© Girlguiding 2018 www.girlguiding.org.uk
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Qualifications v1 Nov 2018
Qualifications, modules, courses and awards
This help file contains the instructions you need to manage volunteer roles in your area.
1. The Leadership Qualification
2. Going Away With…
3. The Queen’s Guide Award
4. The Duke of Edinburgh Award
5. First Aid
6. A Safe Space
7. Programme Courses and e-learning
8. Catering
9. Outdoor Qualifications, including Walking, Archery, Narrowboating, Climbing
10. Long Service Awards
11. County Awards
For information about adding qualifications, modules and courses please see the relevant help files from the
help zone on GO.
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Qualifications v1 Nov 2018 © Girlguiding 2018 www.girlguiding.org.uk
1. The Leadership Qualification Use this help file to manage the Leadership Qualification.
Qualification Minimum
Age
Maximum
Age
Membership
Required
Mentor
Required
Who can add
qualification
to show it has
been started
Who can mark
qualification
as complete
Who can
verify
qualification
as complete
Leadership
Qualification 16 N/A Yes Yes
District
Division
County
District
Division
County
County
The Leadership Qualification is recorded on GO as a qualification, with seven different modules (a module 1 for
each section and 2, 3 & 4). The qualification needs adding to the individual before you can select the modules
they are undertaking.
If you are the Leadership Qualification Coordinator:
• Click the ‘Learning’ button at the top followed by ‘My Division/County Learning Roles’. Click the
relevant level from the list on screen.
• Click on the Leadership Qualification tab.
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My
District/Division/County Roles’. Click the relevant level from the list on screen.
• Click on the ‘Learning’ tab followed by Leadership Qualification from the left
hand side.
If you are an Administrator (e.g. GO Coordinator):
• Click the ‘Level Support’ button at the top followed by ‘My District/Division/County Roles’. Click the
relevant level from the list on screen.
• Click on the ‘Learning’ tab followed by Leadership Qualification from the left
hand side.
Adding the Leadership Qualification to a new starter
Before you can add the qualification, the volunteer needs to hold their main role in your area.
1) Click on ‘Add Qualification’ button.
2) Select the ‘Mentee’ and ‘Mentor’ using the magnifying glass.
NOTE//
The Mentee search will provide you all volunteers holding a role in your level or below, don’t forget to add
their role of Leader in Training or Young Leader. LQ Coordinators are not able to complete this as it’s the
responsibility of the Commissioner to ensure the roles are correct.
Only volunteers with the role of Mentor recorded on GO will show in the search. You will see all volunteers
whose main role is in your level or below. For example, a County Mentor will also show if their main role is
within your District/Division.
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Selecting the modules and editing the start date
Now that you’ve added the qualification to the volunteer you can follow these steps to select the specific
modules that they are going to be completing.
1) Click on the actions arrow for the relevant participant (in the first table
on screen).
2) Click on ‘View Qualification’.
3) Use the actions arrow to ‘Mark as Selected’ for each of the modules the
participant has chosen to work on.
4) Enter the start date for the qualification and confirm if the book has
been given to the participant.
5) Click on the actions arrow for the relevant participant.
6) Click ‘Mark as in Progress’.
Adding a module to a volunteer who has already completed the Leadership Qualification
Use these steps for adding and additional module 1 or a module 4 to a Leader.
1) Change the view of the first table to show ‘Completed Leadership Qualifications’
2) Click on the actions arrow for the relevant participant.
3) Click on ‘View Qualification’.
4) Use the actions arrow to ‘Mark as Selected’ for the new module they are going to work on.
Marking a module as complete
As volunteers complete the modules you should use these instructions to mark them as complete.
1) Click on the actions arrow for the relevant module (second table on screen).
2) Click ‘Mark as Complete’ and enter the date completed on.
3) Submit to save the information.
