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QUICK STARTAdobe® ConneCt for Web MeetInGS

The easy way to enjoy sharing starts here!With your personal Login and Password you can start sharing right away from your web browser.Keep your credentials to hand as you will need these to set up all your conferences.

SET-UP YOUR MEETING ROOM1. Go to your Adobe® Connect home page and login2. From the home page, click on Create a Meeting3. Enter the Meeting information:• Name: Meeting title• Custom URL: complete the text box to create a customized URL*• Select Templates: select from the default templates:

– Meeting – general template for meetings– Training – for collaborative instruction and virtual classrooms– Events – for meetings or seminars with a large audience

• Language: meeting interface language• Access: Automatic entry manual validation• Audio conference Settings: Select “Include this audio conference with this meeting” and choose

“Arkadin Audio” to enable Arkadin Audio Conferencing4. Click Finish *Customized URLs, also know as persistent URLs, are recommended for recurring meetings - the meeting room layout will be saved and any documents uploaded are stored between meetings.

User Guide

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START YOUR MEETING ¡ CONNECT TO THE WEB MEETING ROOM

• Enter the URL of your personal meeting room into your web browser (eg https://companyURL.adobeconnect.com/joesroom)

OR• Log into your Adobe® Connect home page• Select your personal meeting room and click (open meeting room)

START AUDIO CONFERENCE:As the moderator, you will be invited to start the audio conference when you enter your meeting room. For subsequent meetings you can make this step automatic.• Click View / Change Setting to open the Audio Conference preferences

– Select ‘Start Audio Conference automatically with this meeting’, if required– To enable participants to make full use of the VoIP option (audio carried over the internet) select

‘Allow participants to use Microphones’

Any changes you make will be saved for future meetings in your meeting room.

– Click Done

• Click Start• Once the audio conference has started a pop up offering you up to three options to join the meeting:

– Dial-out: enter your phone number and click Join to be called back– Dial-in to the Audio Conference via Phone: manually dial the phone number and enter the pin

code followed by #. (Scroll down to access the international phone number list.)– Using Microphone: select and click Join

MEETING ROOM LAYOUTYour meeting room layout is made up of several functional screens which are referred to as pods. To change between templates, choose from the list on the right hand side of the screen. You can use the appropriate pods to:

– Share Notes, Files or Web Links with your attendees

– Get live feedback from your participants, using Chat, Q&A or Polling

• Click the Pods menu at the top of the screen, to add pods.

• Click the menu icon in the top right corner of the pod to access available options - the list displayed depends on the pod type

• Pods can be moved, resized or removed

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START YOUR WEBCAM:• Click on to preview your webcam• Click on to share your webcam with the

participants• If you have multiple webcams, click the icon in the top

menu bar and click Select Camera to change webcam.Your preferred webcam will be automatically selected for future meetings.

Use the icons in the top right of the video pod to change the layout of the

webcam streams from grid mode to film strip mode or select full screen

START SHARING From the Share Pod, click to open the menu

• Share my screen: choose a specific window, an application (only the specific application that you select eg Excel, will be shared) or your full desktop (everything on your screen)

• Share Document: a document from your computer or from the Content section

• Share Whiteboard: a blank whiteboard with annotation tools• Recently Shared: last content shared

RECORDING• Go to the Meeting menu and click Record Meeting

– Enter the Name of your recording, a short Summary and click OK– The active recording icon appears once the recording has started

• To stop the recording, click the red icon and click Stop Recording• To play or edit the recording, go to the Meeting Section of your Adobe

Connect home page, click the Meeting Name you used and go to the Recordings tab

– To convert your recording to FLV or MP4 , click the Action button and select the format you require

– Click Access Type to set a passcode for your recording– To distribute the recording, click on the file and use the URL

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OUTLOOK TOOLBARUsing the Outlook toolbar for your Adobe Connect meetings allows you to schedule last minute or regular meetings in one-click.

¡ DOWNLOAD• Please Exit Outlook before installing the invitation toolbar• Go to http://www.connectusers.com/downloads/ and search for the last updated version of the

“Microsoft® Outlook Add-In”• Click on Download to open the .zip file and then launch the .exe file• Follow the installation steps• Open Outlook and configure your toolbar

¡ ONE-CLICK SCHEDULING1. Go to Outlook and Click the Toolbar Icon or the Add-Ins Tab2. An invitation email containing the direct link to your Meeting Room will automatically open3. Add participants and define the meeting Date and Time4. Click on Send: your invitation will now appear in both your Outlook Calendar and your participants

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