PV 2013-09-09-def-net EN.doc 1 - European Parliament2013)09-09_EN.pdfPV BUR. 09.09.2013 PE...

PV BUR. 09.09.2013

PE 512.496/BUR

EN

PE-7/BUR/PV/2013-09

EUROPEAN PARLIAMENT

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B U R E A U

MINUTES

of the meeting of

09-09-2013

Louise Weiss Building - Room R1.1

- - -

Strasbourg

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BUREAU

MINUTES

of the meeting of Monday, 9 September 2013 from 18:30 to 20:30 hours

Louise Weiss Building - Room R1.1

Strasbourg

CONTENTS

Page

1. Adoption of draft agenda .................................................................................................. 9

2. Adoption of Minutes of the Bureau meeting of 1 July 2013 .......................................... 10

3. Communications by the President................................................................................... 11

3.1. Return of Mr ALVARO, Vice-President........................................................................ 11

3.2. Report on the Parliament's administration ...................................................................... 11

3.3. Sculpture offered to the Parliament by the International Auschwitz Committee............ 11

3.4. "Solidarité Proposal"....................................................................................................... 12

3.5. Dialogue with the Churches and Non-Confessional Organisations................................ 12

4. State of play - Project to extend and modernise the KAD Building; Conclusions of the Board European Parliament - Luxembourg Government - Note from the Secretary-General ........................................................................................................... 13

5. Parliament's 2014 draft budget - Note from the Secretary-General................................ 14

6. The Internal Auditor's Annual Report for 2012 - in the presence of Mr Galvin, Internal Auditor............................................................................................................... 18

7. Staff matters .................................................................................................................... 20

8. European Parliament's replies to the observations of the European Court of Auditors concerning 2012 - Note from the Secretary-General ...................................................... 21

9. 2014 Open Days of the European Parliament and Europe Day festivities in Brussels, Strasbourg and Luxembourg - Note from the Secretary-General ................... 22

10. Request for a derogation from the limits set by the Code of Conduct on Multilingualism for documents produced by the Committee on Budgetary Control

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in connection with the annual discharge procedure - Letter from Mr THEURER, Chair of the Committee concerned ................................................................................. 24

11. Request for authorisation of the 12th STOA Annual Lecture, entitled ‘Sustaining Sustainability − Making Economics work for the Global Environment’ to be held on 12 November 2013 on the premises of the European Parliament in Brussels - Letter from Mr CORREIA DE CAMPOS, Chair of STOA Panel ................................. 25

12. Request from the Special Committee on Organised Crime, Corruption and Money Laundering to authorise the printing of a CRIM compendium of documents at the end of term of mandate - Letter from Ms ALFANO, Chair of the Committee concerned ........................................................................................................................ 26

13. Nomination of three directors of the Board of the MEPs' Pension Fund a.s.b.l. for December 2013 - Letter from Mr BALFE, Chairman of the Board ............................... 27

14. Closure of accounts of political parties and foundations for 2012 - Note from the Secretary-General ........................................................................................................... 28

15. Proposed allocation of appropriations under budget Item 400 for the second half of 2013 following the accession of Croatia to the European Union - Letter from Mr DAUL, Chair of the EPP Group ..................................................................................... 29

16. Request for support for the Inaugural Summit of the "Women in Parliaments Global Forum" (WIP) from 27 to 29 November 2013 - Letter from Ms KOCH-MEHRIN, Member of the EP ........................................................................................................... 30

17. Result of the rescheduling of the Sakharov Prize in 2013 on the LUX Prize 2013 - Note from the Secretary-General .................................................................................... 32

18. Request from the Committee on Petitions to authorise a derogation from the limits laid down in Article 14(1) of the Code of Conduct on Multilingualism for the reports of fact-finding mission - Letter from Ms MAZZONI, Chair of the Committee concerned ..................................................................................................... 33

19. Request from the Committee on Development to send two Members to a High-Level Panel to be organised in the framework of the 2013 edition of the European Development Days in Brussels from 26 to 27 November 2013 - Letter from Ms JOLY, Chair of the Committee concerned...................................................................... 34

20. Request from the Committee on Budgetary Control to send a delegation to the Bulgarian border with Turkey and Greece from 18 to 20 September 2013 - Letter from Mr THEURER, Chair of the Committee concerned .............................................. 36

21. Request from the Committee on Petitions to send a fact-finding delegation to Notre-Dame des Landes, near Nantes and Paris from 29 to 31 October 2013 - Letter from Ms MAZZONI, Chair of the Committee concerned....................................................... 38

22. Request from the Committee on Fisheries to participate in the 10th annual session of the Western and Central Pacific Fisheries Commission (WCPFC), in Cairns, Australia, from 4 to 6 December 2013 - Letter from Mr MATO ADROVER, Chair

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of the Committee concerned ........................................................................................... 39

23. Request from the Subcommittee on Security and Defence to send a delegation to Afghanistan (jointly with the Delegation for relations with Afghanistan) from 28 to 31 October 2013 - Letter from Mr DANJEAN, Chair of the Subcommittee concerned ........................................................................................................................ 40

24. Request from the Committee on International Trade to authorise a public hearing on the "Modernisation of the Union's Trade Defence Instruments" on 7 November 2013 in Brussels - Letter from Mr MOREIRA, Chair of the Committee concerned...... 42

25. Request from the Subcommittee on Human Rights to authorise a public hearing on "Traditional Forms of Slavery" on 14 October 2013 in Brussels - Letter from Ms LOCHBIHLER, Chair of the Committee concerned ...................................................... 43

26. Request from the Committee on Employment and Social Affairs to authorise a public hearing on "How can the European Union contribute to creating a hospitable environment for enterprises, businesses and start-ups to create jobs" on 18 September 2013 in Brussels - Letter from Ms BERÈS, Chair of the Committee concerned ........................................................................................................................ 44

27. Request from the Committee on Employment and Social Affairs to authorise a public hearing on "Effective labour inspections as a strategy to improve working conditions in Europe" on 18 September 2013 in Brussels - Letter from Ms BERÈS, Chair of the Committee concerned ................................................................................. 46

28. Request from the Committee on the Internal Market and Consumer Protection to authorise a public hearing - "First Retail Market Roundtable: For a more efficient and fairer retail market in Europe" on 26 September 2013 in Brussels - Letter from Mr HARBOUR, Chair of the Committee concerned...................................................... 47

29. Request from the Committee on Legal Affairs to authorise a public hearing on "Private copying levies" on 17 September 2013 in Brussels - Letter from Mr LEHNE, Chair of the Committee concerned .................................................................. 48

30. Request from the Committee on Women's Rights and Gender Equality and from the Committee on Civil Liberties, Justice and Home Affairs to authorise a public hearing on "EU Framework for National Roma Integration Strategies" on 18 September 2013 in Brussels - Letter from Mr GUSTAFSSON and Mr LÓPEZ AGUILAR, Chairs of the Committees concerned .......................................................... 49

31. Request from the Committee on the Environment, Public Health and Food Safety to authorise a public hearing on "Official controls and other official activities to ensure the application of food and feed law" on 14 October 2013 in Brussels - Letter from Mr GROOTE, Chair of the Committee concerned ......................................................... 50

32. Request from the Committee on Legal Affairs to authorise a public hearing on the "Implementation of the patent package" on 5 November 2013 in Brussels - Letter from Mr LEHNE, Chair of the Committee concerned ......................................... 51

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33. Urgent matters and any other business ........................................................................... 52

33.1. Request for authorisation to organise a workshop in collaboration with the Committee on Constitutional Affairs on the topic 'Strengthen European Democracy: Participation of Citizens' - Letter from Mr SURJÁN, Vice-President responsible for the implementation of Article 17 TFEU ......................................................................... 52

34. Items for information ...................................................................................................... 54

35. Date and place of next meeting....................................................................................... 55

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BUREAU

MINUTES

of the meeting of Monday, 9 September 2013

Strasbourg

Mr Martin SCHULZ, President of the European Parliament, opened the meeting at 18.36 hours.

