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Any person participating in a procurement process shall -(a). not offer any bribe, reward or gift or any material benefit either direcflyor indirectly in exchange for an unfair advantage in procurement processor to otherwise influence the procurement process;(b) not misrepresent or omit that misleads or attempts to mislead so as to
obtain a financial or other benefit or avoid an oblioation:(c) not indulge in any collusion, Bid rigging or anti-coirpetitive behavior to impair thetransparency, fairness and progress of the procurementprocess:
(d) not misuse any information shared between the procuring Entity and theBidders with an intent to gain unfair advantage in the procurement0rocess:
(e) not indulge in any coercion including impairing or harming or threatening to dothe same, directly or indirectly, to any party or to its property toinfluence the procurement pfocess;
(f) not obstruct any investigation or audit of a procurement process:(S) disclose conflict of interest, if any; and(h) disclose any previous transgressions with any Entity in India or anyother country during the last three years or any debarment by anyother procuring entity
Conflict of Interest :-The Bidder participating ln a bidding process must not have a conflict of Interest.A conflict of Interest is considered to be a situation in which a party has intereststhat could improperly influence that party's performance of official duties orresponsibilities, contractual obligations, or compliance with applicable laws andregulations.
i. A Bidder may be considered to be a Conflict of lrrterest with one of more Dartiesin a bidding process if, including but noi limited to :
h
c.
d
have controlling partners/shareholders in common; orreceive or have received any direct indirect subsidy from any of them; orhave the same legal representative for purposes of the Bid; or
have a relationship with each other, directly or through common thirdparties, that puts them in a position to have access to informationabout or influence on the Bid of another Bidder, or influence thedecisions of the Procuring Entity regarding the bidding process; orthe Bidder participates in more than one Bid in a bidding process.Partlcipation by a Bidder in more than one Bid will result in thedisqualification of all Bids in which the Bidder is involved. However,thls does not limit the inclusion of the same subcontractor, nototheMise participating as a Bidder, in more than one Bid; or
f. the Bidder or any of its affiliates participated as a consultant in thepreparation of the design or technical specifications of the Goods.Works or Services that are the subject of the Bid; or
g Bidder or any of its affiliates has been hired (or is proposed to behired) by the Procuring Entiiy as engineer-in-charge/consu ltant for the contract.
11 lPage
"J#%ffi-
Annexure B: Declaration bv the Bidder reqardinq eualifications
Declaration by the Bidder
In relation to mylour Bid submitted to .................... ....,..., forprocurement of ........................................in response to their Notice Inviting Bids No.
......... Dated l/we hereby declare under Section 7 ofRajasthan Transparency in Public Procurement Act, 2012, that:
1. l/we possess the necessary professional, technical, financial and managerialresources and competence required by the Bidding Document issued by theProcuring Entity;
2. llwe have fulfilled my/our obligation to pay such of the taxes payable to theUnion and the State Government or any local authority as specified in the BiddingDocument;
3. l/we are not insolvent, in receivership, bankrupt or being wound up, not havemy/our affairs administered by a court or a judicial officer, not have my/ourbusiness activities suspended and not the subject of legal proceedings for any ofthe foregoing reasons;
4. lArve do not have, and our directors and officers not have, been convicted of anycriminal offence related to my/our professional conduct or the making of falsestatements or misrepresentations as to my/out qualifications to enter into aprocurement contract within a period of three years preceding thecommencement of this procurement process, or not have been othenrvisedisqualified pursuant to debarment proceedings;
5. l/we do not have a conflict of interest as specifled in the Act, Rules and theBidding Document, which materially affects fair competition;
Date :
Place :
Signature of bidder
Name :
Designation:
12 | P a g e
Address :
Annexure C: Grievance Redressal during procurement processThe designation and address of the First Appellate Authority is: AssitantOfficer, State lnsurance & Provident Fund, Bikaner Division, BikinerThe designation and address of the second Appellate Authority is: AdditionalState Insurance & Provident Fund, Bikaner Division. Bikaner
Accounts
Director,
1. Filling an appeallf any Bidder or prospective bidder is aggrieved that any decision,action or omission of the Procuring Entity is in contravention to theprovisions of the Act or the Rules or the Guidelines issued thereunder, he may file an appeal to First Appellate Authority, asspecified in the Bidding Document within a period of ten days fromthe date of such decision or action, omission, as the case may be,clearly giving the specific ground or grounds on which he feelsaggneve0:Provided that after the declaration of a Bidder as successful the appeal may befiled only by a Bidder who has participated in procurement proceedings:
Provided further that in case a procuring Entity evaluates theTe;hnical Bidsbefore the opening of the Financial Bids, an appealrelated to the matter of Financial Bids may be filed only by a Bidderwhose Technical Bid is found to be acceotable.
2. The officer to whom an appeal is filed under para (1) shall deal withthe appeal as expeditiously as possible and shall endeavour todispose it of within thirty days from the date of the appeal.3. lf the officer designated under para (1) fails to dispose of the appealfiled within the period specified in para (2), or if the Bidder orprospective bidder or the Procuring Entity is aggrieved by the orderpassed by the First Appellate Authority, the Bidder or prospectivebidder or the Procuring Entity, as the case may be, may file a secondappeal to Second Appellate Authority specified in the BiddingDocument in this behalf within fifteen days from the expiry of theperiod specified in para (2) or of the date of receipt of the orderpassed by the First Appellate Authority, as the case may be.