NOTE/ Module 3 cannot be marked as complete without ‘A Safe Space’ course being recorded on GO. The
LQ Coordinator cannot add these courses as it is the responsibility of the County Administrator or
Commissioner.
Marking the Leadership Qualification as complete
1) Click on the actions arrow for the relevant participant (first table on screen).
2) Click ‘Mark as Complete’ and enter the date completed on.
NOTE//
Only once Module 2 and Module 3 (as well as the individual having a valid First
Aid certificate) have been marked as complete will the Leadership Qualification
be able to be marked as complete.
By marking the Qualification as complete at District or Division level this will submit the record to County
for verification.
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Verifying the Leadership Qualification
These instructions should be completed at County level to show that the qualification has been verified.
1) Choose ‘submitted Leadership Qualifications’ from the selector for the first
table.
2) Click on the actions arrow for the relevant participant (first table on screen).
3) Click ‘Mark as Complete’ and enter the date completed on.
Marking a module or the Leadership Qualification as ‘Abandoned/Postponed’
This can only be completed at County Level, if you are trying to complete this at District/Division level, please
ask your County to help.
1) Click on the actions arrow for the module or qualification.
2) Click ‘Abandon’ or ‘Postpone’ as required.
3) Click ‘Proceed’ on the ‘Are you sure’ pop-up.
NOTE//
If the individual wants to restart the qualification or module click on the actions arrow next to their name
in the first table and click ‘View Qualification’ to show that they have re-selected a module; click ‘Mark as
In Progress’ if they postponed or abandoned the qualification in full.
Keeping in contact with Participants and Mentors
1) Use the third table on screen, changing the view as required.
2) Click on the actions arrow and ‘Contact Participant’ or click on the individual’s name to send them an
internal message.
3) Click on the download button to export a spreadsheet so that you can send an email to all Mentors or
Participants as required.
Mentors contacting their Mentees
Mentors can see their Mentees in the ‘My Mentees’ section in their profile.
1) Click on your name in the top right hand corner.
2) Select ‘My Mentees’ from the list
3) Click on the actions arrow
They can use the actions arrow and ‘Contact Mentee’ option to message them.
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What do each of the tables show you?
Table one – Qualifications
This table provides you with a view selector to see the Leadership Qualification
for different volunteers with each status.
Table two – Modules
This table provides you with a view selector to see the different
modules with each status. If a volunteer is completing/has completed
multiple modules they will show multiple times.
Table three - Mentors/Participants
This table provides you with the opportunity to download the participants or
the mentors.
This shows all participants who are currently in progress with at least one
module with their email address so that you can contact them to invite them to relevant trainings.
The Mentors view shows all Mentors in the area with their contact details so that you can use this to email
mentors and contact them as required.
NOTE/ This table only shows those Mentors who are shown on GO as mentoring a volunteer through the
qualification.
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Qualifications v1 Nov 2018 © Girlguiding 2018 www.girlguiding.org.uk
2. Going Away With…
Use this help file to manage the Going Away with… qualification for volunteers in your area.
Qualification Minimum
Age
Maximum
Age
Membership
Required
Mentor
Required
Who can add
qualification to show it
has been started
Who can mark
qualification as
complete
Going Away
With…
Qualification
18 N/A Yes Yes
District
Division
County
District
Division
County
The Going Away With… Qualification is recorded on GO as a qualification, with multiple modules (Going Away
With License for the basic one night element, then Catering, 3 x Programme modules, Facilities, Camping and
Travelling Abroad).
The qualification needs to be added to the individual’s record before you can select the modules they are
undertaking.
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My
District/Division/County Roles’. Click on your level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘Going Away With Scheme’ from the left
hand side.
If you are an Administrator (e.g. GO Coordinator or Division Administrator):
• Click the ‘Level Support’ button at the top followed by ‘My District/Division/County Roles’. Click your
level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘Going Away With Scheme’ from the left
hand side.
Adding the Going Away With… Qualification to a new starter
1) Click on ‘Add Qualification’ button.