Present

Mr Martin SCHULZ, President*

Vice-Presidents Excused Mr PITTELLA* Mr PAPASTAMKOS Mr MARTÍNEZ* Mr PROTASIEWICZ Ms PODIMATA Mr VIDAL-QUADRAS Mr KARAS* Ms ANGELILLI Mr McMILLAN-SCOTT* Ms DURANT Mr ALVARO* Mr WIELAND Mr VLASÁK* Mr SURJÁN* Quaestors Excused Ms LULLING* Mr HIGGINS Ms GERINGER DE OEDENBERG Mr LIBERADZKI Mr MAŠTÁLKA

Also Present Mr WELLE, Secretary-General*

* present for item 7 in camera

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Invited for item 5 Ms HOHLMEIER, Member of the BUDG Committee and Rapporteur on the Guidelines for the 2014 budget – sections other than the Commission Invited for item 6 Mr GALVIN, Internal Auditor List of officials present at the meeting: Private Office of the President Mr WINKLER Mr KAISER* Ms MARTINEZ IGLESIAS Mr MANNELLI Ms STRASSER Mr FREEDMAN Ms CASALES LOPEZ Private Office of the Secretary-General Mr MANGOLD* Ms LUEDDECKE Secretariat DG Presidency (PRES) Ms RATTI*/ Mr O'BEARA/Mr CAROZZA DG Internal Policies (IPOL) Mr RIBERA d'ALCALA/ Mr ZEMITIS** DG External Policies (EXPO) Mr AGUIRIANO DG Information (COMM) Ms LAHOUSSE/ Mr DUCH-GUILLOT/

Mr WARASIN DG Personnel (PERS) Ms REPLINGER* DG Infrastructure and Logistics (INLO) Mr STRATIGAKIS

DG Translation (TRAD) Ms PITT

DG Interpretation and Conferences (INTE) Ms COSMIDOU DG Finance (FINS) Mr VANHAEREN/ Mr GUILLEN ZANON/

Mr REIJNDERS/ Mr CAMPILHO DG Innovation, Technical Support (ITEC) Mr VILELLA Legal Service Mr PENNERA*, Jurisconsult/ Mr PASSOS Conference of President's Secretariat Mr HILLER Director for the Relations with Political Groups

Mr SCHWETZ

* present for item 7 in camera ** present only for item 5

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Political group secretariats, Mr EVISON (EPP) Mr HORNAK (S&D) Mr RASMUSSEN (ALDE) Mr DENKINGER (Greens/EFA) Mr WOODARD (ECR) Mr VAUGIER (EFD) Mr SERVELLON (Non-attached Members) Vice-Presidents' and Quaestors' assistants Mr CARDELLA Mr PITTELLA's assistant Mr GUERRA REINA Mr MARTÍNEZ's assistant Ms ZANELLA Ms PODIMATA's assistant Ms LAHOUSSE JUAREZ Mr VIDAL-QUADRAS's assistant Mr CHATZIFOTIS Mr PAPASTAMKOS's assistant Mr LOMBARDO Ms ANGELILLI's assistant Ms PRAINSACK Mr KARAS's assistant Ms BIESEMANS Mr McMILLAN-SCOTT's assistant Mr VALETTE Ms DURANT's assistant Ms BAUER Ms ALVARO's assistant Ms GIPPERT Mr WIELAND's assistant Ms KURANT Mr PROTASIEWICZ's assistant Mr PÁPÁI Mr SURJÁN's assistant Ms THOMA Ms LULLING's assistant Ms KEARNEY Mr HIGGINS's assistant Ms ZIELINSKA Ms GERINGER de OEDENBERG's assistant Mr VOGT Mr LIBERADZKI's assistant Ms ŘEHOŘOVÁ Mr MAŠTÁLKA's assistant Mr TZIORKAS*, Ms KYST, Mr BREIER, Mr ADLER and Mr CALINOGLOU acted as secretary to the meeting.

* present for item 7 in camera

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1. Adoption of draft agenda

The Bureau,

- heard Mr VIDAL-QUADRAS, Vice-President, request that item 9 and item 16 be

taken with debate;

- noted the draft agenda (PE 512.494/BUR) and adopted it as shown in these minutes.

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2. Adoption of Minutes of the Bureau meeting of 1 July 2013

The Bureau,

- heard Mr VLASÁK request a change in item 6 to reflect that he abstained from

the vote on the European Youth Day;

- approved the Minutes of the Bureau meeting of 1 July 2013 held in Strasbourg

(PE 512.387/BUR).

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3. Communications by the President

3.1. Return of Mr ALVARO, Vice-President

The Bureau,

- heard the President warmly welcome Mr ALVARO, Vice-President, who returned to

the European Parliament after being severely injured in a car accident last year,

noting that he had been missed by many in the Institution during his absence and that

his accident, as well as his recovery, served to remind about the fragile nature of

human life and the importance of remaining in good health;

- heard Mr ALVARO, Vice-President, thank for the support and attention which both

the President and other Members had given to him during his long recovery,

expressing his particular gratitude towards the many members of staff in Parliament

who had provided help to both himself and his assistants to an extent which went far

beyond what could be taken for granted.

3.2. Report on the Parliament's administration

The Bureau,

- heard the President announce that Ms ROTH-BEHRENDT, Member, had requested

that the deadline for her final report on the functioning, effectiveness and efficiency

of the European Parliament's administration, which had originally been scheduled for

submission to the Bureau by the middle of 2013, be extended until the end of the year

(PE 516.077/BUR);

- accepted the new deadline as requested.

3.3. Sculpture offered to the Parliament by the International Auschwitz Committee

The Bureau,

- heard the President inform of a letter he had received from the International

Auschwitz Committee (PE 516.063/BUR), requesting that a sculpture, made of metal

and plastic, representing the letter "B" in the sign "ARBEIT MACHT FREI" which

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hangs over the entrance to the Auschwitz camp and is currently exhibited at the

Wittenbergplatz in Berlin, be exhibited in the European Parliament in an outside area

for a few months starting on 27 January 2014, the anniversary of the liberation of

Auschwitz and International Holocaust Remembrance Day;

- heard the President propose that the request be granted, noting that he had asked the

services to obtain all necessary information, including photographs of the sculpture

for information purposes;

- granted the request for the exhibition of the sculpture as proposed by the President.

