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Urban Sanitation Development Program

Quarterly Progress Report No. 03, July‐September 2010

QUARTERLY PROGRESS REPORT NO. 03

USDP‐R‐PMU‐10018

July – September 2010



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USDP‐R‐PMU‐10018

QUARTERLY PROGRESS REPORT NO. 03

July – September 2010



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CONTENTS

TABEL OF CONTENTS ....................................................................................................................... I

LIST OF ANNEXES ............................................................................................................................. I

LIST OF TABLES ................................................................................................................................ I

LIST OF FIGURES ............................................................................................................................. II

GLOSSARY, ACRONYMS, ABBREVIATIONS ...................................................................................... III

0 RINGKASAN LAPORAN KEMAJUAN USDP KE‐3 (JULI‐SEPTEMBER 2010) .................................. 1

0.1 KEGIATAN DAN PENCAPAIAN PERIODE JULI‐SEPTEMBER .......................................................................... 1 0.1.1 Kemajuan Umum PPSP ............................................................................................................... 1 0.1.2 Aktifitas dan Pencapaian USDP ................................................................................................... 1

0.2 KEGIATAN YANG DIRENCANAKAN UNTUK TIGA BULAN SELANJUTNYA : OKTOBER – DESEMBER 2010. ... 2 0.2.1 KEGIATAN PPSP ........................................................................................................................... 2 0.2.2 Dukungan USDP untuk Kelembagaan dan pelaksanaan PPSP .................................................... 3

1 INTRODUCTION ..................................................................................................................... 7

1.1 BACKGROUND ................................................................................................................................ 7 1.2 PURPOSE OF THE QUARTERLY REPORTS ............................................................................................... 8

2 ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER ...................................................... 9

2.1 GENERAL PROGRESS OF PPSP ............................................................................................................ 9 2.2 USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER ............................................................. 9 2.3 PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS ..................................................................... 10

3 PLANNED ACTIVITIES FOR NEXT THREE MONTHS: OCTOBER ‐ DECEMBER 2010 ..................... 20

3.1 PPSP PROGRAM ........................................................................................................................... 20 3.2 USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION .............................................. 20 3.3 QUARTERLY WORK PLANS FOR PPSP AND USDP ................................................................................. 27

4 ISSUES AND RECOMMENDATIONS ........................................................................................ 30

5 MANAGEMENT ..................................................................................................................... 32

5.1 GENERAL ..................................................................................................................................... 32 5.2 STAFFING ..................................................................................................................................... 32 5.3 MEETINGS ................................................................................................................................... 33

6 COLOPHON........................................................................................................................... 35

List of Annexes

Annex 1 Status Report USDP’s Outputs and Deliverables1 ............................................................ A ‐ 2 Annex 2 Status Report on Earlier Issues and Recommendations .................................................. A ‐ 6 Annex 3 List of Completed USDP Reports and Documents ......................................................... A ‐ 12

List of Tables

Table 2.1 Specific activities of USDP in the reporting period (July‐September 2010) ........................ 10 Table 3.1 PPSP Program Activities and USDP Support Activities scheduled for next quarter

(October‐December 2010) .................................................................................................. 22 Table 4.1 Issues and Recommendations ............................................................................................ 30 Table 5.1 Engagement periods of international consultants in Q3‐2010 ........................................... 32 Table 5.2 Meetings/Workshops in July – September 2010 in which USDP has participated ............. 33



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List of Figures

Figure 3.1 Work plan for PPSP ......................................................................................................... 28 Figure 3.2 Quarterly work plan for USDP ........................................................................................ 29



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GLOSSARY, ACRONYMS, ABBREVIATIONS

AKKOPSI : Aliansi Kabupaten/Kota Peduli Sanitasi AMPL : Air Minum dan Penyehatan Lingkungan APBD : Anggaran Pendapatan dan Belanja Daerah APBN : Anggaran Pendapatan dan Belanja Negara AusAID : Australian Government’s Overseas Aid Program Bappenas : Badan Perencanaan Pembangunan Nasional CF : City Facilitator DAK : Dana Alokasi Khusus EHRA : Environmental Health Risk Assessment EKN : Embassy of Kingdom of the Netherlands FAQ : Frequently Asked Questions GoI : Government of Indonesia INPRES : Instruksi Presiden (Presidential Instruction) ISSDP : Indonesia Sanitation Sector Development Program KMW : Konsultan Manajemen Wilayah (Regional Management Consultant) Loknas : Lokakarya Nasional (National Workshop) MDGs : Millennium Development Goals MONEV : Monitoring and Evaluation OBA : Output Based Aid Pamsimas : Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Community‐Based Water Supply

and Sanitation Program) PF : Provincial Facilitator PHBS : Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) PIU : Project Implementation Unit PIU‐AE : PIU Advocacy and Empowerment PIU‐IF : PIU Institutional and Finance PIU‐T : PIU‐Technical PM : Program Memorandum PMM : Project Management Manual PMU : Project Management Unit Pokja : Kelompok Kerja PPP : Public Private Partnership PPSP : Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration

Program) QA : Quality Assurance Rakernas : Rapat Kerja Nasional RPIJM : Rencana Program Investasi Jangka Menengah (Medium Term Investment Development

Plan) RPJM : Rencana Program Jangka Menengah (Medium Term Development Plan) RPJMN : Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) Sanimas : Sanitasi Berbasis Masyarakat SC : Steering Committee SSA : Sanitation Supply Assessment SSK : Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) STBM : Sanitasi Total Berbasis Masyarakat TNA : Training Needs Assessment TOR : Terms of Reference TTPS : Tim Teknis Pembangunan Sanitasi UC‐PMU : USDP Cell at PMU UC‐AE : USDP Cell at PIU‐AE UC‐IF : USDP Cell at PIU‐IF UC‐T : USDP Cell at PIU‐T UNICEF : United Nation Children’s Fund USDP : Urban Sanitation Development Program WB : White Book



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0 RINGKASAN LAPORAN KEMAJUAN USDP KE‐3 (JULI‐SEPTEMBER 2010)

0.1 KEGIATAN DAN PENCAPAIAN PERIODE JULI‐SEPTEMBER

0.1.1 Kemajuan Umum PPSP

Kegiatan dan prestasi utama PPSP selama periode Juli sampai dengan September dapat diringkas sebagai berikut:

1. Pengikut‐sertaan penuh para Konsultan Pengelolaan Wilayah (KMW), yang dibagi menjadi 3 wilayah, oleh PIU‐T. Para konsultan KMW yang mencakup para fasilitator tingkat provinsi dan kota, harus membimbing dan mendukung Pokja‐Pokja perkotaan dalam menyusun Buku Putih maupun Strategi Sanitasi Kota.

2. Lokakarya Nasional untuk Pemerintah Provinsi, peran mereka dalam PPSP dan berbagi informasi tentang Buku Putih maupun SSK. Lokakarya ini diselenggarakan tanggal 3 sampai 5 Agustus 2010 yang lalu.

3. Pelaksanaan Lokakarya Nasional pada 6 Agustus di Bangda untuk kota‐kota Batch C PPSP, yang dijadwalkan untuk melaksanakan Tahap 3 PPSP (Buku Putih dan Strategi Sanitasi Kota) pada 2011. Mengingat bertambah

4. nya minat, sekarang dipertimbangkan pendaftaran 63 kota ke dalam program Tahap 3 tahun depan (bukan 49 kota yang dijadwalkan pada Peta Jalan PPSP).

5. Rapat Panitia Pengarah pada 7 September 2010 untuk membahas berbagai macam persoalan, antara lain kelayakan penganggaran multi‐year dan kontrak para konsultan yang terkait untuk Tahap 3 (KMW) dan Tahap 4 (KMP), status INPRES PPSP dan kemungkinan penggabungannya dengan AMPL maupun STBM.

6. Penyelenggaraan dan pelaksanaan berbagai macam acara pelatihan, misalnya tentang Tahap‐Tahap PPSP dan output/hasil yang terkait untuk TTPS‐PMU‐PIU (Ciloto, 27‐30 Juli) tentang penyusunan Buku Putih dan SSK untuk Pemerintah Provinsi (Aston Marina, 3‐5 Agustus).

7. Penerapan bagian‐bagian operasional sistem pemantauan yang berdasarkan Internet.

0.1.2 Aktifitas dan Pencapaian USDP

Jasa‐jasa pendukung utama USDP untuk pengembangan dan pelaksanaan PPSP selama kuartal ini dapat diringkas sebagai berikut:

1. Advokasi untuk mengadakan rapat‐rapat teratur Tim Pengarah tentang persoalan yang terkait, untuk tetap berfokus pada pengembangan sanitasi, untuk mempromosikan AKKOPSI.

2. Koordinasi dan bantuan dalam menyusun dokumen‐dokumen PPSP yang penting, misalnya Buku Pedoman Pengelolaan Program, dokumentasi INPRES, Pendekatan Memorandum Program.

3. Penyusunan Pedoman untuk penyiapan pelembagaan dan pencadangan dana untuk pemda‐pemda yang berniat ikut serta dalam PPSP; bersiap untuk lokakarya nasional bagi para calon peserta baru untuk mengembangkan SSK pada 2011.

4. Dukungan untuk penyiapan dan pelaksanaan berbagai macam lokakarya nasional misalnya tentang peran pemerintah provinsi (3‐5 Agustus), tentang berbagi informasi dengan calon peserta untuk PPSP 2011 (6 Agustus).

5. Pengembangan alat‐alat Penilaian Mutu untuk Buku Putih maupun Strategi Sanitasi, dalam format daftar periksa tentang data yang harus diberikan di dalam dokumen‐dokumen itu. Daftar periksa untuk Buku Putih telah diuji melalui penilaian 17 buah Buku Putih pertama yang telah diselesaikan.

6. Berbagai macam acara pelatihan yang diselenggarakan oleh atau secara kerjasama dengan Tim Pemerkuatan Kapasitas dan Pelatihan USDP: Pelatihan para staf PMU dan PIU tentang Tahap‐Tahap dan output/hasil PPSP, pelatihan orientasi untuk para KMW (yang mencakup PF dan CF) tentang SSK, pelatihan para pemangku kepentingan dalam penerapan sistem Monev yang berdasarkan Internet.



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7. Pedoman kepada kota‐kota yang terpilih tentang pelaksanaan penelitian EHRA dan Buku Putih. 8. Tentang peran Pokja‐Pokja tingkat Provinsi: Konsep Catatan tentang pengembangan

pelembagaan lebih lanjut dan pemerkuatan kemampuan serta pelatihan yang terkait. 9. Identifikasi peluang‐peluang sumber daya pendanaan dengan Kementerian‐Kementerian anggota

TTPS. 10. Pengembangan sebuah sistem Monev yang berdasarkan Internet.

0.2 KEGIATAN YANG DIRENCANAKAN UNTUK TIGA BULAN SELANJUTNYA : OKTOBER – DESEMBER 2010.

0.2.1 KEGIATAN PPSP

Kegiatan yang direncanakan oleh PMU dan PIU untuk PPSP selama Oktober –Desember 2010 dapat diringkas sebagai berikut:

Tentang Pelembagaan PPSP:

1. Peninjauan ulang dan internalisasi Buku Pedoman Pengelolaan Program, berikut pemutakhiran selanjutnya setelah dipakai selama 3 bulan.

2. Finalisasi dan konsolidasi dokumen‐dokumen INPRES; pengesahan final diharapkan sebelum akhir kuartal 4‐2010.

3. Promosi keterlibatan lebih lanjut dan lebih banyak oleh para pemangku kepentingan utama dalam pengembangan sanitasi, yaitu berbagai macam tingkat pemerintahan, masyarakat dan sektor swasta.

4. Penyiapan awal proses pemilihan tahun 2012 yang akan dilaksanakan oleh pemerintah provinsi, terutama lingkungan kelembagaan yang terkait.

5. Perluasan, peningkatan mutu dan pelatihan lebih lanjut staf di PMU maupun PIU, terutama PIU‐T yang masih sangat kekurangan staf.

Tentang Pelaksanaan Tahap‐Tahap PPSP:

1. Penyelesaian proses seleksi kota/kabupaten PPSP untuk tahun 2011. 2. Mengenai Memorandum Program: atasi dan perjelas status hukumnya plus pengetahuan dan

penjelasan lebih lanjut tentang pengaturan pendanaan untuk penelitian dan perancangan tambahan, tim‐tim konsultan provinsi dan untuk dilaksanakan.

3. Dimulainya Program Pelaksanaan, inventarisasi pengukuran‐pengukuran teknis maupun non‐teknis di 13 buah kota yang dapat dilaksanakan selama jangka pendek (mulai pada 2011) dan pengukuran‐pengukuran yang harus dilaksanakan selama 4 sampai 5 tahun selanjutnya.

4. Penyelesaian dan pengesahan berbagai macam Petunjuk Pelaksanaan dan Permohonan Pengajuan Proposal untuk Para Konsultan Tahap 3 (KMW yang mencakup fasilitator), para konsultan Tahap 4 (KMP yang mencakup fasilitator) dan para konsultan Tahap 5 (KMI), undangan pelelangan dsb.

5. Peninjauan ulang dan penilaian Buku Putih maupun SSK yang telah diselesakan pada Batch B, PPSP 2010.

6. Pengembangan dan penerapan lebih lanjut sistem pemantauan serta evaluasi yang berdasarkan Internet.



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0.2.2 Dukungan USDP untuk Kelembagaan dan pelaksanaan PPSP

Selama kuartal selanjutnya, kegiatan‐kegiatan pendukung utama ini diperkirakan akan dilaksanakan:

Sel USDP di PMU (Bappenas):

1. Dukungan yang teratur, bimbingan, bantuan dan saran kepada PMU tentang pengembangan PPSP.

2. Bantuan kepada Sel USDP di PIU‐IF dalam penyiapan pelatihan untuk para fasilitator PPSP 2011. 3. Dukungan pelaksanaan misi keliling tentang pemeriksaan kemajuan penyiapan kelembagaan

(Tahap 2 PPSP). 4. Koordinasi masukan‐masukan untuk pengembangan SSK, penyusunan Memorandum Program. 5. Penyelesaian pedoman/buku pedoman tentang sistem pemantauan dan evaluasi untuk

pemerintah tingkat nasional, provinsi dan daerah. 6. Pengembangan sistem pengelolaan informasi dan pengetahuan. 7. Dukungan konsolidasi untuk AKKOPSI.