4. Appeal not to lie in certain casesNo appeal shall lie against any decision of the Procuring Entityrelating to the following matters, namely:-(a) determination of need of procurement;(b) provisions limiting participation of Bidders in the Bid process;(c) the decision of whether or not to enter into negotiations;(d) cancellation of a procurement process;(e) applicability of the provisions of confidentiality
5. Form ofAppeal(a) An appeal under para (1) or (3) above shall be ln the annexed
Form along with as many copies as there are respondents inthe aDoeal.
order appealed against, if any,(b) Every appeal shall be accomand proof of payment of fee.
(c) Every appeal may be presented to First Appellate Authority orSecond Appellate Authority, as the case may be, in person or
through registered post or authorised representative.
6. Fee for filing appeal(a) Fee for first appeal shall be rupees two thousand flve hundred
and for second appeal shall be rupees ten thousand, whichshall be non-refundable.
(b) The fee shall be paid in the form of bank demand draft orbanker's cheque of a Scheduled Bank in India oavable in thename of Appellate Authority concerned.
7. Procedure for disposal of Appeal(a) The First Appellate Authority or Second Appellate Authority,
as the case may be, upon filing of appeal, shall issue noticeaccompanied by copy of appeal, affidavit and documents, ifany, to the respondents and flx date of hearing.
(b) On the date fixed for hearing, the First Appellate Authority orSecond Appellate Auihority, as the case may be, shall,-
(i) hear all the parties to appeal present before him; and(ii) peruse or inspect documents, relevant records or copies
thereof relating to the matter.(c) After hearing the parties, perusal or inspection of documents
and relevant records or copies thereof relating to the matter,the Appellate Authority concerned shall pass an order inwriting and provide the copy of order to the parties to appealfree of cost.
(d) The order passed under sub-clause(c) above shall also beolaced on the State Public Procurement Portal.
Annexure D: Additional Conditions of Contract
1 . Correction of arithmetical errors
Provided that a Financial Bid is substantially responsive, the Procuring Entity will correctarithmetical errors during evaluation of Financial Bids on the following basis:
i. if there is a discrepancy between the unit price a,rd the total price that is obtained bymultiplying the unit price and quantity, the unit price shall prevail and the total priceshall be corrected, unless in the opinion of the Procuring Entity there is an obviousmisplacement of the decimal point in the unit price, in which case the total price asquoted shall govern and the unit price shall be corrected;
if there is an error in a total to the add ition or
;|l],?,lnt" prevail and the total shall be
14 lPage
subtraction of subtotals. thecorTected; and ,.flfdq
iii. if there is a discrepancy between words and figures, the amount in words shallprevail, unless the amount expressed in words is related to an arithmetic error, inwhich case the amount in figures shall prevail subject to (i) and (ii) above
lf the Bidder that submitted the lowest evaluated Bid does not accept theconection of errors, its Bid shall be disqualified and its Bid Security shall
be forfeited or its Bid Securing Declaration shall be executed
2. Procuring Entity's Rightto Vary Quantities
(i) At the time of award of contract, the quantity of Goods, works or
services originally specified in the Bidding Document may be
increased or decreased by a specified percentage, but such increase or
decrease shall not exceed twenty percent, of the quantity specified in the
Bidding Document. lt shall be without any change in the unit prices or
other terms and conditions of the Bid and conditions of contract(ii) lf the Procuring Entity does not procure any subject matter of
orocurement or procures less than the quantity specified in the'BiddingDocumentduetochangeincircumstances,theBiddersha||notbe
entitled for any claim or compensation except otheMise provided in the
Conditions of Contract.(iii)|ncaseofprocurementofGoodsorseruices'additiona|quaniitymay.be
procured by placing a repeat order on the rates and conditions of the origina
order. However, the additional quantity shall not be more lhan 25o/o of the value
ofGoodsoftheoriginalcontractandsha||bewithinonemonthfromthedateofexpiryof|astsupp|y.|ftheSupplierfai|stodoso,theProcuringEntitysha||befree to arrange for the balance supplyfor by limited Bidding or otherwise and the extra cost incuned shall be recovered
from the SuPPlier.
3. Dividing quantities among more than one Bidder at the time of award
(ln case of procurement of Goods)
As a general rule all the quantities of the subject matter of procurement shall.be
procured fro-m ttre Bidder, whose Bid is accepted. However, when it is considered that
ihe quantity of the subject matter of procurement to be procured is very large and it may
not oe in the capacity of the Bidoer, whose Bid is accepted, to deliver the entire quantity
or when it is consid'ered thai the subject matter of procurement to be procured is of
critical and vital nature, in such cases, the quantity may be divided between the Bidder'
whose Bid is accepted and the second lowest Bidder or even more Bidders in that
order, in a fair, transparent and equitqple manner at the rates of the Bidder, whose Bid
is accepted. -- f{?4"r'ft{t{n6ffi .Edi';(-_erd\ \- -fl.
e'{d i:4r {'\'- ffcP'
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(iD
(iiD
z. l
(i)(iD
(iiD
lPage
Appellant's Signature
[See rure 831
um of Appeal under thein Public Procurement Act,
Particulars of appellant:
Name of the appellant:Official address, if any:
Residential address:
and address of the respondent(s)
and date ofthe order aPPealed
the officer/authority who passed thea statement of a decision, action or
to the provisions of the by which
No.
andclosoft
(
Authority)
and designation
Procuring Entity in
appellant is
the Appellant proposes to beand oostal address of the
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