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QCC: Tec(h)no-Wednesdays
Issues in Managing Text in LOTEs,& an Introduction to PowerPoint
Eva M. Fernández
October 9, 2002Queens LOTE ConsortiumQueens [email protected]
Technology for LOTEs
to deliver content to students, synchronously or asynchronously
in lectures (PPT projections / slide-shows)
via the internet using a web authoring tool like Blackboard by creating web pages of your own, served by
the college's server
Technology for LOTEs
to do research (and training students to do research) using the library's resources
access to printed material online reserve
to communicate and manage a classroom e-mail course management tools, like Blackboard
How to see things in the right language
install language support in your browser in Internet Explorer:
Start > Settings > Control Panel > Internet Options > General > Languages > Add
you may need to run Windows Update
Writing things with the right diacritics: Character Sets
English-bias? basic ASCII character set
“American Standard Code for Information Interchange”
128 characters: see it here ISO Latin 1 character set
developed by “International Organization for Standardization” a superset of the ASCII character set similar to character set used in Windows used for non-ASCII characters in HTML code
256 characters: see it here
The difficult input method:ALT codes
use the number pad (“num lock” on) ALT + 160 = á (same as ANSI ALT + 0225) ALT + 130 = é ALT + 161 = í ALT + 162 = ó ALT + 163 = ú ALT + 168 = ¿
Another difficult input method:Insert Symbol
in most Office suite programs Word, PowerPoint, FrontPage Insert > Symbol > select symbol
similar to CD-ROM & Internet software that requires copying and pasting characters?
The best input method:Language-Specific Keyboards
in Windows 95, 98, 2000: Start > Settings > Control Panel >
Keyboard > Language > Add You might need the Windows CD ROM
In Windows XP: Start > Control Panel > Date, Time,
Language & Regional Options > Add Other Languages
PPT: Main Features
Create SLIDES to project on a screen, from PC to print-out as transparencies & use with
overhead projector Integrate text and other multimedia
content Deliver presentations
in formal or informal settings in classrooms or conferences
The PPT Menu
Entering and formatting text Working with the user interface Printing slides Saving your work Running a slide show
some reasonable time for each topic,with time to experiment
Assumptions & Disclaimers
You’re familiar with: using a mouse using a keyboard using Windows 95 (or higher)
Mac v. PC versions of PPT PPT 97 v. 2000 v. 2002,
Why Bother Learning PPT?
Isn’t it just a glorified word processor? yes… but,
PPT (and other similar software titles)ISN’T (aren’t) JUST FOR MANAGING TEXT
to use Microsoft’s jargon:
“you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact”
found somewhere on the Microsoft.com website
Word Processors ~Word, WordPerfect, Wordstar, …
entering large amounts of text printing text, or displaying it on a small
computer screen so…
small fonts, aligned left, portrait orientation can manage incorporation of multimedia objects,
but can’t display them well keyboard commands great for entering and
formatting text, but not necessarily ideal for presentations
Presentation Software ~PowerPoint, Freelance, Corel Presentations…
Designed for making slides default font sizes are big
default alignment and spacing of text varies, depending on slide layout
default image is oriented as landscape ideal for overhead projectors
with data projectors, takes advantage of screen size
Presentation Software ~PowerPoint, Freelance, Corel Presentations…
Designed for running slide shows features to maximally use screen when
running a presentation
keyboard commands to simplify presentation tasks browsing from slide to slide
changing color of screen
using a pen or a pointer
Presentation Software ~PowerPoint, Freelance, Corel Presentations…
AND you can associate a slide with notes, an outline, etc. simplifies making handouts and
summaries helps organize ideas improves efficacy of presentation
Presentation Software ~PowerPoint, Freelance, Corel Presentations…
FINALLY, you can save presentations as HTML files, to upload to the web for asynchronous delivery of lectures /
talks features to set up “Online Broadcasts”
Finding the program
In my machine: somewhere in the Start button menu C:\Program Files\Microsoft Office\Office\
POWERPNT.EXE
Find it in your lab machines now
Working with the user interface
Menus file, edit, view, insert, format tools slide show
Toolbars standard, formatting outlining animation
.. .. .. ....
Windows / Views
The buttons at the bottom left:
Outline
Full Slide
Slide Sorter
Slide Show
Normal View
Multi-Panel Interface
the slide itself (workspace): CENTER slide thumbnails or outline: LEFT slide design or slide layout: RIGHT notes: BOTTOM toolbars: TOP (& BOTTOM)
scrollbar: RIGHT status bar: BOTTOM
Entering Text
Adding slides: default layout Title slide Bulleted list 2 column text Table etc.
Advantage of using default layouts: generates outline automatically
Formatting Text
“Format” menu “Formatting” toolbar
change font size change line spacing, paragraph alignment changing / adding / deleting bullets
also, “Slide Layout” and “Apply Design”
Remember to right click for formatting(and other such) options
Changing the Default Font
For a given text box, or part of text box: select text, change font
For all the text entered so far: “Format” > “Replace Fonts...” > “Replace”
For any text to be entered: “Format” > click on “Default for new objects”
Printing Slides
As overheads on plain paper on transparencies
As handouts the black-and-white print-out the outline print-out
Saving your work
“Save” & “Save As…” presentation (*.ppt) show (*.pps) outline (*.rtf) set of slides (*.gif, *.jpg, *.tif, etc.)
“Save As HTML…” (possibly next session)
Embedding true-type fonts “Pack and Go…”
Running a slide show
the “full screen” view keyboard v. mouse black-outs, white-outs navigating through slides the mouse as pointer or pen
Keyboard shortcuts
Advance to next slide: space, N, right or down arrow, enter, page down
Return to previous slide: backspace, P, left or up arrow, page up
Go to slide number “#”: “#” + enter
End show: esc, ctrl+break
More keyboard shortcuts
black-out: B white-out: W
show / hide arrow pointer: A
pointer-to-pen: ctrl+P pen-to-pointer: ctrl+A
hide pointer & button: ctrl+H erase drawing: E
Homework:
Make your own PPT presentation… focus on making the text appear the way you
want it to save it in various formats and see what happens print out some slides, a handout, an outline try running a slide show
As a reference, download a copy of this presentation: http://www.qc.edu/~efernand/PPT/
There’s more to PPT than just text
PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs
You can manipulate and display: images, tables, graphs, sounds, moving
pictures, and the like
Other Tec(h)no-Wednesdays…
November 13: Managing Multimedia:
Sound & Vision
December 4: Web Authoring Tools for LOTEs
Blackboard & FrontPage Discussion & demonstration