2) Select the ‘Mentee’ and ‘Mentor’ using the magnifying glass.
NOTE//
The Mentee search will provide you all volunteers holding their main role in your area or below.
Only volunteers with the role of Mentor recorded on GO will show in the search. You will see all volunteers
whose main role is in your level or below. For example a County Mentor will also show if their main role is within
your District/Division. The role of Going Away With Mentor can only be added at County level.
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Selecting the modules and editing the start date
Now that you have added the qualification they will appear on the list of New Going Away with Qualifications in
the first table on the screen. You now need to choose which modules they are going to be working on
1) Click on the actions arrow for the relevant participant
2) Click on ‘View Qualification’.
3) Use the actions arrow to ‘Mark as Selected’ for each of the modules the
participant has chosen to work on. If the start date is before today need to use
the View Module action to amend.
4) Enter the start date for the qualification and confirm if they have the scheme
book
5) Click on Update
6) Click on the actions arrow for the relevant participant and select ‘Mark as in
Progress’.
Adding a module to a volunteer who has already completed the Going Away With… Qualification
Use these steps for adding an additional module (section programme, camping, travelling abroad etc.)
1) Change the view of the first table to show ‘Completed Going Away With… Qualifications’
2) Click on the actions arrow for the relevant participant.
3) Click on ‘View Qualification’.
4) Use the actions arrow to ‘Mark as Selected’ for the new module they are going to work on. You may need to
change the start date for this module.
Marking a module as complete
1) On the In Progress Going Away with Modules list (second table on screen) Click on the actions arrow for the
relevant module
2) Click ‘Mark as Complete’ and enter the date completed on.
3) Submit to save the information.
NOTE/ If marking all modules complete for an individual, it’s quicker to click on ‘View Qualification’ from
the first table on screen and using the action arrow for each of the modules from this pop-up table.
Marking the Going Away With… Qualification as complete
1) On the In Progress Going Away with Qualifications (first table on screen).
Click on the actions arrow for the relevant participant
2) Click ‘Mark as Complete’ and enter the date the qualification was
completed.
NOTE/ Only once a completed Going Away With Licence Module and the volunteer has a completed Leadership
Qualification on their record can the Going Away With… Qualification be marked as complete.
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As the Going Away With… qualification does not need to be verified the ‘Submitted Going Away With Qualifications’ list will always be blank.
Marking a module or the Going Away With… Qualification as ‘Abandoned/Postponed’
This can only be completed at County Level, if you are trying to complete this at District/Division level, please
ask your County to help.
1) Click on the actions arrow for the module or qualification.
2) Click ‘Abandon’ or ‘Postpone’ as required.
3) Click ‘Proceed’ on the ‘Are you sure’ pop-up.
NOTE//
If the individual wants to restart the qualification or module click on the actions arrow next to their name in the
first table and click ‘View Qualification’ to show that they have re-selected a module; click ‘Mark as In Progress’
if they postponed or abandoned the qualification in full.
Keeping in contact with Participants and Mentors
1) Use the third table on screen Going Away with Participants, changing the view as required.
2) Click on the actions arrow and ‘Contact Participant’ or click on the individual’s name to send them an
internal message.
3) Click on the download button to export a spreadsheet so that you can send an email to all Mentors or
Participants as required.
Mentors contacting their Mentees
Mentors can see their Mentees in the ‘My Mentees’ section in their profile.
1) Click on your name in the top right hand corner.
2) Select ‘My Mentees’ from the list
3) Click on the actions arrow
They can use the actions arrow and ‘Contact Mentee’ option to message them.
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Qualifications v1 Nov 2018 © Girlguiding 2018 www.girlguiding.org.uk
What do each of the tables show you?
Table one – Qualifications
This table provides you with a view selector to see the Going Away With…
Qualification for different volunteers with each status.
Table two – Modules
This table provides you with a view selector to see the different modules with each
status. If a volunteer is completing/has completed multiple modules they will show
multiple times.
