Quick Reference Summary - Cengage

Quick Reference Summary

Microsoft Word 2010 Quick Reference Summary

TaskPage Number Mouse Ribbon Shortcut Menu

Keyboard Shortcut

AddressBlock Merge Field, Edit

WD 349 Address Block button (Mailings tab | Write & Insert Fields group) or Address block link in Mail Merge task pane

AddressBlock Merge Field, Edit

WD 349 Edit Address Block

All Caps WD 81 Change Case button (Home tab | Font group), UPPERCASE

Font, Font tab (Font dialog box)

CTRL+SHIFT+A

Arrange All Open Word Documents on Screen

WD 439 Arrange All button (View tab | Window group)

Artistic Effect, Apply WD 699 Artistic Effects button (Picture Tools Format tab | Adjust group)

AutoCorrect Entry, Create WD 86 Options (File tab), Proofi ng (Word Options dialog box)

AutoCorrect Options button, Use

WD 85 Point to AutoCorrect Options button in fl agged word

Background Color, Add WD 316 Page Color button (Page Layout tab | Page Background group)

Background, Remove from Graphic

WD 697 Remove Background button (Picture Tools Format tab | Adjust group)

Bibliographical List, Create WD 108 Bibliography button (References tab | Citations & Bibliography group)

Bibliography Style, Change WD 89 Bibliography Style box arrow (References tab | Citations & Bibliography group)

Blog Account, Register WD 520 Manage Accounts button (Blog Post tab | Blog group), New button (Blog Accounts dialog box)

Blog Category, Insert WD 524 Insert Category button (Blog Post tab | Blog group)

Microsoft Word 2010

QR 2 Word 2010 Quick Reference Summary

Microsoft Word 2010 Quick Reference Summary (continued)


Keyboard Shortcut

Blog Post, Create Blank Document For

WD 521 File tab | New tab, Blog post button (Available Templates area), Create button

Blog Post, Open Existing WD 526 Open Existing button (Blog Post tab | Blog group), select title of post to open (Open Existing Post dialog box)

Blog Post, Publish WD 525 Publish button (Blog Post tab | Blog group)

Blog Web Page, Display in Browser Window

WD 526 Home Page button (Blog Post tab | Blog group)

Bold WD 28 Bold button on Mini toolbar

Bold button (Home tab | Font group)


CTRL+B

Border Paragraph WD 160, WD 206, WD 415

Border button arrow (Home tab | Paragraph group) or Page Borders button (Page Layout tab | Page Background group), Borders tab (Borders and Shading dialog box)

Building Block, Create WD 171 Quick Parts button (Insert tab | Text group)

ALT+F3

Building Block, Insert WD 174, WD 291

Quick Parts button (Insert tab | Text group

F3

Building Block, Modify WD 173 Quick Parts button (Insert tab | Text group), right-click building block, Edit Properties

Bullets, Apply WD 22, WD 162

Bullets button (Home tab | Paragraph group)

Bullets * (ASTERISK), SPACEBAR

Bullets, Customize WD 235 Bullets button arrow (Home tab | Paragraph group), Defi ne New Bullet in Bullets gallery

Buttons, Add to Quick Access Toolbar

WD 708 Customize Quick Access Toolbar button on Quick Access Toolbar, More Commands, select command, Add button (Word Options dialog box)

Customize Quick Access Toolbar

Buttons, Delete from Quick Access Toolbar

WD 710 Right-click button to be deleted, Remove from Quick Access Toolbar

Center WD 14 Center button on Mini toolbar

Center button (Home tab | Paragraph group)

Paragraph, Indents and Spacing tab (Paragraph dialog box)

CTRL+E

Change Case WD 18 Change Case button (Home tab | Font group)

SHIFT+F3

Change Spacing before or after Paragraph

WD 43 Spacing Before or Spacing After box arrow (Page Layout tab | Paragraph group)


Quick Reference Summary Word 2010 QR 3

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Keyboard Shortcut

Character Spacing, Modify WD 216 Font Dialog Box Launcher (Home tab | Font group), Advanced tab (Font dialog box)

Font, Advanced tab (Font dialog box)

Character Style, Create WD 689 Styles Dialog Box Launcher (Home tab | Styles group), Manage Styles button (Styles task pane), New Style button (Manage Styles dialog box)

Chart Area, Format Text Using Graph

WD 502 Chart Objects box arrow (Standard toolbar), Chart Area, Format Chart Area button (Standard toolbar), Font tab (Format Chart Area dialog box)

Chart Axis, Format Using Graph

WD 502 Chart Objects box arrow (Standard toolbar), Category Axis, Format Axis button (Standard toolbar), Scale tab (Format Axis dialog box)

Format Axis

Chart Axis, Format Using Offi ce Chart Tools

WD 516 Right-click axis, Chart Elements box arrow on Mini toolbar

Chart Elements box arrow (Chart Tools Format tab | Current Selection group), specify object to be formatted in Chart Elements gallery, Format Selection button (Chart Tools Format tab | Current Selection group)

Chart Table, Using Graph WD 498 Insert Object button (Insert tab | Text group), Create New tab (Object dialog box), Microsoft Graph Chart

Chart Table, Using Offi ce Chart Tools

WD 511 Select table, Copy button (Home tab | Clipboard group), Insert Chart button (Insert tab | Illustrations group), specify chart type (Insert Chart dialog box)

Chart Type, Change Using Graph

WD 501 Chart (menu bar), Chart Type, Standard Types tab, select chart type (Chart Type dialog box)

Chart, Graph by Column WD 499 By Column button (Standard toolbar) or Series in Columns (Data menu)

Chart, Move Legend Using Graph

WD 500 Chart Objects box arrow (Standard toolbar), Legend, Format Legend button (Standard toolbar) Placement tab, Bottom (Format Legend dialog box)

Format Legend




Keyboard Shortcut

Chart, Move Legend Using Offi ce Chart Tools

WD 514 Legend button (Chart Tools Layout tab | Labels group)

Format Legend

Chart, Resize WD 500 Drag sizing handle

Citation Placeholder, Insert WD 94 Insert Citation button (References tab | Citations & Bibliography group), Add New Placeholder

Citation, Edit WD 91 Click citation, Citation Options box arrow, Edit Citation

Citation, Insert WD 90 Insert Citation button (References tab | Citations &Bibliography group), Add New Source

Clear Formatting WD 161 Clear Formatting button (Home tab | Font group)