Sel USDP di PIU‐AE (Kementerian Kesehatan):

1. Dukungan kepada kampanye Global Cuci Tangan pakai Sabun untuk acara nasional di Bandung. 2. Misi keliling dan Halal‐Bihalal/dengan ekselon 2 dan 3 yang terkait dengan PIU AE. 3. Pemerkuatan kemampuan dan dukungan untuk AKKOPSI guna menyelesaikan AD/ART,

pemberdayaan kelembagaan bagi sekretariat, anggota (baru) dan kegiatan‐kegiatan AKKOPSI yang lain.

4. Fasilitasi koordinasi untuk Konverensi Puncak tentang sanitasi kota yang ideal untuk tahun depan dalam konteks PPSP.

5. Dukungan penuh bagi kegiatan komunikasi TTPS → rancangan konsep, narasumber, isi dan bahan pelatihan: - 1 pelatihan komunikasi untuk ekselon 2 dan 3 yang terkait dengan PPSP - 1 diskusi media TTPS dan AKKOPSI - Pelatihan kampanye untuk 2 batch bagi Pokja - 1 seminar PPP → mempromosikan Memorandum Program dan pelaksanaan PPSP

6. Mendukung TTPS, AKKOPSI dan Kediri untuk acara Konverensi Puncak Sanitasi Kota di Kediri. 7. Penyiapan KSN III (IWWD) 2011→ jalan menuju EASAN 2012 (acara‐acara sebelum EASAN). 8. Mendukung penyelesaian dan penyebaran buku pedoman pengelolaan program. 9. Mendukung pendekatan percontohan tentang pemberdayaan provinsi (direncanakan 6 buah

provinsi percobaan) 10. Bahan‐bahan komunikasi untuk sejumlah acara, forum dan calon‐calon saluran komunikasi PPPS. 11. Secara berkala meninjau ulang kemajuan (pemutakhiran/laporan bulanan, dua bulanan, kuartalan

dan tahun) tentang prestasi PPSP. 12. Pemilihan provinsi dan kota/daerah 2012

Sel USDP di PIU‐IF (Kementerian Dalam Negeri)

1. Menentukan visi, misi dan tujuan pelatihan untuk para fasilitator PPSP 2011 dan menerima tanggung jawab untuk keberhasilan pelaksanaan pelatihan itu. Masukan‐masukan besar diperlukan dari para ahli kelembagaan dan keuangan USDP.

2. Memimpin misi keliling untuk memeriksa kemajuan penyiapan kelembagaan di kota‐kota PPSP 2011.

3. Masukan tentang aspek kelembagaan dan keuangan selama pengembangan dokumen‐dokumen SSK, konsep Memorandum Program.



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4. Menguraikan peluang dan komitmen pendanaan dari berbagai macam Kementerian TTPS untuk pengembangan sanitasi.

5. Advokasi untuk mempromosikan pelembagaan lebih lanjut TTPS.

Sel USDP di PIU‐T (Kementerian Pekerjaan Umum)

1. Memberikan masukan terus menerus untuk meningkatkan mutu prosedur penyusunan SSK (Tahap 3) dari sudut pandang transisi yang mulus ke arah penyusunan Memorandum Program (Tahap 4).

2. Peninjauan ulang Buku Pedoman Tahap D ISSDP dan penguraian berkelanjutan serta kemungkinan penyelesaiannya.

3. Memberikan dukungan untuk pelaksanaan misi keliling tentang Memorandum Program. 4. Membantu Pokja Kota dan PIU‐T dalam menguji pendekatan, metodologi dan ikhtisar PM sambil

penyusun konsep‐konsep PM di 13 buah kota (yang memiliki SSK). 5. Menyusun Petunjuk Pelaksanaan dan pedoman kerja interen yang diperlukan untuk penyusunan

Petunjuk Pelaksanaan. 6. Memberikan dukungan kepada PIU‐T dalam mengembangkan petunjuk pelaksanaan KMW (para

konsultan untuk fasilitasi SSK) yang akan direkrut untuk pelaksanaan PPSP pada tahun 2011 (sementara proses tendernya akan dimulai pada November 2010)

7. Membantu PIU‐T dalam menentukan cakupan pekerjaan bagi para konsultan provinsi (KMP) yang akan dikontrak untuk melaksanakan penelitian dan perancangan tambahan yang telah ditentukan dan menyusun konsep petunjuk pelaksanaan untuk para konsultan KMP, yang akan dikontrak pada tingkat provinsi.

8. Memulai dan melanjutkan penyusunan buku pedoman tentang penyusunan Konsep Nota Program dan Nota Program final dengan acuan‐acuan silang ke Tahap D ISSDP.

9. Menyelesaikan pedoman Sumber Daya Pendanaan. 10. Melanjutkan penyusunan Pedoman, prosedur dan format untuk pelaksanaan Perencanaan Induk,

Penelitian Kelayakan dan Perancangan Rinci Teknik, yang mencakup peninjauan ulang dan peningkatan mutu sebagaimana yang diperlukan dalam hal norma maupun standar yang berlaku untuk prasarana sanitasi.

11. Memberikan dukungan untuk menilai mutu Buku‐Buku Putih melalui lokakarya wilayah tentang Pemastian Buku Putih; memberikan dukungan untuk menilai mutu SSK melalui lokakarya wilayah tentang Pemastian Mutu SSK

12. Memberikan dukungan dalam menyusun Petunjuk Pelaksaan untuk tim ahli EHRA tentang kegiatan EHRA untuk masa November 2010 sampai Juni 2011 dengan memakai dana INDII.

13. Memfasilitasi Pokja‐Pokja di tingkat provinsi dalam mendukung/ memfasilitasi Pokja‐Pokja Kota dalam mengembangkan Buku Putih dan SSK melalui Pemerkuatan Kemampuan dan Pelatihan, pemberdayaan kelembagaan dan pelatihan maupun pembimbingan secara teratur tentang hal‐hal yang terkait.

14. Memberikan dukungan kepada PIU‐T untuk memperkuat kemampuan para pemangku kepentingan PPSP (Pokja, KMW, CF dan PF) melalui pembimbingan dan pelatihan bersama kepada Pokja Kota maupun Pokja provinsi yang terpilih.

15. Menyiapkan peninjauan ulang teknis menyeluruh kepada 13 SSK (11 SSK dari ISSDP I‐2 ditambah dengan Pekan Baru dan Banda Aceh) dan menyusun perkiraan biaya penyusunan PM untuk 13 kota berdasarkan data yang diberikan di SSK yang tersedia.

16. Memberikan masukan‐masukan untuk meningkatkan mutu prosedur penyusunan untuk SSK Tahap 3 dari sudut transisi yang mulus kearah penyusunan Memorandum Program (Tahap 4).

17. Memberikan dukungan untuk pelaksanaan misi keliling tentang Memorandum Program. 18. Melanjutkan penyusunan pedoman, prosedur dan format untuk pelaksanaan Perencanaan Induk,

Penelitian Kelayakan dan Perancangan Rinci Teknik, yang mencakup peninjauan ulang dan peningkatan mutu sebagaimana yang diperlukan dalam hal norma maupun standar yang berlaku untuk prasarana sanitasi.



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0.3 PERSOALAN DAN SARAN

Persoalan utama yang telah berkembang selama kuartal terakhir ini disajikan pada Tabel Persoalan dan saran di bawah, yang dilaporkan pada Laporan Kemajuan Kuartalan yang sebelumnya maupun yang terkait masih terbuka dari Laporan‐laporan Kemajuan Kuartalan yang sebelumnya, disajikan pada Lampiran 1 laporan ini, berikut status mereka pada saat ini sejauh yang kami ketahui. Beberapa di antara persoalan tersebut sekarang masih sama amat pentingnya bagi suskses PPSP.

Tabel Persoalan dan Saran

No. Persoalan Saran Pelaku Utama

TTPS dan Kementerian‐Kementerian Anggota

1 Komunikasi antara TTPS dan Tim Pengarahnya

Melalui Tim Pengarah, kejar penentuan status Inpres maupun strategi pengembangan sanitasi nasional;

Melalui TTPS, kejar akses komunikasi bersama‐sama dengan DPR untuk meningkatkan rasa kemendesakan sehubungan dengan pengembangan sanitasi.

TTPS

2 Keterlibatan terbatas Kementerian‐Kementerian anggota dalam struktur organisasi PPSP

Susunan kelembagaan PPSP menuntut partisipasi aktif Kementerian‐Kementeran anggota di berbagai tingkat TTPS, PMU dan PIU.

Secara bertahap PMU dan PIU sedang meniru struktur TTPS sehingga memiliki panitia (antar‐kementerian) dan sekretariat (yang professional). Sangat disarankan agar Panitia‐Panitia di TTPS, PMU dan PIU mengadakan rapat‐rapat resmi dengan selang waktu yang teratur untuk memberikan lebih banyak bimbingan kepada sekretariat‐sekretariat mereka.

TTPS

3 Kurangnya kejelasan tentang badan yang memantau kegiatan/ kemajuan PMU‐PIU

Memformalkan tugas dan tanggung jawab badan yang menyelia PMU dan PIU; memantau tugas dan tanggung jawab PMU dan PIU dan pihak‐pihak bawahan mereka yang melayani mereka.

TTPS

4 Pembentukan Panitia Pembimbing untuk USDP, yang disebut sebagai “Tim Teknis” dalam pengaturan administratif antara Pemerintah Indonesia dan Kerajaan Belanda

Pertimbangkan keterlibatan seorang wakil masing‐masing dari INDII, USAID dan ADB, untuk mendampingi WSP anggota yang telah ditunjukkan, untuk dimasukkan ke dalam Tim Teknis sehingga lebih mendoorng keterlibatan donor‐donor lain dalam PPSP.

TTPS

Unit Pengelolaan Program (PMU)

5 Terbatasnya jumlah staf senior untuk mendukung cukupnya pelaksanaan dan mulusnya operasi PPSP

Tambahkan beberapa orang staf dan keahlian dalam PMU PPSP dari sumber‐sumber yang ada di dalam Kementerian‐Kementerian anggota PPSP.

PMU

Unit Pelaksanaan Program (PIU)

6 Sangat kurangnya staf dan tidak jelasnya tugas di PIU‐T untuk mendukung pelaksanaan PPSP (belum ada SK untuk staf PIU‐T)

Kembangkan lebih lanjut rasa kemendesakan dengan Direktorat PPLP mengenai internalisasi dan pemahaman yang baik tentang skala maupun konsekuensi PPSP.

TTPS/PMU

PPLP/PU

USDP



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No. Persoalan Saran Pelaku Utama

7 PIU‐T tidak memiliki mekanisme yang jelas untuk memantau dan menilai kinerja KMW (yang mencakup kinerja fasilitator)

Tim Monev dan UC‐IF menyediakan alat untuk mendukung PMU/PIU dalam memantau dan menilai kinerja KMW (yang mencakup CF/PF)

USDP (Tim Monev dan UC‐IF)

8 Perekrutan dan pengisian staf PIU‐T masih harus dilaksanakan. Sekarang PIU‐T memiliki seorang staf saja, yang diangkat sebagai Kepala PIU‐T, yang teramat tidak cukup.

USDP telah mengembangkan sebuah rencana ringkas untuk perekrutan dan pengisian staf dengan kualifikasi yang diperlukan dan uraian tugas. PU‐PPLP sebaiknya memakai rencana itu sebagai dasar untuk mengangkat/ merekrut staf tambahan untuk PIU‐T.

PMU

PIU‐T

9 Memorandum Program: karena dokumen perencanaannya belum memiliki status hukum

PIU‐T, melalui PU‐PPLP, perlu memulai legalisasi Memorandum Program sebagai dokumen perencanaan

USDP dapat memberikan dukungan umum untuk memfasilitasi proses ini.

USDP

10 Peran Tim‐SSK masih kurang diuraikan dan dapat lebih dioptimalkan; terutama untuk mendukung para pemangku kepentingan PPSP dengan pemerkuatan kecakapan dan pelatihan sedangkan PMU/PIU tidak memiliki jadwal yang tetap untuk melaksanakan pelatihan dan lokakarya yang diperlukan bagi para pemangku kepentingan PPSP (KMW, CF/PF, Pokja dsb)

UC‐IF sebaiknya menyusun rancangan induk kegiatan pemerkuatan kecakapan dan pelatihan dalam PPSP serta mempromosikan pentingnya CBT yang terstruktur baik baik PMU dan PIU.

USDP

Manajemen

UC‐IF



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1 INTRODUCTION

1.1 Background

Indonesia’s commitment to the MDGs, as well as a World Bank report on the adverse economic impacts of poor sanitation in Indonesia, brought the sector under increased attention of the authorities, although these drivers did not result in increased funding allocations until the current Medium Term National Development Plan. They did, however, contribute to the creation of the Sanitation Technical Team (Tim Teknis Pembangunan Sanitasi, or TTPS), a grouping of 8 Ministries with responsibilities regarding sanitation, with Bappenas as leading Agency. In 2009 TTPS launched a challenging program to scale up and accelerate sanitation planning and investments during the period 2010‐2014: Percepatan Pembangunan Sanitasi Permukiman (Accelerated Sanitation Development for Human Settlements), or PPSP. This program targets 330 cities experiencing sanitation problems and focuses on particular goals to be achieved by 2014.