Table three - Mentors/Participants
This table provides you with the opportunity to download the
participants or the mentors.
This shows all participants who are currently in progress with at
least one module with their email address so that you can contact
them to invite them to relevant trainings.
The Mentors view shows all those Mentors who are currently recorded on GO as mentoring another volunteer
through this qualification.
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3. Queen’s Guide Award
Use this help file to manage the Queen’s Guide Award for individuals in your area.
Qualification Minimum
Age
Maximum
Age
Membership
Required
Mentor
Required
Who can add
qualification to show it
has been started
Who can mark
qualification as
complete
Queen’s
Guide Award 16 25 Yes No County Association
The Queen’s Guide Award is recorded on GO as a single entity with no individual modules to complete.
The award needs to be added to an individual’s GO record when they start working towards it.
If you are the Queen’s Guide Award Coordinator:
• Click the ‘Learning’ button at the top followed by ‘My County Learning Roles’. Click the relevant level from
the list on screen.
• Click on the Queen’s Guide Award tab.
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My County Roles’. Click on your
level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘Queen’s Guide Award’ from the left-hand side.
If you are an Administrator (e.g. GO Coordinator):
• Click the ‘Level Support’ button at the top followed by ‘My County Roles’. Click your level
from the list on screen.
• Click on the ‘Learning’ tab followed by ‘Queen’s Guide Award’ from the left-hand side.
Adding the Queen’s Guide Award to a new starter
1) Click on ‘Add Qualification’ button.
2) Select the ‘Mentee’ and ‘Mentor’ using the magnifying glass.
NOTE// The Mentee search will provide you all individuals holding their main role in your area or below.
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Editing the start date and marking as in progress
Now that you have added the qualification they will appear on the list of New
Queen’s Guide Award Qualifications in the first table on the screen. You now
need to mark the qualification as In progress and amend the start date if
required.
1) Click on the actions arrow for the relevant participant
2) Click on ‘View Qualification’.
3) Enter the start date for the qualification and confirm if they have the
scheme book
5) Click on Update
6) Click on the actions arrow for the relevant participant and select ‘Mark as in Progress’.
Marking the Queen’s Guide Award as complete
Once the book has been sent to Girlguiding HQ and verified the Queen’s Guide Award will be marked as
complete.
Keeping in contact with Participants and Mentors
1) Use the second table on screen Queen’s Guide Award Mentors/Participants, changing the view as required.
2) Click on the actions arrow and ‘Contact Participant’ or click on the individual’s name to send them an
internal message.
3) Click on the download button to export a spreadsheet so that you can send an email to all Mentors or
Participants as required.
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Qualifications v1 Nov 2018 © Girlguiding 2018 www.girlguiding.org.uk
4. The Duke of Edinburgh Award Use this help file to manage the Duke of Edinburgh Award for individuals in your area.
Qualification Minimum
Age
Maximum
Age
Membership
Required
Mentor
Required
Who can add
qualification to show it
has been started
Who can mark
qualification as
complete
Duke of
Edinburgh
Bronze
14 25 Yes No District/Division/
County County
Duke of
Edinburgh
Silver
15 25 Yes No District/Division/
County County
Duke of
Edinburgh
Gold
16 25 Yes No County Association
The Duke of Edinburgh Award is recorded on GO as a single entity with no individual modules to complete. For
young people completing the service element with Girlguiding should only be recorded on GO as a ‘young
external volunteer’. You do not need to record the qualification on their record.
The award needs to be added to an individual’s GO record when they start working towards it.
If you are the Duke of Edinburgh Adviser:
• Click the ‘Learning’ button at the top followed by ‘My County Learning Roles’. Click the relevant level
from the list on screen.
• Click on the Duke of Edinburgh Award tab.
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My County Roles’. Click
on your level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘Duke of Edinburgh’ from the left-hand
side.
