Date post: | 22-Dec-2015 |
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Purchasing Card Training
Program Changes
Updated 10/2009
P-Card Program ChangesGeneral Information
Transaction and Credit Limits
Documentation
Violations
Contact Information
Full P-Card program information can be accessed on the Purchasing website at www.creighton.edu/Purchasing
General Information
University Purchasing Card
Before Now
First National Bank Visa
First National Bank MasterCard
The Cardholder will receive a new card to use and will need to turn in their old card. An online P-Card Agreement will need to be completed.
P-Card Action Requests
Before Now
Paper form Online form
This is currently under development. Once completed, requests can be completed and routed online.
Paying the P-Card Transactions
Before Now
Paper-based process
Online transaction reconciliation
Reviewing and approving transactions will take place online.
Transaction and Credit Limits
Transaction Limits
Before Now
Preapproval required when an item was $1,000 or more
Preapproval required when total transaction is $2,500 or more
Brings us in line with the majority of higher education institutions.
Exemptions still in place for airfare and lodging transactions.
Transactions cannot be split to avoid the preapproval requirement.
Credit Limits
Before Now
Whatever amount was requested
New guidelines to make credit limits more uniform
Standard credit limits of $2,500 and $5,000
Credit limits of $10,000 or more (in increments of $5,000) will need VP approval to keep in line with University policy
Credit Limits, Continued
Before Now
Revolving limit, must be paid before available
Limit automatically refreshed at start of new cycle
Full credit limit available on the first day of the new billing cycle
Should result in less requests for temporary limit increases
Documentation
Receipts/Invoices
Before Now
Kept in department except for required originals attached to CCDAF
Kept in department except for required originals attached to P-Card Routing Form
Required receipts/invoices now sent on P-Card Routing Form
A specially commissioned report which pulls and organizes transactions that need paperwork to be sent on, i.e. Lodging, transactions using grant funds, transactions $2,500 or more.
P-Card Travel and Entertainment Report (P-Card TER)
Before Now
Sent to Controller’s Office with receipts
Kept in department
Required receipts/invoices now sent on P-Card Routing Form
Must be completed and kept in department in case of audit
Transaction descriptions will need to be entered during online transaction review
Violations
Policy and Procedure Violations
Before Now
Not specifically addressed
Violations section added to revised P-Card Policy
Brings us in line with best practices for P-Card programs
Will give direction to the University on how to handle the issues
Contact Information
Jarrod MorrisonCredit Card CoordinatorPhone (402)280-2713
Fax (402)280-2398
Email [email protected]
Contact the Credit Card Coordinator with any questions about the policy or procedures of the Creighton University P-Card Program.