PPSP provides a framework for all stakeholders in sanitation development (government departments as well as foreign donors and private sector) to align their programs and projects in the tree sub‐sectors with the goals of this national sanitation program. To accelerate urban sanitation improvements and increase the effectiveness of investments in the sector, GoI has decided to encourage all cities to apply a five‐stage process leading to the implementation of an integrated sanitation strategy (Strategi Sanitasi Kota, or SSK). In effect, the availability of an SSK has become a criterion for allocating shares in the GOI’s specific allocation grants to local government (Dana Alokasi Khusus, or DAK).

The role of the USDP will be to facilitate and further strengthen GoI institutions at the national, provincial and, indirectly, at the local level involved in implementing the PPSP. USDP will also support the TTPS with the further development of a national sanitation strategy including convincing national budget holders and international donors to invest in sanitation development based on the integrated plans prepared by the city authorities. As per Administrative Arrangement, USDP will provide technical assistance to the urban component of PPSP.

The USDP Program is a co‐operation between the State Ministry of National Planning (Bappenas), as the lead agency of TTPS, and the Government of the Netherlands represented by the Royal Netherlands Embassy. USDP provides technical assistance to PPSP and its PMU and three PIUs as established by the core ministries of TTPS, i.e. Bappenas and the Ministries of Public Works, Home Affairs and Health. The Program started on February 1, 2010 and will be completed by December 31, 2014.

The context of the USDP is determined by the Government’s Medium Term National Development Plan which is, in effect, reflected in the Roadmap for the “Accelerated of Sanitation Development Program for Human Settlements” (“PPSP”). The PPSP is meant to provide the framework for all interventions in the sanitation sector. The PPSP program will be carried out in the period 2010‐2014.

To date the average allocation of sanitation funds in the local budget (APBD) has never been higher than 1% while less than 0.18% in the provincial budget and 0.036% in the national budget (APBN) respectively, including the funds that are allocated through DAK (specific transfer from national/central government). Notable developments have been the formulation of a policy for community based drinking water and sanitation, the introduction of urban strategic sanitation planning, and piloting approaches such as sanimas and community led total sanitation. As a result, the Ministry of Public Works became active in the sanitation sector through the Community‐Based Water Supply and Sanitation Program (Pamsimas) and the Community‐Based Sanitation Program (Sanimas). The Ministry of Health carried out Community‐Based Total Sanitation (STBM) and conducted Campaigns for Clean and Hygienic Behaviour (PHBS).

In 2007, the National Sanitation Conference‐I agreed on the government’s commitment to develop sanitation in line with the MDGs. The International Year of Sanitation in 2008 was used to increase the awareness and gage the commitment of local government authorities. Subsequently, the issues and targets for future sanitation development were identified and the introduction of an integrated approach of city sanitation planning and development was launched at the Urban Sanitation Convention in April 2009.

The Government set out a number of policies and strategies to overcome various structural constraints in sanitation development. These strategies are stated in the RPJMN 2010‐2014 (5‐Years National Medium Term Development Plan).



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The Government’s 2014 milestones for sanitation development include:

• No open defecation in both urban and rural areas by providing access to off‐site sewerage systems to 10% and to on‐site sewerage facilities to 90% of the population;

• Reduction of waste generation at source, expansion of environmentally sounds solid waste manage‐ment through sanitary or controlled landfills and other safer technologies. These measures would affect 80% of the urban households;

• Reduction of water pounding in 100 flood‐prone cities/regencies with coverage of over 22,500 hectares.

PPSP aims at lifting sanitation conditions in urban and rural areas, in particular for some 330 cities that are faced most seriously with problems in one or several of the sanitation sub‐sectors. PPSP’s integrated sanitation planning and implementation approach is consisting of five more or less subsequent stages and one overall stage, i.e. 1. Awareness rising by Campaigns, Education and Advocacy activities, 2. Institutional and Regulatory Development, 3. Preparation of Strategi Sanitasi Kota (SSK), 4. Preparation of Program Memorandum, and 5. Program Implementation. The overall stage 6 relates to Monitoring, Evaluation and Guidance.

The overall aim of the USDP is to facilitate and support the implementation of PPSP. More specifically, the objectives are to:

1. Develop capacity in the PMU and PIUs responsible for implementing the PPSP in effectively managing the development of the sector together with the stakeholders at the provincial and local levels;

2. Consolidate the SSK approach for use by government facilitators and cities throughout the country, while ensuring that the SSKs address the needs of the poor and underserved citizens;

3. Support the implementation of fundable project proposals following the outcomes of the SSKs.

The USDP consultants will provide technical assistance to the PMU and the PIUs to strengthen their capacity in supporting the provinces and cities with the planning and implementation of sanitation improvements. More specifically, the technical assistance will ensure or support the following main activities:

a) The production and dissemination of technical, financial, administrative and operational guidelines for sanitation planning, program memorandum development and the implementation of sanitation improvement projects;

b) Capacity development and training of TTPS, PMU, PIUs and their facilitators and consultants at central and local government levels, such as for example the “Regional Management Consultants” which will guide and monitor the provincial facilitators and the city facilitators guiding the city working groups in SSK preparation;

c) The establishment of a national monitoring system to track progress in PPSP implementation; d) The organization of a range of national and regional meetings/workshops to exchange lessons learned and

disseminate information; e) The design of a sanitation investment strategy and framework; f) The provision of technical advice and support to a specific number of cities/regencies. 1.2 Purpose of the Quarterly Reports

Quarterly Reports represent one of the reporting mechanisms of USDP. Quarterly Reports describe the progress and achievements of the past three months, and the scheduled services and activities for the next three months, within the context of the Annual Work Plan, each year prepared in December for the next calendar year.

This 3rd Quarterly Report describes the progress of USDP over the period July‐September 2010, the 3rd quarter of 2010, and the scheduled activities for the period October‐December 2010.



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2 ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER

USDP is providing support services to PPSP. It operates in the context of and in conjunction with PPSP. This chapter will therefore start with a section on the activities and achievements of PPSP during the reporting period from the perspective of USDP. PPSP is assumed to produce its own progress reports for the participating Ministries.

2.1 General progress of PPSP

Main activities and achievements of PPSP during the past quarter can be summarized as follows:

1. Full engagement of Regional Management Consultants (KMW), divided over three Regions, by PIU‐T. The KMW Consultants, which include the Provincial and City facilitators, are to guide and support the City Pokjas in preparing the White Books and City Sanitation Strategies.

2. National Workshop for Provincial Governments, their role in PPSP, and sharing of information on White Books and SSKs (3‐5 August).

3. Implementation of a National Workshop, on 6th August at Bangda, for the PPSP Batch C Cities, scheduled to implement PPSP Stage3 (White Books and City Sanitation Strategies) in 2011. Considering the increased interest it is now envisaged to enrol 63 Cities in next year’s Stage 3 program (rather than the 49 scheduled in the PPSP Roadmap).

4. Steering Committee meeting on 7 September to discuss various issues, amongst others feasibility of multi‐year budgeting and related contracting of Consultants for Stage 3 (KMW) and Stage 4 (KMP), PPSP’s INPRES status and possible integration with AMPL and STBM.

5. Organisation and implementation of various training events, e.g. on PPSP Stages and related outputs/products for TTPS‐PMU‐PIUs (Ciloto, 27‐30 July), on preparation of White Books and SSKs for Provincial Governments (Aston Marina, 3‐5 August)

6. Application of operational sections of the Web‐based monitoring system.

2.2 USDP’s main events and results during the past Quarter

The main support services of USDP towards PPSP’s development and implementation in the past quarter can be summarized as follows (for a more detailed listing against outputs and tasks see section 2.3):

1. Advocacy to have regular Steering Committee meetings on relevant issues, to keep focus on sanitation development, to promote AKKOPSI.

2. Coordination and assistance in preparing important PPSP documents, such as Program Management Manual (PMM), INPRES documentation, Program Memorandum Approach.

3. Preparation of Guidelines for institutional preparation and funding reservation for local governments intending to take part in PPSP; prepared for the national workshop for potential new participants to develop SSKs in 2011.

4. Support to preparation and implementation of various national workshops, e.g. on roles of Provincial Governments (3‐5 August), on information sharing with potential participants for PPSP 2011 (6 August)

5. Development of Quality Assessment tools for White Books and Sanitation Strategies, in the format of a checklist on data to be provided in these documents. The checklist for White Books was tested through the assessment of the first 17 White Books completed.

6. Various training events organized by, or in collaboration with, USDP’s Capacity Building and Training (CBT) Team : Training of PMU and PIUs staff on PPSP Stages and output/products, orientation training for KMW Consultants (incl. their PFs and CFs) on SSKs, training of stakeholders in the application of the web‐based Monev system

7. Guidance to selected cities regarding implementation of EHRA studies and White Books.

8. On the Role of Provincial Pokjas: Concept Note on the further institutional development and related capacity building and training, draft Training Needs Assessment.

9. Identification of funding resources opportunities with the member Ministries of TTPS.

10. Development of a Web‐based MONEV System.



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2.3 Progress USDP versus specified outputs and tasks

The progress presented here concerns the activities implemented by USDP in the 3rd quarter of 2010, i.e. July, August and September 2010. Main activities of PPSP and USDP during this reporting period were presented in the previous sections 2.1. and 2.2.

USDP’s activities in said period are presented in Table 2.1 below in relation to the outputs and tasks defined in the TOR.

Table 2.1 Specific activities of USDP in the reporting period (July‐September 2010)

No. of

Output Key Task

USDP Outputs and Key Tasks1

(Terms of Reference USDP)

USDP2

Cell Team

Program Institutionalization and Implementation3

Activities and Results USDP

1 Output 1

Large numbers of districts/cities are able to develop poor‐inclusive district/city (‐wide) Sanitation Strategies (CSS)

1.T1 Support Government (i.e. TTPS and PMU/PIUs) in annual process of city selection (incl. support to planning and implementation of workshops, roadshows and production of publicity materials).

UC‐AE5

Team‐AE

Assistance to PMU‐PIUs in third and final national workshop on guidelines for LGs to comply with selection criteria regarding institutional preparation (a.o. Pokja establishment and budgeting for related costs). This workshop was held at Bangda on 6th August. During this workshop the document on “Guidelines on institutional preparation and funding reservation” was circulated to new potential participants in PPSP.

Contributed in conceptual support and term of reference development of a number of workshop, roadshows and forums.

Support to displayed, presented and distributed a number of communication materials for TTPS, PIU‐AE in each related events and forums.

1.T2 Review and streamline the CSS process to enable efficient scaling up of the CSS at city level while maintaining quality and local ownership (incl. involvement of Public Works)

UC‐T

Team‐SSK

Team‐IP

(Team SDI)

Draft of QA tool on WB was presented during the KMWs informal orientation/training on WB development, held on July 14‐15, 2010, at PIU‐T Meeting Room (Pejompongan).

In the same period, USDP assessed the quality of 17 WBs (developed by Pokjas) to test the White Book QA tools. For further assessment, KMWs are expected to use the QA tools to assess the quality of the rest White Books.

The draft of SSK QA tool and Facilitation Design on SSK development have also been presented during the KMWs orientation/ training on SSK development in three regions (Region I (Kalimantan) on August 30‐31, Region II (Java, Bali, NTB) on August 19‐20, Region III (Kalimantan) on August 12‐13).

The data(s) of WB and SSK quality assessment will be documented and will be used as basis in reviewing and streamlining CSS process and procedures.

QA tools of WB‐SSK and Facilitation Design on SSK development were presented as well during the training on White Book and SSK development to TTPS, PMU and PIUs members and technical staff. Some inputs were discussed during the training.



11

No. of

Output Key Task



USDP2

Cell Team



1.T3 Train PFs/CFs via Training‐of‐Trainers and provide subsequent coaching and facilitation re. planning processes and products. Identify national/regional learning institutions to serve as long‐term resources centre(s) for the training and supply of facilitators.

UC‐IF

CBT

Support PMU/PIUs in the orientation/training on SSK development to KMWs, PFs and CFs in three regions (Region I (Kalimantan) on August 30‐31, Region II (Java, Bali, NTB) on August 19‐20, Region III (Kalimantan) on August 12‐13).

QA tools on WB and SSK progress monitoring tools were introduced/presented to KMWs, PFs and CFs during the training/orientation.

‐ Visited training institution under the Ministry of Public Works exploring a possibility to serve as long‐term resource centre.

‐ Facilitate informally orientation for technical experts of KMW (28 persons) to have same perception about White Book and CSS, held in Jakarta on 14‐15 July 2010.

Prepare ToR for KMW orientation on white book and CSS and facilitate its implementation held in three events on August 12‐13, 19‐20 and 30‐31, 2010 for KMW‐3 (20 participants), KMW‐2 (43 participants) and KMW‐1 (22 participants) respectively.

1.T4 Provide ongoing guidance and support to CFs and PFs to ensure that CSS are of a high quality, are poor‐inclusive and lead to action plans for pro‐poor investments in priority areas.

UC‐T

Team‐SSK

Team‐IP

CBT

Provide QA tools of WB and SSK as basis on assessing the quality of WB and SSK, which consists not only of technical aspects, but also of non‐technical aspects (such as institutional and financial issues, communication, community empowerment gender and poor inclusive, private sector participation, behaviour, personal hygiene, etc.).

Support PMU/PIUs in responding/answering the questions from provinces and cities through Help‐desk mechanism (in particular before and during early stages of engagement of KMWs . Since KMWs are operational the questions from provinces and cities are significant reduced. The set‐up of Help‐desk mechanism may have to be reoriented to the various stakeholders to ensure this mechanism is working properly and to make clear the roles of all parties involved (Pokjas, CFs, PFs, KMWs, PMU/PIUs).

Assess the quality of 17 White Books (developed by Pokjas) and provide inputs and feedback to the WBs.

Support PMU/PIUs in providing guidance and supports to provincial and municipal Pokjas trough training and coaching at the provincial and city level for selected subjects, such as priority setting in Province of Aceh, General orientation of WB in Cirebon, Mataram and Brebes.

