GREENWICH PUBLIC SCHOOLS

Purchasing Department

290 Greenwich Avenue Greenwich, Connecticut 06830

(203) 625-7411 Fax (203) 625-0109

EUGENE H. WATTS

Senior Buyer

April 9, 2014

Dear Sir/Madam:

You are invited to submit a Bid for an Exterior Emergency Notification Alarm System

(Install Speakers & Beacon Only) for Greenwich Public Schools. The attached bid

specifications detail the Service requirements.

Bidders are urged to read all documents carefully and fill out all information requested.

Bids which are incomplete, obscure, or conditional, and which contain irregularities of any

kind, will be subject to rejection for failure to comply strictly with these conditions.

Each bid must be submitted with one (1) original, and five (5) copies of the bid. Bidders

must submit bids in a clear, concise and legible manner so as to permit proper evaluation of

responsive bids. Faxed bids will not be accepted. The original bid and copies must be in a

sealed envelope plainly marked:

Exterior Emergency Notification Alarm System Bid:

Opening Date: 4/30/14

Opening Time: 11:00 a.m.

Bid 1008-14

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Sealed bids for supplying the above will be received by the Purchasing Department at the

above address until 11:00 a.m. at which time they will be opened and read publicly. All

bidders and other interested people are invited to be present at the opening of these bids.

Very truly yours,

Eugene H. Watts

2

GREENWICH PUBLIC SCHOOLS

GREENWICH, CT.

Emergency Notification Alarm

1. OVERVIEW

The Greenwich Public Schools is seeking an Exterior Emergency Notification Alarm

Beacons with Audio Capability desk top notification Multi-Site System for install

only.

2 BACKGROUND

The Town of Greenwich, CT is about 30 miles northeast of New York City and has a

population of about 60,000 people. The Greenwich Public Schools enjoy a national

reputation for excellence and have strong support from the community. Our fifteen

public schools have a current enrollment of 9,000 students and consist of eleven

elementary schools (K-5), three middle schools (6-8), and one comprehensive high

school (9-12). Our district also offers some pre-K and alternative high schools

programs.

4 The Bidder must provide a narrative describing their approach to undertake the scope of the work.

5 Award of Contract:

The contract will be awarded by the Board of Education to the qualified firm or

person at compensation determined to be fair and reasonable considering budgetary

limitations, scope, complexity and the nature of goods and/or services.

6 REQUIREMENTS FOR EXTERNAL PARTNER

The District seeks the following skills and attributes from an external partner

experienced in:

Exterior Emergency Notification Alarm Beacons with Audio Capability Multi-

Site System installation.

Must be able to provide installation for the following:

Must provide an emergency notification system that includes: text-to-speech capability; interfaces into PA/speaker and fire systems panic button, desktop

workstations (running Windows 8 operating system and last three versions of Mac

operating systems),

Cable TV override capability.

Must provide a system that provides compliance with NFPA 2010 Chapter 24 Mass Notification.

3

Must provide a system that utilizes Power over Ethernet (POE) integration into the Internet Protocol (IP) network infrastructure and wireless technologies.

Must provide exterior emergency notification at a minimum of two external location per deployment site, deployment will include visual at each location with Text to

Speech

Text-to-speech capability; interfaces into PA/Speaker and fire systems, panic button, desktop workstations (running current Windows and Mac operating systems), cable

TV override capability.

Ability to activate the system with and without an outside internet connection

Extensible server architecture and middleware API which allows complete system

control

Ability to monitor data sources and automatically disseminate messages based on

data sources contents

Ability to schedule messages as well as handle recurring messages

IT Systems & Growth:

Must provide a solution that is capable of residing (hardware and software) on the IP infrastructure and be able to utilize the IP infrastructure as the sole means by which

the system functions. The emergency notification system servers and other hardware

must be supportable by the IT staff and fit into a network environment for

management and support by existing staff.

Emergency Notification System server software must be capable of running in a VMware virtual environment, on current Windows Server software. (Version

Windows, 8 an Mac OS 10.6-10.9).

Must also provide simple, dynamic and cost effective scalability for adding sites, users, devices, content sources, as well as easily incorporating emerging IT/IP

technologies.

