QUICK START GUIDE -NEW SUPPLIER LISTING
INTRODUCTION TO NEW SUPPLIER LISTING
© METRO Sourcing International Limited 2
In order to become our registered suppliers, new suppliers are required to register their
company data in our MBS system according to below steps :
1. Review and Accept the Contractual Document
2. Enter their company data in the Vendor Profile
3. Submit the Vendor Profile for approval by our Purchase Department
To facilitate new suppliers to prepare all essential information in advance, please browse
through the Appendixes below first to learn the essential data required for supplier listing
and the useful tips in MBS :
Appendix A1 - Data Required for New Supplier Listing
Appendix A2 – Useful Tips on Using MBS
TABLE OF CONTENTS.
© METRO Sourcing International Limited 3
1. HOW TO ACCESS METRO BUYING SYSTEM (MBS) LOGIN PAGE
2. ACCEPT CONTRACTUAL DOCUMENT
3. ENTER VENDOR PROFILE
4. REVIEW AND SUBMIT VENDOR PROFILE
A1. DATA REQUIRED FOR NEW SUPPLIER LISTING
A2. USEFUL TIPS ON USING MBS
1. HOW TO ACCESS METRO BUYING SYSTEM (MBS) LOGIN PAGE
© METRO Sourcing International Limited. Classification level: public 4
1. HOW TO ACCESS METRO BUYING SYSTEM (MBS) LOGIN PAGE
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1. Access METRO Buying System via https://webapps.metro-sourcing.hk/login.html
2. For China users, please go to our China website https://webapps.metro-sourcing.cn/login.html
which has better performance if you are accessing from China.
3. Select New Supplier Registration to create a vendor profile
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2. ACCEPT CONTRACTUAL DOCUMENT
© METRO Sourcing International Limited. Classification level: public 6
2. ACCEPT CONTRACTUAL DOCUMENT
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1. Click the link to read Copyright,
Disclaimer of Warranty,
Protection of Privacy and
Terms & Conditions in our
website.
2. Click “AGREE” to continue the
registration.
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2. ACCEPT CONTRACTUAL DOCUMENT
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1.
Supplier must select the correct
Country, Office and Purchase
Department to forward the
registration to relevant
department for approval.
Otherwise, the registration will
be rejected. In case of
uncertainty, please clarify with
relevant merchandiser first.
2. Click “GO” to navigate to the
corresponding document.
3. Click the name of document to
download and check after
review the document.
4. Check to accept all
contractual documents.
5. Click “ACCEPT” to continue
the registration.
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Important
3. ENTER VENDOR PROFILE
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3. ENTER VENDOR PROFILE
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Please fill in the necessary information in below sections of the Vendor Profile for supplier listing:
• GENERAL INFORMATION
• BUSINESS LICENSE
• COMPANY BACKGROUND
• BUSINESS PARTNER INFORMATION
• RANGE OF CUSTOMERS
• PRODUCT INFORMATION
• PRODUCTION INFORMATION
• LOGISTIC INFORMATION - SEA / AIR TRANSPORT
• LOGISTIC INFORMATION - ROAD TRANSPORT
• USER REGISTRATION
• DOMAIN NAME
3.1 GENERAL INFORMATION
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1.
To reactivate your old Vendor
Profile, supplier must input
“Our Reference” (A) according
to “Request for Vendor
Profile” email in the “For Re-
Activate Supplier Only”
section. Otherwise, a new
Vendor Profile will be created
New supplier is not required to
input this section.
2. Please input necessary data in
“General Information”
section.
There are three Address Types
- Postal, Debit Credit Note
and Invoice (B). Supplier has
to enter Address, Postal
Location & Postal Code
respectively.
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A
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B
Important
Important
3.1 GENERAL INFORMATION (CONT)
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1. Input correct Building / Street Name and District / City / Province of your company in the fields Address
and Postal Location under Postal, Debit Credit Note, Invoice Address.
Do not input Company Name, Postal Code, Postal Location again in the Address as there are separate fields
for them. Do not just input abbreviation like “N/A” in the Address as missing Building / Street Name or wrong
Postal Location of your company will cause rejection of TT payment via bank and related bank charge.
2. Click button to input / edit Debit Credit Note Address and Invoice Address.
Only two address lines are available for Invoice Address due to limitation of our Payment System. Please
edit Building / Street Name of the Invoice Address into two address lines.
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Important
3.1 GENERAL INFORMATION (CONT)
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1. Please refer to below as an correct example with proper input of Company Name, Street / Building
Name, Postal Location, Country, Postal Code in the Postal, Debit Credit Note and Invoice Address.
