QUERYQUERYLANGUAGELANGUAGE

Option A• Select A - for Amend in desired

process

• Enter a fictitious code

• Press <enter>

• File name associated with this file will be displayed at the bottom of the screen

Locate File NamesSUPMNT Rev/x.x Company Time Date

Screen : 1 Supplier File Maintenance x User Name

Please Select : CRE/AME/REV/DEL/END A

*1) Supplier Code [XXXX ] 2) Date Opened

Last Changed

3) Supplier Name

5) Address line 1 4) Alpha Key

6) Address line 2

7) Address line 3

8) Post Code 9) Pay to Supplier

10) Our Debtor ID

11) Telephone No 14) Fax No

12) Contact

13) Title 15) Mobile No

16) A.B.N

17) Postal line 1

18) Postal line 2 20) Post Code

19) Postal line 3

record not on file SUPPLIER

Locate File Names

Option B

• Select A to Amend - in desired process

• Press Enter

• In the first field of the process Press F1 HELP function key

ARDOCTXT Rev/x.x Company Time Date

Screen : 1 Maintain Document Text x User Name

Please Select : CRE/AME/REV/DEL/END A

Text Code [ ]

Text Transfer

P1

Locate File Names

Option B (continued)

• You will then view the Help text associated with that field.

• This will display the file that stores the information from this process.

ARDOCTXT Rev/x.x Company Time Date

HELP Processor Maintain Document Text x User Name

Text Code

This is an alphanumeric field of up to 5 characters

A minimum entry of 1 character is required

The FND function key can be used with this field

Lowercase entries are converted to uppercase

The BCK key can be used from this field, but FWD is not

allowed. The entry must already exist on the DOC.TEXT

file which is maintained by the ARDOCTXT process

This text will act as a default description for this billing

code when it is referenced in "ARDOCENT", and of

course acts as a description for thebilling code itself.

Types of Files

• Transaction Files

• Index Files • Balance Files

• Master Files

File Structure

• What is a dictionary?

Data Portion

Dictionary Portion

FILEFILE

File and Dictionary Terms

• ID/Key • Attributes

• Values

Sorting Information

• ReportsVerbs - LIST and SORT

• ListsVerbs - SELECT, QSELECT

SSELECT

QLMNT QLMNT Rev/x.x Company Time Date

Screen : 1 Maintain Stored Procedures x User Name

Please Select : CRE/AME/REV/DEL/END [ ]

*1) Procedure Name

2) Description

3) Verb Name

4) List Name

5) File Name

----------------------Query Language Commands--------------------------

P1

P2

P3

1. A code that you give to this procedure

2. A descriptive name that help describe this procedure.

3. A valid Pick Verb as maintained by PICKVERB.

4. Only asked if verb is SELECT or SSELECT

5. The file name you wish to extract

information from.

P1…etc.. Will contain a list of query commands.

XQLXQL Rev/x.x Company Time DateScreen : 1 Execute a User Defined Procedure x User Name

1) Procedure Name [ ] Purpose Verb Name File Name 2) Save List Name 3) Pre-Start List 4) Via Batch 5) Screen/Printer

1. The procedure code as entered in QLMNT

2. Only asked for select lists in ‘change’ mode

3. Enter a list name if you want to use an existing select list, as a pre-list to this procedure.

4. ‘N’ or a number between 1 and 9

5. ‘S’ to send report to Screen ‘P’ to send report to printer

Selection Criteria

• Selection criteria is necessary in order to limit the items that are being processed.

• If no selection criteria is entered all items in the file will be processed

• WITH is used in conjunction with a dictionary item, a relational operator and a value.

• Multiple selections can be joined together with AND and OR

Relational Operators

Symbol

= or EQ

# or NE,NO, NOT

> or GT,AFTER

< or LT,BEFORE

>= or GE

<= or LE

Meaning

Equal to

Not Equal to

Greater than

Less than

Greater than or equal to

Less than or equal to

Wildcard characters

[ Left Square bracket

] Right Square bracket

^ Carat

QUERYQUERY

How to turn your QL procedure into a Menu item.

LANGUAGELANGUAGE

How to turn a QL procedure into a Menu item

Screen : 1 Maintain Stored Procedures X User Name

Please Select : CRE/AME/REV/DEL/END A

*1) Procedure Name CUSDISC

2) Description Listing of customers and discount amounts

3) Verb Name SORT Generate a sorted report

4) List Name

5) File Name CUSTOMERS

Customer Master file

----------------- Query Language Commands-------------------------------

P1 BY CUSTOMER.CODE

P2 WITH CUSTOMER.CODE >= "AA]”

P3 AND WITH CUSTOMER.CODE <=“Z]”

P3 AND WITH DISCOUNT.TERMS = “COD”

P4 CUSTOMER.CODE

P5 TELEPHONE

P6 CONTACT

P7 DISCOUNT.TERMS

1. QLMNT

• Create your procedure in QLMNT

How to turn a QL procedure into a Menu item

2. XQL

• Run the report in XQL

Cust.... Telephone........... Contact......................... Discount Terms

Code

AA001 58 5765 STEPHEN COOMBES COD

AA002 54 7848 Bill Brown COD

AA003 69 2768 Joe Smith COD

AA006 63 1312 RON & PETER COD

AA201 69 2965 Smith’s Hardware COD

AA202 65 2222 Jack Brown COD

AAMI01 42-2660 Steve Connor COD

AATK01 9666-3899 Gary King COD

[4051] 8 items listed.