Must provide a solution that is designed with a modular approach, in order to grow horizontally as coverage demands grow. This must be accomplished without

requiring location renovation, extensive additional cabling, and external technical

programming support.

Any vertical growth will operate on the deployed software package, any/all vendor software upgrades and deployment will be at vendor cost.

4

System Deployment and Use:

Must provide a system that is able to be hosted centrally and link geographically to diverse sites to fully utilize emergency notification functionality for simultaneous

site-to-site and display-to-display functionality.

Must provide a system that contains remote monitoring capabilities that can enable users in geographically diverse sites to view the same displayed content (information

sharing) and that can dynamically modify information displayed.

Must provide a audit trail of whom or what activated an alert, the contents of that alert and provide a report.

Must provide user name and password authentication

System must be able conduct an Administrative Self-test at programmable times allowing full diatonic test with report capability.

Must be able to customize the Text-to-Speech library for hard to pronounce or regional specific pronunciations of local street names, building names, etc.

System must be programmable for multi-language audio and text to speech ability

Alert Beacon Specifications:

InGaAIP Strobes with typical luminous intensity of 1495 mcd and 640 nm or better

Visual signaling viewing angle of 270 degree (horizontal and vertical).

Must be zoneable and individually addressable.

Backlit LCD display screen which is STN, positive, trans-reflective with luminous

intensity of 150 CD/M2 and 570 nm or greater, and capable of simultaneously

displaying a minimum of eighty (80) characters with minimum character size of 4.8

x 9.2 mm or greater depending on device type and font.

Peripheral communications port enabling outputs to digital signage, text-to-speech

voice annunciators, and supplemental signaling.

Alert Beacon (P/N: AAB) Ethernet.PoE standard on all Alert Becaons.

TTS - Outdoor Amplified Speaker (P/N: TTS-OAS) Standalone self-amplified

outdoor horn style speaker (20W) with integrated text-to-speech technology.

Exterior Emergency Notification Alarm Beacons with Multi Site System.

5

The form below that MUST be used for pricing. If another form is used, the Bid will be disqualified.

INSTALL SPEAKERS & BEACONS ONLY UNIT TOTAL

UNIT TOTAL

QTY COST: COST:

QTY COST: COST:

GREENWICH HAVEMEYER PARKWAY SCHOOL

SPEAKERS (OUTSIDE) 3 SPEAKERS (OUTSIDE) 3

BEACON (INSIDE) 1 BEACON (INSIDE) 1

GLENVILLE SCHOOL NORTH STREET SCHOOL

SPEAKERS (OUTSIDE) 2 SPEAKERS (OUTSIDE) 4

BEACON (INSIDE) 1 BEACON (INSIDE) 2

NEW LEBANON SCHOOL COS COB SCHOOL

SPEAKERS (OUTSIDE) 3 SPEAKERS (OUTSIDE) 3

BEACON (INSIDE) 1 BEACON (INSIDE) 1

WESTERN MIDDLE SCHOOL

NORTH MIANUS SCHOOL

SPEAKERS (OUTSIDE) 4 SPEAKERS (OUTSIDE) 4

BEACON (INSIDE) 2 BEACON (INSIDE) 2

HAMILTON AVENUE SCHOOL

DUNDEE SCHOOL

SPEAKERS (OUTSIDE) 4 SPEAKERS (OUTSIDE) 4

BEACON (INSIDE) 2 BEACON (INSIDE) 2

6

INSTALL SPEAKERS & BEACONS ONLY UNIT TOTAL

UNIT TOTAL

QTY COST: COST:

QTY COST: COST:

JULIAN CURTISS SCHOOL EASTERN MIDDLE SCHOOL

SPEAKERS (OUTSIDE) 3 SPEAKERS (OUTSIDE) 3

BEACON (INSIDE) 1 BEACON (INSIDE) 1

GREENWICH HIGH SCHOOL

RIVERSIDE SCHOOL

SPEAKERS (OUTSIDE) 8 SPEAKERS (OUTSIDE) 3

BEACON (INSIDE) 3 BEACON (INSIDE) 1

CENTRAL MIDDLE SCHOOL

OLD GREENWICH SCHOOL

SPEAKERS (OUTSIDE) 3 SPEAKERS (OUTSIDE) 4

BEACON (INSIDE) 1 BEACON (INSIDE) 2

MILLBANK ARCH