If you are an Administrator (e.g. GO Coordinator):
• Click the ‘Level Support’ button at the top followed by ‘My County Roles’. Click your level from the list
on screen.
• Click on the ‘Learning’ tab followed by ‘Duke of Edinburgh’ from the left-hand
side.
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Adding the Duke of Edinburgh Award to a new starter
1) Click on ‘Add Qualification’ button.
2) Select the ‘Mentee’ and ‘Mentor’ using the magnifying glass.
NOTE//
The Mentee search will provide you all individuals holding their main role in your area or below.
Editing the start date and marking as in progress
Now that you have added the qualification they will appear on the list of New Duke of Edinburgh Award
Qualifications in the first table on the screen. You now need to mark the qualification as in progress and amend
the start date if required.
1) Click on the actions arrow for the relevant participant
2) Click on ‘View Qualification’.
3) Enter the start date for the qualification and confirm if they have the
scheme book
5) Click on Update
6) Click on the actions arrow for the relevant participant and select ‘Mark
as in Progress’.
Marking the Duke of Edinburgh Award as complete
Once a Bronze or Silver award has been completed you can mark these as
completed using the steps below. For Gold Awards these are marked as
complete at Girlguiding HQ.
1) Click on the actions arrow for the relevant participant
2) Select ‘Mark as Complete’
3) Enter the date of completion in the pop-up.
Keeping in contact with Assessors, Supervisors, Participants and Mentors
1) Use the second table on screen Duke of Edinburgh Award Mentors/Participants, changing the view as
required.
2) Click on the actions arrow and ‘Contact Participant’ or click on the individual’s name to send them an
internal message.
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5. First Aid Use these instructions to update First Aid courses for volunteers in your area.
Course Who can add
course Valid for Comment
First Response District/Division
/County 36 months
First Response Renewal District/Division
/County 36 months
First Aid - 16 hour County 36 months
First Aid – External Course County 36 months
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My
District/Division/County Roles’. Click on your level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘All Courses’ from the left-hand side.
If you are an Administrator (e.g. GO Coordinator or Division Administrator):
• Click the ‘Level Support’ button at the top followed by ‘My District/Division/County Roles’. Click your
level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘All Courses’ from the left-hand side.
Adding one of these courses to a volunteer
1) Click on ‘Add Course’ button.
2) Complete the fields on the pop-up screen to show who is completing the course and when they started it.
3) Click submit to save the information
4) When they have completed the
course, use the action to ‘mark as
complete’, by entering their ‘completed
on’ date.
This will automatically update the ‘valid
to’ field to show when they need to ‘renew’ the course.
Adding a renewal of a course
Whenever a volunteer ‘renews’ a course, it is added again to show that the course has been completed for
another time. Therefore, you will start to see a list of all courses completed by a volunteer in the table, showing
a full history of the courses they have attended/completed.
Tracking volunteers who need to ‘renew’ their First Aid
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My
District/Division/County Roles’. Click on your level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘First Aid Report’ from the left-hand side.
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If you are an Administrator (e.g. GO Coordinator or Division Administrator):
• Click the ‘Level Support’ button at the top followed by ‘My
District/Division/County Roles’. Click your level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘First Aid Report’ from the left-hand side.
Units are required to ensure that they have at least one volunteer with a valid first aid certificate. You can track
that units have a valid certificate using this page.
On the First Aid Report page you have two different tables to look at.
The top table (Units with no first aid certificate) is related to the units and checks that at least one leader
(Leader, Assistant Leader or Leader in Training) has a valid first aid
certificate. You can look at the units who have no leader with a
certificate and therefore need one of the leaders to complete a course.
The other option is to look at those units who need to complete a
certificate in the next six months and will need to complete a first aid course.
You can contact these units using the main contact’s email address in the table. To ensure they are booked on
to a course as soon as possible.
The other table is about volunteers in the area and shows you either the
valid to date or those due to expire in the next six months so that you can
plan ahead for the volume of courses needed.