CTRL+SPACEBAR, CTRL+Q

Click and Type WD 80 Position mouse pointer until desired icon appears, then double-click

Clip Art, Insert WD 148 Clip Art button (Insert tab | Illustrations group)

Color Text WD 25 Font Color button arrow on Mini toolbar

Font Color button arrow (Home tab | Font group)


Column Break, Insert WD 434 Insert Page and Section Breaks button (Page Layout tab | Page Setup group)

CTRL+SHIFT+ENTER

Column, Increase Width WD 429 Double-click space between columns on ruler or drag column boundaries on ruler

Columns button (Page Layout tab | Page Setup group), More Columns, Width box up arrow (Columns dialog box)

Columns, Balance WD 447 Insert Page and Section Breaks button (Page Layout tab | Page Setup group), Continuous in Insert Page and Section Breaks gallery

Columns, Change Number of

WD 426 Columns button (Page Layout tab | Page Setup group)

Columns, Insert Vertical Rule between

WD 429 Columns button (Page Layout tab | Page Setup group), More Columns, Line between check box (Columns dialog box) or Borders button arrow (Home tab | Paragraph group)

Commands, Add to Quick Access Toolbar

WD 708 Customize Quick Access Toolbar button on Quick Access Toolbar, More Commands, select command, ‘Choose commands from’ box arrow

Customize Quick Access Toolbar


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Keyboard Shortcut

Comment, Insert WD 477 Insert Comment button (Review tab | Comments group)

CTRL+ALT+M

Comment, Reply to WD 481 Insert Comment button (Review tab | Comments group)

Comments, Delete All WD 487 Delete Comment button arrow (Review tab | Comments group), Delete All Comments in Document (Delete Comment menu)

Comments, View or Delete WD 485 Next Comment button (Review tab | Comments group), Delete Comment button (Review tab | Comments group)

Delete Comment

Compare and Merge WD 493 Compare button (Review tab |Compare group), Original document box arrow (Compare Documents dialog box) or Revised document box arrow (Compare Documents dialog box)

Compare Documents WD 491 Compare button (Review tab | Compare group), Compare

Compare Revisions, Multiple Authors

WD 493 Compare button (Review tab | Compare group), Combine, Original document box arrow (Combine Documents dialog box), select fi les

Compatibility Checker WD 305 Check for Issues button (File tab | Info tab), Check Compatibility

Content Control, Change Properties, Combo Box

WD 642 Control Properties button (Developer tab | Controls group)

Content Control, Change Properties, Date Picker


Content Control, Change Properties, Drop-Down List


Content Control, Change Properties, Plain Text


Content Control, Delete WD 284 Cut button (Home tab | Clipboard group)

Remove Content Control

CTRL+X, DELETE, or BACKSPACE

Content Control, Edit Placeholder Text

WD 627 Design Mode button (Developer tab | Controls group), edit text, Design Mode button (Developer tab | Controls group)




Keyboard Shortcut

Content Control, Format WD 283 Select content control, apply formats

Content Control, Insert Check Box

WD 637 Check Box Content Control button (Developer tab | Controls group)

Content Control, Insert Combo Box

WD 641 Combo Box Content Control button (Developer tab | Controls group)

Content Control, Insert Date Picker

WD 644 Date Picker Content Control button (Developer tab | Controls group)

Content Control, Insert Drop-Down List

WD 633 Drop-Down List Content Control button (Developer tab | Controls group)

Content Control, Insert Plain Text

WD 626 Plain Text Content Control button (Developer tab | Controls group)

Content Control, Insert Rich Text

WD 639 Rich Text Content Control button (Developer tab | Controls group)

Content Control, Modify Text

WD 283 Select content control, type new text

Control Layout Using a Table

WD 622 Table button (Insert tab | Tables group) or Table button (Insert tab | Tables group), Insert Table in Table gallery, enter number of columns

Convert Text to a Table WD 382 Table button (Insert tab | Tables group), Convert Text to Table in Table gallery

Copy WD 113, WD 439, WD 453

Copy button (Home tab | Clipboard group)

Copy CTRL+C

Count Words WD 101 Word Count indicator on status bar

Word Count button (Review tab | Proofi ng group)

CTRL+SHIFT+G

Custom Dictionary, Set Default, View or Modify Entries

WD 120 Options (File tab), Proofi ng (Word Options dialog box), Custom Dictionaries button

Data Source, Create WD 340 ‘Type a new list’ in Select recipients area in Mail Merge task pane, Create link in ‘Type new list’ area, Customize Columns button (New Address List dialog box) or Select Recipients button (Mailings tab | Start Mail Merge group), Type New List

Data Source, Find and Display Data

WD 370 Find Recipient button (Mailings tab | Preview Results group), enter search text, Find Next button (Find Entry dialog box)


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Keyboard Shortcut

Data Source, Save WD 345 Enter fi le name in File name text box (Save Address List dialog box), navigate to save location, Save button

Data Source, Sort Records WD 368 Edit Recipient List button (Mailings tab | Start Mail Merge group), button arrow to right of fi eld on which to sort

Date Field, Insert WD 685 Quick Parts button (Insert tab | Text group), Field (Quick Parts menu), Date (Field dialog box) or Insert Date and Time button (Insert tab | Text group), select date format

Date, Insert Current WD 170, WD 348

Click content control box arrow, click desired date or type date in content control

Insert Date and Time button (Insert tab | Text group)

Developer Tab, Remove from Ribbon

WD 657 Options (File tab), Customize Ribbon, Developer check box (Word Options dialog box)

Developer Tab, Show on Ribbon

WD 625 Options (File tab), Customize Ribbon, Developer check box (Word Options dialog box)

Digital Signature Line, Add WD 717 Signature Line button (Insert tab | Text group)

Digital Signature, Add Invisible

WD 716 File tab | Info tab, Protect Document button, Add a Digital Signature (Protect Document menu), enter signature’s purpose, Sign button (Sign dialog box)

Digital Signature, Insert WD 718 View Signatures button on Message Bar

Digital Signatures, View WD 717 Signatures button on status bar

File tab | Info tab, View Signatures button

Document Inspector WD 311, WD 497

Check for Issues button (File tab | Info tab), Inspect Document, make selections, Inspect button (Document Inspector dialog box)

Document Properties, Change

WD 49 Properties button (File tab | Info tab)

Document Properties, Print WD 123 File tab | Print tab, fi rst button in Settings area