How to turn a QL procedure into a Menu item

3. DEFQLPRC• The process code will be the name

assigned to your report when it has been copied to the menu. The name will commence with a Z…..

• The QL procedure is the name of the report you developed in QLMNT. (Step 1)

• Is the description that will be associated with your process when it is copied to the menu.

• If your report uses a pre-select list, enter the name here. If not leave this field blank.

DEFQLPRC Rev/x.x Testing Company Time Date

Screen : 1 Define QL user interface process x User Name

Please Select : CRE/AME/REV/DEL/END [C]

*1) Process Code

2) QL Procedure

3) Process Name

4) Pre-Select Procedure

Constant Tag

---------------------------------------------------------------------------------

How to turn a QL procedure into a Menu item

DEFQLPRC Rev/x.x Company Time Date

Screen : 1 Define QL user interface process x User Name

Please Select : CRE/AME/REV/DEL/END C

*1) Process Code CUSDISC

2) QL Procedure CUSDISC Listing of customers

3) Process Name Customers/Discounts Report

4) Pre-Select Procedure

Constant Tag

----------------------------------------------------------------------------------

P1 AA] [FIRST CUSTOMER ]

Is the prompt/tag that will appear on the Menu after the report has been created.

1. When turned into a menu item our report code will be ZCUSDISC

2. Is the existing QL report we created in QLMNT

3. Is the description of the report name to display on the Menu.

DEFQLPRC - Screen 1

EXAMPLE

How to turn a QL procedure into a Menu item

DEFQLPRC Rev/x.x Company Time Date

Screen : 2 Define QL user interface process x User Name

Field Definition for First Customer

1) Minimum Length [ ]

2) Maximum Length

3) Field Type

4) Validation Min Max

Filename

Optional

5) Help Code

6) Find Code

7) Default

8) Include in Heading

DEFQLPRC - Screen 21. What is the minimum length of characters that you want the user to enter? If you want the user to always enter something set this field to 1 at least.

2. What is the maximum length of characters that you want the user to enter? The maximum length of Customers Codes is 8. If you only have customer codes of 4 characters, enter 4 here.

3. Is this field type letters or letters and numbers or only numbers. Enter A if your customer codes are alpha characters only, Enter N if your customer codes are alpha and numbers.

DEFQLPRC Rev/x.x Company Time Date

Screen : 2 Define QL user interface process x User Name

Field Definition for First Customer

1) Minimum Length 1

2) Maximum Length 8

3) Field Type N

4) Validation F Min Max

Filename CUSTOMERS

Customers Master File

Optional N

5) Help Code

6) Find Code FIND.CUSTOMERS

7) Default

8) Include in Heading N

How to turn a QL procedure into a Menu item

DEFQLPRC - Screen 2

EXAMPLE

4. Do you want the input to be checked against a valid file to make sure the customer code does exist? If your answer is Yes. Enter F in this field. If your answer is No leave this field blank.

Enter a valid file name to validate the input against.

Is input optional? Yes or No

5. Can be used to specify your own help text for this field. Leave blank if not required.

6. Is the name of the file that will be used if the user hits the Find Function key.

7. You can specify a default that will always display in this field. If not, leave this field blank.

8. Allows automatic insertion of the Customer Code (in this example) in the heading. Yes or No response is required.

• You will then be returned to Screen 1 of DEFQLPRC if you have other lines in your QLMNT procedure that asks for input Eg.Last Customer, Discount Terms

• Follow the same steps from above to define this extra input data validation.

How to turn a QL procedure into a Menu item

DEFQLPRC - Screen 1

EXAMPLE

DEFQLPRC Rev/x.x Company Time Date

Screen : 1 Define QL user interface process x User Name

Please Select : CRE/AME/REV/DEL/END C

*1) Process Code CUSDISC

2) QL Procedure CUSDISC Listing of customers

3) Process Name Customers/Discounts Report

4) Pre-Select Procedure

Constant Tag

----------------------------------------------------------------------------------

P1 AA] FIRST CUSTOMER

P2 Z] LAST CUSTOMER

P2 COD DISCOUNT TERMS

• Set up valid lengths for the Field Discount Terms now - data input, Field types, validation details if required as you did for Customer Code.

• For each line in your QLMNT procedure where you have a selection line eg customer.code = “AA]”, discount.terms = “COD]” etc..etc. you will be prompted to set up the details.

• When you have set up all your selection criteria and pressed <enter> the procedure will be generated and inserted into the appropriate user menu.

DEFQLPRC Rev/x.x Company Time Date

Screen : 2 Define QL user interface process x User Name

Field Definition for Discount Terms 1) Minimum Length 1

2) Maximum Length 4

3) Field Type N

4) Validation F Min Max

Filename TERMS.CODE

Maintain Payment Terms

Optional N

5) Help Code

6) Find Code FIND.TERMS

7) Default

8) Include in Heading

How to turn a QL procedure into a Menu item

DEFQLPRC - Screen 2

EXAMPLE

QUERYQUERY

Using your DEFQLPRC procedure from the Menu.

LANGUAGELANGUAGE

Using your DEFQLPRC procedure from the Menu.

• Access your report by typing ZCUSDISC.

• You may need to change security profiles that are in place before you are able to access the generated process.

ZCUSDISC Rev/x.x Company Time Date

Screen : 1 Customers/Discounts Report x User Name

First Customer [ ]

Last Customer

Discount Terms

Via Batch

Screen/Printer