3.4. "Solidarité Proposal"

The Bureau,

- heard the President announce that he had received a letter from Mr DAUL, Chair of

the EPP group and Mr SWOBODA, Chair of the S&D group (PE 512.467/BUR and

annex) concerning the "Solidarité Proposal", which was an initiative aiming at

facilitating the participation of European Parliament staff and trainees in benevolent

humanitarian work and social activities and inform that he had asked the Secretary-

General to examine the feasibility of the proposal and report back to the Bureau, if

appropriate.

3.5. Dialogue with the Churches and Non-Confessional Organisations

The Bureau,

- heard the President inform with regard to point 33.1 of the agenda that this year's

meeting of the Dialogue with Churches and Non-Confessional Organisations,

organised following the provisions of Article 17, paragraph 3 in the Treaty on the

Functioning of the European Union would be held under the heading "Reinforcement

of European Democracy and More Participation of the Citizens", noting that the letter

from Mr SURJÁN, Vice-President responsible, to the President regarding the

organisation of the Dialogue meeting had been distributed to the Members of the

Bureau.

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A. DECISIONS/EXCHANGE OF VIEWS

4. State of play - Project to extend and modernise the KAD Building; Conclusions of the Board

European Parliament - Luxembourg Government - Note from the Secretary-General

The Bureau,

- took note of the note of the Secretary-General of 30 August 2013, on the above-

mentioned subject (PE 516.071/BUR and annexes);

- took note of the successful work carried out as part of the partnership with the

Luxembourg Government, in particular the conclusions of the second Board meeting

of 1 July 2013;

- took note of the launching of the building works;

- heard the President inform of the ceremony of laying the foundation stone of the

KAD building, which had taken place that morning in Luxembourg, and note his

dissatisfaction with the administrative arrangements for this ceremony, concerning

the invitation in his name although he had not been directly consulted about it;

- heard Mr VIDAL-QUADRAS, Vice-President with primary responsibility for

Buildings, state his ignorance about this fact and inform the Members of the Bureau

that he had represented Parliament this morning at this ceremony in the presence of

the Luxembourgish Minister for Sustainable Development and Infrastructure as well

as the President of the European Investment Bank, several Luxembourgish Members

and media and stress that the ceremony was a success showing the commitment of the

European Parliament to the integration of the Institution in Luxembourg;

- heard Mr PITTELLA, Vice-President with secondary responsibility for Buildings,

express his satisfaction that the KAD project, after a critical phase, had now been

resurrected and that a good partnership with the Luxembourg authorities, which had

been formed in the process, now allowed the project to advance successfully and with

considerable speed;

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5. Parliament's 2014 draft budget - Note from the Secretary-General

The Bureau,

- took note of the note of the Secretary-General dated 2 September 2013 on the above-


- heard the Secretary-General present his note, stressing in particular that:

• a number of changes to Parliament's estimates adopted in spring 2013 have been

submitted to be incorporated into the 2014 Budget, which, taken together, will

bring about a net reduction of EUR 2,653,000, in the volume of appropriations by

comparison with the 2014 estimates, as amended by the Commission, i.e. a total

reduction of EUR 17.16 Mio by comparison with the 2014 estimates adopted by

Parliament on 17 April 2014,

• the 2014 draft Budget would thus total EUR 1,790 981,098, a 2.31 % increase on

the 2013 Budget;

- heard the Secretary-General further highlight the most important proposals as

elaborated and submitted by the Joint Working Group of the Bureau and the Budgets

Committee to be incorporated into the 2014 Budget, in particular:

• the creation of a new Directorate-General for Parliamentary Research Services

with a view to improving the independent scientific advice given to parliamentary

bodies and Members,

• the transfer of up to 80 new posts (60 AD and 20 AST) from the Committee of the

Regions (CoR) and the Economic and Social Committee (EESC) to the new

Directorate-General for Parliamentary Research Services and the establishment of

additional appropriations for these posts totalling EUR 4 Mio, once this operation

has been approved by the political authorities of the institutions concerned,

• the replacement of "Streamline", Parliament's main human resources management

system, by "Sysper 2", the system used by virtually all the European institutions in

2014/15 (a year later than initially proposed to take account of the elections) which

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would lead to a net saving of at least EUR 3.7 Mio generated during the following

next 10 years (kick-off investment of EUR 1.76 Mio),

• as from the new legislature, the application of across the board best practices in the

area of paperless working which could reduce the number of pages printed by

10.75 Mio (in 6 months), and generate a saving of 107,000 EUR in terms of

consumables (paper, ink, machine maintenance) and of 218,000 EUR in terms of

staff,

• the transfer of the management of pensions to the Commission provided for under

the Statute for Members which could lead to savings of EUR 325,000,

• a contribution of EUR 0.8 Mio from the Commission laid down in its budget to

fund the operating costs of the House of European History and to ensure that it can

be open seven days a week;

- held an exchange of views on the subject matter with the participation of the

President, Mr PITTELLA, Vice-President with primary responsibility for the budget,

Mr WIELAND and Mr MARTÍNEZ, Vice-Presidents, Ms LULLING and Mr

LIBERADZKI, Quaestors, and Ms HOHLMEIER, Rapporteur for the Budget 2014,

noting in particular:

• broad support for the measures proposed in the Secretary-General's note dated 2

September 2013,

• the state of play on the negotiations for political and administrative cooperation

with the CoR and EESC, aiming at solutions for efficiency and savings through

administrative cooperation and avoiding unacceptable political requests from the

two advisory committees;

• that the envisaged transfer of up to 80 posts from the translation services of CoR

and EESC to the new Directorate-General for Parliamentary Research Services

should be implemented in a budgetary neutral manner and ensure that the staff,

which will move to the Parliament, will have adequate qualifications;

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• the need to provide information on the possible impact of the recently agreed

package of rules relating to the reduction of Member's travel costs,

• the idea to provide plenary minutes in at least one-language-text version,

• the need to provide for appropriate technical installations in Parliament's premises,

including clock synchronisation,

• the need to ensure a coherent approach in relation to the envisaged reduction of

staff in all institutions,

• the need to clarify the planned transfer of the management of pensions and the

envisaged adjustments of appropriations for Members in relation to pensions

provided for under the Members Statute;

- heard the Secretary-General note inter alia that:

• the planned transfer of up to 80 posts from the translation services of the CoR

and EESC to the new Directorate-General for Parliamentary Research Services

in the Parliament will only be implemented on a voluntary basis, including a

review of the necessary qualifications of former translators, and an appropriate

budgetary coverage (as e.g. transfer of Budget 2013),

• information on the impact of the recently agreed rules relating to the reduction

of Member's travel costs will be provided in due course,

• the decision whether the minutes of the plenary meetings will be provided in

one language can only be taken at political level,

• it was agreed between Parliament, Council and the Commission on the

occasion of the revision of the Staff Regulations to reduce staff in all

institutions by 5% and, at the same time, to increase the weekly working hours

from 37, 5 to 40 hours,

• the transfer of the management of pensions to the Commission provided for

under the Statute for Members will have a positive budgetary impact for

Parliament due to the number of Member's pensions to be managed (smaller

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institutions, as e.g. the Court of Justice, manage their pensions under their own

budget lines),

• the planned adjustments of appropriations regarding pensions paid to former

French Members are based on a mixed financing from the national and

European budget, which is due to a liability of the Parliament dating before the

adoption of the Statute of Members,

• appropriate steps will be taken to ensure the functioning of technical

installations in Parliament's premises, including clock synchronisation;

- approved the proposals for amending Parliament's 2014 draft Budget as outlined in

the note from the Secretary-General dated 2 September 2013;

- agreed to forward the Bureau’s conclusions to the Committee on Budgets, with the

request to incorporate them, possibly following conciliation, into the amendments to

be tabled by the rapporteur during Parliament’s reading of its draft budget.