Document Theme, Change WD 279 Themes button (Page Layout tab | Themes group)

Document, Create New WD 70, WD 279

Blank document (File tab | New tab), Create button

CTRL+N

Document, Create from Template

WD 277 File tab | New tab




Keyboard Shortcut

Double-Space WD 73 Line and Paragraph Spacing button (Home tab | Paragraph group), 2.0

Paragraph, Indents and Spacing tab (Paragraph dialog box), Line spacing box arrow, 2.0

CTRL+2

Double-Underline WD 27, WD 81

Underline button arrow (Home tab | Font group)

Font, Font tab (Font dialog box), Underline style box arrow

CTRL+SHIFT+D

Drop Cap WD 431 Drop Cap button (Insert tab | Text group)

Editing Restrictions, Set to Tracked Changes or Comments or No Edits

WD 657 Restrict Editing button (Developer tab | Protect group), ‘Allow only this type of editing in the document’ check box (Restrict Formatting and Editing task pane), Yes, Start Enforcing Protection button

E-Mail Attachments, Customize How Word Opens

WD 311 Options (File tab), General (Word Options dialog box)

E-Mail, Send Document as WD 310 Send Using E-Mail (File tab |Save & Send tab), Send as Attachment

Embed Excel Object in a Word Document

WD 509 In Excel, Copy button (Home tab | Clipboard group), switch to Word, Paste button arrow (Home tab | Clipboard group Paste Special in Paste gallery, Paste option button (Paste Special dialog box), select object

Embedded Object, Edit WD 509 Double-click embedded object

Envelope, Address and Print WD 189 Create Envelopes button (Mailings tab | Create group), Envelopes tab (Envelopes and Labels dialog box)

Field Code, Display WD 358 Toggle Field Codes SHIFT+F9

Field Codes, Print WD 359 Options (File tab), Advanced (Word Options dialog box), Print area

Field, Convert to Regular text

WD 110 Click fi eld, CTRL+SHIFT+F9

Field, Edit WD 686 Edit Field

Fill Effect, Add to Background

WD 316 Page Color button (Page Layout tab | Page Background group), Fill Effects in Page Color gallery


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Keyboard Shortcut

Find Text WD 115 Select Browse Object button on vertical scroll bar, Find button, or Page Number indicator on status bar, Find tab (Find and Replace dialog box)

Find button (Home tab | Editing group)

CTRL+F

Folder, Create while Saving WD 338 Save button on Quick Access Toolbar, navigate to new location (Save As dialog box), New folder button

F12, New folder button

Font Settings, Modify Default

WD 225 Font Dialog Box Launcher (Home tab | Font group), Font tab (Font dialog box), Set As Default button

Font Size, Change WD 16 Font Size box arrow on Mini toolbar

Font Size box arrow (Home tab | Font group)


CTRL+D

Font Size, Decrease WD 81, WD 146

Shrink Font button on Mini toolbar

Shrink Font button (Home tab | Font group)

CTRL+SHIFT+<

Font Size, Decrease 1 point WD 81 CTRL+[

Font Size, Increase WD 81, WD 146

Grow Font button on Mini toolbar

Grow Font button (Home tab | Font group)

CTRL+SHIFT+>

Font Size, Increase 1 point WD 81 CTRL+]

Font, Change WD 17 Font box arrow on Mini toolbar

Font box arrow (Home tab | Font group)


CTRL+D

Footnote, Insert WD 93 Insert Footnote button (References tab | Footnotes group)

Format Characters WD 216 Font Dialog Box Launcher (Home tab | Font group), Font tab (Font dialog box)


Format Painter WD 233 Format Painter button (Home tab | Clipboard group)

Formatting Marks, Show or Hide

WD 7 Show/Hide ¶ button (Home tab | Paragraph group)

CTRL+SHIFT+*

Formatting Restrictions, Set WD 656 Restrict Editing button (Developer tab | Protect group), select restrictions (Restrict Formatting and Editing task pane), Yes, Start Enforcing Protection button

Go to a Page WD 117 ‘Browse the pages in your document’ tab in Navigation Pane

Find button arrow (Home tab | Editing group)

CTRL+G

Graph, Quit WD 504 Click outside graph

Graphic, Adjust Brightness and Contrast

WD 153 Corrections button (Picture Tools Format tab | Adjust group)

Format Picture, Picture Corrections button (Format Picture dialog box)

Graphic, Change Border Color

WD 154 Picture Border button arrow (Picture Tools Format tab | Picture Styles group)




Keyboard Shortcut

Graphic, Change Color WD 151 Color button (Picture Tools Format tab | Adjust group)

Format Picture, Picture Color button (Format Picture dialog box)

Graphic, Crop WD 418 Crop button (Picture Tools Format tab | Size group)

Graphic, Flip WD 157 Rotate button (Picture Tools Format tab | Arrange group)

Graphic, Move WD 155 Drag graphic

Graphic, Resize WD 34 Drag sizing handle Shape Height and Shape Width text boxes (Picture Tools Format tab | Size group)

Size and Position, Size tab (Layout dialog box)

Graphic, Rotate WD 421 Drag graphic’s rotate handle

Graphic, Send behind Text WD 649 Send Backward button arrow (Drawing Tools Format tab | Arrange group)

Send to Back, Send Behind Text

Graphic, Set Transparent Color

WD 152 Color button (Picture Tools Format tab | Adjust group)

GreetingLine Merge Field, Add

WD 349 Greeting Line button (Mailings tab | Write & Insert Fields group) or Greeting line link in Mail Merge task pane

GreetingLine Merge Field, Edit

WD 351 Edit Greeting Line

Group Objects WD 704 Group button (Drawing Tools Format tab | Arrange group), Group

Hanging Indent, Create WD 81, WD 109

Drag Hanging Indent marker on ruler

Paragraph Dialog Box Launcher (Home tab or Page Layout tab | Paragraph group), Indents and Spacing tab (Paragraph dialog box)


CTRL+T

Hanging Indent, Remove WD 81, WD 109

Drag Hanging Indent marker on ruler



CTRL+SHIFT+T

Header and Footer, Close WD 78 Double-click dimmed document text

Close Header and Footer button (Header & Footer Tools Design tab | Close group)

Header, Different from Previous

WD 229 Deselect Link to Previous button (Header & Footer Tools Design tab | Navigation group)