Support PMU/PIUs to provide inputs and feedback to the substance of White Books (developed by Pokjas) during Public Consultancy events in Semarang, Serang and Bekasi.

‐ Provide input to cities and CFs/PFs on improving quality of white books and CSSs based on review of 16 draft white books using quality assurance tools for institutional and financial aspects.



12

No. of

Output Key Task



USDP2

Cell Team



‐ Support KMW by preparing session notes and facilitate training on supporting studies for White Book development for Pokja Tabanan and Buleleng Cities held on 23‐24 September 2010

‐ Support PMU and KMW for strengthening Pokja Solok by preparing problem solving related to EHRA report development.

Developed a concept note on the role of the Provincial Pokjas, and on the Capacity Building Model to be implemented in a pilot group of Provincial Pokjas (continuation from previous quarter). Meeting with Pokja of Central Java has been conducted related to this concept development.

Facilitated the PIU‐IF in developing the facilitation concept for the Provincial Pokjas in channelling Sanitation Support Funds from Province to Cities (ongoing process from previous quarter).

2 Output 2

Municipalities have access to skilled human resources for sanitation advocacy, planning and the formulation and implementation of technical proposals.

2.T1 Ensure the technical capacity of the PMU/PIUs and of a high quality technical assistance to PFs/CFs and Pokjas including assistance from specialist consultants.

UC‐IF

UC‐PMU

Team‐IP

Team‐SSK

Team‐SDI

Supported PMU and facilitated the training at national level on development of WB and CSS (to TTPS/PMU/PIUs), held on July 27‐30, 2010 at Bukit Nusa Indah Hotel, Ciloto.

Supported PMU/PIUs in facilitating the training to Provincial Pokjas (34 participants) on development of WB and CSS, held on August 3‐5, 2010, at Aston Marina Hotel, Jakarta.

Regular consultations and support by UC‐T and USDP Management to PIU‐T in preparing several events, such as training/orientation for KMWs, CFs and PFs, intensive discussions on PM concept development, intensive discussion on QA and progress monitoring tools on WB and SSK, and other related issues.

Supported PIU‐T in preparing draft ToR of KMWs for tendering process in recruiting KMWs for facilitation of SSK development in the year 2011.

Regular consultations and support to PIU‐T and PMU, incl. participation in meetings, workshop, training events.

‐ Support PMU in consultation meeting with Pokja Kota Prabumulih concerning White Book and City‐wide Sanitation Strategy (CSS), September 2010.

‐ Support chairman‐2 of TTPS and head of PIU‐IF in public consultation of White Book Kabupaten Serang, September 2010.

Prepared draft Report on TNA (Training Needs Assessment) for Provincial Pokjas and other PPSP target groups and proposed training program based on the assessment.

Facilitated PIU‐IF in identifying Funding Resources in



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No. of

Output Key Task



USDP2

Cell Team



seven ministries related to PPSP (the facilitation process is still ongoing)

Supported PMU in preparing funding roadmap PPSP 2010‐2014.

Quantified interrelationship between PMU members in order to define a suitable good strategic action. What has been decided by PMU corresponds with the agreed organizational set‐up made by PMU. In fact, committee members of PMU are staff from the various participating Ministries.

2.T1.1 Create enabling environment through Technical Assistance services (1.1.1‐1.1.6).

All Cells

Team‐IP

Team‐SSK

Team‐SDI

See in sections 1.1.1‐1.1.6 below

USDP advocates Steering Committee Meetings for timely decisions re. important issues concerning policies, planning and programming, and implementation of PPSP Stages.

2.T1.1.1 Community engagement, social equity (poor‐inclusive) and gender‐related issues in the planning process.

UC‐AE

Team‐A

Team‐SSK

Contributed in conceptual support for displaying, presenting and distributing a related issue in the planning and coordination process.

2.T1.1.2 Design of improved wastewater management, drainage, and solid waste management infrastructure and systems, including drafting of technical proposals (Stage 4).

UC‐T

Team‐SDI

TTPS have distributed 1 set of ISSDP Manuals (Manual A‐D) and Guidance Notes to PPSP stakeholders in order to enable all levels in supporting cities in developing SSKs; these docs are also available in PDF format from the PPSP website.

Various short‐term international consultants provide inputs formulating concepts and standards for various documents such as TORs, Manuals and Notes.

2.T1.1.3 Implementation including procurement and the management of physical works (Stage 5).

UC‐T

Team‐SDI

2.T1.1.4 Sanitation advocacy and hygiene promotion, especially the promotion of hand‐washing with soap.

UC‐A

Team‐A

Contributed Global Hand Washing with Soap with the GoI in Bandung.

Support to displayed, presented and distributed a number of communication materials for TTPS, PIU‐AE in each related events and forums.

2.T1.1.5 Monitoring SSK implementation (Stages 3 and 6).

UC‐PMU

Team‐SSK

2.T1.1.6 Institutional, financial and governance issues related to urban sanitation.

UC‐IF

CBT

Assisted PIU‐IF to organize national working meeting about preparation of implementation PPSP 2011 at cities level, held on 6 August 2010. This event served essentially as socialization meeting for the Surat Edaran (Circular Letter) and the Guidelines on institutional preparation and funding reservation from the Ministry of Home Affairs for all Cities potentially participating in PPSP 2011.

2.T1.2 Provide feedback and guidance on draft ‘White Books’ and CSSs.

UC‐T

Team‐SSK

Assess the quality of 17 White Books (developed by Pokjas) and provide inputs and feedback on the WBs.

Support PMU/PIUs in providing guidance and supports to provincial and municipal Pokjas through



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No. of

Output Key Task



USDP2

Cell Team



training and coaching at the provincial and city level for selected topics, such as priority setting in Province of Aceh, General orientation of WB in Cirebon, Mataram and Brebes.

Support PMU/PIUs to provide inputs and feedback to the substance of White Books (developed by Pokjas) during Public Consultations events in Semarang, Serang and Bekasi.

2.T1.3 Provide direct TA in the development of project proposals or support to (local) Government appointed consultants de‐veloping master plans.

UC‐T

Team‐SDI

Support was offered to LG Banda Aceh to develop a project proposal (based on its SSK) to be funded under the Netherlands funding window ORIO

Review of the 13 available SSKs on the listed project proposals to be implemented und the PPSP’s PM Stage, and initial activities for the development of TORs for Consultants developing studies (MP/FS) and designs

2.T1.4 Via PMU and PIUs facilitate the inclusion of any large‐scale technical proposals in Bappenas’ ‘Blue Book’.

UC‐PMU

Team SDI

The potentially ORIO funded program for Banda Aceh is included in the Blue Book

2.T1.5 Play an important role in advocacy and awareness‐raising at all levels of government.

UC‐AE

UC‐PMU

Team‐AE

UC‐PMU regularly offered services to the Level 1 of the Ministries participating in PPSP; similarly to the Local Governments of the AKKOPSI members.

Contributed in preparation of conceptual and term of reference development of campaign training for Provincial and District/City’s Pokjas.

Support to displayed, presented and distributed a number of communication materials for various trainings.

2.T1.6 Ensure that CSSs and action plans and proposals pay full attention to: ‘hard’ and ‘soft’ issues affecting progress in urban sanitation, Institutional development, cost recovery, operation and maintenance, community engagement, gender‐related issues, social equity through poor‐inclusive planning, pro‐poor investments and hygiene promotion.

UC‐T

All Cells

All Teams

Finalize QA tools on SSKs as basis for assessing quality of SSKs (developed by Pokjas), which include not only technical aspects, but also non‐technical aspects.

The “Guidelines for Local Governments regarding institutional preparation and funding reservation” as part of procedures for participation in PPSP 2011 has been distributed during the national working meeting on 6 August 2010. The feedback received was positive and appreciated by the cities working groups. The Guidelines stipulate that the CSS preparation by local government is to be undertaken by a Pokja supported by adequate local budget. In this context the guidance for establishing a local budget for sanitation development is a very strategic point.

2.T2 Assist PMU and PIUs in providing ongoing support and guidance to all cities in PPSP: see 2.T2.1‐2.T2.4.

UC‐PMU Advocacy to national level and the chairman of PIUs in term of consolidating their action plan.

2.T2.1 A dedicated PPSP website. UC‐PMU

Team‐AE

Socialization of PPSP website in term of applications by all related stakeholders.

Contributed a number of communication materials, news and guidelines for regular update for PPSP website.



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No. of

Output Key Task



USDP2

Cell Team



2.T2.2 Guidance notes, manuals, and other advisory material.

UC‐PMU

All Cells

Based on USDP’s preparation and recommendations, PMU has distributed ISSDP’s Manuals and Guidance Notes to PPSP stakeholders. Manuals and Guidance Notes are available on the PPSP website.

Several additional manuals and Guidelines have been prepared in draft, e.g. Program Memorandum, Project Management Manual, INPRES Implementation, Guidelines on institutional preparation and funding reservation, MONEV Manuals.

2.T2.3 Networking events and national or regional workshops.

UC‐PMU

UC‐AE

All Cells

UC‐PMU supported the preparation of regular events as well as conferences, such as Rembug Sanitasi, next KSN III in 2011, and EASAN.

Supported PMU/PIUs in their participation on the City Sanitation Summit VIII (in Tegal) by developing presentation materials related to main topic on the event (Concept of Program Memorandum).

Supported PMU/PIUs in preparation and implementation of national workshop for Provincial Pokjas (3‐5 August)

Support PIU‐IF in organized National working meeting for potential participants in PPSP 2011, 6 August 2010 (see 2.T1.1.6).

Support in a conceptual draft and of communication materials for integrated advocacy events and coordination forums.

2.T2.4 Ensure close cooperation and good coordination with other projects and programs in the urban sanitation sector.

UC‐PMU

All Cells

Actively involved in the development of synergy AMPL (14th July, in Surakarta) and in Jakarta (September 2010, Sari Pan Pacific Hotel).

Participated in discussions with donors or other Sanitation programs, such as SDG, ADB;

3 Output 3

Quality technical proposals (Program Memorandums), based on poor‐inclusive City Sanitation Strategies, developed and being implemented in at least 30 small‐ to medium‐sized cities, with municipalities playing the lead coordinating role.

3.T1 Provide technical assistance and quality assurance to both locally funded and centrally co‐funded proposals arising from SSKs, and to their implementation.

For works that can be funded by local government from their own resources or through the special allocation budget (DAK), technical preparation and implementation is a local government responsibility. In the case of larger works, these will normally be

UC‐T

Team‐SDI

CBT

Further detailing of implementation schedule for stages 4 and 5 for 2010 and 2011.

Preparation of a detailed schedule for PM implementation in 13 cities during the last quarter 2010.

Participated in several meetings with TTPS PMU and PIU‐T to discuss PM stage.

Assist PMU and PIU‐T to prepare and deliver presentations during the CSS in Tegal and to assist the organization with moderating a number of sessions.



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No. of

Output Key Task



USDP2

Cell Team



centrally co‐funded and designed and implemented by MPW.

3.T2 Ensure that program memoranda are pro‐poor, address the expressed needs of under‐served customers and work towards the national target of eliminating open defecation.

UC‐T

Team‐SDI

Team‐A

Reviewed 13 available SSKs on possible investment costs for next 4 to 5 years.

Reviewed 13 available SSKs on possible PM costs for 2010‐2011, based on 5% cost bracket of projected investments for studies and designs.

Contributed in conceptual support, term of reference, promotion materials development of a number of Memorandum Program.

3.T3 Facilitate small‐scale municipal pilot projects to resolve key challenges identified in SSKs.

UC‐T

Team‐SDI

4 Output 4

Technical and administrative guidelines and procedures for the preparation, financing and implementation of urban sanitation investments in small‐ to medium‐sized cities, developed or updated as necessary, are formally adopted and disseminated widely.

4.T1 Ensure that municipalities/provincial Governments have all necessary standard documents for implementation of PPSP Stages: see 4.T1.1 ‐ 4.T1.3.

UC‐T

UC‐PMU

All Teams

CBT

Support the related local government to provide rules and regulation in term of the implement of PPSP and Minimum Service Standard.

Finalized the procedures and guidelines for Master Plans and Feasibility Studies; Developed practical guidelines for use by city governments.

Ongoing assistance by UC‐IF to develop Institutional Guidance for Provincial and, City/Regency Pokjas.

4.T1.1 Standard documents for City Sanitation Planning.

UC‐T

Team‐SSK

Posted all (ISSDP) manuals and guidance notes for SSK development on the PPSP website (April 2010).

Distributed complimentary materials on Frequently Asked Questions (FAQ) and PPSP source/reference books to PPSP facilitators and PPSP stakeholders, especially on developing White Book and CSS.

Provided TTPS with ISSDP Manuals and Guidance Notes in a sizeable number of hardcopies. TTPS is distributing those to PPSP stakeholders.

4.T1.2 Standard documents for preparation of technical proposals (program memorandum).

UC‐T

Team‐SDI

4.T1.3 Standard documents for procurement and implementation.

UC‐T

Team‐SDI

Assisted with inventory of existing norms, standards and design criteria and to develop practical guidelines for use by city governments.

4.T2 Provide support in sector financing; see 4.T2.1 ‐ 4.T2.4.

UC‐PMU

UC‐IF

CBT

See sections below



17

No. of

Output Key Task



USDP2

Cell Team



4.T2.1 Advocate for, and support government in the establishment of operational links between CSS formulation and access to finance for sanitation improvements

UC‐PMU

UC‐IF

CBT

Assisted TTPS in preparing guidelines on obligations of various Government levels, as well as private sector and communities, in funding financial needs to achieve PPSP targets.

4.T2.2 Clarify and communicate to local governments the available financing options and mechanisms.

UC‐IF

UC‐A

CBT

Mapping of financing options on‐going

4.T2.3 Advocate for, and support the development of an urban sanitation investment framework at national level.

UC‐PMU

UC‐IF

Assisted in the preparation of INPRES, aimed at strengthening and empowering PPSP as a national program; this will also result in getting a concrete investment framework and sharing between related competence ministries to oblige them to their concern and commitment.

