Date post: | 08-Jan-2018 |
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Purpose
Vintage Amarillo is hosted by the Guild every other year in order to support the educational programs of the Amarillo Symphony.
How it started• The Amarillo Symphony Guild
developed Vintage Amarillo in 2000 to enhance the Guild’s fundraising efforts. Since that time, the project has become one of the Amarillo Symphony Guild’s largest fundraising events.
What is Vintage Amarillo?Preview Party
Wine Tasting Small live auction Opportunity for auctioneer
to meet auction bidders for main event
Wine Auction and Dinner Dinner with wine pairings Silent Auction Live Auction Fund A Need
Budget: Summary Financial Goal $
52,000
Total Income $109,411
Total Expenses $ 42,287
Net Income $ 67,124
Fundraising Percentage: 61%Underwriting needed for event: $0Inkind donations: auction items, dinner wine, linens, venue, A/V
TimelineOne Year Prior Select committee members, date, venue,
theme & design event logo, build budget.
6-9 Months Prior to Event Solicit items for live and silent auction. All
auction items need to be secured no later than 6 weeks prior to event.
Coordinate with TABC. Hire and consult with auctioneer. Finalize
all auction details no later than 6 weeks prior to the event.
Timeline3-6 months prior to the event Confirm dinner event wine donors Plan event menu & wine pairings.
Details should be finalized no later than 6 weeks prior to event.
3 weeks – 3 months prior to event Finalize all printing needs and publicize
event.
TimelineWeek of event Final preparations for event including
auction items and check-out needs
Day of event Silent Auction concludes prior to start
of live auction. Live auction begins after dinner is
removed and dessert is placed on table.
Volunteers
19 volunteers served on event committee
10 volunteers needed the night of the event
Additional support provided by office staff
Impact on Community Vintage Amarillo is an effective
fundraiser because the primary donors to the event do not generally support Amarillo Symphony Guild fundraisers.
Funds raised by Vintage Amarillo help the Symphony Guild to achieve its goal of supporting the education programs of the Symphony.