Header, Switch to WD 75 Double-click dimmed header

Header button (Insert tab | Header & Footer group)

Edit Header

Highlight Text WD 651 Text Highlight Color button arrow (Home tab | Font group)

Hyperlink, Convert to Regular Text

WD 163 Undo Hyperlink (AutoCorrect Options menu)

Hyperlink button (Insert tab | Links group)

Remove Hyperlink


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Keyboard Shortcut

Hyperlink, Edit WD 315 Insert Hyperlink button (Insert tab | Links group)

Edit Hyperlink CTRL+K

Hyperlink, Format Text as WD 314 Insert Hyperlink button (Insert tab | Links group)

Hyperlink CTRL+K

Hyphenate WD 430 Hyphenation button (Page Layout tab | Page Setup group)

If Field, Insert WD 355 Rules button (Mailings tab | Write & Insert Fields group)

Indent Paragraph WD 210, WD 290

Drag Left Indent and Right Indent markers on ruler

Indent Left or Indent Right box arrow (Page Layout tab | Paragraph group) or Paragraph Dialog Box Launcher (Home tab | Paragraph group), Indents and Spacing tab (Paragraph dialog box)


Indent, Decrease WD 81, WD 290

Drag Left Indent Indent marker on horizontal ruler

Decrease Indent button (Home tab | Paragraph group) or Paragraph Dialog Box Launcher (Home tab | Paragraph group), Indents and Spacing tab (Paragraph dialog box)


CTRL+SHIFT+M

Indent, First-Line WD 83 Drag First Line Indent marker on ruler



TAB

Indent, Increase WD 81, WD 290

Drag Left Indent marker on horizontal ruler

Increase Indent button (Home tab | Paragraph group) or Paragraph Dialog Box Launcher (Home tab | Paragraph group), Indents and Spacing tab (Paragraph dialog box)


CTRL+M

Insert Word Document in Existing Document

WD 222, WD 428

Insert Object button arrow (Insert tab | Text group), Text from File

Insertion Point, Move Down/Up One Line

WD 11 DOWN ARROW /UP ARROW

Insertion Point, Move Down/Up One Paragraph

WD 11 CTRL+DOWN ARROW /CTRL+UP ARROW

Insertion Point, Move Down/Up One Screen

WD 11 PAGE DOWN /PAGE UP

Insertion Point, Move Left/Right One Character

WD 11 LEFT ARROW /RIGHT ARROW

Insertion Point, Move Left/Right One Word

WD 11 CTRL+LEFT ARROW /CTRL+RIGHT ARROW

Insertion Point, Move to Beginning/End of Document

WD 11 CTRL+HOME /CTRL+END

Insertion Point, Move to Beginning/End of Line

WD 11 HOME /END




Keyboard Shortcut

Insertion Point, Move to Bottom/Top of Document Window

WD 11 ALT+CTRL+PAGE DOWN /ALT+CTRL+PAGE UP

Italicize WD 24, WD 81

Italic button on Mini toolbar

Italic button (Home tab | Font group)


CTRL+I

Justify Paragraph WD 81, WD 427

Justify button (Home tab | Paragraph group) or Paragraph Dialog Box Launcher (Home tab or Page Layout tab | Paragraph group), Indents and Spacing tab (Paragraph dialog box)


CTRL+J

Left-Align Paragraph WD 14, WD 81

Align Text Left button (Home tab | Paragraph group)


CTRL+L

Line Break, Insert WD 289 SHIFT+ENTER

Line Spacing, Change WD 73 Line and Paragraph Spacing button (Home tab | Paragraph group)


CTRL+[number of desired line spacing, i.e., 2 for double-spacing]

Link Entire Source File WD 508 Insert Object button (Insert tab | Text group), Create from File tab, locate fi le, ‘Link to fi le’ check box (Object dialog box)

Link Excel Worksheet in a Word Document

WD 507 In Excel, Copy button (Home tab | Clipboard group), switch to Word, Paste button arrow (Home tab | Clipboard group), Link & Keep Source Formatting button in Paste gallery or Paste button arrow (Home tab | Clipboard group), Paste Special, Paste link (Paste Special dialog box), select object to link

Link, Break WD 509 Right-click linked object, Linked Worksheet Object, Links, select source fi le, Break Link button (Links dialog box)

CTRL+SHIFT+F9

Linked Object Source File, Locate

WD 507 File tab | Info tab, Edit Links to Files, select source fi le, Change Source button, locate source fi le (Links dialog box)

Linked Object, Edit WD 509 Right-click linked object, Linked Worksheet Object, Edit Link


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Keyboard Shortcut

Macro Settings, Specify WD 679 Macro Security button (Developer tab | Code group), specify setting (Trust Center dialog box) or Options (File tab), Trust Center (Word Options dialog box), Trust Center Settings button, Macro Settings (Trust Center dialog box), select desired setting

Macro, Create Automatic WD 711 Record Macro button (Developer tab | Code group)

Macro, Delete WD 711 View Macros button (Developer tab | Code group), select macro to delete, Delete button (Macros dialog box)

Macro, Edit VBA Code WD 713 View Macros button (Developer tab | Code group), select macro to edit, Edit button (Macros dialog box)

Macro, Record and Assign Shortcut Key

WD 706 Record Macro button (Developer tab | Code group) or View Macros button arrow (View tab | Macros group), Record Macros

ALT+F8

Macro, Rename WD 711 View Macros button (Developer tab | Code group), Organizer button (Macros dialog box), select macro to rename (Organizer dialog box), enter new name (Rename dialog box), Rename button

Macro-Enabled Template, Save

WD 677 Save As (File tab), Save as type box arrow, Word Macro-Enabled Template (Save As dialog box)

Mail Merge, Envelopes WD 377 Create button (File tab | New tab), Start Mail Merge button (Mailings tab | Start Mail Merge group)

Mail Merge, Labels WD 371 Create button (File tab | New tab), Start Mail Merge button (Mailings tab | Start Mail Merge group)

Mailing Label, Print WD 190, WD 371

Create Labels button (Mailings tab | Create group)

Main Document, Identify for Form Letter

WD 333 Start Mail Merge button (Mailings tab | Start Mail Merge group)

Margin Settings, Change WD 141, WD 405

Drag margin boundary on ruler

Margins button (Page Layout tab | Page Setup group)

