Quarterly
Report
To the
Community
March 2014
Through
May 2014
Winding River Plantation
Community Association
Board of Directors
Winding River Plantation Community Association
Quarterly Committee Report
Table of Contents
Board of Directors .................................................................. 1
ABCPOA .................................................................................. 2
ARB & Modifications .............................................................. 3
Beach Club ............................................................................. 4
Caring Visitors ........................................................................ 6
Communications .................................................................... 7
Covenants .............................................................................. 8
Finance ................................................................................... 9
Infrastructure ......................................................................... 10
Landscape .............................................................................. 11
Property Owner’s Club ........................................................... 12
River House, Marinas, & Corral ............................................. 14
Social ...................................................................................... 15
1
Board of Directors
Activities & Accomplishments:
• Awarded contract to Stillwater Engineering for site testing and bulkhead
design at the Seaside marina.
• Approved the selection of S&W to replace the Seaside walkway.
• Produced a revised Welcome Package document for new owners.
• Selected Larry Shreffler to fill the remainder of Sally Burner’s term on the
Board of Directors.
• Agreed to have the Fire Wise task force apply for Winding River to become
a Fire Wise community.
• Approved an updated proposal to fix the odor on River House Rd.
• Approved a request to use reserve money to replace the hot water heater
at the Beach Club.
• Signed a contract with Senter and Weigand to replace Seaside boardwalk.
• Modified storm water permit for the POC.
• Approved change orders for the POC pool repairs and for a new POC pump
house door.
• Welcomed Carmella Munday as our community administrative assistant.
• Selected David Nay as Emergency Management Director.
• Approved Landscape Committee request to change CWP green fence to a
more park-like setting
• Agreed that CWP HVAC units encroaching on WR property could be
addressed the next time the units are replaced.
• Agreed to have a “Fire Wise Day” at the next open board meeting.
• Agreed to update to POC guidelines regarding no use of tennis or bocce
courts when the other has a scheduled tournament.
• Sent River Note informing community members they should not trespass
on Hewett property.
• Created an ad hoc committee to address speeding in Winding River with
Bruce Tingle as chair.
• Began the process of establishing the Nominating Committee to
recommend people to run for next year’s board positions.
FUNCTION
Responsible for managing the
common elements of the
association. Manages and
operates the association's
business affairs in accordance
with our governing documents.
Members
Bob Fuchs, President
John Montalbano,
Vice President
Cheryl Jones, Secretary
Bruce Tingle, Member at Large
Larry Shreffler, Member at Large
QUARTERLY REPORT
March 2014 – May 2014
2
ABCPOA
Activities & Accomplishments:
• Met with Ann Hardy, Brunswick County Manager, to discuss the proposed
sales tax increase
• Continued to work with the NC Department of Insurance concerning
insurance rate increases
• Initiated a fire safety study of hydrant pressure/flow in our communities
• ABCPOA representative attended county budget hearings
• ABCPOA representative attended CAI Legislation Action Committee
meeting
• Issued a report on the insurance industry’s Consent to Increase (rate
increase) practice
• ABCPOA representative attended SE region DOT meeting
• Sent invitations to Candidates Night to 23 state and local candidates
Future Plans:
• Finalize planning for our 2014 “Candidates Night” on October 21
• Establish an outreach committee to expand awareness of the ABCPOA’s
activities
• Investigate sharing of information between our member communities
about common items which might include cost experience for road
resurfacing, pool resurfacing, bulkhead replacement and health club
equipment replacement
Function
Represent Winding River on the
Association of Brunswick County
Property Owners Associations
(ABCPOA), working with other
member communities on issues
of common interest.
Members
Rich Peruggi, Chair
Barry Zimmerman, Vice-Chair
QUARTERLY REPORT
March 2014 – May 2014
3
Architectural Review Board
Jim Rewalt, Chair
2nd Quarter YTD
Approved Plans 7 14
Homes Completed (bonds
returned)
4 8
Homes under Construction 19 19
Based on the total number of units (1134), the community is 51.9% built out (589
units completed.)