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6. The Internal Auditor's Annual Report for 2012 - in the presence of Mr Galvin, Internal Auditor

The Bureau,

- took note of a letter dated 12 July 2013, from Mr GALVIN, Internal Auditor,

forwarding his Annual Report for 2012 (PE 516.019/BUR and annex);

- heard the Internal Auditor:

• highlight the audit work carried out in 2012 and the reports resulting thereof: In

2012, the Internal Audit Service's major focus was on a new approach to

following up open actions, whereby on a twice-yearly basis, it validates the status

of all actions that are due for implementation from all previous audit reports. This

transversal approach gave rise to two reports in 2012. Last year's audit activity

also included audits of Accredited Parliamentary Assistants and of the institution's

Accruals Accounting Process. In addition, the Internal Audit Service performed a

consultation assignment in the area of telephony over the internet and concluded a

follow-up report to its audit of buildings policy.

• point out that in 2012, his independence was neither impaired nor in any way

compromised;

- heard Mr WIELAND, Vice-President and member of the Audit Panel, wonder

whether, notwithstanding the Internal Auditor's independence, his remit might be

extended by carrying out the ex-ante risk assessment in addition to the ex-post one;

- heard the Internal Auditor:

• point out that one of the fundamental principles concerning the scope and nature

of the Internal Audit function is never to get involved in management decision-

making and that its function is rather to provide assurance and advise

management,

• underline that one of the fundamental principles of the Financial Regulation since

2003 has been the decentralisation of budgetary implementation and the

decentralisation of responsibility to authorising officers by delegation,

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• suggest that the approach of the Internal Audit Service, while it is partly based on

ex-post assessment, is also firmly based on identification of risks and analysis and

evaluation of financial systems and is orientated towards the formulation of action

plans which provide authorising officers with the means by which they can

address risks;

- heard Mr SURJÁN, Vice-President and Chair of the Audit Panel, suggest that any

extension to the Internal Auditor's remit aiming to include the ex-ante risk assessment

must take due account of his independence;

- heard the Secretary-General:

• personally thank the Internal Auditor and his team for the excellent cooperation

throughout 2012,

• emphasise that the remarkable improvement as regards the European Parliament

highlighted in the Court of Auditors' Annual Report 2012 was to a large extent

attributable to the work carried out by the Internal Audit Service;

- heard the President join the Secretary-General in warmly thanking the Internal

Auditor and his staff;

- invited the President to forward the Internal Auditor's Report for 2012 to the

Committee on Budgetary Control.

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From 20.20 hours, in camera

7. Staff matters

7.1 Appointment of two Directors-General and the Jurisconsult

The Bureau, meeting in camera,

- took note of the notes from the Secretary-General distributed to the Members of the

Bureau under a separate and confidential cover;

- heard the Secretary-General introduce the matter relating to the appointment of two

Directors-General and the Jurisconsult, in accordance with the Bureau decision of 16

May 2000, as amended on 18 February 2008 laying down the stages in the procedure

for the appointment of senior officials, and outline his recommendations, which are in

full accordance with the opinion of the advisory committee set up for this purpose;

- heard the Secretary-General explicitly thank Mr PENNERA, Jurisconsult, for his

excellent services to the Parliament during his long career and note that due to his

decision to retire at the end of October his post would be filled-in as from the 1st

November;

- approved, unanimously, the appointment of Mr Anthony TEASDALE as Director-

General in the new Directorate-General for Parliamentary Research Services;

- approved, unanimously, the appointment of Mr Markus WINKLER as Director-

General in the Directorate-General for the Presidency;

- approved, unanimously, the appointment of Mr Freddy DREXLER as Jurisconsult in

the Parliament's Legal Service.

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B. DECISIONS WITHOUT DEBATE

8. European Parliament's replies to the observations of the European Court of Auditors

concerning 2012 - Note from the Secretary-General

The Bureau, without debate,

- took note of a note dated 18 July 2013, from the Secretary-General, on the above-


- took note of the observations of the Court of Auditors concerning Parliament;

- approved the draft replies to the Court, pursuant to Article 15 of the Internal Rules;

- instructed the President to forward Parliament's approved replies to the Court of

Auditors and, for information, to the European Commission.

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9. 2014 Open Days of the European Parliament and Europe Day festivities in Brussels,

Strasbourg and Luxembourg - Note from the Secretary-General

The Bureau, with debate,

- took note of the note from the Secretary-General dated 30 August 2013 on the above-

mentioned matter (PE 516.069/BUR);

- heard Mr WIELAND, Vice-President, express some concern at the choice of May 3rd

and May 18th for the Open Doors Day events in 2014 in Brussels and Strasbourg

respectively due to potential problems with national legislation in Belgium and

France concerning the participation of candidates in the last weeks before the

election, which, if breeched, might lead to the exclusion of candidates, and stress the

need for measures to apply equally to candidates in all Member States; suggest

therefore that the Open Doors Day events be moved to April;

- held an exchange of views with the participation of the President, Ms DURANT,

Vice-President, Ms GERINGER DE OEDENBERG and Ms LULLING, Quaestors,

noting that:

• it would be appropriate to ensure that the choice of dates of the Open Doors Day

events would not entail any conflict with national legislation for any candidate to

the European Parliament present at those events,

• whereas there could be practical difficulties linked to the choice of dates in May

2014, and, in the case of Belgium, the access to the media was strictly regulated

prior to an election, the presence of candidates at public events was not a legal, but

rather a political problem,

• a date for the Open Doors Day event in Luxembourg had not yet been set;

- heard the President propose that the Secretary-General re-examines the matter, in

view in particular of the legal concerns expressed, and submits a new proposal to the

next Bureau meeting, including on specific dates for the Open Doors event in

Luxembourg;

- agreed with the proposal from the President.

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10. Request for a derogation from the limits set by the Code of Conduct on Multilingualism for

documents produced by the Committee on Budgetary Control in connection with the annual

discharge procedure - Letter from Mr THEURER, Chair of the Committee concerned


- took note of a letter 28 June 2013 from Mr THEURER, Chair of the Committee on

Budgetary Control on the above-mentioned matter (PE 512.493/BUR and financial

statement);

- noted the request from the Committee on Budgetary Control, for a derogation from

the limits set in Article 14 of the Code of Conduct on Multilingualism adopted by the

Bureau, for documents produced by the Committee on Budgetary Control in

connection with the annual discharge procedures 2011 and 2012;

- took note, that according to the applicable rules, once a Committee has used up its

annual reserve, any further derogation shall require authorisation from the Bureau;

- took note that according to the financial statement the cost of the requested

derogation in relation to the annual discharge procedure 2011 would amount to €

75.524;

- took note that the request, following the decision of the Bureau of 15 April 2013,

included specific information concerning the number and type of documents in

relation to the annual discharge procedure 2011 without indicating, however, which

category of texts (cf. Article 14(1) of the Code of Conduct on Multilingualism) the

request for a derogation refers to;

- granted the derogation in relation to the annual discharge procedure 2011 taking into

consideration the specific information provided by the Committee on Budgetary

Control as well as the regulatory specificities of the discharge procedure and its

political sensitivities;

- invited the Committee on Budgetary Control to submit a new, well justified request

for a derogation in relation to the annual discharge procedure 2012, containing all

necessary information, including a financial statement.

