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How SAP Quickviewer Helps Air Products with Sarbanes-Oxley Compliance

Sherryanne MeyerDonna Wendling

2

What We’ll Cover …

• Introduction

• Scope and Nature of our Compliance Issue

• Our Requirements

• Why Quickviewer

• Step by Step How To use Quickviewer

• Convert Quickviewer to a SAP Query

• Wrap-up

3

Case Study – Air Products

• Global gases, chemicals, equipment and services

provider

30 countries

20,000 employees worldwide

Technology, energy, healthcare, industrial markets

• Publicly Traded - Fortune 500 company

• SOX Controls Required

4

In this session…

• Creation of tools to enable validation of configured data

and to meet auditing needs

• Extracting data from combinations of system tables,

custom tables, and features

• Using QuickViewer as our tool of choice

• Transferring QuickViewer into SAP Query to reach end

users

5

What We’ll Cover …

• Introduction

• Scope and Nature of our Compliance Issue

• Our Requirements

• Why Quickviewer

• Step by Step How To use Quickviewer

• Convert Quickviewer to SAP Query

• Wrap-up

6

SOX Compliance

• IT Change Management

Approvals

Testing

Documentation

• People Process Controls

Benefit Plan Eligibility and Participation

Salary Adjustments

Payroll Accounting

Segregation of Duties

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Spain, Italy, Portugal

UKIreland

Belgium Netherlands

Germany FranceUnited

States

Canada

IndonesiaSingaporeMalaysia

China

Hong Kong

JapanKoreaTaiwan

Israel

Depth and Breadth of Scope

Org Management and Structural Security

HR Admin

Compensation

Benefits

Time Entry

US Payroll

Self Service

Appraisals

Workflow

BW

Learning Solution

HR / ERP Integration

8

Negotiate

Terms and

Conditions

Union Negotiations and Compliance

HR

Contract

Terms

Configure

Pay and

Benefits

Test

Payroll

SAP

PRDTransport

SCC Power User SAP

Finalize

Changes

9

Union Negotiations and Compliance

Negotiate

Terms /

Conditions

HR

Contract

Terms

Configure

Pay and

Benefits

Test

Payroll

SAP

PRDTransport

SCC Power User SAP

Finalize

Changes?REQUESTOR’S

APPROVAL

?HOW ARE WE

PAYING EE’S

TODAY

?WHO

APPROVED

AND WHEN

10

IT Change Management

Smith,John

Smith,John

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IT Change Management

AUDIT

“PROVE YOUR CONTROLS”

12

What We’ll Cover …

• Introduction

• Scope and Nature of our Compliance Issue

• Our Requirements

• Why Quickviewer

• Step by Step How To use Quickviewer

• Convert Quickviewer to SAP Query

• Wrap-up

13

Challenges to meet….

• Comp and Pay by location and not by employee

Union negotiations by work unit

Benefit plan variations

Complex pay scenarios

• Requestor’s Approval and sign off to implement

configuration changes into our Production system

Validation of each employee’s pay

Insurance of correct benefit amounts

• Pass SOX audit on transport and change management

14

And How We Met The Challenges ...

• Combined system tables, views and features using a

combination of SAP Quickviewer and SAP Query

• Delivered end user transactions to obtain complete

tables showing employee pay and benefits by location

Enabling Union Negotiations to begin with actual pay and

benefits

Enabling Requesting Managers to approve our changes by

Location

• Combined transport management tables

Enabling proof of authorizations with date and time

15

We’ll Show You…

• The capabilities and limitations of Quickviewer

• Quickviewer vs. SAP Query

• Step by Step “How To” use Quickviewer

• Conversion of Quickviewer to SAP Query

• Creation of an end-user transaction

16

What We’ll Cover …

• Introduction

• Scope and Nature of our Compliance Issue

• Our Requirements

• Why Quickviewer

• Step by Step How To use Quickviewer

• Convert Quickviewer to SAP Query

• Wrap-up

17

Tables Contained in One View….AND…

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…other information contained in Rules and Features

Example:

ZMOD payroll

rule assigns the

Pay Modifiers

(from the table)

to individual

PSAs – thus

determining

mileage rates.