Modifications Committee
Lee Peters, Chair
Approved Denied
Major Renovation 1
Remove Trees 32 12
Fence 5
Porch Enclosure 3
Paint Change 3
Deck Addition 2
Ext. Attic Fan 1
Landscape Change 9
Storm Doors 2
Update landscaping 1
Trailer Parking 1
Basketball Hoop in Driveway 1
Swings 1 1
Totals 60 15
FUNCTION
Reviews submittals for new or
changed construction and
proposed landscape designs.
Maintains the community-wide
Design Requirements &
Guidelines.
Members
ARB:
Jim Rewalt, Chair
Nancy Heaslip
Richard Holcomb
Gary Knapp
Pam Duncan
Modifications:
Lee Peters, Chair
Tim Koch
Carole Loof
Chris Peacock
Carol Rogers
QUARTERLY REPORT
March 2014 – May 2014
4
Beach Club Committee
Joe Butler, Chair
Activities and Accomplishments
• The committee members, along with volunteers from the beach club
helpers list spent many hours to prepare the pool and beach club amenity
for the 2014 season. (They did a great job!)
• All of the new wood surfaces on the upper deck, walkways, and stairs were
treated with an oil based clear sealer to help protect the wood from the
environment. ( 20 gallons were used )
• The building was power washed.
• As required by the county health inspector, ventilation was added in the
chemical storage closet which is located in the pump room.
• The emergency management plan for the beach house was reviewed with
the committee, with the emphasis on the upcoming hurricane season.
• Maintained HVAC filter and inspection program.
• Identified a contractor, and obtained board approval, to replace the hot
water heater located in the beach club attic area.
• Counter top repairs to both the ladies and men's bathrooms were made.
These counter tops and sinks will need to be replaced in the near future.
• The committee reviewed the status of 2014 special projects, along with a
discussion pertaining reserve projects that are necessary to maintain
the beach club amenity.
• The west gate, leaving the pool area to the ocean, access control device
was completely replaced to prevent against operational failures that were
experienced by many.
FUNCTION
Manages and maintains the
Beach House for the enjoyment
of owners and guests.
Members
Joe Butler, Chair
Dave Morgan, Vice Chair
Bill Brown
Eileen Ceponis
Rick Espinoza
Preston Frallic
Rich Herrmann
Dave Howell
Tom Manhardt
Bruce Wibberley
QUARTERLY REPORT
March 2014 – May 2014
5
Other active projects :
• Boundary fence on east side of the beach club property to be replaced. The fence company and Holden
Beach are trying to get together to identify a structure to be installed in front of the fence to prevent damage to
the new fence prior to installation.
• Develop scope of work that will be used to request contractor bids for painting the beach house and railings.
• Window shutters on the building are falling apart and need to be replaced. The galvanized hardware used on
each of the shutters has corroded causing the wood to fall apart.
• Continue working with CAMA and an engineering firm to identify a design that will add two additional parking
spots to the parking lot.
• Men's and ladies bathroom renovation project.
• Railing repairs and possible replacement.
6
Caring Visitors Committee
Nora Sandor & Debbie Thorpe, Co-Chairs
The volunteers of Caring Visitors performed the following for the
residents of Winding River:
Contacts: 14
Meals: 3
Visit/Errand: 2
Transports: 1
Our committee meets the last Monday of every month.
Our future plans include serving the residents of the Winding River
Community in their time of need.
We have not spent any of our budget as of this quarter.
FUNCTION
Caring Visitors provide
assistance and support to ALL
Winding River residents,
especially those families
touched by illness or surgery.
Members
Nora Sandor, Co-Chair
Debbie Thorpe, Co-Chair
Elaine Eggers
Carole Loof
Nancy Salerno
Joanne Lynch
QUARTERLY REPORT
March 2014 – May 2014
7
Communications Committee
Jim Ilardi, Chair
During this quarter the Communications Committee processed and sent out 104
RiverNotes. It is also noteworthy that about 10 requests for RiverNotes to be sent
out were denied, as these requests did not pertain to activities or events tied to an
official committee or approved Interest group. The individuals requesting the
RiverNote were always informed why the request was deemed inappropriate.