4.T2.4 Document and disseminate nationally lessons learned from PPSP implementation and use lessons learned in advocacy to inform strategy and decision making at national level.

UC‐PMU

UC‐A

CBT

Lesson learned should be provided to meet the need of improvement of the quality of the process and the product.

Support in wrapping up of success stories as communication materials for various communication channels including PPSP website and special edition of PPSP for “Percik” magazine.

5 Output 5

Systems are operational at national, provincial and city level for monitoring the progress of PPSP Implementation and outcome of new (urban sanitation) investments with particular reference to quality and equity

5.T1 Assist with the design of a monitoring framework for PPSP and ensure that lessons learned from the monitoring information are used to inform national strategy and decision making.

UC‐PMU

Team‐ME

The monev system for SSK development was finalized and ready to be used by pokja city and kabupaten. The site was presented to the echelon 2 on August 26 for exposure purpose and agreement. Address site: monev.sanitasi.or.id. Users Manual for pokja kabupaten/kota, province, KMW as well as PMU and PIU were also developed.

Dissemination of monev system was redesigned from 3 regional workshops to one workshop for pokja and one workshop for KMW and PIU. This is due to the lack of funding for dissemination. PMU was given an early hands‐on training on September 30 attended by 4 members. Hands‐on training for PIUs and KMW done on October 7 attended by 6 KMW representatives from 3 regions and 3 representatives of PIU Technical and Institutional. Manuals on using the web Monev were disseminated. A separate workshop for pokja kabupaten/kota and province will be done on October 21‐22.

17 City Sanitation Strategies were assessed. Currently PMU attends public consultations for White Book and collects documents from city and kabupaten. However the assessment of White Books has not been completed yet. Further confirmation to PMU has



18

No. of

Output Key Task



USDP2

Cell Team



been sent asking to establish a panel consisting of PMU and PIU representatives.

A draft tool to assess SSK is available and will be used to measure SSK content once completed by the city.

The Monev cell provided support to the training implementation by presenting Monev for PPSP and quality assurance topics on the 29 and 30 July 2010.

The Monev cell provided support to the training implementation by presenting Monev for PPSP and quality assurance topics on the 3‐5 August 2010.

5.T2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as quality of the technical proposals (program memorandums), and the fostering of municipal ownership.

UC‐T

UC‐IF

All Teams

Support to the training for Provincial and city/regency Pokjas, and KMW has been provided.

Support to KMW was given through KMW 1, 2, 3 orientations. A schedule plan for developing SSK has been provided as the base for them to assist city.

Support been given through participation in consultative meetings between PMU and KMW.

Provided guidance and support to the PMU and PIUs in interpretation of monitoring results of PPSP implementation. Assisted PMU in developing web based Monev.

Feedback was collected during users’ hands‐on training for PIU and KMW. Information then used to further furnish the web based Monev.

The phase D was decided to be incorporated into SSK development phase.

Establish progress monitoring system (stage 1,2,3) and develop web based monev system (ongoing support)

Establish a regular feedback mechanism for the progress monitoring system (ongoing support)

Implement a progress monitoring system (ongoing support)

Implement a regular feedback mechanism for the progress monitoring system (ongoing support)

‐ Assisted the PIU‐IF to develop tools of Monitoring & Evaluation for Institutional Preparation of city/regency Pokjas (continuation of previous quarter)

5.T3 Monitor the implementation of the CSS by the cities/regencies for the full range of activities prioritized by the CSS (e.g. including communication campaigns, pilot activities to improve O&M).

UC‐T

Team‐SSK

Team‐SDI

Team‐ME

Definition of each indicator supportive to the achievement of RPJMN targets available. The indicators and protocols are used to develop conceptual of Monev in the implementing phase.

5.T4 Monitor the implementation of physical works and the outcome of new investments. (Small‐scale work will generally be

UC‐T

UC‐IF

Team‐SDI

Definition of each indicator supportive to the achievement of RPJMN targets available. The indicators and protocols are used to develop conceptual of Monev in the implementing phase.



19

No. of

Output Key Task



USDP2

Cell Team



managed by the municipality, with larger investments implemented by central government (via MPW).

Team‐ME

5.T5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these works.

Team‐ME

UC‐T

1 Outputs, Key Tasks (T) and Deliverables (D) as per USDP TOR relate to USDP support services towards PPSP 2 Principal Cells and Teams for particular tasks and Deliverables are indicated; in practice other Cells and Teams will also be

involved 3 Deliverables relating to Program Implementation are presented in italics 4 Text between squared brackets indicate internal differences in specifications in TOR 5 Abbreviations: UC= USDP Cell; A=Advocacy (at PIU‐AE); E=Empowerment (at PIU‐AE); UC‐AE= USDP Cell at PIU‐AE;

IF=Institutional and Finance (at PIU‐IF); T=Technical (at PIU‐T); KM= Knowledge Management; CBT=Capacity Building and Training; ADV=Advocacy; ME=Monitoring and Evaluation (MONEV); IP= Institutional Preparation; SDI= Studies, Designs, Implementation; QA=Quality Assurance; FIN= Finance



20

3 PLANNED ACTIVITIES FOR NEXT THREE MONTHS: OCTOBER ‐ DECEMBER 2010

USDP is providing support services to PPSP. It operates in the context and in conjunction with PPSP. This chapter will therefore start with a section on the planned activities of PPSP during the next three months as perceived by USDP based on discussions with PMU and PIUs. PPSP is assumed to produce its own reports on planned activities as well as work plans to the participating Ministries.

3.1 PPSP program

The activities planned by PMU and PIUs for PPSP for the period October‐December 2010 can be summarized as follows (for a more detailed listing of scheduled activities see Table 3.1):

Regarding PPSP institutionalization:

1. Review and internalisation of the Program Management manual (PMM), with a next update after three months use.

2. Finalisation and consolidation of INPRES documents; final endorsement hopefully before the end of Q4‐2010 3. Promotion of more and continued involvement by main stakeholders in sanitation development, i.e. various

government levels, communities and private sector 4. Initial preparation of 2012 selection process to be undertaken by Provincial Governments, in particular

related institutional setting 5. Further expansion, upgrading and training of staff at PMU and PIUs, in particular PIU‐T which still is seriously

understaffed. Regarding implementation of PPSP Stages:

1. Completion of PPSP 2011 Cities/Regencies selection process 2. As to Program Memorandum: address and clarify its legal status plus a further insight and clarifications on

funding arrangements for additional studies and designs, provincial consultancy teams and for implementation

3. Start of Implementation Program, inventory in 13 cities of technical and non‐technical measures that can be implemented on the short term (starting in 2011) and measures to be implemented during the next 4 to 5 years

4. Completion and endorsement of various TORs and RFPs for Stage 3 Consultants (KMW incl. facilitators), Stage 4 Consultants (KMP including facilitators), and Stage 5 Consultants (KMI), call for tenders, etc.

5. Review and assessment of completed White Books and SSKs for Batch B, PPSP‐2010. 6. Further development and application of Web‐based monitoring and evaluation system

3.2 USDP support for PPSP institutionalization and implementation

In the next quarter the following main support activities are foreseen (for a more detailed listing of scheduled activities see Table 3.1):

USDP Cell at PMU (Bappenas):

1. Regular support, guidance, assistance and suggestions to PMU on PPSP development. 2. Assistance to USDP Cell at PIU‐IF with the preparation of training for 2011 PPSP facilitators. 3. Support the implementation of a Road show on the inspection of the progress of Institutional Preparation

(PPSP, Stage 2). 4. Coordinating inputs for the development of SSKs, preparation of Program Memorandum. 5. Finalization of the guidelines/manual on the monitoring and evaluation system for national, provincial and

local government levels. 6. Development of Information and Knowledge Management system 7. Consolidation support to AKOPSI



21

USDP Cell at PIU‐AE (Ministry of Health):

1. Support to Global Hand Washing with Soap Campaign for national event in Bandung 2. Road show and gathering to/with echelon 2 & 3 that related to PIU AE 3. Capacity building and supporting for AKKOPSI for finalizing of AD/ART, institutional empowerment for

secretariat, (new) membership and other AKKOPSI activities. 4. Facilitating coordination for an “ideal” City Sanitation Summit for next year in PPSP context 5. Full‐support to TTPS’s communication activities conceptual draft, source persons, content and materials of

training: - 1 communication training for echelon 2‐3 that related to PPSP - 1 media discussion TTPS and AKKOPSI - 2 batches campaign training for Pokjas - 1 seminar of PPP ‐> promoting Program Memorandum and Implementation of PPSP

6. Supporting TTPS, AKKOPSI and Kediri for City Sanitation Summit event in Kediri 7. Preparation of KSN III (IWWD) 2011 road to EASAN 2012 (EASAN pre‐events) 8. Supporting on finalizing and disseminating of Program Management Manual 9. Supporting pilot approach on provincial empowering (planned 6 provinces of pilots) 10. Communication materials development for a number of events, forums and potential communications

channels of PPPS. 11. Periodically progress review (monthly, bi‐monthly, quarterly and annually update/report) of PPSP

achievements. 12. Provincial and city/district selection 2012

USDP Cell at PIU‐IF (Ministry of Home Affairs):

1. To determine vision, mission and purpose of Training for 2011 PPSP facilitators and take responsibility for the successful implementation of this training. Substantial inputs are required from USDP Institutional and Financial Specialists.

2. Lead the Road show to inspect the progress of institutional preparation in selected 2011 PPSP cities. 3. Input on the institutional and financial aspects on the development of SSK documents, Draft of Program

Memorandum. 4. Elaborate on funding opportunities and commitments from various TTPS Ministries towards sanitation

development. 5. Advocacy to promote the further institutionalisation of TTPS.

USDP Cell at PIU‐T (Ministry of Public Works):

1. Provide continuous input to upgrade the preparation procedures for the SSK (Stage 3) from the perspective of a smooth transition to the preparation of the Program Memorandum (Stage 4)

2. Review of ISSDP Stage D Manual and on‐going elaboration and possible finalization 3. Provide support for the implementation of the Road show on Program Memorandum 4. Assist PIU‐T and City Pokjas with testing the PM approach, methodology and outline while preparing Draft

PMs in 13 cities (having an SSK) 5. Prepare necessary ToRs and internal working guideline for the preparation of the ToRs 6. Provide support to PIU‐T in developing KMW’s ToR (consultants for SSKs facilitation) which will be recruited

for PPSP implementation in the year of 2011 (while the tender process will be started in November 2010). 7. Assist PIU‐T with defining scope of work for provincial consultants (KMP) to be contracted to undertake

identified additional studies and designs and prepare a draft ToR for the KMP Consultants, to be contracted at provincial level

8. Initiate and continue the preparation of a manual on Draft and Final Program Memorandum preparation with cross references to ISSDP Stage D

9. Finalize the Guidelines on Financing Resources 10. Continue the preparation of Guidelines, Procedures and templates for undertaking Master Panning,

Feasibility Studies and Detailed Engineering Design, including a review and upgrade as necessary of prevailing norms and standards for sanitation infrastructure



22

11. Provide support to assess the quality of White Books through regional workshop on White Book Quality Assurance; Provide support to assess the quality of SSKs through regional workshop on SSK Quality Assurance

12. Provide support in preparing ToR for EHRA specialists team on EHRA activities for the period of November 2010 to June 2011 using INDII funding

13. Facilitate Pokjas in the provincial level in supporting/facilitating Municipal Pokjas in developing White Book and SSKs through Capacity Building and Training, Institutional Empowering and Regular coaching and training on the relevant subjects

14. Provide support to PIU‐T to build the capacity of PPSP stakeholder (Pokjas, KMWs, CFs and PFs) through collaboration coaching and training to the selected Municipal Pokjas and Provincial Pokjas

15. Prepare a comprehensive technical review of 13 SSKs (11 former ISSDP 1‐2 plus Pekanbaru and Banda Aceh), and prepare cost estimates of PM preparation for 13 cities on the basis of data provided in available SSKs

16. Provide inputs to upgrade the preparation procedures for the SSK (Stage 3) from the perspective of a smooth transition to the preparation of the Program Memorandum (Stage 4)

17. Provide support for the implementation of the Roadshow on Program Memorandum 18. Continue the preparation of Guidelines, Procedures and Templates for undertaking Master Planning, Studies

and Detailed Engineering Design, including a review and upgrade as necessary of prevailing norms and standards for sanitation infrastructure.

The planned PPSP activities and the USDP support activities during the next quarter (October‐December 2010) are further elaborated in Table 3.1 below.

Table 3.1 PPSP Program Activities and USDP Support Activities scheduled for next quarter (October‐December 2010)

No. PPSP Program Activities

Scheduled for next three months Target Group

USDP Support Activities

through USDP Cells and/or Teams

Scheduled for next three months

incl. General Support Services

PMU USDP Cell at PMU (UC‐PMU)

1 Support PMU, TTPS and Steering Committee to speed up the up the INPRES status of PPSP as a national program

Dissemination, socialisation of INPRES then followed with Juknis and Juklak.

Support to PIU‐T with guidance regarding the formulation of PM and the preparation of draft PM.

2 Networking with 2012 cities Support PIU‐AE in the preparation of PPSP 2012 cities.

3 Networking with AKKOPSI Support AKKOPSI for the preparation of CSS IX, Kediri and KSN III.

4 Hands‐on training for Provincial and City/Regency Pokjas

Support as resource person during the training.

5 Follow up training results: schedule for Pokjas to implement activities, related procedures and maintenance: back up, monitoring of reporting, troubleshooting, inputs from Pokjas

Support in maintenance.

6 Finalise the conceptual phase of monev implementation, and further develop the web based system.

Develop the system.

7 Executing recruitment of EHRA Specialists team to support implementation of EHRA surveys

Provide support in preparing ToR for EHRA specialists team on EHRA activities for the period of November 2010 to June 2011 using INDII



23







at city level for the period November 2010 to June 2011.

funding.