19

Quickviewer – a simplified tool

• Standard delivered SAP reports could not satisfy our

needs

• Needed to access configuration tables, features and

rules

• Ultimately needed to present the data to an end user

Quickviewer allows you to

choose from different types of

data sources.

20

Our SAP Solution – QUICKVIEWER and SAP QUERY

• Quickviewer allows you to summarize information

contained in a many related tables

• SAP Query allows creation of reports accessible by an

end user

21

Examples

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Master Data – Additional Payments – Cost Assignment

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Quickviewer Results

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Benefit Coverage Rules

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Quickviewer Results

26

Converted to SAP Query

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Sap Configuration - Personnel Subarea Grouping for Premiums

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Results

Quickviewer

SAP Query

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SAP Configuration - Constant Valuations – Mileage Rates

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Calculation Rule

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Quickviewer results

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Transport Manager Log

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Quickviewer Results

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Quickviewer vs. SAP Query

• Quickviewer (SQVI)

A simplified tool for generating basic lists

• SAP Query (SQ01)

A comprehensive tool for defining reports in different forms

such as basic lists, statistics, or ranked lists.

35

Quickviewer vs. SAP Query

• Quickviewer Aspects

User dependent and cannot be exchanged between users or

transported

Can specify data source explicitly. Tables, table joins, logical

databases and infosets can all serve as data sources.

May convert to a SAP Query and infoset and made available to

other users in a specific user group.

Use extreme caution if using PA and PD tables, I

suggest using Infosets when possible

Caution

36

Quickviewer vs. SAP Query

SAP Query Aspects

Requires an Infoset

Available to other users in specific user group

Can exist in 2 different query areas

Global – client independent and are transported

automatically (Create Global for use in transactions)

Standard – client dependent and are not automatically

transported.

Global SAP Query can be assigned to a transaction via SE93

Transaction can be assigned to security roles

37

What We’ll Cover …

• Introduction

• Scope and Nature of our Compliance Issue

• Our Requirements

• Why Quickviewer

• Step by Step How To use Quickviewer

• Convert Quickviewer to SAP Query

• Wrap-up

38

Quickviewer – Transaction SQVI

39

Quickviewer

will prompt

you to enter

the “Data

Source” of

the query

The queries

we built

used “Table

Join”.

Quickviewer – Identify Data Source

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Quickviewer - Create Joins

Join can be based on

existing table views

Check Link Condition

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• While In IMG, use F1 (HELP) key to get to Performance

Assistant

• Get technical information using the “TOOL” icon

• In “Technical Information” go to “Field Data” and double-

click on the Generated View (i.e., V_T5UBU)

• Go to “Table/Join Conditions” tab.

Quickviewer - How to Find Table Joins in a View

42

Quickviewer - Find Joins

Check the

table join

conditions

delivered

by SAP.

Use this as

a basis for

your joins.

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Created our

own custom

table - using

ABAP - to

hold the

information

contained in

the zmod

rule.

Quickviewer – Use a custom table

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All available

fields are

shown on

right-hand

side.

Select fields

you need and

move to

“Fields In List”

on left-hand

side.

Quickviewer – List Field Selection

45

Select

available

fields from

right-hand

side on

which you

wish to sort.

Choose

ascending or

descending

order

Quickviewer – Sort Order

46

Choose

field(s) to

appear on

the user’s

Selection

Screen when

executing

the report.

Quickviewer – Selection Fields

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1. Use Transaction SQVI

2. Type Name and Click Create

3. Type Title and Identify Data Source (Table, table join,

logical database or infoset)

4. Define Field Sequence, Sort and Selection Screen

5. Execute

RECAP: QUICKVIEWER

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What We’ll Cover …

• Introduction

• Scope and Nature of our Compliance Issue

• Our Requirements

• Why Quickviewer

• Step by Step How To use Quickviewer

• Convert Quickviewer to SAP Query

• Wrap-up

49

Transaction SQ01

MENU Environment

Query Areas

Choose “Standard” Query Area

MENU Environment User Groups

Choose the appropriate User Group.