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6. A Safe Space
Use this help file to update First Aid and A Safe Space courses for volunteers in your area.
Course Who can add
course Valid for Comment
A Safe Space Level 1 E-Learning National 36 months
A Safe Space Level 1 Training County 36 months
A Safe Space Level 2 Part 1 of 2 -
E-Learning National 36 months
A Safe Space Level 2 Part 2 of 2 –
Follow up chat County 36 months
This follow up chat, along with the e-learning
make up the full level 2 course.
A Safe Space Level 2 Training County 36 months
A Safe Space Level 3 Part 1 of 2 -
E-Learning National 36 months
A Safe Space Level 3 Part 2 of 2 -
Prior Learning County 36 months
This option for prior learning, along with the e-
learning make up the full level 3 course. The e-
learning must be completed prior to adding this.
A Safe Space Level 3 Part 2 of 2 -
Training County 36 months
This training, along with the e-learning make up
the full level 3 course. The e-learning must be
completed prior to attending the training.
A Safe Space Level 4 Training County 60 months
The E-learnings are recorded as courses and will be shown in the All Courses tab. These are added at a national
level within two weeks of the individual completing the online course. If it has not been recorded, please
email [email protected].
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My
District/Division/County Roles’. Click on your level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘All Courses’ from the left-hand side.
If you are an Administrator (e.g. GO Coordinator or Division Administrator):
• Click the ‘Level Support’ button at the top followed by ‘My District/Division/County Roles’. Click your
level from the list on screen.
• Click on the ‘Learning’ tab followed by ‘All Courses’ from the left-hand side.
Adding one of these courses to a volunteer
1) Click on ‘Add Course’ button.
2) Complete the fields on the pop-up
screen to show who is completing the
course and when they started it.
3) Click submit to save the information
4) When they have completed the course,
use the action to ‘mark as complete’, by
entering their ‘completed on’ date.
This will automatically update the ‘valid to’ field to show when they need to ‘renew’ the course.
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Adding a renewal of a course
Whenever a volunteer ‘renews’ a course, it is added again to show that the course has been completed for
another time. Therefore, you will start to see a list of all courses completed by a volunteer in the table, showing
a full history of the courses they have attended/completed.
Tracking A Safe Space Levels
Work is currently underway to develop the reporting and tracking functions for A Safe Space and the various
levels. This help file will be updated in line with these developments when they launch.
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7. Adding programme courses and e-learning
Use this help file to record a programme course that has been undertaken by a volunteer.
1) Click on the ‘Commissioner/Level Support’ button at the top of the screen and then on ‘My District Roles/My
Division Roles/My County Roles’ from the drop down. Click on the relevant level from the list of your levels on
the screen; you’ve landed on the level’s details page.
2) Click on the ‘Learning’ tab across the top of the screen.
3) Select the ‘all courses’ option from the left-hand menu and click on the ‘Add Qualification/Course’ button
above the list.
4) Complete the fields on the pop-up screen to show who is completing the course and when they have started
this; and click submit to save the information.
5) When they have completed the course use the action to ‘mark as complete’, entering their ‘completed on’
date. This will automatically update the valid to date (i.e. when they need to renew by).
Note// Courses are not renewed but are ‘re-done’. This means you need to use ‘add course’ whenever they complete a course, even if it is a ‘renewal’.
Webinars
Webinars are also recorded as courses and will be shown in the ‘All Courses’ tab. These are added at a national
level. If it has not been recorded within two weeks of completion, please email [email protected]
with your membership number and the date you attended for the webinar.
Webinars:
- The Girlguiding Programme Overview Webinar
- Unit Meeting Activities and Skills Builders
Webinar
- Interest and Anniversary Badges Webinar
- Girlguiding Programme Awards Webinar
- Unit Programme Planning Webinar
- Section Handbooks and Badge/Record Books
Webinar
© Girlguiding 2018 www.girlguiding.org.uk
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The next table identifies which courses can be added at County level.