8 Support Pokjas in implementing workshop on Public Consultation of WBs and SSKs

Provide inputs and comments on the quality and substance of selected White Books and SSKs (in connection with Public Consultation of White Books and SSK).

PIU‐AE USDP Cell at PIU‐AE (UC‐AE)

1 Assist in information dissemination and consultations regarding implementation phase monev: input, output, outcome in relation to advocacy and empowerment issues.

Develop the system.

2 Global Hand Washing with Soap Campaign for national event in Bandung.

Conceptual, financial, sources and materials supporting.

3 Roadshow and gathering to/with echelon 2 & 3 that related to PIU AE

Advocacy and consolidation meeting with related echelons

4 Support to TTPS in capacity building for AKKOPSI

Finalizing of AD/ART, institutional empowerment for secretariat, (new) membership and other AKKOPSI activities, including City Sanitation Summit.

5 Full support to TTPS’s communication activities ‐> conceptual draft, source persons, content and materials of training.

1 communication training for echelon 2 & 3 that related to PPSP.

1 media discussion TTPS and AKKOPSI.

2 batches campaign trainings for Pokjas.

1 seminar of PPP ‐> promoting Program Memorandum and Implementation of PPSP.

6 Communication materials development for a number of events, forums and potential communications channels of PPSP.

A number of advocacy events, trainings, forums and coordination meetings scheduled by PMU and PIUs of PPSP.

PPSP stages process and activities.

7 Periodical progress review Monthly, bi‐monthly, quarterly and annually update/report, and newsletter of PPSP achievements.

8 Provincial and city/district selection 2012

Achieving roadmap pf PPSP 2011.

PIU‐IF USDP Cell at PIU‐IF (UC‐IF)

1 Develop the Presidential Instruction on PPSP as National Program

TTPS, PMU and PIUs

Provide inputs for draft Presidential Instruction on PPSP as National Program (continuation from previous quarter)

Provide inputs during discussion of the draft and during its process finalization

2 Develop Monev System to monitor Facilitate consolidation of the developed draft



24







the development of the Provincial and Cities Pokjas, in term of institutional and financial issues

of Monev system for development of the Provincial and cities Pokja, in term of institutional and financial issues

Support PIU‐IF in presenting monev report status of PPSP

Supporting PIU‐IF in preparing draft letter to cities after dissemination of “Pedoman Penyiapan Kelembagaan dan Indikasi Kegiatan PPPSP di Daerah”

3 Facilitate the process of institutional development at local level

Finalize concept note on the Role of Provincial Pokjas, and the Capacity Building Model to be implemented in selected pilot provinces working groups (continuation from previous quarter)

Try out and testing of the model in the 6 (six) pilot Provincial Pokjas through the following 5 activities:

- Mapping of institution provincial government related to sanitation

- Strengthening provincial working groups

- Facilitation and advocacy of provincial working group

- Organize serial thematic mini workshops/trainings that would be on organizing, communication, and monitoring and evaluating skills.

- Assistance in institutionalization of monev system

- Facilitate PIU‐IF in developing the facilitation profile for Provincial Pokjas concerning channelling Sanitation Support Funds from Provinces to Cities, as a result of try out and testing the model in six pilot province.

4 Development instruments for Quality Assurance (Q/A) of CSS document in term of institutional and financial aspects.

Support PIU‐IF to develop the draft instrument Q/A CSS for institutional and financial aspects

5 Final check to CSS document by using the Q/A instrument

Facilitate PIU‐IF in using the instrument of Q/A CSS for institutional and financial aspects

6 Develop standard training program for PPSP

PIU – IF Finalize Report of Training Need Assessment and proposed training program for PPSP target groups

7 Ditto Develop Draft Grand design Capacity Building and Training of PPSP (based on TNA Result)

8 Ditto PIU‐T Support/input to development of ToR of KMW and KMP on budget needed related to capacity building and training activities to be provided by KMW and KMP



25







9 Ditto PIU Kelembagaan

Dan PIU Teknis

Supporting to process documentation of USDP assistance to Pokja cities (2 or 3 out of 13 cities) in development of Program Memorandum, as an input for the future capacity building/facilitation design.

10 Prepare implementation for work plan PIU‐IF 2011 and prepare work plan 2012

PIU Kelembagaan

Supporting PIU‐IF in preparation of implementation for work plan 2011, and support to work plan preparation for 2012.

11 Support development of Program Management Manual PPSP

Supporting in preparation of Draft Program Management Manual of PPSP, and facilitating to its finalization and dissemination.

12 Contribute to development of Manual for Public Private Partnership, in institution and financial aspects

Support to PIU‐IF on development of Manual for Public Private Partnership, in financial aspect only

13 Up‐date TTPS guideline of Source and Funding Mechanism Sanitation Sector

PMU and PIU‐IF

Finalize Appraisal system for USDP staff

14 Support to Team SSK of USDP (attending public consultation at city and/or provincial level, provide comments on White Books and CSS documents, etc)

15 Support to Team SDI

16 Support to AKKOPSI regarding to preparation and implementation City Summit Kediri

17 Provide ongoing support the the Pokjas in developing WBs and SSKs

Facilitate Pokjas in the provincial level in supporting/facilitating Municipal Pokjas in developing White Book and SSKs through Capacity Building and Training, Institutional Empowering and Regular coaching and training on the relevant subjects.

18 Consult implementation phase monev: input, output, outcome in relation to institutional and financial issues.

Develop the system.

19 Support PIU IF in implementing provincial pilot.

PIU‐T USDP Cell at PIU‐T (UC‐T)

1 Organize the PIU‐T Secretariat to prepare the smooth implementation of PPSP in the year 2010 – 2014.

Continued discussions with Directorate of Environmental Sanitation regarding operational PPSP issues, and manning of the PIU‐Technical (to date only one part‐time staff available); assist PPLP and PIU‐T in further internalizing the commitments and requirements from MPW for the successful implementation of PPSP.



26







2 Organize/facilitate regional workshop (by KMWs) to assess the quality of WBs.

Provide support to assess the quality of White Books through regional workshop on White Book Quality Assurance.

3 Organize/facilitate regional workshop (by KMWs) to assess the quality of SSKs.

Provide support to assess the quality of SSKs through regional workshop on SSK Quality Assurance.

4 Executing tender process of KMWs recruitment (for SSKs development 2011) in November 2010.

Provide support to PIU‐T in developing KMW’s ToR (consultants for SSKs facilitation) which will be recruited for PPSP implementation in the year of 2011 (while the tender process will be stared on November 2010).

5 Executing tender process of KMPs recruitment (for PM development) in the provincial basis by PU Provincial Satker

Provide support to PIU‐T in developing KMP’s ToR (consultants for PM development).

6 Ongoing support to Provincial Pokjas and KMWs in facilitating Municipal Pokjas in developing WBs and SSKs

Support to PIU‐T to build the capacity of PPSP stakeholder (Provincial Pokjas, KMWs, CFs and PFs) through collaboration coaching and training to the selected Municipal Pokjas and Provincial Pokjas.

7 Organize workshop on socialization/roadshow on Program Memorandum

Provide support for the implementation of the Roadshow on Program Memorandum

8 Define overall approach for the preparation of Draft Program memorandum in 13 cities with available SSK

13 city Pokjas Support 13 city Pokjas in consolidating technical and non‐technical sanitation measures for the short and medium term and identify required additional studies and designs

9 Defining the scope of work related to identified additional studies and designs

13 city Pokjas

PIU‐T

Support PIU‐T with the consolidation and packaging of the required additional studies and designs

10 Tendering and recruiting KMPs (including PM City and Provincial Facilitators) for multiyear contracts by the end of November 2010

PIU‐T Support PIU‐T with a draft ToR, including scope of work and budget estimates as part of a RfP for tendering x number of KMPs

11 Preparation of a comprehensive manual/guideline on PM preparation

KMPs

PM‐CFs

PM‐PFs

Review ISSDP Manual D to serve as basis and prepare draft outline PM manual for consultations with PIU‐T and design a model to coach the KMPs in testing these

12 Preparation of Training/orientation on PM development for x KMPs and y PM‐CFs and z PM‐PFs to be organised in Jan/Feb 2011.

KMPs

PM‐CFs

PM‐PFs

In consultation with PIU‐IF support PIU‐T in developing a training programme for KMPs and its facilitators, including preparation of training materials

13 Road Show on PM PPSP cities with SSK available or under preparation

Assist PIU‐T with the preparation and execution of a Road Show dedicated to the Program memorandum Phase



27







14 Secure legal status of PM as planning document

PIU‐T

PPSP

Provide general support to PIU‐T for processing the legislation of the PM as planning document

15 Consult implementation phase monev: input, output, and outcome in relation to investment, infrastructure and beneficiaries.

Develop the system.

3.3 Quarterly work plans for PPSP and USDP

The quarterly work plan for the period October‐December 2010 for PPSP, as prepared by USDP for the PMU and PIUs, is presented in Figure 3.1. The quarterly work plan for USDP for the period October‐December 2010 is presented in Figure 3.2.



28

Figure 3.1 Work plan for PPSP



29

Figure 3.2 Quarterly work plan for USDP



30

4 ISSUES AND RECOMMENDATIONS

Main issues that have developed during the past quarter are presented in Table 4.1. The issues and recommendations reported in the previous QPR, as well as the relevant ones that are still open from earlier QPRs, are now presented in Attachment 1 to this report, together with their current status as far as known to us. Several of those issues have today still the same crucial importance to the success of PPSP.

Table 4.1 Issues and Recommendations

No Issues Recommendation Main Actors

TTPS and member Ministries

1 Communication between TTPS and its Steering Committee

Through SC pursue establishment of INPRES status, as well as a national sanitation development strategy;

Through TTPS pursue communication access with the parliament, in order to further increase the sense of urgency with regard to sanitation development

TTPS

2 Limited involvement of member Ministries in organization structure of PPSP

PPSP’s institutional set‐up demands for active participation of the member Ministries at the various levels in TTPS, PMU and PIUs.

Gradually the PMU and PIUs are copying the structure of TTPS, having a (inter‐ministerial) Committee and a (professional) Secretariat. It is highly recommended that the Committees of TTPS, PMU and PIUs hold formal meetings at regular intervals in order to give more guidance to their Secretariats.

TTPS

3 Lack of clarity about the entity monitoring PMU‐PIUs activities/progress

Formalize tasks and responsibilities of the entity supervising PMU and PIUs; monitor the tasks and responsibilities of PMU, PIUs and their subsidiary parties serving them.

TTPS

4 Establishment of a Guiding Committee for USDP, referred to as “Technical Team” in the Administrative Arrangement between GOI and EKN.

Consider to involve one Representative each of INDII, USAID and ADB, next to already earmarked member WSP, to be included in the Technical Team, so as to further stimulate the engagement of other donors in PPSP

TTPS

Program Management Unit (PMU)

5 Limited number of senior staff to support PPSP’s adequate implementation and smooth running

Add several staff and expertises in PPSP’s PMU from sources in the members Ministries in TTPS

PMU

Program Implementation Units (PIUs)

6 Serious staff shortage and unclear assignments at PIU‐T for the support to the imple‐mentation of PPSP (no SK yet for PIU‐T staff).

Further develop the sense of urgency with the Directorate of PPLP regarding the proper internalisation and understanding of the scale and consequences of the PPSP program

TTPS/PMU PPLP USDP



31


7 PIU‐T doesn’t have clear mechanism in monitoring and evaluating KMWs’ performance (incl. facilitator’s performance) yet.

Team Monev and UC‐IF provide tools to support PMU/PIUs on the monitoring and evaluation of KMWs’ performance (incl. CFs/PFs).

USDP (Team Monev and UC‐IF)

8 Staffing of the PIU‐T is yet to be undertaken. Currently the PIU‐T is staffed with only one person, appointed as Head PIU‐T, which is dramatically insufficient.

USDP has developed an outline staffing plan with required qualifications and task descriptions.

PU‐PPLP should use this as basis to appoint/recruit additional staff for the PIU – T

PMU PIU ‐ T

9 The Program Memorandum, as planning document has no legal status

• PIU‐T, through PU‐PPLP needs to initiate the legalization of the Program Memorandum as planning document

• USDP could render general support to facilitate this process

PIU ‐ T

USDP

10 Role of Team‐SSK is still insufficiently elaborated, and can be further optimized; especially to support PPSP stakeholders with capacity building and training, while PMU/PIUs do not have fixed schedules to implement required training and workshops to PPSP stakeholders (KMWs, CFs/PFs, Pokjas, etc.)

UC‐IF should prepare a grand design of capacity building and training activities in PPSP and promote the importance of well structured CBT to PMU and PIUs.

USDP Management UC‐IF



32

5 MANAGEMENT

5.1 General

Regular monthly management meetings between PMU Management and USDP Management were finally institutionalized from August 2010. These meetings contribute significantly to joint planning of essential support services, to further improvement of mutual collaboration, as well as to optimization of USDP’s services for PMU and PIUs.

The appointment of the new PPLP Director at Cipta Karya resulted in a renewed impetus for Program Memorandum activities, which are now expected to take further momentum in the 4th quarter of 2010. In anticipation USDP has scheduled short missions for international experts in the 4th quarter to contribute to the development of various instruments requited under the Program memorandum Stage.

In the 4th quarter a review will be undertaken on the optimum staffing of the various USDP Cells, taking into account the overall and specific requirements as well as the individual profiles of the USDP specialists.

The rather complex arrangements for the joint internet facilities en Sharepoint for the four USDP Cell offices perform satisfactorily most of the time. In the course of the quarter it was decided to physically relocate our USDP servers to the premises of our provider in order to improve accessibility access from the Cells at the PIUs. Due to a lightning stroke part of the communication equipment installed at Bangda had to be replaced.

5.2 Staffing

The overview of mobilization and demobilization of international Consultants, during the period of July, August and September 2010, is presented in Table 5.1.

