Pwims generic level1

PWIMSSoftTech Engineers Pvt. Ltd.

www.softtech-engr.com

Public Works Information Management System (PWIMS)Product of SoftTech Engineers Pvt. Ltd.



Plan Budget

Prepare Estimate

Manage Work Orders

Manage Tenders

Manage Billing

Manage Projects

Maintain Assets

Core Processes

Public Works Process Framework

PLAN MAINTAINAPPROVE PROCURE MONITOR

Manage Finance & Compliance

Manage HR & Administration

Manage External Communication

Support Processes

Manage Approvals



Challenges in Works Management

Planning & Budgeting

• Manual preparation of budget estimates

• Consolidation of budget requirements from different offices is time consuming with chances of omission

• Low accuracy of budgeted amount in the absence of detailed estimate

• Little or no automation of business rules and workflows leads to bottlenecks during approval stage

Estimate preparation

• Tracking of DSR item rates in estimates with approved DSR rates is challenging in manual Process

• Latest SORs and updated circulars may not be readily available to all offices resulting in rework and delays

• Rate Analysis of Non DSR items may not be available across the organization resulting in duplication of efforts and inconsistency in results.

Tender management

• Manual Preparation of DTP is a time consuming process

• Maintaining consistency of data in tender documents is tedious in case of revisions

• Lack of transparency, visibility and traceability of tenders

• Inadequate capture and qualification of contractor data

• Subjectivity in bid comparison and evaluation of tenders

Work Order management

• Lack of standard formats and check list of Work order and agreements

• Little or no traceability of terms and conditions specified in work order and agreement.



Challenges in Works Management

Project Management

• Lack of visibility of physical and financial status of the project across levels

• Preparation of data for meetings with higher officials time consuming.

• At times there are no ways to verify the authenticity of data

• Engineers lose many hours in data preparation hence very little time is left with them for quality control at site

Billing Management

• Preparation of Abstracts from MBs manually are error prone and time consuming

• Difficult to handle Part and Reduced rates in manual process. Chances of omissions are high.

• Difficult to track and recover advances and reconcile material advances

• Inadequate checks of terms and conditions in Work order and agreements while preparing bills

• Management of security and other deposits is difficult

• Escalation statements preparation is tedious and time consuming

Manage Assets

• In the absence of a systematic inventory of Roads, Buildings and Bridge cards difficult to plan periodic and preventive maintenance schedules

• No visibility and analytics on maintenance schedules and cycle

• No analysis on up gradation v/s maintenance cost to arrive at objective decision

• Complaints Redressal System is ineffective in the absence of proper asset controls



PWIMS The trusted solution for Works organizations

MIS analytics

Core modules

Support modules

Standard reports

Custom reports Dashboards Scorecards

Budget estimate & Management

Pre Tendering

Tendering

Post Tendering

Asset maintenance & management

Content & document Management

Geographical Information system

Finance & accounts Management

HR & establishment Management



Offerings by PWIMS



Breakdown of PWIMS core modules

Public Works Information Management System

Pre Tendering

Tendering

Post Tendering

Schedule of Rates

Rate Analysis

Preliminary Estimation

Budgeting

Asset Inventory

Work Scheduling

Maintenance Scheduling

Statutory Registers

Maintenance

Grants Management

Cash & Bank Book

Expenditure Monitoring

Office Asset Information

Court Case Monitoring

Response to Queries

Personnel Info – Service Books

Works Management

Budget & Estimate

Management

Asset Inventory & Maintenance Management

Finance & Accounts

Management

HR & Establishment Management

MIS REPORT MIS REPORT MIS REPORT MIS REPORT MIS REPORT



Breakdown of Works Management

Pre Tendering

Proposal Approval

Administrative Approval

Technical Sanctions

Detailed Estimate

Preparation of DTP

MIS Reports

Tendering

Registration of Contractors

Tendering : e-Tendering & Offline

MIS Reports

Post Tendering

Contract Management

Project Monitoring

Quality Control

Measurement Books

RA Bills & Final Bills

MIS Reports



Some key observations



Key observations at MIDC

Budget Year / Modules

2012-13

Estimate Prepared 1350

Technical Sanction 750

Maharashtra Industrial Development Corporation (MIDC), an esteemed client of SoftTech implemented PWIMS. The client supplied the following observations

http://www.midcindia.org/Pages/DefaultMIDC.aspx



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Notice

Pub

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Tend

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Wor

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anct

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Bills Pr

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5

10

15

20

25

30

35

40

45

Mannual Days

System

Comparison of Time reduction in Manual and system process

Key observations at MIDC



Summary

Integrates all functional areas of Works Management

Leverages “trusted” data Maps the business rules and workflows to

roles and processes Provides strategic and operational intelligence Ensures compliance Ensures traceability Aligns “physical” and “financial” progress of

projects

SoftTech Engineers Pvt. Ltd. The Pentagon- 5A, 5th Floor, Sahu College Rd, Pune- 411 009 , Maharashtra, India

Thank You



Date post:	20-Aug-2015
Category:	Real Estate
Upload:	softtechlive
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Pwims generic level1

Real Estate