1/21/2016

Phoenix Youth RISE Summer Youth Employment

RFP Pre-Proposal Conference (1/21/16) 1

Phoenix Youth R.I.S.E Summer Youth Employment Program 2016 RFP

PRE-PROPOSAL CONFERENCE

COMMUNITY & ECONOMIC

DEVELOPMENT DEPARTMENT

20th Floor

East Conference Room

January 21, 2016

Phoenix City Hall 2

Agenda

• Proposal Deadline

• Minimum Qualifications

• Scope of Work

• Proposer Instructions

• Submittal Requirements

• Evaluation Criteria

• Q&A

• Transparency Policy

3

Questions & Answers (Q&A)

• Written questions only

– Some answers available today

– All answers published on web

• Written answers supersede verbal

answers

• Email alerts when Q&A available online

4

Q&A Deadline

• Submit questions by January 26, 2016

– 5:00 p.m. local Phoenix time

– procurement.request.ced@phoenix.gov

• Answers available by January 29, 2016

– www.phoenix.gov/solicitations/515

5

Proposal Deadline

Thursday, February 11, 2016 11:00 a.m.

local Phoenix time

Late proposals will be

disqualified.

6

Minimum Qualifications

• Agency providing youth-oriented

services with proven success in summer youth employment programs

• Must have current staff to administer

the program and ability to match funding for some program staff

• No subcontracting allowed

1/21/2016

Phoenix Youth RISE Summer Youth Employment

RFP Pre-Proposal Conference (1/21/16) 2

7

Scope

• Provide youths with work experience– Full-time summer work

– Up to 5 weeks or maximum 192 hours

– 2-day unpaid work readiness training

– Pay minimum wage + costs listed on pg 9 (Item d)

– Distribute paychecks

– Provide participating businesses with 2-hour orientation

– Meet performance requirements listed on pg 12

8

Proposer Instructions

• Sealed envelope or package– Two original hard copies

• Each in a 8 ½ x 11” loose leaf 3-ring binder

• Marked “Original”

– Five electronic copies

• Proposals– Tabbed, in sequence listed in Section X

• Signed by an authorized representative

that can legally bind the proposer

9

Submittal Requirements

• Narrative response– Scope of Work (Page 8)

– Evaluation Criteria Pages (16-17)

• Copies of Fingerprint Clearance Cards

• AZ Corporation Commission Certificate (Good Standing)

• Offer & Acceptance Form (Page 36)

• Company & Contact Information (Page 37)

• Exhibit A - Assurances (Pages 38-39)

10

Evaluation Criteria

Qualifications and Experience 0-300 points

Program Delivery 0-300 points

Fiscal Ability 0-200 points

Budget 0-200 points

Total Points Available: 0-1,000 points

11

Q&A Session

Q&A

Session

12

Transparency Policy

� All proposers and their representatives, under penalty of disqualification, will

refrain from contacting anyone involved

in this process for the purpose of influencing the process.

� All questions must be directed to the procurement officer.

� Full Transparency Policy in Section III of the RFP.