New content continues to be added to the website. Under the Interest group tab,
the Bocce Interest group now has a web page that members and the entire
community can view to see the latest news. Updates and revisions to other Interest
groups pages were performed routinely during the early spring months. In addition
to the Interest group page updates revisions were completed and posted to the
website for the Resident Directories, RiverNews, Social Events Photos, News From
The Board and meeting minutes for nearly every board committee.
New Residents continue to move into the Winding River community and as a result
the communication committee databases need constant updating and monitoring.
Email directories, the Resident Directory and the RiverNews mailing list all must be
updated whenever a new resident moves in or when a resident moves out. This
continues to be a challenge for the committee. Residents and Property owners
make changes to their contact information daily. The new Administrative Assistant,
Carmella Munday, has been instructed in the process that we use to get new
residents listed in the appropriate directories. As of this date this process is working
well.
Within the Communication Committee members have taken on new
responsibilities. Steve Most continues to process all Committee based RiverNote
Requests. Carollyn Espinoza is currently processing all other RiverNote Requests
until Sept. 15th due to Donna Robey Sullivan taking a leave of absence from her
duties. Carollyn also has taken over the task of updating the Resident Business
listing, Property for Sale, Rentals and Items for Sale/Wanted listings. Sylvia Knapp
continues to work with the Resident directory and performs quarterly updates on
these documents. Jim Ilardi continues as the Web site administrator and also sends
RiverNotes out when other members are out of town.
FUNCTION
Caring Visitors provide
assistance and support to
ALL Winding River
residents, especially those
families touched by illness
or surgery.
Members
Nora Sandor, Co-Chair
Debbie Thorpe, Co-Chair
Elaine Eggers
Carole Loof
Nancy Salerno
Joanne Lynch
FUNCTION
Manages communication
mechanisms to facilitate
the sharing of information
with residents & property
Owner’s, primarily thru
the use of community
email, the community
website and RiverNews
magazine.
Members
Jim Ilardi, Chair
Sylvia Knapp
Carollyn Espinoza
Steve Most
Donna Sullivan
Gene Wells
QUARTERLY REPORT
March 2014 – May 2014
8
Covenants Committee
Rusty Burch & Bob Collins, Co-Chairs
Activities & Accomplishments:
• Hearings – Eleven Hearings in April. Seven resulted in sanctions, with
others being granted reprieves due to corrective actions taken by the
property owners.
• Continuous review of monthly inspection activities and issues with
Community Manager.
• Drafted new “Home and Infrastructure Standards”. Document submitted
to ARB and the Modifications for their additions/edits and forwarded BOD
for approval and distribution to the community.
• Clarified the “two letter” compliance process.
• Met with BOD to discuss Home and Infrastructure Standards, compliance
inspection procedures, wording of the current “Courtesy Letter”
notification, lack of Compliance reviews in Seaside and inconsistent
Compliance audits in Winding River, statute of limitations for longtime
residents on certain issues, use of Rivernotes to remind residents of key
home owner responsibilities, issues with satellite dishes lacking foliage
screening or placed in full view and without Modifications Committee
approval, need for timely cleaning and maintenance of Community
infrastructure (fences, guard houses, road/street signs), ambiguous parking
rules and rear yard “curb appeal” considerations.
Plans for next quarter:
• Hearings on Non-Compliances – As required
• Review of inspection activities with Community Manager
• Review and update of Parking Guidelines for submission to Board of
Directors.
FUNCTION
Assist the Winding River
Plantation Community
Manager in exercising
his/her delegated
authority to enforce the
WRPCA’s protective
covenants, rules and
regulations.
Members
Rusty Burch, Co-Chair, Bob
Collins, Co-Chair
Bill Dargay
Rob Parillo
Kathy Saiers
QUARTERLY REPORT
March 2014 – May 2014
9
Finance Committee
Larry Shreffler, Chair
Accomplishments;
• Presented monthly/year to date financial results at monthly open
board meetings
• Chair attended CAMS collection seminar
• Chair and Vice Chair attended meeting with CAMS management
• Distribute monthly expense reports to committee chairs - ongoing
monthly
Upcoming projects:
• Continue to update reserve study
• Distribute respective parts of the reserve analysis to committee
chairs
• Assist committee chairs in updating reserve spending items over
the next three years
• Evaluate reserve fund investment options
• Begin the 2015 budget planning process
FUNCTION
Deals with all aspects of
revenue and expenses for
the community. Manages
the yearly budget planning
process. Maintains
reserves.