Course Who can add the
course Valid for Comment
The Girlguiding Programme Overview County N/A
Unit Meeting Activities and Skills Builders County N/A
Interest and Anniversary Badges County N/A
Girlguiding Programme Awards County N/A
Unit Programme Planning County N/A
Section Handbooks and Badge/Record
Books County N/A
E-learnings
E-learnings are also recorded as courses and will be shown in the ‘All Courses’ tab. These are added at a
national level. If it has not been recorded within two weeks of completion, please email
[email protected] with the certificate for the e-learning.
Available E-Learning Courses:
- A Safe Space Level 1 E-Learning
- A Safe Space Level 2 Part 1 of 2 - E-Learning
- A Safe Space Level 3 Part 1 of 2 - E-Learning
- Beginning to Lead
- Being a Rainbow Leader
- Being a Brownie Leader
- Being a Guide Leader
- Being a Senior Section Leader
- Branding
- Mentoring
- Introduction to Peer Education
- The Girlguiding Programme Overview E-Learning
- Unit Meeting Activities and Skills Builders E-Learning
- Interest and Anniversary Badges E-Learning
- Girlguiding Programme Awards E-Learning
- Unit Programme Planning E-Learning
© Girlguiding 2018 www.girlguiding.org.uk
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8. Catering
To add the qualification:
1) Click on the ‘Commissioner/Level Support’ button at the top of the screen and then on ‘My District Roles/My
Division Roles/My County Roles’ from the drop down. Click on the relevant level from the list of your levels on
the screen.
2) Click on the ‘Learning’ tab across the top of the screen.
3) Select the ‘other qualifications’ option from the left-hand side. Click on the ‘Add Qualification/Course’
button above the list.
4) Complete the fields on the pop-up screen to show who is completing the qualification/award/course and
when they have started this.
5) Click submit to save the information.
To mark the qualification as complete:
1) Click on the ‘Commissioner/Level Support’ button at the top of the screen and then on ‘My District Roles/My
Division Roles/My County Roles’ from the drop down. Click on the relevant level from the list of your levels on
the screen.
2) Click on the ‘Learning’ tab across the top of the screen.
3) Select the ‘other qualifications’ option from the left-hand side.
4) Find the individual in the table and click the action arrow, select ‘Mark as Complete’.
5) Enter the relevant information in the pop-up to show it has been completed.
Qualification/Award/Course Min
Age
Max
Age
Membership
Required
Mentor
Required
Who can add
qualification to
show it has
been started
Who can mark
the qualification
as completed
Catering Scheme 18 No Yes County County
22 Qualifications v1 Nov2018 © Girlguiding 2018 www.girlguiding.org.uk
9. Outdoor Qualifications, including Walking, Archery, Narrowboating,
Climbing Use these instructions to add walking scheme level 1 and see who can add other outdoor qualifications.
To add the qualification:
1) Click on the ‘Commissioner/Level Support’ button at the top of the screen and then on ‘My District Roles/My
Division Roles/My County Roles’ from the drop down. Click on the relevant level from the list of your levels on
the screen.
2) Click on the ‘Learning’ tab across the top of the screen.
3) Select the ‘other qualifications’ option from the left-hand side. Click on the ‘Add Qualification/Course’
button above the list.
4) Complete the fields on the pop-up screen to show who is completing the qualification/award/course and
when they have started this.
5) Click submit to save the information.
To mark the qualification as complete:
1) Click on the ‘Commissioner/Level Support’ button at the top of the screen and then on ‘My District Roles/My
Division Roles/My County Roles’ from the drop down. Click on the relevant level from the list of your levels on
the screen.
2) Click on the ‘Learning’ tab across the top of the screen.
3) Select the ‘other qualifications’ option from the left-hand side.
4) Find the individual in the table and click the action arrow, select ‘Mark as Complete’.