Mark as Final WD 490 File tab | Info tab, Protect Document button, Mark as Final




Keyboard Shortcut

Markups, Change Display WD 483 Show Markup button (Review tab | Tracking group), Balloons on Show Markup menu, select desired markup appearance

Markups, Print WD 485 File tab | Print tab, fi rst button in Settings area

Merge Condition, Remove WD 368 Edit Recipient List button (Mailings tab | Start Mail Merge group), Filter link (Mail Merge Recipients dialog box), Clear All button (Filter and Sort dialog box)

Merge Errors, Check for WD 361 Auto Check for Errors button (Mailings tab | Preview Results group)

Merge Field, Insert WD 353 Insert Merge Field button arrow (Mailings tab | Write & Insert Fields group)

Merge Fields, Highlight WD 358 Highlight Merge Fields button (Mailings tab | Write & Insert Fields group)

Merge Form Letters to New Document

WD 361 Finish & Merge button (Mailings tab | Finish group), Edit Individual Documents, All (Merge to New Document dialog box)

Merge Form Letters to Printer

WD 364 Finish & Merge button (Mailings tab | Finish group), Print Documents, or Print link in Mail Merge task pane

Merge to a Directory WD 379 Start Mail Merge button (Mailings tab | Start Mail Merge group), Select Recipients button (Mailings tab | Start Mail Merge group), select merge fi elds

Merge, Select Records WD 365 Edit Recipient List button (Mailings tab | Start Mail Merge group)

Merged Data, View in Main Document

WD 349 Preview Results button (Mailings tab | Preview Results group)

Move Text WD 47 Drag and drop selected text

Cut button (Home tab | Clipboard group); Paste button (Home tab | Clipboard group)

Cut; Paste CTRL+X; CTRL+V

Multilevel Numbered List WD 236 Numbering button (Home tab | Paragraph group)

Numbering Type 1., SPACEBAR

New File, Create from Existing

WD 165 ‘New from existing’ button (File tab | New tab)

Nonbreaking Space, Insert WD 175 Symbol button (Insert tab | Symbols group), More Symbols, Special Characters tab (Symbol dialog box)

CTRL+SHIFT+SPACEBAR


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Keyboard Shortcut

Normal Style, Apply WD 106 Normal in Quick Style gallery (Home tab | Styles group)

CTRL+SHIFT+S

Normal Style, Modify WD 70 Styles Dialog Box Launcher (Home tab | Styles group), style box arrow, Modify

Right-click style (Home tab | Styles group), Modify

ALT+CTRL+SHIFT+S

Open a Document WD 45 Open (File tab) CTRL+O

Open a New Document Based on a Template, Using Windows Explorer

WD 658 Double-click template name in Windows Explorer window

Outline, Add to Chart WD 515 Shape Outline button arrow (Chart Tools Format tab | Shape Styles group)

Right-click chart edge, Shape Outline on Mini toolbar

Page Border, Add WD 41, WD 458

Page Borders button (Page Layout tab | Page Background group)

Page Break, Insert WD 106 Page Break button (Insert tab | Pages group)

CTRL+ENTER

Page Color, Fill Effect WD 691 Page Color button (Page Layout tab | Page Background group), Fill Effects in Page Color gallery

Page Color, Remove WD 692 Page Color button (Page Layout tab | Page Background group) No Color in Page Color gallery

Page Number, Insert WD 77 Insert Page Number button (Header & Footer Tools Design tab | Header & Footer group), or (Insert tab | Header & Footer group)

Page Numbers, Start at Different

WD 231 Insert Page Number button (Header & Footer Tools Design tab | Header & Footer group) or Insert Page Number button (Insert tab | Header & Footer group), Format Page Numbers, Start at option button (Page Number Format dialog box)

Page Orientation, Change WD 379 Page Orientation button (Page Layout tab | Page Setup group)

Paper Size, Change WD 615 Page Size button (Page Layout tab | Page Setup group)

Paste WD 113, WD 439, WD 455

Paste button (Home tab | Clipboard group) or Clipboard Dialog Box Launcher (Home tab | Clipboard group)

Paste CTRL+V

Paste Options WD 156 Paste button arrow (Home tab | Clipboard group)

Paste Options Menu, Display

WD 114 Paste Options button by moved/copied text

PDF Document, Create WD 301 Create PDF/XPS Document (File tab | Save & Send tab)




Keyboard Shortcut

Picture Effects, Apply WD 38 Picture Effects button (Picture Tools Format tab | Picture Styles group)

Format Picture

Picture Style, Apply WD 37 More button in Picture Styles gallery (Picture Tools Format tab | Picture Styles group)

Picture, Fill a Shape with WD 695 Shape Fill button arrow (Drawing Tools Format tab | Shape Styles group), Picture in Shape Fill gallery, select fi le, Insert button (Insert Picture dialog box)

Picture, Insert WD 31 Insert Picture from File button (Insert tab | Illustrations group)

Placeholder Text, Replace WD 284 Select placeholder text, type new text

Preview a Document WD 124 File tab | Print tab, Next Page and Previous Page buttons

CTRL+P

Print Document WD 51 Print button (File tab | Print tab)

CTRL+P, ENTER

Print Specifi c Pages WD 223 Print tab | File tab, type desired page numbers in Pages text box

CTRL+P

Protect a Form WD 655 Restrict Editing button (Developer tab | Protect group), select restrictions (Restrict Formatting and Editing task pane), Yes, Start Enforcing Protection button

Quick Style, Apply WD 166 [style name] in Quick Style gallery (Home tab | Styles group)

CTRL+SHIFT+S, style name box arrow

Quick Style, Create WD 296 More button in Quick Styles gallery (Home tab | Styles group), Save Selection as a New Quick Style in Quick Styles gallery

Save Selection as a New Quick Style

Quick Table WD 523 Table button (Insert tab | Tables group), Quick Tables in Table gallery

Quit Word WD 44 Close button on title bar Exit (File tab) ALT+F4

Rectangle, Draw WD 648 Shapes button (Insert tab | Illustrations group), Rectangle in Shapes gallery

Redo WD 23 Redo button on Quick Access Toolbar

CTRL+Y

Remove Character Formatting

WD 81 CTRL+SPACEBAR

Remove Paragraph Formatting

WD 81 CTRL+Q


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Keyboard Shortcut

Remove Space after Paragraph

WD 74,WD 81

Line and Paragraph Spacing button (Home tab | Paragraph group)