Members
Larry Shreffler, Chair
Susan Zimmerman, Vice-
chair
Peter Chesterton
Jerry DeMeyer
Peter Desrochers
Hans Mertens
QUARTERLY REPORT
March 2014 – May 2014
10
Infrastructure Committee
Ed Wepprecht, Chair
Activities & Accomplishments:
Ponds:
• Repaired the fountain in pond 1A
• Sent the aerator in pond 4A to supplier for repair
Swales:
• Repaired storm water drainage system to eliminate odor on Riverhouse Rd.
• Started repair on 5 swales
• Evaluated 404 areas to develop a maintenance plan
• Changed supplier to Green Up
Roads/Curbs:
• Rejected bid to evaluate road system. It was too costly and did not provide
new information beyond what we already know about the condition of the
roads.
• Participated in Adhoc Committee on Roadway Safety, particularly speeding
Other Infrastructure:
• Started replacing boardwalk at Seaside.
• Painted Gazebo at Seaside
• Searched for suppliers to fix and wash fence on Zion Hill.
• Repaired lights at monuments
Signs
• Inspected signage and approved a plan to paint and clean as necessary
• Added 6 stop signs to improve roadway safety
• Upcoming projects for the last half of 2014 beyond normal annual repair
• Power wash and stain 4 bridges in walkway
• Fix fence at Zion Hill and wash where necessary
QUARTERLY REPORT
March 2014 – May 2014
FUNCTION
Maintains and improves the
Winding River infrastructure. This
includes roads, swales, ponds, and
similar items.
Members
Ed Wepprecht, Chair
Fred Robertie, Vice-chair
Tom Atwater
Brigit Flora
Don Green
Rich Peruggi
Steve Perry
Susan Pfeffer
Tom Schlesser
11
Landscape Committee
Lee Burton, Chair
Activities & Accomplishments:
• Hosted a spring Landscape Volunteer Day. 86 volunteers labored to clear
debris from the community saving over $9,000 in contractor labor costs.
• Received BOD approval to seek recognition as a Firewise Community and
hosted our first Firewise Day in conjunction with the Sunset Harbor/Zion
Hill Fire Chief and the NC State Forestry Service.
• Conducted an inspection of the irrigation system and made necessary
repairs. Two enhancements were made near the front entrance ponds and
the butterfly park so that we no longer draw water from the ponds for
irrigation, but rather use the water directly from the well to water our
plant materiel.
• Designed and landscaped the area around the bocce court.
• Replaced most of the plant materiel that was damaged by the severe
winter weather throughout the community - - with the most damage
incurred at the Beach House and the River House.
• Installed our summer flower selection of white, pink and red
begonias; white/pink variegated caladiums; angel wings; and angelonias in
the 28 flower beds throughout the community.
• Finished the first round of the new vacant lot maintenance program as
required by the Community Landscape Standard that requires ALL vacant
lots to be mowed four times during the growing season.
Our 3rd Quarter OY 2014 plans include:
• Enjoying the summer beauty of Winding River.
• Installing a 'POC Park' between Clearwater Place and the POC parking lot.
• Re-competing the multi-year landscape contract in accordance with WR
policy. Bids have been solicited from four companies including our current
service provider - GreenUp.
QUARTERLY REPORT
March 2014 – May 2014
FUNCTION
Deals with all landscaping issues
pertaining to the maintenance of
all common areas, ponds, swales,
State Road easements and vacant
lot easements.
