Quality assurance / Quality control system

for the Greek GHG emissions inventory

Yannis Sarafidis, Elena Georgopoulou

UNFCCC Workshop on National Systems under Article 5.1 of the Kyoto Protocol

11 – 12 April 2005

NATIONAL OBSERVATORY OF ATHENS

Lofos Nymfon , Thission, 118 10 Athens, Greece

Tel.: +30 210 34 90 104 Fax.: +30 210 34 90 120

e-mail: lalas@meteo.noa.gr

Structure of presentation

Institutional arrangements & Inventory preparation process

Description of the QA/QC system

Current status of implementation

Planned activities

Institutional arrangements

Ministry for the Environment, Physical Planning and Public Works Development and implementation of environmental policy

Provision of information concerning the state of the environment

National System arrangements National Observatory of Athens (NOA) - Technical responsibility

Monitoring committee within the Ministry

Procedures for providing responses to any issues raised by the inventory

review process

Development of a QA/QC plan

Detailed official specification of the roles of and the co-operation between

government agencies is still ongoing

GHG emissions inventory preparation process

National StatisticalService

GovernmentAgencies

Private Enterprises

Data Collection

ConsistencyCheck

Development / Selectionof emission factors

MethodologicalChoice

GHG EMISSIONS ESTIMATION

Compilation ofCRF Tables

Draft National InventoryReport

COMMENTS

Submission toEuropean Commission

andUNFCCC Secretariat

Final NIR

Reliability

Structure and tasks of the inventory team

Energy Industrial processes

SolventsAgriculture LULUCF Waste

Emissions estimationEmissions estimates

review

Record keepingData collection

Data check

Sectoral inventory reports

National inventory report

Archiving of inventory information

Publication of resultsWeb site update

CRF compilation

CRF check

QA/QC activities up to 2004 submission

Comparison of information from different data sources

Archiving of the emission factors used

Reference vs. Sectoral approach for CO2 emissions estimates from the

energy sector

Assessment of the observed trends

Comments from governmental agencies involved

QA/QC system development (1)

General framework COP decisions Compliance under the Kyoto Protocol

Requirements Production of transparent, consistent, comparable, complete and accurate

emissions estimates Ensure sufficient capacity for the development of an inventory

Task-oriented approach followed Data collection and processing Application of methods for calculating / recalculating emissions or removals

consistent with the guidelines Making quantitative estimates of inventory uncertainty Archiving of information and record keeping Compilation of national inventory reports

QA/QC system development (2)

External consultant

References

IPCC Good Practice Guidance

ISO 9001:2000

Technical approach followed

Exchange of information

Inventory team activities and requirements (NOA external consultant)

The principles of the ISO 9001:2000 standard (external consultant NOA)

Development of draft documents and discussion

Finalisation of the QA/QC system

QA/QC system processes

QA/QC system management

Quality control

Archiving of inventory information

Quality assurance

Estimation of uncertainties

Inventory improvement

QA/QC system procedures

Process Procedure code Procedures

Quality management QM 01 System review

QM 02 System improvement

QM 03 Training

QM 04 Record keeping

QM 05 Internal reviews

QM 06 Non compliance – Corrective and preventive actions

QM 07 Supplies

QM 08 Quality management system

QM 09 Documents control

QM 10 Internal communication

Quality control QC 01 Data collection

QC 02 Estimation of emissions / removals

QC 03 Data quality control check

QC 04 Input data record keeping

Archiving of inventory information ΑI 01 Centralised archiving of inventory information

ΑI 02 Compilation of reports

Quality assurance QA 01 Expert review of input data and parameters

QA 02 Expert review of GHG emissions / removals inventory

QA 03 Review from public

Estimation of uncertainties ΕU 01 Uncertainty analysis

Inventory improvement II 01 Recalculations management

Typical structure of a procedure

Scope of the procedure

Description

Responsibilities

Critical factors for success

Efficiency indicators

Input

Output

Forms to be filled in

Association with other procedures

Examples of forms

Personal communication with data provider

List of data sources, checks and problems

QA/QC processes and inventory related activities

QA/QC system start-up

April 2004

Documents Quality management handbook

Policy statement

Quality objectives

QA/QC system manual Processes - Procedures

Forms

Inventory team organisation chart

Assignment of QA/QC co-ordinator

File system manager

Training

Internal review

Quality objectives

Compliance with the IPCC guidelines and the UNFCCC reporting

guidelines while estimating and reporting emissions / removals

Continuous improvement of GHG emissions / removals estimates

Timely submission of necessary information in compliance with relevant

requirements defined in international conventions, protocols and

agreements

Ongoing QA/QC activities

Recalculations ICR of 2004 submission Key categories analysis Improved data availability in the framework of the EU-ETS

Emission factors QC checks for some country-specific emission factors Documentation of emission factors used

Activity data References Trend assessment Cross-reference of activity data among different sources

Emission estimates Trend assessment IEF check

Overview of planned activities

Internal review

Improvement of the archiving of information related to the compilation of

the GHG emissions / removals per source / sink category

Specification of procedures for interaction between NOA and

governmental agencies related directly or indirectly in the preparation of

the inventory

Development of a long term inventory improvement plan

Remarks

Experience from the initial implementation phase

Formalisation and documentation of inventory-related activities

A learning period is necessary for the active involvement of inventory team

Official arrangements for the National System (e.g. better information on

QA/QC activities outside the inventory team)

Availability of human resources

Association of data providers with inventory development

Format of available activity data

Timing of availability