5) Enter the relevant information in the pop-up to show it has been completed.
Qualification/Award/Course Min
Age
Max
Age
Membership
Required
Who can add
qualification to show
it has been started
Who can mark the
qualification as
completed
Archery GB 18 No Association Association
Climbing Training Scheme -
Level 1 18 No Association Association
Climbing Training Scheme -
Level 2 18 No Association Association
MTUK (all variations) 18 No Association Association
Narrowboating Scheme 18 No Association Association
Walking Scheme Level 1 18 No County County
Walking Scheme Level 2 18 No Association Association
Walking Scheme Level 3 18 No Association Association
22 Qualifications v1 Nov2018 © Girlguiding 2018 www.girlguiding.org.uk
10. Long Service Awards Use these instructions to add long service awards at County level.
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My
District/Division/County Roles’. Click on your level from the list on screen.
• Click on the ‘Awards’ tab.
If you are an Administrator (e.g. GO Coordinator or Division Administrator):
• Click the ‘Level Support’ button at the top followed by ‘My District/Division/County Roles’. Click your
level from the list on screen.
• Click on the ‘Awards’ tab.
Please note that although you can see the volunteers who are due awards at District and Division level, all
awards must be added at County level. Long Service awards are given at the discretion of the County
Commissioner.
Length of Service
Use these instructions to see a list of volunteers in your area who are due a long service award in the next 12
months or their current length of service.
1) Click on ‘Length of Service’ from the left-hand side.
2) You now have a table with a view selector.
3) The default is ‘All members due and overdue a long service award’. This
table shows everyone who is due an award over the next 12 months or who
should already have been awarded one. This table can be downloaded as required, but make sure you
delete the file when you have finished using it.
4) The second option is ‘People length of service’ and this
table shows you all volunteers in the area, their membership
status and their ‘Time in Guiding’ and ‘Length of Service’.
To add a Long Service award to a volunteer this can be done at County level using the instructions in the next
section.
NOTE// These calculations are based on the roles held by a volunteer that are recorded on GO for them. All
roles held (including Young Member roles) are included in the ‘Time in Guiding’ calculation. The ‘Length of
Service’ calculation is based on the roles that have a regular commitment. You can check which roles are
included in this calculation from the ‘Access Levels’ documents found at
https://www.girlguiding.org.uk/making-guiding-happen/running-your-unit/membership-administration/how-
to-use-go/access-levels/.
The table below lists the awards that can be added on GO at County level.
Member 05 Year Long Service Award
Member 10 Year Long Service Award
Member 20 Year Long Service Award
Member 30 Year Long Service Award
Member 40 Year Long Service Award
Member 50 Year Long Service Award
Member 60 Year Long Service Award
NOTE// All volunteers can see their own ‘Length of service’ and ‘Time in guiding’ on GO by clicking on their
name and ‘My profile’
22 Qualifications v1 Nov2018 © Girlguiding 2018 www.girlguiding.org.uk
11. County Awards Use these instructions to add county awards.
If you are a Commissioner:
• Click the ‘Commissioner’ button at the top followed by ‘My
District/Division/County Roles’. Click on your level from the list on screen.
• Click on the ‘Awards’ tab.
If you are an Administrator (e.g. GO Coordinator or Division Administrator):
• Click the ‘Level Support’ button at the top followed by ‘My District/Division/County Roles’. Click your
level from the list on screen.
• Click on the ‘Awards’ tab.
Adding an award
Awards can only be added at County level.
1) Use the ‘Add Award’ button.
2) On the pop-up select the award, volunteer and date. You can use the Comment box to explain a little more
about why they have received the award.
3) The volunteer will now have an entry in ‘All
Pending Awards’.
4) Once the award has been presented select the
action of ‘Set Award to Awarded’.
The table below lists the awards that can be added on GO at County level.
County Brooch
County Good Service Award
County Specific Award
Girlguiding Good Service Brooch
Girlguiding Thanks Badge