Invoice

Ricoh APS overall structureQuickBooks Desktop

Data Routing

Invoice

INPUT PROCESS

Invoice

jpg

SCAN

QBD Workstation

QBD x Ricoh APS sync

OUTPUT

Invoiceimage

https://db.tt/jVUuENle

• Vendor Name• Invoice No.• Invoice Date• PO Number • Total $• Line item & $• Account Code• URL cloud storage

OCR

Invoice No.Vendor Name

Invoice DateP.O. NumberTotal AmountLine Item & $

Extract Select fromdropdown

POST

* user setting in RICOH APS

Upload

ICE

Invoice

jpg

Data Sync.• Vendor Name• Account Code• Post Invoice Data

Cloud Storage

Ricoh MFP

Account Code VerifyUpload

PC

Ricoh APS x QuickBooks Desktop Onboarding Overview

2

InstallPC Agent

Go to https://ricohaps.ricoh-usa.comSign up,i. Select accounting systemii. Fill in formiii.Set up password

Download PC agent

Finance Dept.

Account Payable

QuickBooks Loaded PC

1

2

3

= Necessary items.

PC

Download PC agent

3

2

Install PC agent3

Start up, APS agent, start QuickBooks

5

LOG IN with your RICOH APS Account username & Password.

LOG IN to your QUICKBOOKS DESKTOP

You can set Auto Sync in the “Advanced” menu1 min. ~ 60 min.

・・・・・・・・・・・

kwatanabe@ricohsv.com

・・・・・・・・・・・

QuickBooksPro 2017

Ricoh APS x QuickBooks Desktop Now the connection is established

6

Account Payable

QuickBooks Loaded PC

PC

Ricoh APSVia Browser

QuickBooksDesktop

Pre-requisite:

1. QuickBooks Desktop needs to be started up2. Ricoh APS Sync Tool needs to be started up3. Ricoh APS needs to be logged in.

WARNING !!!Please be sure to click “Sync Now” button to Synchronize the data (Vendor DB, Accounting Code, and Class) before uploading invoice.Ricoh APS invoice recognition requires the updated data to be synchronized before recognizing invoice data.

Where to find the posted invoice data in QuickBooks Desktop.

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G/L Code selected at Ricoh APS

Vendor NameEntry Date

Invoice Number

Total Amount

Invoice Date

Public URL for DropboxTo pull original invoice

Total Amount P.O. Number “Class”

Ricoh APS : Synchronized Data with your Quickbooks Desktop

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