Purchasing Directors’ MeetingOctober 15, 2009

2

• Agenda

• Cellular Procurement

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• MFMP

• Governance

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingOctober 15, 2009

3

• Agenda

• Cellular Procurement

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• MFMP

• Governance

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingOctober 15, 2009

Cellular Communication Services –

Voice, Data, and Equipment

Current Customer Experience

Customer - I need service,

but whodo I call?

Division of State PurchasingWireless Voice Services via State Term Contract

Division of TelecomSUNCOM Wireless Data Services

Western State Contracting Alliance (WSCA)Wireless Communications Voice and Data Services and Equipment

Option 2

Option 1

Current Challenges for Customers (Consistent with OPPAGA’s Findings)• Multiple channels to order products

and services– State Purchasing– SUNCOM– WSCA

• Lack of consolidated billing• Lack of agency or statewide

consolidated reporting capabilities

Solutions to Challenges

Current Contracts

Contracts Division Expiration Date Renewals

Wireless Voice Services State Purchasing 5/10/2010 5yrs available

Wireless Data Services w/ AT&T Mobility

DIVTEL 7/15/2010 None available

Wireless Data Services w/ Sprint Solutions

DIVTEL 6/21/2010 None available

Wireless Data Services w/ Verizon Wireless

DIVTEL 6/27/2010 None available

Wireless Data Services w/ Hayes DIVTEL 6/16/2010 None available

Future Contract Planned Execution Expiration Date Renewal

Cellular Communications Svcs DIVTEL 3/15/2010 3/14/2015 5yrs available

High Level Timeline Strategy

How do Customers Save?

A single Million Minute Plan will have a lower rate than all other plans

Per minute charges have no wasted minutes

Per minute charges have no overages

Savings

Law of Large Numbers

Because large numbers drive to the average,enterprise usage is more predictable,thus wastes fewer minutes

The Enterprise aggregates many userswith different usage patterns

Billing & Reporting

SUNCOM Database

Single SUNCOM Invoice

Detailed Reports

Customer receives an aggregated SUNCOM

invoice and Data Query Capabilities

Carrier’s Invoice & Usage Report

B2B

13

• Agenda

• Cellular Procurement

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• MFMP

• Governance

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingOctober 15, 2009

Commodity Sourcing & Contracting BureauActivity Updates

Team 1 – Energy & Transportation

• Motor Vehicles– Solicitation closed on October 9 – Received 28 responses– Responses covered all major manufacturers– Intend to post awards on October 20

• Solicitations in Development/Review– Fuel Card– Construction, Industrial, Agricultural & Lawn Equipment

14

Commodity Sourcing & Contracting BureauActivity Updates

Team 2 – Furnishings & Institutional Supplies

• Lawn Equipment– Updated product list for Florida Outdoor Equipment (Scag)

• Floor Maintenance Machines– Expires November 24

• Solicitations in Development– Educational/Institutional Furniture– Carpet

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Commodity Sourcing & Contracting BureauActivity Updates

Team 3 – MRO & Law Enforcement

• Ammunition & Officers’ Equipment– New contract posted September 29– More brands, more suppliers than previous STC– Split award approach for some officer equipment brands– Mark Lovell: 487-2304

• MRO Electrical and Safety Equipment– Expires November 13

• Drug Screening Services Update

16

Commodity Sourcing & Contracting BureauActivity Updates

Team 7 – SPAs and Special Projects

• Security Officer Services (Armed & Unarmed)– Solicitation closed on September 29 – Received 22 responses– DOC, DOT, DMA are assisting with evaluations

• SPA for Pagers and Paging Services– Posted new agreements with USA Mobility and American Messaging

• ACS for Defibrillators– Voluntary recall notice for Phillips HeartStart FR2+ model. See

Bulletin Board notice for more info.

• Biohazardous Waste Disposal

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18

• Agenda

• Cellular Procurement

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• MFMP

• Governance

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingOctober 15, 2009

Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates

Team 4 – Information Technology

• Mainframe Software ITN– A posting of round two negotiations is pending legal review of the

final software terms from the next set of vendors.

• Approve WSCA Participating Addenda for Dell and HP– Approval is specific to equipment that is not on an existing STC.

• Solicitations in Development/Review– Printers and Multi-Function Copiers – Need Focus Group

Participants/Evaluators/ Negotiators – Microsoft Contract Amendment for Data Center Licensing– ACS for Situational Awareness Incident Response (SAIR) Software –

Federal BPA– IT Disaster Recovery – SunGard – considering renewal and

development of ITN for a more current approach to support the Data Center System

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Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates

Team 5 – Office Equipment, Travel and Support Services

• Rental Vehicles Contract – New Contract No. : 518-020-10-1– Avis rates slightly lower than previous contract– Addition of truck rentals through Enterprise Leasing Co.– CCOC Location: Service levels to improve, re-fueling and servicing of

returned vehicles

• Solicitations in Development/Review– Mail Room Services

– Mail Processing Equipment– Office Supplies

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Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates

Team 6 – Special Programs and Services

• RESPECT Drug Test Kits – Expanding the kits available to include the same kits available on the

current STC at or below current cost.

• Nursing Positions on Temporary Employment Services• Auto Insurance Policy - Renewed• Accidental Death and Dismemberment Insurance Policy (Law

Enforcement) – Renewed• P-Card: Platform ITN in Progress with Visa and MasterCard

– Solicitation for provider (bank) in final stages under collaboration with DFS.

• Solicitations in Development/Review– Management Consulting Services (open or re-solicit)– Benefit and Actuarial Services (open or re-solicit)

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22

• Agenda

• Cellular Procurement

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• MFMP

• Governance

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingOctober 15, 2009

MyFloridaMarketPlace

• Vendor Conference – Nov. 5th

– Two sessions 9:00 to 12:00 and 2:00 to 5:00– Agenda

• Introduction (SP)• Doing Business with Florida (SP-MFMP)• VIP Overview (SP-MFMP)• Electronic Fund Transfer (DFS)• OSD Overview (OSD)• Federal Stimulus (Governor Taskforce)• State Contracts Planned (SP)

– Registration

23

MyFloridaMarketPlace

• VIP Roll Out (October 24th & 25th) – Vendor registration down October 23rd

• Senate General Government Appropriations Committee– October 7th

– Handout

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25

• Agenda

• Cellular Procurement

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• MFMP

• Governance

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingOctober 15, 2009

Governance

• Possible Upcoming Legislative Initiatives

– Revise language to make negotiation team planning and strategy sessions exempt from the public meeting laws.

– Provide specific legislative authority to provide DMS with the rulemaking authority to establish exceptions to the use of state term contracts.

– Adjust the threshold amounts for the purchasing categories.

– Define purchasing agreement, as used in Section 287.056, F.S.

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Governance

• Possible Upcoming Legislative Initiatives (cont.)

– Specifically allow DMS to designate an alternate contract source (ACS) as mandatory or optional.

– Amend posting requirements to exempt procurements related to Chapter 287, F.S. from the FAW requirement and limit postings to the VBS.

– Provide specific legislative authority to enter into or lead cooperative purchasing with other states.

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28

• Agenda

• Cellular Procurement

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• MFMP

• Governance

• Reminder About Next Meeting Date

Purchasing Directors’ MeetingOctober 15, 2009

29

Purchasing Directors’ MeetingOctober 15, 2009

Next Meeting

December 17, 2009

2:00 – 4:00 pm