Replace Text WD 116 Select Browse Object button on vertical scroll bar, Find button, Replace tab (Find and Replace dialog box), or Page Number indicator on status bar, Replace tab (Find and Replace dialog box)

Replace button (Home tab | Editing group)

CTRL+H

Research Task Pane, Look Up Information

WD 120 ALT+click desired word Research button (Review tab | Proofi ng group)

Reset Original Theme Colors WD 654 Theme Colors button (Page Layout tab | Themes group), Create New Theme Colors in Theme Colors gallery, Reset button (Create New Theme Colors dialog box)

Reveal Formatting WD 298 SHIFT+F1

Reviewer Information, Change

WD 480 Track Changes button arrow (Review tab | Tracking group), Change User Name (Track Changes menu) or Options (File tab), General, enter name in User name text box (Word Options dialog box)

Reviewing Pane WD 484 Reviewing Pane button arrow (Review tab | Tracking group)

Right-Align WD 76 Align Text Right button (Home tab | Paragraph group)


CTRL+R

Rulers, Display WD 82 View Ruler button on vertical scroll bar

View Ruler check box (View tab | Show group)

Save Document as Template WD 613 File tab | Save & Send tab, Change File Type in Save & Send gallery, Template, Save As button; or Save As (File tab), ‘Save as type’ box arrow (Save As dialog box), Word Template

F12

Save Document, Same File Name

WD 30 Save button on Quick Access toolbar

Save (File tab) CTRL+S

Save Location, Set Default WD 314 Options (File tab), Save (Word Options dialog box)

Save New Document WD 12 Save button on Quick Access Toolbar

Save or Save As (File tab) F12 or CTRL+S

Save Word 2010 Document in Earlier Format

WD 306 Change File Type (File tab |Save & Send tab), Word 97-2003 Document

F12




Keyboard Shortcut

Save Word Document as Different File Type

WD 308 Change File Type (File tab | Save & Send tab)

Save Word Document as Web Page

WD 312 Change File Type (File tab | Save & Send tab)

F12

Scroll through Documents Side by Side

WD 517 View Side by Side button (View tab | Window group)

Scroll, Page by Page WD 112 Previous Page/Next Page button on vertical scroll bar

CTRL+PAGE UP or CTRL+PAGE DOWN

Scroll, Up/Down One Line WD 11 Click scroll arrow at top/bottom of vertical scroll bar

UP ARROW/

DOWN ARROW

Scroll, Up/Down One Screen WD 11 Click above/below scroll box on vertical scroll bar

PAGE UP/

PAGE DOWN

Section Break, Continuous WD 425 Insert Page and Section Breaks button (Page Layout tab | Page Setup group), Continuous

Section Break, Delete WD 221 Cut BACKSPACE or DELETE

Section Break, Next Page WD 220, WD 433

Insert Page and Section Breaks button (Page Layout tab | Page Setup group), Next Page

Select Block of Text WD 30 Click beginning, SHIFT-click end, or drag through text

Select Character(s) WD 30 Drag through character(s)

SHIFT+RIGHT ARROW or SHIFT+LEFT ARROW

Select Entire Document WD 30 In left margin, triple-click Select button arrow (Home tab | Editing group), Select All

CTRL+A

Select Graphic WD 30 Click graphic

Select Group of Words WD 27, WD 30

Drag mouse pointer through words

CTRL+SHIFT+RIGHT

ARROW or CTRL+SHIFT+LEFT ARROW

Select Line WD 15, WD 30

Click in left margin SHIFT+DOWN ARROW or SHIFT+UP ARROW, or HOME, SHIFT+END or END, SHIFT+HOME

Select Multiple Lines WD 21,WD 30

Drag mouse pointer in left margin

SHIFT+DOWN ARROW or SHIFT+UP ARROW

Select Nonadjacent Items WD 15, WD 244

Select fi rst item, hold down CTRL key while selecting additional item(s)

Select Paragraph WD 30 Triple-click paragraph, or double-click in left margin

CTRL+SHIFT+DOWN ARROW or CTRL+SHIFT+UP ARROW

Select Sentence WD 30 CTRL-click


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Keyboard Shortcut

Select Word WD 30 Double-click word CTRL+SHIFT+RIGHT ARROW or CTRL+SHIFT+LEFT ARROW

Selection Pane WD 421 Selection Pane button (Drawing Tools Format tab or Picture Tools Format tab | Arrange group)

Shade Paragraph WD 20 Shading button arrow (Home tab | Paragraph group)

Shape, Add Text WD 145 Add Text

Shape, Apply Shadow Effect WD 650 Shape Effects button (Drawing Tools Format tab | Shape Styles group), Shadow

Shape, Apply Style WD 144 More button in Shape Styles gallery (Drawing Tools Format tab | Shape Styles group)

Format Shape, Fill button in left pane (Format Shape dialog box)

Shape, Change WD 693 Edit Shape button (Drawing Tools Format tab | Insert Shapes group), Change Shape

Shape, Change Shadow Color

WD 695 Shape Effects button (Drawing Tools Format tab | Shape Styles group), Shadow, Shadow Options

Shape, Insert WD 142 Shapes button (Insert tab | Illustrations group)

Single-Space Lines WD 73, WD 81

Line and Paragraph Spacing button (Home tab | Paragraph group)


CTRL+1

Small Caps WD 81, WD 216

Font Dialog Box Launcher (Home tab | Font group), Font tab (Font dialog box)

CTRL+SHIFT+K

SmartArt Graphic, Add Shape

WD 216 Add Shape button (SmartArt Tools Design tab | Create Graphic group)

SmartArt Graphic, Add Text WD 214, WD 451

Select shape, enter text, or click Text Pane control, enter text in Text Pane

Text Pane button (SmartArt Tools Design tab | Create Graphic group), enter text in Text Pane

SmartArt Graphic, Adjust Shape Size

WD 452 Smaller button or Larger button (SmartArt Tools Format tab | Shapes group)

SmartArt Graphic, Apply Style

WD 216 More button in SmartArt Styles gallery (SmartArt Tools Design tab | SmartArt Styles group)

SmartArt Graphic, Change Color

WD 215 Change Colors button (SmartArt Tools Design tab | SmartArt Styles group)

SmartArt Graphic, Change Layout

WD 449 Layouts gallery (SmartArt Tools Design tab | Layouts group)




Keyboard Shortcut

SmartArt Graphic, Delete Shape

WD 214 Select shape, DELETE

SmartArt Graphic, Insert WD 213 Insert SmartArt Graphic button (Insert tab | Illustrations group)

