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For more fleet management strategies, visit www.assetworks.com Copyright © 2013 AssetWorks Inc. All rights reserved.

Top 6 Ways to Realize ROI with Fleet Management Software

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with Fleet Management Software

QUICK GUIDETop 6 Ways to Realize ROI



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Fleet Management Software helps organizations improve their maintenance

operations by lowering parts inventory, reducing labor costs and extending

the useful life of equipment and vehicles. It also provides the tools to manage

and control equipment, assets, parts inventory and technicians. As with any

major investment, realizing a Return on Investment (ROI) as quickly as possible

is crucial.


Several key areas of operation will see a marked improvement with Fleet

Management Software and will provide the greatest opportunity for Fleet

Managers to recoup a technology investment. These areas include:

1. Improved Workflow

2. Better Preventive and Predictive Maintenance

3. Optimized Vehicle Usage and Fleet Size

4. Increased Information Access

5. Enhanced Parts and Inventory Management

6. Maximized Warranty Recovery

This quick guide will examine each area of return and outline the improvements fleet managers can expect to see with Fleet Management Software.



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Improved Workflow

Fleet Management Software offers functionality to manage daily workflow,

such as work order processing and accurate real-time productivity data,

and enables automated processes that reduce the time needed for data entry

and eliminate data entry errors.

Whether the strategy is called Total Quality Management or Best Practices or

RAMS (Reliability, Availability, Maintainability, and Sustainability), the goal is

the same; maximize the overall availability of an asset while minimizing life

cycle costs. Various workflows and processes are employed by Fleet Managers

to overcome specific challenges unique to their fleet. Fleet Management

Software gives managers the information they need to increase workflow

efficiency—from detailed work order processing, which can help keep the

shop floor running smoothly, to high level reporting and trend analysis.



4

Metro Transit System St. Louis, MO

Reduced Fleet Department costs by $4 million dollars in one year.Metro’s maintenance team reduced total department costs by

approximately $4 million dollars in one year, due to improved

processes, predictive maintenance and the ability to monitor and

report on data.



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County of Siskiyou, CA

Mechanics have increased productivity by 20%. Equipment Maintenance Manager Virgil Hardy explains, “Labor is

another notable cost that can be lowered through tracking. Because

of this, the gap between our top and bottom mechanics is closing.”



6

Better Preventive and Predictive Maintenance

Optimal vehicle availability is a fleet department’s core responsibility.

This can only be achieved through proactive maintenance and quick

response to unforeseen issues. Fleet Management Software provides access

to accurate meter readings and intelligent scheduling tools which are the

backbone of preventive maintenance programs. When service is needed,

Fleet Management Software improves repair times by having the right parts

and right staff available to service equipment ensuring maximum uptime

and availability, and reduces the costs for both scheduled and unscheduled

repairs. In addition, providing the correct level of service avoids the pitfalls of

over- or-under maintaining vehicles to lower costs while extending the useful

life of assets.



7

City of Chesapeake, VA

Decreased comeback rate by more than 75%.Before investing in a Fleet Maintenance System, the City of

Chesapeake estimated that 8-14% of vehicles returned within 30

days to have the same repair done again. Now that comeback rate

has been reduced to less than 2%, and each month Chesapeake

recognizes employees who have zero comebacks for the month.



8

City of Culver, CA

Established a PM program that is 90% on-time compliant. “The cornerstone of maintaining an environmentally conscientious

fleet is to schedule, perform, and maintain the PM’s timely and

correctly. Our PM program has received national recognition

and is 90% on-time compliant,” says Paul Condran, Equipment

Maintenance Manager, City of Culver City.



9

Optimize Vehicle Usage and Fleet Size

In a constantly changing economy, fleets are often called upon to do more with

less. Optimizing the fleet size and make-up by evaluating the true cost for each

piece of equipment and vehicle usage can help fleets continue to perform well

while reducing costs. Fleet Management Software provides the tools to both

analyze a fleet’s vehicle usage and enable Fleet Managers to optimize the fleet

size with strategies such as motor pool and equipment planning.



