is accessed via Purchase Order – Purchase Order Worklist.

From the PO Worklist, the user can easily navigate to the

PO Details screen if a more detailed view of the PO is required

Notes, which are associated with the PO

Navigation is enabled by hyperlinks which take the user to the required screens.

The PO Worklist is accessed via Purchase Order – Purchase Order Worklist.

From the PO Worklist, the user can easily navigate to the

PO Details screen if a more detailed view of the PO is required

Notes, which are associated with the PO

Navigation is enabled by hyperlinks which take the user to the required screens.

SAP Internal

Purchase Order Worklist – Personalization

Personalization

The PO Worklist (as any other Worklist in SNC) can be personalized by the user.

Besides creating their own queries, users can decide which columns they would like to appear in the worklist by hiding any undesired columns.

They can also move columns on the WebUI directly in the worklist to re-arrange the default order of the columns.

The PO Worklist (as any other Worklist in SNC) can be personalized by the user.

Besides creating their own queries, users can decide which columns they would like to appear in the worklist by hiding any undesired columns.

They can also move columns on the WebUI directly in the worklist to re-arrange the default order of the columns.

SAP Internal

Purchase Order Details – New screen design

SNC 5.1 PO DetailsSNC 5.1 PO Details New SNC 7.0 PO Details screen is now fully WebDynpro enabled and features a new, simplified design

New SNC 7.0 PO Details screen is now fully WebDynpro enabled and features a new, simplified design


Explain the PO process in SAP SNC (Fundamentals)

Understand PO data exchange and PO process details (Fundamentals)

Understand mass processing of purchase orders in the PO Worklist in SAP SNC (Enhancements)

Understand PO Details screen enhancements

You are now able:

Date post:	04-Apr-2015
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Purchase Order Collaboration

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