SmartArt Graphic, Layer in Front of Text

WD 456 Arrange button (SmartArt Tools Format tab | Arrange group), Bring Forward button arrow

Sort Paragraphs WD 232 Sort button (Home tab | Paragraph group)

Source, Edit WD 97 Click citation, Citation Options box arrow, Edit Source

Source, Modify WD 109 Manage Sources button (References tab | Citations & Bibliography group), Edit button

Spelling and Grammar, Check at Once

WD 118 Spelling and Grammar Check icon on status bar, Spelling

Spelling & Grammar button (Review tab | Proofi ng group)

Spelling F7

Spelling, Check as You Type WD 9 Click word, Spelling and Grammar Check icon on status bar

Correct word on shortcut menu

Split Window WD 438 Double-click resize pointer on split box at top of vertical scroll bar

Split button (View tab | Window group)

ALT+CTRL+S, ENTER

Status Bar, Customize WD 481 Right-click status bar, click item on Status Bar menu

Style, Add New Style to Quick Parts Gallery

WD 690 Styles Dialog Box Launcher (Home tab | Styles group), Manage Styles button (Styles task pane), New Style button (Manage Styles dialog box), Add to Quick Style list check box (Create New Style from Formatting dialog box)

Style, Modify WD 299 Styles Dialog Box Launcher (Home tab | Styles group), click [style name], Modify

Modify

Style, Modify Using Styles Task Pane

WD 687 Styles Dialog Box Launcher (Home tab | Styles group), select style (Styles task pane), style box arrow, Modify

Style, Update to Match Selection

WD 74 Right-click style in Quick Style gallery (Home tab | Styles group)

Styles

Subscript WD 81 Subscript button (Home tab | Font group)


CTRL+EQUAL SIGN

Superscript WD 81 Superscript button (Home tab | Font group)


CTRL+SHIFT+PLUS SIGN


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Keyboard Shortcut

Switch from One Open Document to Another

WD 454 Click live preview on Windows taskbar

Switch Windows button (View tab | Window group)

ALT+TAB

Symbol, Insert WD 158 Insert Symbol button (Insert tab | Symbols group)

Synonym, Find and Insert WD 118 Thesaurus (Review tab | Proofi ng group)

Synonyms SHIFT+F7

Tab Stops, Set Custom WD 169, WD 413

Click desired tab stop on ruler

Paragraph Dialog Box Launcher (Home tab or Page Layout tab | Paragraph group), Tabs button (Paragraph dialog box)

Table Cell, Shade WD 243 Shading button arrow (Table Tools Design tab | Table Styles group)

Table, Align Data in Cells WD 182 Align [location] button (Table Tools Layout tab | Alignment group)

Table, Apply Style WD 179 More button in Table Styles gallery (Table Tools Design tab | Table Styles group)

Table, Border WD 254 Borders button arrow (Table Tools Design tab | Table Styles group)

Table, Center WD 183 Select table, Center button on Mini toolbar

Select table, Center button (Home tab | Font group)

Table, Change Cell Spacing WD 245 Cell Margins button (Table Tools Layout tab | Alignment group) or Table Properties button (Table Tools Layout tab | Table group)

Table Properties

Table, Change Column Width

WD 240 Drag Move Table Column marker on horizontal ruler or double-click column boundary

Table Column Width box (Table Tools Layout tab | Cell Size group or Table Properties button (Table Tools Layout tab | Table group)

Table, Change Row Height WD 241 Drag row boundary or Adjust Table Row marker on vertical ruler

Table Row Height box up or down arrows (Table Tools Layout tab | Cell Size group) or Table Properties button (Table Tools Layout tab | Table group)

Table Properties

Table, Convert to Text WD 682 Convert to Text button (Table Tools Layout tab | Data group)

Table, Copy and Paste Item WD 293 Copy button (Home tab | Clipboard group), then Paste button (Home tab | Clipboard group)

Copy, then Paste CTRL+C, then CTRL+V

Table, Delete Cell Contents WD 185 Cut button (Home tab | Clipboard group)

Select cell contents, DELETE or BACKSPACE or CTRL+X

Table, Delete Entire WD 185 Delete button (Table Tools Layout tab | Rows & Columns group)




Keyboard Shortcut

Table, Delete Row or Column

WD 185, WD 247

Delete button (Table Tools Layout tab | Rows & Columns group)

Select row/column, Delete Rows or Delete Columns

Table, Display Text Vertically in Cell

WD 252 Text Direction button (Table Tools Layout tab | Alignment group)

Table, Distribute Columns WD 250 Distribute Columns button (Table Tools Layout tab | Cell Size group)

Table, Distribute Rows WD 251 Distribute Rows button (Table Tools Layout tab | Cell Size group)

Table, Insert WD 176 Table button (Insert tab | Tables group)

Table, Insert Column WD 185 Insert Columns to the Left/Right button (Table Tools Layout tab | Rows & Columns group)

Insert

Table, Insert Row WD 184 Insert Rows Above/Below button (Table Tools Layout Tab | Rows & Columns group)

Insert

Table, Merge Cells WD 185 Merge Cells button (Table Tools Layout tab | Merge group)

Merge Cells

Table, Move Cell Boundary WD 250 Drag cell boundary or Move Table Column marker on horizontal ruler

Table, Move Rows WD 286 Drag selected rows Cut button (Home tab | Clipboard group); Paste button (Home tab | Clipboard group)

Cut; Keep Source Formatting

CTRL+X; CTRL+V

Table, Repeat Header Rows WD 384 Repeat Header Rows button (Table Tools Layout tab | Data group)

Table, Resize Columns to Fit Table Contents

WD 180 Double-click column boundary

AutoFit button (Table Tools Layout tab | Cell Size group)

AutoFit

Table, Select Cell WD 181 Click left edge of cell Select button (Table Tools Layout tab | Table group)

Table, Select Column WD 181 Click top border of column

Select button (Table Tools Layout tab | Table group)

Table, Select Entire WD 181 Click table move handle Select button (Table Tools Layout tab | Table group)

Table, Select Multiple Cells, Rows, or Columns, Adjacent

WD 181 Drag through cells, rows, or columns

Table, Select Next Cell WD 181 TAB

Table, Select Previous Cell WD 181 SHIFT+TAB

Table, Select Row WD 181 Click to left of row Select button (Table Tools Layout tab | Table group)