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11. Request for authorisation of the 12th STOA Annual Lecture, entitled ‘Sustaining Sustainability

− Making Economics work for the Global Environment’ to be held on 12 November 2013 on

the premises of the European Parliament in Brussels - Letter from Mr CORREIA DE

CAMPOS, Chair of STOA Panel


- took note of a letter dated 25 June 2013, from Mr CORREIA DE CAMPOS, Chair of

the STOA Panel on the above-mentioned matter (PE 512.478/BUR and financial

statement);

- took note of the request for authorisation from STOA to hold its 12th Annual Lecture

on 12 November 2013 on Parliament's premises in Brussels;

- took note of the subject and speakers invited to the Annual Lecture;

- took note that the costs of STOA's 12th Annual Lecture are estimated at EUR 35.640

EUR;

- approved the draft programme of STOA's 12th Annual Lecture and authorised the

meeting to take place on the premises of the European Parliament in Brussels on 12

November 2013.

PV BUR. 09.09.2013

PE 512.496/BUR 26/55

EN

12. Request from the Special Committee on Organised Crime, Corruption and Money Laundering

to authorise the printing of a CRIM compendium of documents at the end of term of mandate -

Letter from Ms ALFANO, Chair of the Committee concerned


- took note of a letter, dated 15 July 2013 from Ms ALFANO, Chair of the Special

Committee on Organised Crime, Corruption and Money Laundering, on the above-

mentioned request (PE 516.026/BUR and financial statement);

- took note of the request for authorisation from the Special Committee on Organised

Crime, Corruption and Money Laundering, to print a compendium of the key

documents produced during the term of the mandate of the CRIM Special Committee

complemented by a CD inside the back cover containing additional documents;

- took note of Rule 146 of Parliament's Rules of Procedure whereby "all documents of

Parliament shall be drawn up in the official languages" and noted hereto that the

requested compendium of documents produced by the CRIS Special Committee

would be printed only in English, but that a CD would be added in the back cover

with links to the full language versions of translated documents;

- noted that the printing of that compendium of documents would be done in-house and

that the estimated costs of € 2,251, depending on the number of copies, would be

covered by the general printing budget of DG ITEC;

- noted that a similar request from the Special Committee on the Financial, Economic

and Social Crisis was granted authorisation by the Bureau at its meeting of 4 July

2011;

- granted the request by way of exception.

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13. Nomination of three directors of the Board of the MEPs' Pension Fund a.s.b.l. for December

2013 - Letter from Mr BALFE, Chairman of the Board


- took note of a letter, dated 18 June 2013, from Mr BALFE, Chairman of the Board of

the MEP's Pension Fund a.s.b.l., on the above-mentioned subject (PE 512.465/BUR);

- approved the re-appointment of Parliament's current three directors of the board of

the Members' additional voluntary pension fund, namely Ms GERINGER DE

OEDENBERG, Mr HIGGINS, and Ms LULLING, Quaestors.

PV BUR. 09.09.2013

PE 512.496/BUR 28/55

EN

14. Closure of accounts of political parties and foundations for 2012 - Note from the Secretary-

General


- took note of a note dated 30 August 2013, from the Secretary-General, on the above-


- approved the final reports of 24 out of 25 beneficiaries on the implementation of the

work programmes and reminded the parties and foundations of their responsibility for

the budgetary planning and implementation which rests with their respective Board of

Directors and General Assembly;

- approved the financial statements of the parties and foundations, included in this note,

without reservations other than calculation corrections as described in section 3.4. of

the note and invited the concerned applicants to correct their accounts and financial

statements accordingly for the next grant application;

- determined the amount of the final grants as listed in section 4 of the note, including

adjustments detailed in section 3.4. and required the authorising officer to pay or

recover the relevant amounts under the condition as specified in the first indent

above;

- instructed the Secretary-General to inform the parties and foundations of these

decisions.

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EN

15. Proposed allocation of appropriations under budget Item 400 for the second half of 2013

following the accession of Croatia to the European Union - Letter from Mr DAUL, Chair of the

EPP Group


- took note of a letter dated 17 July 2013, from Mr DAUL, Chair of the EPP Group, on

the above-mentioned matter (PE 516.029/CPG and annex);

- took note of the decision of the Conference of Presidents taken at its meeting of 5

September 2013 to endorse the proposal - submitted by Mr DAUL, Chair of the EPP

Group on behalf of all political groups - regarding the draft allocation of Item 400

appropriations for the second half of 2013, taking into account the accession of

Croatia to the European Union, and to submit it to the Bureau for final approval;

- approved the above-mentioned draft allocation of Item 400 appropriations for the

second half of 2013.

PV BUR. 09.09.2013

PE 512.496/BUR 30/55

EN

16. Request for support for the Inaugural Summit of the "Women in Parliaments Global Forum"

(WIP) from 27 to 29 November 2013 - Letter from Ms KOCH-MEHRIN, Member of the EP

The Bureau, with debate,

- took note of a letter dated 30 August 2013 from Ms KOCH-MEHRIN, Member, to

the President on the above-mentioned subject (PE 516.060/BUR);

- took note of the request for authorisation from Ms KOCH-MEHRIN, Member, to

organise the inaugural conference of the "Women in Parliaments Global Forum",

from 27 to 29 November 2013, on the European Parliament's premises in Brussels;

- noted that the proposal includes the request for the use of room JAN 2Q2 on 27

November 2013 for the opening of the event, and room PHS 03C50 as well as the

Espace Yehudi Menuhin on 28 and 29 November 2013 and smaller meeting rooms

for the working groups;

- noted, further, that the proposal does not include any information about the possible

need for interpretation of the meetings held during the event, and that the event is

scheduled to take place during a week set aside for meetings of Parliamentary

Committees, where the meeting rooms are already fully used;

- heard a statement by Ms LULLING, Quaestor, expressing concern at the precedent

which would be set if the Bureau generally granted Members the authorisation to

organise conferences at the Parliament's premises, inter alia through the setting-up of

a task force, asking what the authorisation requested by Ms KOCH-MEHRIN,

Member, would entail for the Parliament in terms of organisation and cost if granted;

- held an exchange of views with the participation of the President, Mr KARAS and

Mr MARTÍNEZ, Vice-Presidents, expressing support for the event, noting that an

agreement between the President and Ms KOCH-MEHRIN had established that the

Parliament would only bear the cost of the use of the meeting rooms requested in the

letter and that the Parliament would therefore not be requested to take over any other

cost such as interpretation, accommodation, travel or catering costs;

- decided, with the abstention of Mr VLASÁK, Vice-President, to grant authorisation

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for the organisation of the conference and instruct the Secretary-General to inform the

Bureau of the cost linked to the use of the requested meeting rooms and to provide for

the creation of a task-force as requested in the letter.