Members
C. Lee Burton, Chair
Will Mueller, Vice-Chair
Rich Banchansky
Dave Bergstrom
Wendy Cifelli
Jo Howell
Scott Lane
Chappy Menninger
Pat Steele
12
POC Committee
John Cifelli, Chair
Activities & Accomplishments:
POC Main Building & Pavilion
• Repaired kitchen sinks due to winter damage
• Completed installation of grill light. Grill light project complete.
• Power-washed pavilion furniture
• Completed repair to outside emergency lights
• Repaired bank of ceiling lights nearest screen in Dogwood
• Completed all minor repairs in Dogwood large closet associated
with water damage repairs.
• Completed assessment of 3 POC painting and repair bids, resulting
in vendor recommendation; obtained approval for work & related
costs. Initiated contract preparation.
• Addressed clog in men’s room sink
• Replaced broken glass in coffee table in Gardenia Room
• Replaced art displays and quilt
• Tightened down tables in POC
• Had Ice machine serviced
• Installed Pavilion TV
• Finished repairs to floor in Dogwood room
• Had POC back storage room floor cleaned and waxed
Pool
• Completed pool resurfacing project
• Completed pump house switch replacement
• Retrieved furniture from storage and placed around pool;
• Obtained approval for pump house door replacement & signed
contract
FUNCTION
Deals with all issues pertaining to
the Property Owner’s Clubhouse,
fitness center, pool, and tennis
courts.
Members
John Cifelli,Chair
Lee Ann Whitaker, Vice-Chair
Frank Aaron
Darrell Anderson
Joe Butera
Mike Caiazza
Peter Desrochers
Randi Fischer
Bill Heaslip
Linda Klein
Celeste Korpon
George McVeigh
Rick Purtell
Diana Schaar
Ed Shea
QUARTERLY REPORT
March 2014 – May 2014
13
• Purchased 6 lounge chairs, 1 table and 8 chairs and placed new furniture around pool
Tennis & Bocce Courts
• Completed painting of tennis court light poles
• Repaired and installed tennis court screening
• Completed tennis court power-washing
• Administered several follow-up tasks for bocce courts, including landscaping changes, staining wooden
sides of court & addition of seating around courts.
• Completed correction of slant in bocce court.
• Added additional seating in gazebo area.
• Repaired trash can
• Fixed electrical box by tennis court
Exercise Facility
• Replaced treadmill 1.
• Fixed coat closet light.
• Did minor repairs to many machines, including fixing belt issue on treadmill 4, fixing weight machines,
etc.
• Addressed support contractor issue
• Visited Fitness Concepts location in Raleigh to re-iterate support expectations
• Replaced AED signs
Administrative
• Analyzed and approved main building reservations, including requests from interest groups for 2nd half
2014 reservation
• Supported 16 events from March 13th through June 13th for wall openings/closings, inspections and AV
support.
• Completed draft of emergency procedure revisions
• Published Celebration of Life Guidelines and Bocce Guidelines
• Revised & published tennis and bocce guidelines to include decision on concurrent play during practice
sessions for league
• Completed training committee members on AV support, wall opening, and pool contamination
procedures.
• Conducted 3 committee meetings.
• Provided future expansion recommendations to Board of Directors.
Planned Projects for Quarter 3
• Power wash and paint POC, Fitness Center, pump house and gazebo
• Replace pump house door
• Repair Fitness Center roof
• Replace planters by grass parking lot
• Repair low voltage lighting around Fitness Center
14
Riverhouse, Marina, & Corral
Committee
Steve Korpon, Chair
Activities & Accomplishments:
• Power washed River House screened porch floor and applied stain/sealer.
• Power washed River House marina floating docks.
• Brought in plumber to locate and repair elusive leak in water line to River
House.
• Policed Corral grounds to remove trash and debris.
• Implemented weed control program in Corral.
• Implemented process to post River House marina slip reservations on WRP
website.
• Awarded contract for design of replacement bulkhead at Seaside marina.
Plans for next quarter:
• Paint guide stripe along River House marina launch ramp to assist in
backing down ramp.
• Receive, review, and approve design for replacement bulkhead at Seaside
marina.
• Prepare and issue RFP for construction of replacement bulkhead at Seaside
marina.
• Assess facilities for reserve and special projects in FY 2015.