MENU Environment Queries

MENU Query Convert QUICKVIEWER

SAP Query – Convert Quickviewer

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Use the Drop

Down menu to

choose the

QUICK VIEW

Query you wish

to convert to

SAP Query.

SAP Query – Select Quickviewer

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Once you’ve chosen your Quick View, give a name to the new SAP Query and Infoset you will create.

SAP Query – Name Query and Infoset

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Data Source

that was

previously

defined in

Quickviewer

is now an

infoset and

can be used

by SAP Query

SAP Query – Creation of Infoset

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MENU

Environment

User Groups

Assign Infoset

to an

appropriate

User Group

and Save

SAP Query – Creation of Infoset

54

Use Transaction SQ02 and

to Transport your Infoset and Query from Standard to Global area

Uncheck “Test

Run” when ready

to do actual

transport

SAP Query – Transport Infoset

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SAP Query – Messages

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SAP Query -- Development Class

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Infoset and Query

are now

transportable thru

landscape

SAP Query – Infoset and Query in Global Query Area

Transaction SQ02

MENU Environment

Query Areas

Choose “Global” Query Area

58

SAP Query – Display Report Name

Transaction SQ02

MENU Query

More Functions

Choose Display report name

Global report name

should begin with

AQZZ

59

Create a Transaction - SE93

Global Report Name

Transaction SE93

Use Global Report

Name as Program

60

What the end user sees…….

61

What the end user sees…….

62

RECAP: Converting QUICKVIEWER to SAP Query

1. Use Transaction SQ01

2. Select Environment Query Areas–Standard

Area, User Groups, Queries

3. Select Query – Convert QUICKVIEWER

4. Enter Name for Query and Infoset

5. Assign Infoset to User Group

6. Make changes in SAP Query – formatting, local

calculated fields, variants, etc.

7. Transport Infoset and Queries (Standard to

Global to create Transport)

8. Create Transaction using SE93 and Transport

63

What We’ll Cover …

• Introduction

• Scope and Nature of our Compliance Issue

• Our Requirements

• Why Quickviewer

• Step by Step How To use Quickviewer

• Convert Quickviewer to SAP Query

• Wrap-up

64

Return on Investment

• Provides a tool for validation of configuration - -helping to

meet SOX requirements.

Testing

User Acceptance Sign off

• Ensures accurate data is available to HR managers prior to

contract negotiations for union facilities

• Provides HR with a ready reporting tool without requiring

SCC involvement

65

Leading Practice

• Ability to audit configured tables and ensure sign off by

Process Owners – this facilitates SOX compliance

66

Resources

• Help.sap.com

Follow SAP QUERY > Tools for Queries > QuickViewer >

Creating QuickViews

• SAP Developers Network

https://www.sdn.sap.com/irj/sdn/thread?threadID=230561

• SAP Training Course

BC407 QuickViews,InfoSet Query,SAP Query

67

Key Points to Take Home

• QUICKVIEWER (SQVI) A simplified tool for generating basic lists

User dependent and cannot be exchanged between users or transported

Can specify data source explicitly. Tables, table joins, logical databases and infosets can all serve as data sources.

May convert to a SAP Query and infoset

Use extreme caution if using PA and PD tables - Use Infosets when possible

• SAP Query (SQ01) A comprehensive tool for defining reports in different forms

Requires an Infoset

Available to other users in specific user group

Can exist in 2 different query areas – Global and Standard

Global SAP Query can be assigned to a transaction via SE93 and a Transaction can be assigned to security roles

68

Thank You!

Donna L Wendling

wendlidl@airproducts.com

Sherryanne H Meyer

meyersh@airproducts.com

tell me morewww.airproducts.com