PV BUR. 09.09.2013

PE 512.496/BUR 32/55

EN

17. Result of the rescheduling of the Sakharov Prize in 2013 on the LUX Prize 2013 - Note from

the Secretary-General


- took note of a note from the Secretary-General dated 18 July 2013, on the above-

mentioned subject (PE 516.027/BUR);

- noted the impact of the change to the timetable for the award of the 2013 Sakharov

Prize on the timetable for the award of the 2013 LUX Prize;

- instructed the Secretary-General to inform the Conference of Presidents of the

Bureau's wish that the award ceremony for the 2013 LUX Prize should be placed on

the agenda for the December part-session.

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18. Request from the Committee on Petitions to authorise a derogation from the limits laid down in

Article 14(1) of the Code of Conduct on Multilingualism for the reports of fact-finding

mission - Letter from Ms MAZZONI, Chair of the Committee concerned


- took note of a letter dated 29 July 2013 from Ms MAZZONI, Chair of the Committee

on Petitions, on the above-mentioned subject (PE 516.057/BUR, annex and financial

statement);

- noted the request for authorisation from the Committee on Petitions for a derogation

from the limits laid down in Article 14(1) of the Code of Conduct on

Multilingualism;

- noted that the Committee had recently reached the limits laid down in the applicable

rules and that the request was specific and well justified, containing all necessary

information, including a financial statement;

- granted, by way of exception, the requested authorisation for a derogation from the

applicable rules and consequently increased the Committee’s annual reserve for

translations for the year 2013 by 14 pages, in order to cover the mission reports for

the rest of the year.

PV BUR. 09.09.2013

PE 512.496/BUR 34/55

EN

Committee delegations within the EU and applicant countries

19. Request from the Committee on Development to send two Members to a High-Level Panel to

be organised in the framework of the 2013 edition of the European Development Days in

Brussels from 26 to 27 November 2013 - Letter from Ms JOLY, Chair of the Committee

concerned


- took note of a letter dated 17 June, from Ms JOLY, Chair of the Committee

concerned, on the above-mentioned subject (PE 512.442/CPG and financial

statement);

- noted the request for authorisation from the Committee on Development to:

• send a two-Member delegation to participate in the 2013 European Development

Days (2013 EDDs), to be held in Brussels from 26 to 27 November 2013 and to

organise a High Level Panel (HLP) on behalf of the European Parliament at the

EDDs,

• cover the obligatory fee of Euro 3,000, required by the European Commission for

each participating organisation holding a HLP,

• reimburse the travel expenses of and pay daily allowance to two experts to be

invited to the High Level Panel, who will be part of the Committee's annual quota

of 16 paid guests;

- noted that the event features (albeit without indicating the dates, which were not

known at the time) in the March - December 2013 programme of travel by committee

delegations outside Parliament's three places of work, which was approved by the

Bureau on 4 February 2013;

- noted the opinion given by the Conference of Presidents at its meeting of 4 July 2013;

- granted the requested authorisations, it being understood that the Committee's quota

for travel within the European Union and the applicant countries is respected, in

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conformity with the Bureau's decision of 4 February 2013.

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PE 512.496/BUR 36/55

EN

20. Request from the Committee on Budgetary Control to send a delegation to the Bulgarian border

with Turkey and Greece from 18 to 20 September 2013 - Letter from Mr THEURER, Chair of

the Committee concerned


- took note of a letter dated 18 June 2013 from Mr THEURER Chair of the Committee

on Budgetary Control, on the above-mentioned subject (PE 512.423/CPG, annexes

and financial statement);

- noted the request for authorisation from the Committee on Budgetary Control to send

a seven-Member delegation, plus two accompanying Members elected in Bulgaria

(Art. 4(1)(a) of the applicable Rules), to the Bulgarian border with Turkey and

Greece from 18 to 20 September 2013, including journey times;

- noted that the visit features (albeit initially scheduled for 2-4 April 2013 and then

deferred to 28-30 April 2013) in the March-December 2013 programme of travel by

committee delegations outside Parliament's three places of work, which was approved

by the Bureau on 4 February 2013;

- reiterated its position of 11 March 2013, namely that the activities of the delegation

should remain strictly within the limits of the Committee's competences as described

in Annex VII, part V, to Parliament's Rules of Procedure;

- pointed out that, pursuant to Article 4 of the applicable Rules, "accompanying

Members" can only join committee delegations travelling within the 28 Member

States of the European Union;

- noted that interpretation facilities in respect of 18 September (a day set aside for

committee meetings) will be provided into one language only, in conformity with

Article 6(2) of the applicable Rules;

- noted that, as was requested by the Bureau on 11 March 2013, CONT has invited

BUDG and LIBE to join the delegation in question by appointing one of their

respective Members, to be counted towards their respective quotas;

- noted the opinion given by the Conference of Presidents at its meeting of 5

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September 2013;

- granted the requested authorisation under the above-mentioned conditions, it being

understood that the Committee's quota for travel within the European Union and the

applicant countries is respected.

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PE 512.496/BUR 38/55

EN

21. Request from the Committee on Petitions to send a fact-finding delegation to Notre-Dame des

Landes, near Nantes and Paris from 29 to 31 October 2013 - Letter from Ms MAZZONI, Chair

of the Committee concerned


- took note of a letter dated 19 July 2013 from Ms MAZZONI, Chair of the Committee

on Petitions, on the above-mentioned subject (PE 516.032/CPG, annex and financial

statement);

- noted the request for authorisation from the Committee on Petitions to send a fact-

finding delegation, composed of five Members, from 29 to 31 October 2013 (a period

set aside for external parliamentary activities) to France (Notre-Dame des Landes and

Paris);

- noted that the visit does not feature in the March-December 2013 programme of

travel by committee delegations outside Parliament's three places of work, which was

approved by the Bureau on 4 February 2013;

- noted that the draft programme indicates that the five-Member delegation will be

joined by two accompanying Members elected in France;

- noted that the draft programme covers a four-day period (28-31 October 2013)

including journey times, which is in breach of Article 7 of the applicable Rules;

- noted the recommendation of the Conference of Presidents given at its meeting of 5

September 2013 which declined to endorse the request at this juncture;

- followed the recommendation of the Conference of Presidents.

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Committee delegations outside the EU and applicant countries

22. Request from the Committee on Fisheries to participate in the 10th annual session of the

Western and Central Pacific Fisheries Commission (WCPFC), in Cairns, Australia, from 4 to 6

December 2013 - Letter from Mr MATO ADROVER, Chair of the Committee concerned


- noted a letter dated 13 June 2013 from Mr MATO ADROVER, Chair of the

Committee on Fisheries, on the above-mentioned subject (PE 512.411/CPG and

financial statement);

- noted the request for authorisation from the Committee on Fisheries to send a two-

Member delegation, including the Chair, to the 10th annual session of the Western

and Central Pacific Fisheries Commission (WCPFC), in Cairns, Australia, from 4 to 6

December 2013, plus two additional days for travel on account of the long distances

involved;

- noted that, at its meeting of 11 March 2013, the Bureau deferred its decision as

regards this delegation and invited the Committee to submit a new request once the

meeting venue would be known; noted that the venue for the conference has now

been confirmed as Cairns, Australia, but that the programme is still not available;

- noted that the dates of the mission, including travel, coincide with a period mainly set

aside for political group meetings and two days without parliamentary activities

(Friday and Saturday);

- noted that, at its meeting of 5 September 2013, the Conference of Presidents declined

to endorse the request at this juncture;

- followed the opinion of the Conference of Presidents.