Table 5.1 Engagement periods of international consultants in Q3‐2010

# Name Position Firm

Assignment

Start End

1 Jan Oomen Project Manager DHV 18 May 2010 08 Sep 2010

20 Sept 2010

2 John de Bresser Capacity Building Specialist

DHV 21 July 2010 02 Sep 2010

3 Rik Dierx Water and Sanitation Specialist

DHV

4 Mees van Krimpen Environmental and Sanitation Engineer

DHV 18 Jun 2010 04 Sep 2010

21 Sept 2010

5 Jan Kraaij DED Witteveen + Bos

6 Cees Keetelaar Sewerage Specialist DHV

7 Michael van de Watering Master Planning Royal Haskoning



33

5.3 Meetings

An overview of the most relevant Meetings and Workshops in which USDP has participated and/or contributed is presented in Table 5.2 below.

Table 5.2 Meetings/Workshops in July – September 2010 in which USDP has participated

# Date Meeting Location

July

1 5 July 2010 AMPL BM and PNPM‐P2KP Approach Synergies Preparation Meeting

Meeting Room 301, 3rd Floor, Bappenas

2 5 July 2010 USDP Management Team Meeting‐7 TTPS Meeting Room

3 6 July 2010 AMPL BM and PNPM‐P2KP Approach Synergies Meeting

Meeting Room 301, 3rd Floor, Bappenas

4 7 July 2010 TTPS, PMU and PIUs PPSP Coordination Meeting regarding Socialization the Ministry of Home Affair Circular Letter

Meeting Room Praja Bakti 2, 2nd Floor, Bangda

5 7 July 2010 PMU, PIUs and KMW PPSP Coordination Meeting

PU Meeting Room

6 8 July 2010 WASPOLA Facility, WES‐Unicef, USDP and AMPL Management Internal Meeting

Meeting Room Dit. PPLP, 6th Floor, TTPS Meeting Room

7 9 July 2010 Jejaring AMPL Steering Committee Meeting Restaurant Ayam Bulungan, Menteng

8 9 July 2010 PMU, PIUs and KMW PPSP Coordination Meeting

Meeting Room Dit. PPLP, 6th Floor, TTPS Meeting Room

9 9 July 2010 Pre Planning and Institutionalization the AMPL Development Synergies Framing Meeting

TTPS Meeting Room

10 9 July 2010 USDP Design Service Meeting Grand Mahakam Hotel, Jakarta

11 14 July 2010 Planning and Institutionalization the AMPL Development Synergies Meeting

Best Western Premier, Solo

12 19 July 2010 Jejaring AMPL Member Meeting Bromo Room 2 & 3, World Bank Office, BEJ

13 20‐22 July 2010 City Sanitation Summit VIII, Tegal Balaikota Tegal

14 27‐30 July 2010 White Book and SSK Framing Training Bukit Indah Hotel, Ciloto

August

15 2 August 2010 Material Preparations and the Implementation of PPSP National Work Meeting

Meeting Room Praja Bakti 2, 2nd Floor, Bangda

16 2‐4 August 2010 Planning of AMPL Meeting Sahira Butik Hotel, Bogor

17 2 August 2010 USDP Management Team Meeting‐8 UC at PIU‐T, Pejompongan

18 3‐5 August 2010 The Development of AMPL Strategy for Provincial Training (White Book and SSK Training for Provincial POKJA)

Marina Ancol Hotel, Jakarta

19 5 August 2010 Finalization the Preparation of 2011 National Work Meeting

UC at PIU‐I, Bangda

20 6 August 2010 2011 National Work Meeting of PPSP Implementation in Province

Gedung Serbaguna, Bangda



34

# Date Meeting Location

21 9 August 2010 Pre Consolidation of Activities and Orientation White Book and SSK Coaching for TTPS Meeting

TTPS Meeting Room

22 10 August 2010 Finalization on SSK Quality Assurance Format TTPS Meeting Room

23 12 August 2010 Inception Report of Consultant Works in Facilitating the Framing of SSK in Regional III

Aquarius Banjarmasin Hotel

24 16 August 2010 INPRESS of the PPSP National Program Praja Bhakti Meeting Room, 2nd Floor, Bangda

25 20 August 2010 Consummation of the Academic Paper and INPRES PPSP

Ratna III Meeting Room, Puri Denpasar Hotel

26 19‐20 August 2010 Consultants and Facilitator of KMW II Coaching Ambara Hotel, Jakarta

27 20 August 2010 Preparations on the Jejaring AMPL Member Planning Meeting

Secretariat of WASPOLA Facility

28 23 August 2010 PMU‐PIUs PPSP Coordination Meeting on Discussion of Monev System in SSK Framing Stages

TTPS Meeting Room

29 24 August 2010 Breakfasting Dinner Kedai Tiga Nyonya, Wahid Hasyim

30 25 August 2010 PPSP‐USDP Management Meeting TTPS Meeting Room

31 26 August 2010 Coordination Meeting in Responding the Draft of PN PPSP INPRES

Praja Bakti I Meeting Room, 1st Floor, Bangda

32 27 August 2010 2010 Cities Management Innovation Marking Bidakara Hotel, Jakarta

33 27 August 2010 Jejaring AMPL Meeting Blok M

34 31 August 2010 Inception Report of Consultant Works in Facilitating the Framing of SSK in Regional I

Tiara Hotel, Medan

35 31 August 2010 SharePoint Demonstration‐1 TTPS Meeting Room

September

36 1 September 2010 Breakfasting Dinner and Dialogue of CSR Role and Opportunities in AMPL Development in Indonesia

Diponegoro Room 3, Mandarin Oriental Hotel, Jakarta

37 2 September 2010 Jayakarta Room, 4th Floor, Sari Pan Pacific Hotel

38 6 September 2010 PPSP‐USDP Management Meeting TTPS Meeting Room

39 6 September 2010 USDP Management Team Meeting‐9 TTPS Meeting Room

40 21 September 2010 Discussion on Draft PMM‐PPSP UC at PIU‐T Meeting Room, Pejompongan

41 24 September 2010 Coordination Meeting AMPL Steering Committee (Follow‐up)

Praja Bakti II Meeting Room, 2nd Floor, Bangda



35

6 COLOPHON

This document was produced by the Urban Sanitation Development Program (USDP). USDP provides Technical Assistance to the ‘Accelerated Sanitation Development for Human Settlements” Program (PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation‐oriented collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public Works. USDP’s services focus on facilitation and capacity building and training targeting the principle stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the Netherlands.

DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen + Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM have been contracted to provided a range of technical services in support of the implementation of PPSP.

Your letters, e‐mails, enquiries can be forwarded to:

Urban Sanitation Development Program (USDP)

Jl. R.P. Soeroso No. 50, Gondangdia Jakarta 10350, Indonesia Phone: (62‐21) 319 35312, 319 31013, 237 28748 Fax: (62‐21) 392 4113 Email: [email protected]

For information, please also check our website: www.sanitasi.or.id

Client : Embassy of Kingdom of the Netherland, TTPS – Bappenas

Project : Urban Sanitation Development Program

Length of report : 53 Pages Including Annexes

Author : USDP Management Team

Project Manager : Jan Oomen

Project Director : Paul van Ruiten

Date : 15 November 2010

Report Status : Final

Urban Sanitation Development Program Quarterly Progress Report No. 03. July‐September 2010

ANNEX 1

Status Rep

ort U

SDP’s Outpu

ts and

Deliverab

les


A - 2

Annex 1 Status Report USDP’s Outputs and Deliverables1

Note: From the first Annual Report onwards, to be submitted early 2011, the Status Report on USDP’s outputs and deliverables will be presented once per annum in the Annual Report. The format will be updated and presented in the next Quarterly Report.

No.

Output

Deliverable

USDP Outputs and Deliverables


USDP

Cell

Team

Program Institutionalization and Implementation

Status of Outputs/Deliverables

1

Output 1

Large numbers of districts/cities are able to develop poor‐inclusive district/city (‐wide) Sanitation Strategies (CSS)

1.D1 Four annual city selection processes facilitated (number of cities selected per year to be confirmed by PMU and PIU Ministry of Public Works).

UC‐A Team‐A

1.D2 At least 40 provincial/city facilitators trained and deployed by 2014, and provide ongoing technical support and guidance.

CBT UC‐T Team‐SSK (Team‐SDI)

1.D3 By mid‐term review (early in 2012), at least 48 cities mobilised and developing SSKs.

Team‐IP Team‐SSK

1.D4 By mid term review at least 16 cities have completed SSKs and at least 32 have completed White Books.

Team‐SSK

1.D5 By 2014, at least 32 SSKs formally adopted, with implementation under‐way.

Team‐SSK Team‐SDI

1.D6 By mid term in at least 6 Provinces with more than 4 cities each, a Provincial POKJA is functioning to support the scaling up of the approach in the remaining cities, and in monitoring progress.

UC‐IF Team‐SSK

2

Output 2

Municipalities have access to skilled human resources for sanitation advocacy, planning and the formulation and implementation of technical proposals.

2.D2 By the end of Year 1, PPSP website operational and regularly updated, and providing relevant information and guidance to participating cities.

UC‐PMU

2.D3 By Mid‐term, 48 [80] cities receive regular (at least bi‐monthly) support and guidance from institutional, technical, financial and hygiene promotion specialists

Team‐SSK Team‐SDI Team‐A CBT

2.D4 By mid‐term at least four national/regional workshops have been held for networking, lesson learning and/or dissemination of information and guidance materials.

UC‐PMU Team‐A All Cells


A - 3

2.D5 SSKs from targeted cities are poor‐inclusive.

Team‐SSK

2.D6 SSKs contain not only sound technical analysis of sanitation needs and priorities, but also address the financial, institutional, social and behavioural aspects of urban sanitation development.

Team‐SSK CBT

3

Output 3

Quality technical proposals (Program Memorandums), based on poor‐inclusive City Sanitation Strategies, developed and being implemented in at least 30 small‐ to medium‐sized cities, with municipalities playing the lead coordinating role.

3.D1 By Mid‐term, 16 cities have developed technically sound memorandum/funding proposals based on their SSK.

UC‐T Team‐SDI

3.D2 All proposals are realistic in terms of available technical and financial resources.

UC‐T UC‐IF Team‐SDI

3.D3 All proposals include measures to address the needs of low‐income households.

UC‐T Team‐SDI Team‐A

3.D4 All proposals are technically sound and sufficiently detailed for procurement purposes.

UC‐T Team‐SDI

4

Output 4

Technical and administrative guidelines and procedures for the preparation, financing and implementation of urban sanitation investments in small‐ to medium‐sized cities, developed or updated as necessary, are formally adopted and disseminated widely.

4.D1 By end of inception (3 months), priority list of technical and operational guidance material agreed with TPPS and the three PIUs (see also 4. D2).

UC‐PMU All Cells All Teams

4.D2 Provisional list of documents to be produced and disseminated by Mid‐Term: see 4.D2.1 ‐ 4D2.7.

UC‐PMU All Cells All Teams

4.D2.1 Guidelines on local advocacy and hygiene promotion.

UC‐A Team‐A

4.D2.2 Updates to the existing SSK development manual(s).

UC‐T Team‐SSK

4.D2.3 Standard design and Cost criteria. UC‐T Team‐SDI

4.D2.4 Standard requests for Proposals, Terms of References, and Contract Documents

UC‐T Team‐SDI

4.D2.5 Guidance on tenders and evaluation. UC‐T Team‐SDI


A - 4

1 Final format of Status Report under development

4.D2.6 Guidance on Public‐Private partnerships.

UC‐A Team‐A

4.D2.7 Quality Assurance Systems for Proposal (Program Memorandum) development and implementation.

UC‐PMU Team‐ME

4.D3 By Mid‐Term, available financing options and mechanisms clarified and communicated to provincial governments and cities

UC‐IF CBT

4.D4 By Mid‐Term, interim lessons learned from PPSP implementation documented and disseminated widely.

UC‐PMU Team‐A CBT

5

Output 5

Systems are operational at national, provincial and city level for monitoring the progress of PPSP Implementation and outcome of new (urban sanitation) investments with particular reference to quality and equity

5.D1 PPSP monitoring system operational at national, provincial, city/district level by end Year 1 (2010).

UC‐PMU Team‐ME All Teams

5.D2 Quality assurance system in place for SSK formulation and technical proposals by end of Year one (2010).

Team‐SSK Team‐SDI Team‐ME

5.D3 Municipal sanitation monitoring systems operational in at least 32 cities by Mid‐Term.

UC‐PMU Team‐ME

5.D4 Technical monitoring of investments under “DAK” established at national and local levels by Mid‐Term.

UC‐IF Team‐ME CBT

5.D5 Provincial sanitation monitoring systems operational in at least 8 provinces by Mid‐Term; system based on national SPMs and systems developed under ISSDP QA system applied in cities and provinces.

UC‐PMU Team‐ME CBT


ANNEX 2

Status Rep

ort o

n Earlier Issues and

Recom

men

datio

ns


A - 6

Annex 2 Status Report on Earlier Issues and Recommendations


Status per Nov 2010

TTPS and member Ministries QPR1‐1 Ministerial Decrees re.

establishment and staffing of PMU and PIUs may need to be reviewed and updated to answer to current views on their roles, tasks and responsibilities

Updates to be prepared TTPS

PMU

?

QPR1‐2 Define operational framework for Program Memorandum:

methodologies re. studies and designs, division of tasks between central and local government, guidelines on funding, role and status of POKJA’s, need for facilitators

Develop one or more approaches and undertake pilots

TTPS

PMU

USDP

Considerable progress; Approach being tested in first pilot (13 Cities with SSKs); PM’s S&D services will be funded from PU through Provincial SATKERS; facilitators are considered to be required, likely to be funded by PU.