10

Gwinnett County, GA

Reduced fleet size by 8%.Through careful analysis of lifecycle costs, historical data and detailed

usage information, Gwinnett County deduced that a significant

percentage of the fleet was being under utilized. By removing

underused vehicles, Gwinnett County was able to reduce the fleet by

8%, saving the county hundreds of thousands of dollars per year in

maintenance, operations and fuel costs.



11

Increased Access to Information

Fleet Management Software provides easy access to the vast amount of

information that is input into the system as well as collected through daily

activities on the shop floor. Through extensive up-to-the-minute and historical

reporting capabilities, intuitive dashboards, and the ability to automate,

schedule and distribute reports, Fleet Managers have the tools required to

make responsive, timely and fact-based management decisions including when

to replace, how to maintain, and what actions to perform.



12

University of Colorado, Boulder, CO

Proved $93,000 annual savings to the state of Colorado.When the University of Colorado fleet was faced with privatization,

they used reports made possible by their Fleet Management

Software to answer the state’s hard questions and demonstrated that

they would save $93,000 a year by opting out of state management.



13

Enhanced Parts and Inventory Management

Fleets large and small rely on their parts and inventory management to

be able to maintain and quickly make repairs on their vehicles. A Fleet

Maintenance System provides the tools to optimize inventory by identifying

and eliminating obsolete parts, track ‘just-in-time’ inventory, research

appropriate parts, and manage inventory replenishment. A Fleet Maintenance

System can help Fleet Managers stock only the parts they need and have them

ready when they are needed.



14

City of Portland, OR

Cut their shelf inventory by $200,000 and reduced annual inventory time by half.The City of Portland was able to cut their shelf inventory by

$200,000 and reduce annual inventory time by half by using their

Fleet Management Software to eliminate an over-supply of parts

and to end stocking obsolete parts.



15

San Diego Police Department

Saves 20% a year in parts.The City of San Diego Fleet Services Department manages 1,500

vehicles which are serviced at one of eight locations across a large city.

To cost-effectively manage parts, the police department has centralized

inventory in a decentralized location. This allows the Fleet Services

Department to expand their purchasing power by buying in larger

quantities. The city estimates that this policy saves them about 20%

per year in parts compared to each location ordering on their own.



16

Maximized Warranty Recovery

Keeping track of equipment and vehicle warranty claims can save fleets

thousands of dollars per year. Fleet Management Software gives companies

a powerful management tool to collect warranty claims. Fleet Management

Software tracks equipment and vehicle bumper-to-bumper warranty expiration

date, and meter values for each equipment unit. In addition, a solution can

track warranty claims made to manufacturers and vendors for equipment,

equipment subsystems, or parts under warranty, and then credit settlement

amounts against repairs.



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City of San Diego, CA

Recovers more than $100,000 per year in warranty claims.Prior to using their Fleet Management Software, the City of San Diego

was not maximizing its warranty recovery and rarely took advantage

of OEM warranties, thus leaving money on the table. Through their

solution’s warranty tracking capability, the Fleet Services Department

recovers more than $100,000 annually in warranty claims.



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Choosing a maintenance management system has far-reaching effects

for a fleet organization. With the right solution, a significant ROI can be

achieved in many high impact areas of a fleet’s operation including workflow,

vehicle utilization, and improved preventive maintenance.

Over 500 fleets, ranging in size from 500 units to hundreds of thousands,

use FleetFocus Fleet Management Software to manage all maintenance

requirements of their vehicles and assets. FleetFocus software helps fleet

managers and technicians manage their day-to-day operations more efficiently

and economically while providing insight into trends and analysis to improve

long-term planning. FleetFocus provides robust cradle-to-grave functionality

for virtually every facet of fleet management.

Click here to learn more about FleetFocus Fleet Management Software.

FleetFocus Fleet Management Software

www.assetworks.com | 610.687.9202

http://www.assetworks.com/products/fleetfocus-fleet-management-software

Date post:	28-Mar-2020
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