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PE 512.496/BUR 40/55

EN

23. Request from the Subcommittee on Security and Defence to send a delegation to Afghanistan

(jointly with the Delegation for relations with Afghanistan) from 28 to 31 October 2013 -

Letter from Mr DANJEAN, Chair of the Subcommittee concerned


- took note of a letter dated 19 July 2013 co-signed by Mr DANJEAN, Chair of the

Subcommittee on Security and Defence, and Mr BERMAN, Chair of the Delegation

for relations with Afghanistan, on the above-mentioned issue (PE 516.030/CPG and

annexes, including country security assessment and financial statement);

- noted the request for authorisation from the Subcommittee on Security and Defence

and the Delegation for relations with Afghanistan (D-AF), to send a joint delegation,

composed of four Members (two from SEDE and two from D-AF), to Afghanistan

from 27 to 31 October 2013, including journey times (a period set aside for external

parliamentary activities);

- noted that SEDE's visit features in the March-December 2013 programme of travel by

committee delegations outside Parliament's three places of work, which was approved

by the Bureau on 4 February 2013;

- recalled, in this respect, the Bureau's decision, namely that the visit "should only take

place if the security situation on the ground proves to be satisfactory and that

decisions on this issue shall be taken by the competent bodies at a later stage, on the

basis of available information from the EEAS, to be submitted by the Subcommittee

in due time";

- welcomed the initiative of SEDE and D-AF to merge their respective delegations into

a joint one for reasons of logistics and political consistency;

- noted that, at its meeting of 5 September 2013, the Conference of Presidents had:

• noted that the Country Security Assessment established by Parliament's services

underlines the high risk nature of this destination and advises not to travel to

Afghanistan under the current unpredictable security circumstances,

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• endorsed nevertheless the joint delegation, on the understanding that the security

situation continues to be constantly monitored, drawing on all relevant sources,

and that a final security evaluation before departure will conclude that it is

sufficiently safe for the visit to go ahead at that time;

- followed the above-mentioned recommendation of the Conference of Presidents.

PV BUR. 09.09.2013

PE 512.496/BUR 42/55

EN

Public Hearings

24. Request from the Committee on International Trade to authorise a public hearing on the

"Modernisation of the Union's Trade Defence Instruments" on 7 November 2013 in Brussels -

Letter from Mr MOREIRA, Chair of the Committee concerned


- took note of a letter dated 20 June 2013, from Mr MOREIRA, Chair of the

Committee on International Trade, on the above-mentioned subject (PE

512.466/BUR);

- noted the request for authorisation from the Committee on International Trade, to

hold a public hearing on the "Modernisation of the Union' s Trade Defence

Instruments" during the Committee meeting on 7 November 2013 in Brussels;

- noted that the hearing is scheduled to take place on a date set aside for a meeting of

the Committee on International Trade and that none of the invited experts will require

reimbursement of expenses within the committee's annual quota of sixteen paid

guests;

- noted that the requested hearing does not feature in the 2013 programme of public

hearings adopted by the Bureau on 12 December 2012;

- recalled that for public hearings not included in the annual programme approved by

the Bureau, specific individual authorisation must be requested at the latest four

weeks in advance;

- granted the authorisation requested, it being understood that the Committee

concerned shall notify the President prior to the public hearing of all relevant

information, in particular the final programme and the names and capacities of the

invited experts, as required by Article 4 of the applicable rules, and that the

Committee will remain within its 2013 quota of sixteen paid guests.

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25. Request from the Subcommittee on Human Rights to authorise a public hearing on "Traditional

Forms of Slavery" on 14 October 2013 in Brussels - Letter from Ms LOCHBIHLER, Chair of

the Committee concerned


- took note of a letter dated 2 July 2013, from Ms LOCHBIHLER, Chair of the

Subcommittee on Human Rights, on the above-mentioned subject (PE 515.992/BUR

and annex);

- noted the request for authorisation from the Subcommittee on Human Rights, dated 2

July 2013, to hold a public hearing on "Traditional Forms of Slavery" on 14 October

2013 in Brussels;


the Subcommittee on Human Rights and that one expert will require reimbursement

of expenses within the Subcommittee’s annual quota of twelve paid guests ;





weeks in advance;

- granted the authorisation requested, it being understood that the Subcommittee




Subcommittee will remain within its 2013 quota of twelve paid guests.

PV BUR. 09.09.2013

PE 512.496/BUR 44/55

EN

26. Request from the Committee on Employment and Social Affairs to authorise a public hearing

on "How can the European Union contribute to creating a hospitable environment for

enterprises, businesses and start-ups to create jobs" on 18 September 2013 in Brussels - Letter

from Ms BERÈS, Chair of the Committee concerned


- took note of a letter dated 10 July 2013, from Ms BERÈS, Chair of the Committee on

Employment and Social Affairs, on the above-mentioned subject (PE 516.020/BUR);

- noted the request for authorisation from the Committee on Employment and Social

Affairs, dated 10 July 2013, to hold a public hearing entitled "How can the European

Union contribute to creating a hospitable environment for enterprises, businesses and

start-ups to create jobs " on 18 September 2013 in Brussels;


the Committee on Employment and Social Affairs and that if any of the invited

experts require reimbursement of expenses this shall be made within the Committee’s

annual quota of sixteen paid guests;



- noted that the requested hearing is intended to replace a hearing of the Committee on

Employment and Social Affairs included in the 2013 annual programme of public

hearings under the title "Effects of EU employment policy on jobs in the Member

States' long-term perspective";



weeks in advance;





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EN

27. Request from the Committee on Employment and Social Affairs to authorise a public hearing

on "Effective labour inspections as a strategy to improve working conditions in Europe" on 18

September 2013 in Brussels - Letter from Ms BERÈS, Chair of the Committee concerned


- took note of a letter dated 10 July 2013, from Ms BERÈS, Chair of the Committee on

Employment and Social Affairs, on the above-mentioned subject (PE 516.021/BUR);

- noted the request for authorisation from the Committee on Employment and Social

Affairs, dated 10 July 2013, to hold a public hearing on "Effective labour inspections

as a strategy to improve working conditions in Europe" on 18 September 2013 in

Brussels;


the Committee on Employment and Social Affairs and that none of the invited experts

require reimbursement of expenses within the Committee’s annual quota of sixteen

paid guests;





weeks in advance;






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28. Request from the Committee on the Internal Market and Consumer Protection to authorise a

public hearing - "First Retail Market Roundtable: For a more efficient and fairer retail market in

Europe" on 26 September 2013 in Brussels - Letter from Mr HARBOUR, Chair of the

Committee concerned


- took note of a letter dated 12 July 2013, from Mr HARBOUR, Chair of the

Committee on the Internal Market and Consumer Protection, on the above-mentioned

subject (PE 516.022/BUR and annex);

- noted the request for authorisation from the Committee on the Internal Market and