QPR1‐3 Lack of information and understanding re. Administrative Arrangements for USDP between Bappenas and the Embassy of the Kingdom of the Netherlands, and the contract between the Netherlands Embassy and the Consultants Consortium

All relevant Arrangements re. USDP between Bappenas, the Embassy of the Kingdom of the Netherlands (EKN), and the Consultants Consortium need to be shared by TTPS/PMU with the Ministries participating in PPSP

Bappenas

TTPS

PMU

Relevant copies handed over to TTPS/PMU; no feedback re. distribution

QPR1‐4 Formal status and ownership of “SSK Methodology”

SSK concept plays an important role in PPSP. The formal status, required contents, quality, endorsement, and ownership of the “SSK Methodology” need to be formally regulated between TTPS members

TTPS

(USDP)

?

QPR2‐1 Improvement of coordination between TTPS, PMU and PIUs, as well as with USDP team.

Regular meetings between said stakeholders with a formal and clear Agendas and Minutes of the coordination meeting.

TTPS

PMU

USDP

Regular meetings between PMU Management and USDP Management are now institutionalised; attendance from PMU Committee Members should be further uplifted; such regular meetings are not yet held between TTPS and PMU, between PMU and PIUs, and between PIUs and USDP Cells.

QPR2‐2 Mainstreaming PPSP in a legal format under INPRES.

Setting up special Steering Committee meeting.

SC

TTPS

INPRES for PPSP, covering Sanitasi and STBM, may receive endorsement in Q4‐2010

QPR2‐3 Overall Monitoring System development should be guided by

The involvement of POKJA MONEV at MPW should be more

TTPS ?


A - 7


Status per Nov 2010

proper PPSP Stakeholder. pro‐active.

QPR2‐4 Decision of TTPS on possibly desired adjustments to USDP’s TOR.

If adjustments are deemed necessary, then desired adjust‐ments are to be specified and formulated by TTPS, followed by consultations with EKN.

Those adjustments should be formulated as soon as possible in order to prevent further loss of time in the tight PPSP schedules, and to foster the implementation of PPSP’s Program Memorandum.

SC

TTPS

No formal requests for adjustments to USDP’s TOR have been forthcoming to date.

QPR2‐5 PIUs, in particular PIU‐T, have limited staff (or Consultants) to support PPSP implementation.

Pressure from TTPS to all involved ministries to fulfil obligations with sufficient staff (if required supported by consultants) in support of PPSP implementation.

TTPS

PMU

PU

No developments to date.

Program Management Unit (PMU)

QPR1‐5 Roadmap, specifying PPSP targets only, needs to be expanded with “Who”, “When”, “How”

documentation

Preparation of a comprehensive Program Management Manual (PMM), to be prepared in close cooperation between TTPS and PMU with support from USDP

TTPS

PMU

USDP

Draft PMM submitted to TTPS/PMU, awaiting discussion by and adjustments form PMU and PIUs

QPR1‐6 Overall full time management of PPSP and its PMU require urgent upgrading in qualitative and quantitative terms

Allocate funds for a fulltime (Executive) Director, recruit and appoint such Director; preference should be given to someone with a PU background at sufficient senior level

TTPS limited progress; PMU remains weak, under‐staffed; senior candidate earlier proposed by USDP is now being reconsidered by TTPS.

QPR1‐7 Legal Status of PPSP as a national program

(Draft INPRES documentation prepared by USDP)

INPRES documentation to be processed urgently; is most relevant for required multi‐year budgeting

TTPS

PMU

Draft INPRES docs revised with addition of STBM; endorsement now foreseen by end of Q4‐2010

QPR1‐8 Coordination between PMU and PIUs to be improved

Establish fixed meeting cycle with senior representation, formal agendas and Minutes of meeting specifying decisions and actions.

Achievements, delays and substandard performance to be reported to higher echelons of participating Ministries at regular intervals

PMU

PIUs

Some improvements, further procedures required.

QPR1‐9 Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of the size of PPSP.

Formation plan on staffing (2010‐2014) for PMU and PIUs to be developed; in addition capacity building and training plan

TTPS

PMU

PIUs

(USDP)

No progress; PIU‐T still consisting of 1 part‐time staff


A - 8


Status per Nov 2010

QPR1‐10 Distribution of tasks and responsibilities between PMU and PIUs to be elaborated and clarified

(e.g. ownership and responsibility for EHRA studies)

Integrated work plan PMU‐PIUs, PMM, distribution of operational tasks, MONEV on PMU‐PIUs activities incl. enforcement” options

TTPS

PMU

May improve after internalisation and endorsement of PMM

QPR1‐11 PPSP procedures, e.g. on DAGRI’s Circular Letter to local government, require further elaboration in order to improve quality and speed of process and output

Guiding and coordinating role of PMU, based on PMM

TTPS

PMU

PIU‐IF

USDP

PIU‐IF, with assistance from USDP, produced comprehensive “Guidelines on Institutional Preparation and Funding Reservation”

QPR1‐12 Proper scheduling and budgetary planning of events/workshops

Events: annual program to be established complete with budget and funding contributions from various parties

PMU

PIUs

?

QPR2‐6 Development of PMM of PPSP. Establish a procedure and division of tasks between PMU/PIUs and USDP; USDP can take care of most of the write up, but essentials of PMM components are to be formulated in consultations with PMU and PIUs.

PMU

USDP

Draft PMM submitted to TTPS by USDP

QPR2‐7 PMU and its Secretariat, having limited capacity, may make more efficient use USDP consultants.

Regular consultations between PMU Management and USDP Management on the required support services; USDP will step up support services whenever required and fitting with available capacity and resources.

PMU Man.

USDP Man.

Regular management meetings between PMU and USDP have now been institutionalised.

QPR2‐8 Communication mechanism between PMU/PIUs and Provincial and Cities/Regencies POKJAs is still unclear.

Activate the PPSP Mailing List or Email Account for all POKJAs.

PMU and PIUs

Particular “interme‐diate” role for Provincial Pokjas under study.

QPR2‐9 Coordination and Working Mechanism between PMU and PIUs is still unclear.

Accelerate finalization of PMM. PMU and PIUs

See comments on Draft PMM

QPR2‐10 USDP Staff observe that KMW consultants need more training in order to prevent that valuable time and resources are lost in “re‐inventing the wheel”. Availability of ISSDP Manuals and Guidelines itself does not guarantee their proper and successful application.

Need for more training is also expressed by KMWs.

Considering quality of intermediate products to date and the limited time available for “learning by doing”, USDP has proposed at several occasions that KMW and facilitators shall be called together more often for consultations and additional training. USDP can provide required training and coaching.

PMU

PIU‐T

These observations are comprehensively addressed in draft TOR for KMW 2011; yet to be endorsed and effectuated.

Program Implementation Units (PIUs)

QPR1‐13 Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of

Formation plan for PMU and PIUs to be developed; in addition capacity building and

TTPS

PMU

CBT plan under preparation by USDP, incl. related cost


A - 9


Status per Nov 2010

the size of PPSP. training plan PIUs

(USDP)

estimates

QPR1‐14 Level of understanding of PIU staff on mobilization of authority and resources, in particular funds, within their own Ministry

Specific training for PIU‐staff PMU

USDP

Supposed to be addressed in CBT plan

QPR1‐15 Ownership in PIUs to be strengthened

Level of delegation of responsibilities, and related decision‐making power and resources mobilization to be improved in order to enable PIUs to become creative, vibrant and initiating entities

TTPS

PMU

?

QPR1‐16 Status of Provincial and City Facilitators

Ensure fulltime availability of facilitators in PPSP participating cities/regencies, under multi‐year contracts

TTPS

PMU

Tender cycle will be adjusted; contract to be signed by January each year; operations to start by February each year;

Multi‐year contracts for KMWs under consideration

QPR1‐17 Information materials on PPSP need more completeness and coherence

Once the modus operandi of PPSP is elaborated in more detail in the Program Management Manual updates on information materials need to be prepared; storage at central site, with improved accessibility

PMU

PIU‐A

?

QPR1‐18 Development of Program Memorandum

Position of PU and PIU‐T re. Program Memorandum to be clarified shortly

TTPS

PU

Good progress since Q3‐2010; pilot for 13 cities under implementation

QPR1‐19 For the further elaboration of SSKs and development of Program Memorandum the Local Governments are in need of Guidelines and criteria for investment and funding

Formalization of Minimum Service Standards (SPM) by PU is urgently required

PU

PIU‐T

?

QPR1‐20 Local Governments needs guidelines on sanitation systems and technology options which qualify for support from central government

Guidelines to be prepared by PU/PIU‐T

PU

PIU‐T

?

QPR2‐11 Insufficiently defined MONEV and QA mechanisms between PMU‐PIUs, KMWs and facilitators. At the moment PMU has not the full information about progress and achievements of White Book development and QA results at its disposal. Communication on these data now flows from facilitators to KMWs.

PMU‐PIUs need to develop proper coordination and communication mechanisms between all parties in more detail.

PIU‐T

PMU

PIUs

Awaiting follow‐up to Draft PMM


A - 10


Status per Nov 2010

QPR2‐12 Some facilitators do not communicate adequately with PMU upon request.

Patterns of formal and operational communication lines between stakeholders to be defined (also to be included in PMM)

PMU

PIU‐T

Awaiting follow‐up to Draft PMM

QPR2‐13 Level of understanding on PPSP in PIU‐IF is limited to management of PIU‐IF.

PIU‐IF management needs to inform and empower the human resources of PIU‐IF in terms of Institutional, Capacity Building and Financial issues and skills in PPSP context.

The UC‐Team CBT needs to formulate specific method to accelerate the empowerment of PIU‐IF staff.

PIU‐IF

UC‐Team CBT

No significant developments yet; may get more attention as part of CBT in 2011

USDP

QPR1‐21 Central system for document storage and retrieval not operational yet

Development of USDP Share point site; once completed its use will be more stimulated and enforced

USDP Sharepoint site completed; doc. Storage has started

QPR1‐22 Coherence between PIUs on operations

Information exchange between USDP Cells at PIUs so as to keep informed about developments in each PIU, and be able to pursue coherence between the PIUs

USDP Discussed during monthly MTMs; Minutes of MTMs are posted on Sharepoint

QPR1‐23 Log frame as presented in Technical Proposal needs to address in more detail the Program Memorandum Stage, and some of specified outputs and deliverables

Log frame to be updated for Final Inception Report

USDP Updated Logframe in Annex to revised Inception Report

QPR1‐24 Information on non‐availability of USDP funds for implementation of PPSP activities

Information to be circulated to PIUs by PMU, so as to prevent further misunderstandings

PMU Communicated through Cell Coordinators

QPR2‐14 Getting the same perception of the USDP ToR and its adjustments (if required).

Special road show to all POKJAs of TTPS.

USDP

Management

PMU/PIUs

Getting the same perception of the USDP ToR and its adjustments (if required).

QPR2‐15 Split between executing (PMU/PIUs) and supporting (USDP) tasks is sometimes not so clear; requires regular consultations.

Coordinators should have regular consultations to clarify USDP position and prevent misunderstandings; this is part of the dynamics of the different roles.

USDP Management

Split between executing (PMU/PIUs) and supporting (USDP) tasks is sometimes not so clear; requires regular consultations.

QPR2‐16 Mechanism of financial support from USDP to PPSP (as event execution) needs to be agreed.

Standard mechanism should be clarified.

USDP Management

Mechanism of financial support from USDP to PPSP (as event execution) needs to be agreed.


ANNEX 3

List of C

ompleted

USD

P Re

ports and Docum

ents


A - 12

Annex 3 List of Completed USDP Reports and Documents


Number Issued Report Title Author

USDP‐R‐PMU‐10001 April 2010 Inception Report USDP Management and Coordinators

USDP‐R‐PMU‐10002 April 2010 Quarterly Progress Report 1 USDP Management and Coordinators

USDP‐R‐PIU.T‐10003 June 2010 Required additional Procedures and Guidelines related to implementation of Sanitation Development

Jan Kraaij

USDP‐R‐PMU‐10004 August 2010 Quarterly Progress Report 2 USDP Management and Coordinators

USDP‐R‐PIU.T‐10005 June 2010 Laporan Overview SSK dan Identifikasi Kebutuhan Studi Lanjutan Sektor Sanitasi di 13 kota , yaitu: Jambi, Payakumbuh, Blitar, Banjarmasin, Batu, Pekalongan, Pekanbaru, Tegal, Banda Aceh, Kota Bukittinggi, Kota Denpasar, Kota Surakarta dan Kota Kediri

Team 45

USDP‐R‐PIU.T‐10006 June 2010 Tabulasi Overview Strategi Sanitasi Kota_13 Kota (Juni 2010)

Team 45

USDP‐R‐PIU.T‐10007 April 2010 Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP‐R‐PIU.T‐10008 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program Sektor Sanitasi_Kota Pekalongan

Team 45

USDP‐R‐PIU.T‐10009 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Blitar

Team 45

USDP‐R‐PIU.T‐10010 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Kediri

Team 45

USDP‐R‐PIU.T‐10011 Outline dan Format Isian Memorandum Program

USDP‐R‐PIU.T‐10012 April 2010 Ringkasan Eksekutif Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP‐R‐PIU.T‐10013 30 July 2010 Laporan Review Strategi Sanitasi Kota (SSK)_13 Kota

Team 45

USDP‐R‐PIU.T‐10014 May 2010 Proceeding City Sanitation Summit VII‐Bukittinggi

USDP Management and Coordinators

USDP‐R‐PIU.T‐10015 March 2010 Proceeding Rakernas Peran Provinsi USDP Management and Coordinators

USDP‐R‐PIU.T‐10016 April 2010 Proceeding Lokakarya Nasional – Penjaringan Minat Kab/Kota Peserta Program PPSP

USDP Management and Coordinators


A - 13


Number Issued Report Title Author

USDP‐R‐PIU.T‐10017 4 August 2010 Pedoman Penyiapan Kelembagaan dan Indikasi Kegiatan Program Percepatan Pembangunan Sanitasi Permukiman Daerah

Team PPSP

USDP‐R‐PMU‐10018 15 October 2010 Quarterly Progress Report 3 USDP Management and Coordinators

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