• Begin review of facility rules for needed revisions.
FUNCTION
Deals with all issues pertaining to
the River House, the marinas at
Winding River & Holden Beach, and
the corral storage area for boats &
trailers.
Members Steve Korpon, Co- Chair
Jim Meehan, Co-Chair
Joe Bode
George Bomar
Doug Cording
John DeStefano
Tony Kirincic
Eric Wizner
QUARTERLY REPORT
March 2014 – May 2014
15
Social Committee
Donna Burns & Chris Bomar, Co-Chairs
Activities & Accomplishments:
March 14 “Spring into Fashion” - Fashion Show at the POC chaired by Gayle
Kutyla & Kathy Malinowski. Three vendors from Southport, Fresh Produce,
Ropa & Shoe fly, generously donated their fashions for the day and door
prizes to our WR community. Eight Social Committee members volunteered
their time as models. Gayle Kutyla, Kathy Malinowski, Jean McVeigh, Nancy
Chesterton, Marge Banchansky, Carolyn Espinoza, Chris Bomar & Donna
Burns. The Grille catered several types of sandwich wraps, a pasta salad, a
fresh tomato salad, and key lime pie for desert. It was a great success with
142 women in attendance. Everyone enjoyed the fashions & food!
April 6 “The Free Blues Concert” chaired by Maria Parillo. The band consisted
of Al DiMarco, a Winding River resident along with Snake Malone & The Black
Cat Bone - a 6+ member group and resemble a Chicago style blues band
featuring a 3 member horn section. They played a variety of rhythms and
tempos. We had 140 people in attendance and applause was constant
throughout the performance. Everyone complimented the band at the end of
the evening. Several residents inquired if we could have this event again.
April 9 the annual Dog Riverhouse Walk chaired by Chris Bomar. Total SC
expenses totaled $75.51. The turnout was not as good as last year due to
inclement weather, but the donation drive was a success. The Brunswick
Animal Shelter and Lt. Thomas Tolley (Animal Protective Services) was very
grateful for all the donations. In total, $171 in cash and checks were collected
along with 100+ lbs of dry pet food, 20+ cans/packages of wet pet food,
boxes/packages of pet treats, several very large bags of towels, blankets,
bedding, etc. and misc. items such as toys, shampoo, paper towels, dog
carriers, dog beds, a cat scratch post, leashes, collars, bowls, and litter boxes.
April 19 “Easter Egg Hunt” chaired by Jean McVeigh & her committee: Kathy
Malinowski, Judy Pfiel, Mary Shreffler, Marie Ray, Kathy Rebecca, Rick and
Carollyn Espinoza, and Ellen Levinson. It was held inside the POC this year
due to inclement weather. Thirty-six children and Grandchildren of Winding
MISSION
Plans and organizes Annual Property
Owner's event and ongoing social
activities; welcomes new residents;
"Adopt a School" program (Virginia
Williamson Elementary School).
Members
Donna Burns, Co-Chair Chris Bomar, Co-Chair Marge Banchansky Suzzie Barbor Barbara Beadling Corinne Butera Nancy Chesterton
Kate Cronin
Carollyn Espinoza
Julie Kirincic
Penny Krutz
Gayle Kutyla
Jill Leach
Kathy Mack
Kathy Malinowski
Jean McVeigh
Ree Meehan
Judy Pfeil
Sue Rado
Marie Ray
Kathy Rebeck
Rosemarie Rosenblatt
Charlie Wezwick
Michaele Wezwick
Maria Wheeler
QUARTERLY REPORT
March 2014 – May 2014
16
River residents visited with the Easter Bunny. The ages ranged from 16 months to 9 years. The children were
divided into 4 groups for activities that included bunny and basket crafts, games, an egg hunt and stories by our
own Bunny, Ellen Levinson. A good time was had by all.
Plans for next quarter:
On June 14 we are hosting our annual Summer Sipper to welcome all new residents.
On June 27 we are having an outdoor concert (weather permitting) with The Brunswick Concert Band on the lawn
of front of the fitness center.
On July 4 we are sponsoring a Munchkin Parade at the RH.