Table, Show/Hide Gridlines WD 239 View Table Gridlines button (Table Tools Layout tab | Table group)


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Keyboard Shortcut

Table, Sort WD 248 Sort button (Table Tools Layout tab | Data group)

Table, Sort by Multiple Columns

WD 385 Sort button (Table Tools Layout tab | Data group), Sort by box arrow (Sort dialog box), Then by box arrow (Sort dialog box)

Table, Split Cells WD 186, WD 249

Split Cells button (Table Tools Layout tab | Merge group)

Split Cells

Table, Sum Columns WD 254 Formula button (Table Tools Layout tab | Data group)

Text Box, Apply 3-D Effect WD 703 Shape Effects button (Drawing Tools Format tab | Shape Styles group), 3-D Rotation or Format Shape Dialog Box Launcher (Drawing Tools Format tab | Shape Styles group), 3-D Rotation (Format Shape dialog box), select desired options

Format Shape on shortcut menu, click 3-D Rotation in left pane (Format Shape dialog box), select desired options

Text Box, Change Outline WD 702 Shape Outline button inShape Styles gallery (Drawing Tools Format tab | Shape Styles group) or Format Shape Dialog Box Launcher (Drawing Tools Format tab | Shape Styles group), Line Color button (Format Shape dialog box), select desired option

Format Shape, Line Color button (Format Shape dialog box), select desired option

Text Box, Change Text Direction

WD 701 Text Direction button (Drawing Tools Format tab | Text group) or Format Shape Dialog Box Launcher (Drawing Tools Format tab | Shape Styles group), Text Box button (Format Shape dialog box), select desired direction

Format Shape, Text Box button (Format Shape dialog box), select desired direction

Text Box, Draw WD 699 Text Box button (Insert tab | Text group), Draw Text Box in Text Box gallery

Text Box, Insert WD 437 Text Box button (Insert tab | Text group)

Text Box, Position WD 442 Drag to new location

Text Effect, Apply WD 19 Text Effects button (Home tab | Font group)

Text Wrapping, Change WD 148 Wrap Text button (Drawing Tools format tab or Picture Tools Format tab | Arrange group)

Wrap Text




Keyboard Shortcut

Theme Color, Customize WD 653 Theme Colors button (Page Layout tab | Themes group), Create New Theme Colors in Theme Colors gallery, select colors (Create New Theme Colors dialog box) or Make changes, Themes button (Page Layout tab | Themes group), Save Current Theme in Themes gallery

Theme Colors, Change WD 28 Change Styles button (Home tab | Styles group), Colors, or Theme Colors button (Page Layout tab | Themes group)

Theme Effects, Modify WD 453 Theme Effects button (Page Layout tab | Themes group)

Theme Fonts, Change WD 226 Change Styles button (Home tab | Styles group) or Theme Fonts button (Page Layout tab | Themes group)

Theme Fonts, Customize WD 295 Change Styles button (Home tab | Styles group), Fonts, Create New Theme Fonts in Fonts gallery or Theme Fonts button arrow (Page Layout tab | Themes group), Create New Theme Fonts in Fonts gallery

Themes, Save Customized WD 453 Themes button (Page Layout tab | Themes group), Save Current Theme in Themes gallery

Track Changes WD 483 With Track Changes enabled, type text

Tracked Changes, Show by Single Reviewer

WD 496 Show Markup button (Review tab | Tracking group), point to Reviewers (Show Markup menu), select reviewer (Reviewers submenu)

Tracked Changes, Accept All WD 489 Accept and Move to Next button arrow (Review tab | Comments group), Accept All Changes in Document

Tracked Changes, Disable WD 483 Track Changes indicator on status bar

Track Changes button (Review tab | Tracking group)

CTRL+SHIFT+E

Tracked Changes, Enable WD 482 Track Changes indicator on status bar

Track Changes button (Review tab | Tracking group) or Track Changes button arrow (Review tab | Tracking group), Track Changes

CTRL+SHIFT+E

Tracked Changes, Reject All WD 489 Reject and Move to Next button arrow (Review tab | Comments group), Reject All Changes in Document


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Keyboard Shortcut

Tracked Changes, Review WD 487 Next Change button (Review tab | Changes group), Accept and Move to Next button or Reject and Move to Next button (Review tab | Changes group)

Right-click comment, click desired change

Tracked Changes, View without Accepting

WD 486 Display for Review button arrow (Review tab | Tracking group), Final

Tracking Options, Change WD 490 Track Changes button arrow (Review tab | Tracking group), Change Tracking Options

Underline WD 27, WD 81

Underline button on Mini toolbar

Underline button (Home tab | Font group)


CTRL+U

Underline Words, Not Spaces

WD 81 Font Dialog Box Launcher (Home tab | Font group), Font tab (Font dialog box), Underline style box arrow

CTRL+SHIFT+W

Undo WD 23 Undo button on Quick Access Toolbar

CTRL+Z

Ungroup Objects WD 705 Group button (Drawing Tools Format tab | Arrange group), Ungroup

Unprotect a Document WD 678 Restrict Editing button (Developer tab | Protect group), Stop Protection button (Restrict Formatting and Editing task pane) or File tab | Info tab, Protect Document button, Restrict Editing, Stop Protection button (Restrict Formatting and Editing task pane)

User Name and Initials, Change

WD 335 Options (File tab), General (Word Options dialog box)

Watermark, Create WD 258 Watermark button (Page Layout tab | Page Background group)

White Space, Hide/Show WD 241 Double-click space between pages

Options (File tab), Display (Word Options dialog box), Page display options

WordArt, Change Fill Color WD 410 Text Fill button arrow (Drawing Tools Format tab | WordArt Styles group)

WordArt, Change Shape WD 413 Text Effects button (Drawing Tools Format tab | WordArt Styles group), Transform in Text Effects gallery

WordArt, Insert WD 407 WordArt button (Insert tab | Text group)




Keyboard Shortcut

XPS Document, Create WD 303 Create PDF/XPS Document (File tab | Save & Send tab)

Zoom Document WD 33 Zoom Out or Zoom In button or drag Zoom slider on status bar

Zoom button (View tab | Zoom group)

Zoom One Page WD 41 One Page button (View tab | Zoom group)

Zoom Page Width WD 615 Page Width button (View tab | Zoom group)

Date post:	11-Feb-2022
Category:	Documents
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