Consumer Protection, dated 12 July 2013, to hold a public hearing entitled "First

Retail Market Roundtable: For a more efficient and fairer retail market in Europe" on

26 September 2013 in Brussels;


the Committee on the Internal Market and Consumer Protection and that if any of the

invited experts requires reimbursement of expenses this shall be made within the

Committee’s annual quota of sixteen paid guests;





weeks in advance;






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PE 512.496/BUR 48/55

EN

29. Request from the Committee on Legal Affairs to authorise a public hearing on "Private copying

levies" on 17 September 2013 in Brussels - Letter from Mr LEHNE, Chair of the Committee

concerned


- took note of a letter dated 16 July 2013, from Mr LEHNE, Chair of the Committee on

Legal Affairs, on the above-mentioned subject (PE 516.023/BUR and annex);

- noted the request for authorisation from the Committee Legal Affairs, dated 16 July

2013, to hold a public hearing entitled "Private copying levies" on 17 September

2013 in Brussels;


the Committee on Legal Affairs and that one out of seven invited experts requires

reimbursement within the Committee’s annual quota of sixteen paid guests;





weeks in advance;






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30. Request from the Committee on Women's Rights and Gender Equality and from the Committee

on Civil Liberties, Justice and Home Affairs to authorise a public hearing on "EU Framework

for National Roma Integration Strategies" on 18 September 2013 in Brussels - Letter from Mr

GUSTAFSSON and Mr LÓPEZ AGUILAR, Chairs of the Committees concerned


- took note of a letter dated 16 July 2013, from Mr GUSTAFSSON, Chair of the

Committee on Women's Rights and Gender Equality, and from LÓPEZ AGUILAR,

Chair of the Committee on Civil Liberties, Justice and Home Affairs, on the above-

mentioned subject (PE 516.024/BUR and annex);

- noted the request for authorisation from the Committee on Women's Rights and

Gender Equality and from the Chair of the Committee on Civil Liberties, Justice and

Home Affairs, dated 16 July 2013, to hold a joint public hearing on "EU Framework

for National Roma Integration Strategies" on 18 September 2013 in Brussels;

- noted that the joint hearing is scheduled to take place on a date set aside for ordinary

committee meetings and that two invited experts of each committee require

reimbursement within the respective Committee’s annual quota of sixteen paid

guests;





weeks in advance;

- granted the authorisation requested, it being understood that the Committees

concerned shall notify the President prior to the joint public hearing of all relevant


invited experts, as required by Article 4 of the applicable rules, and that the respective

Committees will remain within their 2013 quota of sixteen paid guests.

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PE 512.496/BUR 50/55

EN

31. Request from the Committee on the Environment, Public Health and Food Safety to authorise a

public hearing on "Official controls and other official activities to ensure the application of

food and feed law" on 14 October 2013 in Brussels - Letter from Mr GROOTE, Chair of the

Committee concerned


- took note of a letter dated 18 July 2013, from Mr GROOTE, Chair of the Committee

on the Environment, Public Health and Food Safety, on the above-mentioned subject

(PE 516.025/BUR and annex);

- noted the request for authorisation from the Committee on the Environment, Pubic

Health and Food Safety, dated 18 July 2013, to hold a public hearing on "Official

controls and other official activities to ensure the application of food and feed law"

on 14 October 2013 in Brussels;


the Committee on the Environment, Pubic Health and Food Safety and that eight of

the invited experts require reimbursement within the Committee’s annual quota of

sixteen paid guests;





weeks in advance;






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32. Request from the Committee on Legal Affairs to authorise a public hearing on

the "Implementation of the patent package" on 5 November 2013 in Brussels - Letter from Mr

LEHNE, Chair of the Committee concerned


- took note of a letter dated 22 August 2013, from Mr LEHNE, Chair of the Committee

on Legal Affairs, on the above-mentioned subject (PE 516.058/BUR and annex);

- noted the request for authorisation from the Committee on Legal Affairs, dated 22

August 2013, to hold a public hearing on the "Implementation of the patent package"

on 5 November 2013 in Brussels;


the Committee on Legal Affairs and that up to three experts out of the six invited

guests will require reimbursement within the Committee’s annual quota of sixteen

paid guests;





weeks in advance;






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PE 512.496/BUR 52/55

EN

33. Urgent matters and any other business

33.1. Request for authorisation to organise a workshop in collaboration with the Committee on

Constitutional Affairs on the topic 'Strengthen European Democracy: Participation of Citizens'

- Letter from Mr SURJÁN, Vice-President responsible for the implementation of Article 17

TFEU


- took note of a letter dated 4 September 2013, from Mr SURJÁN, Vice-President, on

the above-mentioned matter (PE 516.089/BUR);

- noted the request for authorisation from Mr SURJÁN, Vice-President, responsible for

the implementation of Article 17 in the Treaty on the Functioning of the European

Union, to hold a workshop with the joint participation of religious and non-

confessional organisations before the end of the year;

- recalled that the Bureau at its meeting of 10 January 2012 decided that regular public

seminars should be organised with the dialogue partners;

- recalled that the Bureau at its meeting of 2 July 2012 agreed to the modalities of such

seminars, whereby they would be organised with the joint participation of religious

and non-confessional organisations, on a specific theme and with the involvement of

the competent committee in the Parliament;

- recalled that the first joint workshop was organised on 7 November 2012 on the

theme of "Intergeneration Solidarity" as 2012 was the European year of active ageing

and Solidarity between Generations;

- took note of the suggestion to organise this years' event on the topic "Strengthen

European Democracy: Participation of Citizens" in collaboration with the Committee

on Constitutional Affairs considering that 2014 will be the year of the European

Parliament elections;

- took note that the contribution to the organisation of the workshop should be ensured by

the relevant policy department;

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- agreed to organise this years' event according to the modalities agreed and on the

subject "Strengthen European Democracy: Participation of Citizens".

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34. Items for information

The Bureau,

- noted the following documents:

Interinstitutional mail

External mail

Internal mail

- a letter dated 12 July 2013, from Ms DURANT, Vice-President responsible for

relations with the Belgian authorities concerning a request from the FTI Consulting,

to use the Esplanade Solidarność 1980 on 17 September 2013 for a "Drive'n Ride"

event with hydrogen vehicles in the framework of the European Mobility Week. (PE

516.031/BUR);

- a note dated 30 August 2013 from the Secretary-General on Action to be taken on the

resolution of 6 February 2013 on the guidelines for the 2014 budget procedure

(2013/2003 (BUD)) (§6, 9-13) (PE 516.056/BUR and annexes available upon request

from the Secretariat);

- a note dated 30 August 2013 from the Secretary-General on the European Parliament

resolution of 17 April 2013 on Parliament's estimates of revenue and expenditure for

the financial year 2014, Section I - Parliament (2013/2018(BUD)) (§3, 9, 13-15, 18,

21-23) (PE 516.072/BUR and annex available upon request from the Secretariat).

PV BUR. 09.09.2013

55/55 PE 512.496/BUR

EN

35. Date and place of next meeting

The Bureau,

- decided to hold its next meeting on Monday, 7 October 2013, from 18:30 to 20:30

hours, in Room R1.1 in the Louise WEISS Building in Strasbourg.

*

* *

The meeting closed at 20.25 hours.

*

* *

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