(Remark: Postal Code may not be required in some countries.)
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3.2 BUSINESS LICENSE
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1. Click “ADD FILE” button to upload valid Business License of your company.
For suppliers in India, only final GST Registration Certificate (Form GST REG-06) will be accepted.
2. Input Name of Business, Address, Expiry Date according to the uploaded Business License.
Name of Business and Address must be identical to and in the same language as printed on your
Business License, e.g. input Name of Business & Address in Chinese characters if Business License is
in Chinese. Otherwise, the Business License will be rejected.
Tick check box “Never Expire” if there is no Expiry Date in the Business License.
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3.2 BUSINESS LICENSE (CONT)
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Sample Business License in India (Form GST REG-06) [1], China [2] and Hong Kong [3]
Input of “Name of Business”, “Address”, “Expiry Date” must be in same language as printed on the license.
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3.3 COMPANY BACKGROUND, BUSINESS PARTNER INFORMATION AND RANGE OF CUSTOMERS
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1. Input data on your Company Background.
2. Input data on your Business Partner Information
3. Input data on Range of Customers of your Company.
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3.4 PRODUCT INFORMATON & PRODUCTION INFORMATION
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1. Input data on Product Information of your Company.
2. Input data on Production Information of your
Company.
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3.5 LOGISTIC INFORMATION
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1. Click [+] to add new transport method (Sea, Rail, Air)
and port of loading if necessary.
2. Input Transport Method (Sea, Rail, Air) and Port of
Loading in “Logistic Information - Sea/Air
Transport” section.
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For Sea / Rail / Air Transport
Below section is only required if your orders are dispatch
by Road Transportation to our customers. Please skip this
section if Road Transport method is not required.
3. If Road transport method is necessary, input
necessary data to create Road Dispatch Location
in “Logistic Information – Road Transport Detail”
section.
4. If more than one Road Dispatch Location are
required, click [+] to add more Road Dispatch
Location.
For Road Transport
Important
3.6 DOMAIN NAME AND USER REGISTRATION
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1. Input your Company Domain Name for registration of MBS user account. To prevent any person with
Public Domain Name to access your company data, we do not accept Public Domain Name
(e.g.163.COM, GMAIL.COM, YAHOO.COM) as your company Domain Name.
2. Domain Name of Email Address in “User Registration” section must be included as one of your
company Domain Name. Please ensure it is a valid email address and you can access mailbox of this
Email Address. System will send link or token to this Email Address if you want to reset MBS user
account password or input / update bank details.
3. Click “NEXT” to continue the registration.
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Example: [email protected]
Example: fuji.com
4. REVIEW AND SUBMIT VENDOR PROFILE
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4. REVIEW AND SUBMIT VENDOR PROFILE
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After reviewing the entered information,
supplier can
1. Enter the characters of image in
“Confirmation” Section.
2. Click “SUBMIT” to complete the
registration and confirmation page
will be displayed if submitted
successfully.
After submission, the registration will be
sent for approval. A notification email will
be sent to registered supplier’s email
address after it is approved.
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A1. DATA REQUIRED FOR NEW SUPPLIER LISTING
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A1. DATA REQUIRED FOR NEW SUPPLIER LISTING
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Suppliers are required to provide below data of their companies during new supplier listing.
Please browse through this guide and follow the guideline specified in the sections below to
prepare all required data of your company before inputting data in MBS.
• Main Contact METRO Sourcing Office & METRO Sourcing Purchase Department
(Section 2)
• General Information including Company Name, Company Address & Contact Details
(Section 3.1)
• Business License (Section 3.2)
• Company Background, Business Partner Information & Range of Customers (Section 3.3)
• Product Information & Production Information (Section 3.4)
• Logistics Information (Section 3.5)
• Domain Name & User Registration (Section 3.6)
A2. USEFUL TIPS ON USING MBS
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A2. USEFUL TIPS ON USING MBS
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1. Logo means mandatory
information and Supplier must
complete data input in these
fields in order to proceed the
registration.
2. Logo means List Box and
Supplier should click on the
Logo to display and select from
the list of values for data input.
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A2. USEFUL TIPS ON USING MBS
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1. Supplier can click on the logo to add
additional records for the data fields.
2. If wrong data records are entered, Supplier
can click on logo or to remove the
records from the data fields.
3. Some fields require you to input * in the field
to display and select from the list of
values for data input.
For “New Supplier Listing”, Supplier should
input * in the field “Product Categories”
under “Product Information” to display and
select from the list of values.
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CONTACT
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Support Centre
METRO SOURCING INTERNATIONAL LIMITED
Phone: +852-2738 4145
Mail: [email protected]